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CCMtg10-06-08MinLONGWOOD CITY COMMISSION Longwood City Commission Chamlbers 175 West Warren Avenue Longwood, Florida MINUTES OCTOBER 6; 2008 7:.00 P.M. Present: Mayor Brian D. Sackett Deputy Mayor H.G. "Butch" Bundy, Jr. Commissioner John C. Maingot Commissioner Dan Anderson Commissioner Mike Holt . Teresa S..Roper, City Attorney ; John J. Drago; City Administrator Sarah M.1VIirus, City Clerk Tom Smith, Division Manager of Streets/Fleet Richard Kornbluh, Division Manager of Utilities Laurie Mooney, Fire Chief Ryan Spinella, Executive Assistant Tom Jackson, Police. Chief Carol Rogers, Director of Financial Services Paul Sizemore, Director of Community Services Fran Mel, Recreation Program Manager 1. CALL TO ORDER. Mayor Sackett called the meeting. to order at 7:01 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcements: A. Senior Matinee will be held on October 15, .20.08 from 1:30 p.m. unti13:30 p.m., Longwood Community Building, 200 West Warren Avenue. This is month's feature. is Maid of Honor. B: Florida Music will be held on Friday, October 17, 2008 from 7:00 p.m. unti19:00 p.m., Longwood Community Building, 200 West Warren Avenue. C. A Blue Grass Pick-in' will be held on October 18, 2008 from 7:00 p.m. until 10:.00 p.m., Longwood Community Building, 200 West Warren Avenue. CC 10-06-08/277 D. Alzheimer's Awareness Seminar will be held on October 20, 2008 from 11:00 a.m. until 1:00 p.m., Longwood Community Building, 200 West Warren Avenue. 4. RECOGNITIONS/PROCLAMATIONS. A. District #3 Presentation of the Business Person of the Month Award for October 2008 to Troy Smith, Owner of Mobile Tech Auto, Inc., 490 West State Road 434. Commissioner Holt read a brief biography on Mr. Troy Smith; Owner of Mobile Tech Auto, Inc. and presented him with the Business Person of the Month Award for October 2008. Photographs were then taken. B. Proclaiming the week of October 25-November 1, 2008 as "The Week of the Family." Mayor Sackett read a Proclamation proclaiming the week of October 25- November 1, 2008 as "The Week of the Family" and presented the Proclamation to Bishop Jim Hale and Lynn Whitcomb of The Church of Jesus Christ of Latter-day Saints. Photographs were then taken. 5. BOARD APPOINTMENTS. A. District #2 Nomination to the Parks and Recreation Advisory Board. Commissioner Anderson deferred the nomination. B. District #3 Nomination to the Board of Adjustment. Commissioner Holt nominated Aaron Rupp, 1505 Sparrow Street, to the Board of Adjustment. Nomination carried by a unanimous voice vote. C. Appointment of a Citizen Representative to the MetroPlan Orlando Citizen Advisory Committee. Nomination deferred by the Commission. D. District #2 Nomination to the Ethics Committee. Commissioner Anderson nominated Dan McCoy,. 13'7 East Maine Avenue, to the Ethics Committee. Nomination carried by a unanimous voice vote. 6. ~ PUBLIC INPUT. A. Public Participation. Dan McCoy, 137 East Maine Avenue, thanked the City and staff on behalf of Cub Scout Pack 242 for donating the booth for them to hold their ~ popcorn sales this past Saturday. He stated through donations and the bake sale they made almost $400 for the children. CC 10-06-08/278 • Judy Putz, 280 West Warren Avenue, said this was addressed to Deputy Mayor Bundy who wrote a letter as the Deputy Mayor that was distributed ' by the Fire Union to the citizens of Longwood where he accused Joe Durso's opponent of blatantly lying to the public about Mr. Durso. She declared he stated many citizens had said they were told by Joe Durso's opponent that Mr. Durso promised the firefighters a 25% or more pay raise. She stated he based his charges on hearsay and did not personally witness any statement by Mr. DeNegre or any member of the campaign. She said he therefore needed to doctment these accusations. She demanded that he submit to the City Clerk within 48 hours the name and address of every citizen who told him this. She stated ifhe was unable or ' unwilling to do this, he has committed liable. She stated he took this action as the. Deputy Mayor of Longwood and possibly exposed the City to legal~repercussions. She declared. his accusations were totally false. She said she was appalled that he would use his public office in such a manner. She stated he also stated in his letter that Mr. Durso's opponent would no.t debate Mr. Durso in the Longwood Area Chamber of Commerce proposed debate. She declared in a fair and impartial debate; both candidates were asked to input to the moderator the. topics of discussion and both share in the decision. She said Mr. Towers sent Mr. DeNegre an e-mail telling him there would be a debate, what dates he could choose from, who the moderator would be, and what the topics of discussion would be. She • stated Mr. Towers did this as an Issues Committee Chair. She said what was suspect about this debate was that Mr. Towers has been actively campaigning for Mr. Durso for months and has contributed $1,000 to Mr. Durso's campaign through his two companies. She declared a person's reputation is a very valuable asset. She reiterated that Mr. Bundy used his public office to commit liable against Mr. DeNegre. She demanded he either prove his statements or retract them. She said to the Commission that these liable statements were not made by Butch Bundy, Joe Durso supporter, but by Butch Bundy,. Deputy Mayor of Longwood. She stated ifhe did not document or retract the statements, the Commission needed to take appropriate action. JoAnne Rebello, 301 Loch Lomond, said she had ttivo issues to address. Issue one concerns the illegal side driveway issue located at 791 Wayman Street. She stated shespoke about this last meeting and has provided the Commission with further details. She said at first she was_against the taxpayers paying, for this driveway. After the hostile confrontation that Mr. Bhagwandass pursued after the September 15t~ meeting she changed her mind. She stated he was never supposed to have that driveway per the engineering plans .she showed.that evening. Mr. Bhagwandass stated to her that. no one should be able to tell him ifhe could have a car repair business in his backyard. She declared he has been doing car repairs on inoperable vehicles with different license plates per code violations he has been issued. She said his bad behavior toward another resident should not be rewarded. She stated she hoped. the Commission would reverse their decision in this matter. She stated issue. two concerned the Central Florida CC 10-06-08/279 Historic Society Arts and Crafts Festival. She said the revenue from this event was exclusively used for three buildings owned by the Society. She ~ stated the revenue from the booth fees was supposed to be used to enhance the entire District. By continuing to reduce the fees,. she felt was a disservice to the District as a whole. The Society themselves has taken advantage of the grant funds as has a business owner. 'She declared the Society would not lose any revenues from their original charge to vendors as the booth fee was added to the vendor reservation fees starting in 2003. She said the booth fee was. a pass through fee. She stated the Society was also generating more revenue from the rental fees of the Civic Center. She said many hours were utilized in preparing for this event and the charges for staff time were only based on the hours during the event. She stated it concerned her that they have not always been good neighbors to those who live, have businesses, or worship in the District, especially the Christ Episcopal Church. She stated the Society should pay the full fees according to Ordinance No. 02-1609. Stephanie Manor, 890 Woodgate Trail, inquired in a City the size of Longwood, how was it they were so divided. She said she was not only an employee of Seminole County Public Schools, but also an employee of the City of Longwood, a resident of Longwood, and also a parent of two children that attend Longwood schools. She asked why donating money to the public schools, Woodlands Elementary in particular, for children that live in this community attend, could ever be questioned ethically. She ~ wonders why Woodlands Elementary cannot get money donated for a Tutorial Program that this City donated. money to last year; and this year is an issue of ethics. She said she was very confiised as a parent and as an employee that works at the School and knows the budget Buts that are going on. She questioned how much money was given to the other Longwood elementary schools. She said the money was not spent on any personal gain. The only gain was for the children. Ty Moon,~954 Longwood Club Place, said he was here representing his wife who was working and could not attend. He stated two years ago his wife j oined a Division of Leukemia Lymphoma called Team and Training. This is an organization that raises money for Leukemia Lymphoma by running of marathons. In 2007, they raised $260 million in the United States to go toward Leukemia Lymphoma research. His wife became involved with this organization because her father, a twenty year resident of Longwood, passed away from a blood type of cancer. His wife is a mentor and has 26 first time Team and Training ntnners that have to raise $2,600 each by December 15~' to run in the Disney Marathon. He said they are holding a silent auction fimdraiser and chose to use the Longwood Community Building. He said they would like to request the Commission donate the use of the Building at no charge for this fiindraiser. He confirmed 100% of the funds raised go to the Leukemia Lymphoma Society. He stated they would like to hold this on the second or third week in November. However, any available date would be appreciated. CC 10-06-08/280 • Tom C. DeNegre, 330 Ferdinand Drive, said he was a candidate for the Longwood City Commission, District 2. He stated most of the Longwood voters received a hand delivered letter this weekend written by Butch Bundy, Deputy Mayor of Longwood. He said Mr. Bundy accused him of dying about his opponent Mr. Joe Durso. This letter said that he had been telling people that Mr. Durso had promised the firefighters a 25% or greater pay increase. He said he wanted to publicly state that was not tnie. He said he was very surprised that ethically Mr. Butch Bundy and his Office of Deputy Mayor dishonored his name and reputation. He reiterated he never said that Joe Durso promised the firefighters a 25% or greater pay increase. He stated the first time. he met Mr. Bundy was at a PBAS breakfast where the Mayor's of Seminole County. gave a talk about their cities. He introduced himself to Mr. Bundy and thanked the other four Commissioners for helping his friend and fellow neighbor from keeping his house from flooding during Tropical Storm Fay. He said this was the only discussion he has ever had with Mr. Bundy. He stated Mr. Bundy attacked his integrity, and he demanded an apology and a retraction. He said that his word is his bond. Je CoreX, 33D Isabella Drive, said. he attended the Farmers Market and enjoyed the event and looked forward to attending more. He stated he saw how the Haunted House was being cancelled from the Budget this year and said he was glad to see that, as it was a poor use of City money. He said the last he heard about the Publix Supermarket going in was at a Commission meeting approving. to look into the matter fiirther. He asked for an update on this matter. 7. CITY ADMINISTRATOR'S REPORT. Mr. Drago said he did not-have a report, but he would address the gentleman regarding the. use of the Community Building. He inquired what date they would like to use the Building. Mr. Moon said they would Like to hold the event Thursday, November 16th or Friday, November 17th from 7:00 p.m. to 8:30 p.m.. Mr. Drago said he would check into the availability and call him. 8. MAYOR AND COMMISSIONERS' REPORT. District #5: Mayor Sackett said there vas a fire in the Shadow Hills subdivision and the gentleman lost about two-thirds of the house.. He stated the Longwood Fire Department was phenomenal and he thanked them this weekend. He said he sincerely appreciated the people of Shadow Hills for working together for this family. Mayor Sackett said the Farmers Market was busy and the weather was great. He stated he spoke with Mrs. Shoemaker, Chair of Parks and Recreation Advisory Board, and she suggested a sign stating it was the Farmers Market. `. CC 10-06-08/281 Mayor Sackett said he was charged with .getting a meeting together with the County Commission regarding the Interlocal Agreement with the Fire Departments. He stated Brenda Carey, Chairman of the County Commission would prefer to do this differently. He advised that•next Wednesday the County Administrator, the City Administrator, the Fire Chiefs and himself would meet to tart the initial discussions. He reported the Commission nominated Commissioner Maingot as Mayor of the Year and the video was going to cost approximately $1,500: He asked the City Administrator howthey could take care of this. Mr. Drago said if the Commission authorized not to exceed $1,500 there was money in the Commission budget. Commissioner Maingot said so far Mr. Bookbinder has offered pro bono in his appreciation for what the City does for t_he Longwood Area Chamber of Commerce. He stated he has spent over 50% of the time on shooting the various areas that need to be video taped for the Florida League of Cities. He said this was critical and if it were not to go forward, he would automatically disqualify himself and the City's representation from the Mayor of the Year Award Ceremony. He advised the deadline was October 17tH Commissioner Anderson moved to approve the expenditure of up to $1,500 from the Commission budget to prepare for this submission. Seconded by Mayor Sackett and carried by a tmanimous roll call vote. ~ Mayor Sackett said at the last Commission meeting. he came forward to ask for support for a program called Triple I Intervention which is a Tutorial Program. He found out from the City Attorney today that he would be allowed to vote on this matter. He stated the initial request was $5,000 and the request for these fiords is in recognition of one important fact. Seminole County is no longer supporting the DARE Awareness Program at Woodlands Elementary. He said national news was made last year when three students at Woodlands Elementary were involved in a gun, knife, and dnig buy transaction. This resulted in expulsion and jail time. He stated, realizing that Woodlands Elementary no longer has a Resource Officer, and Longwood,. Milwee, and Lyman do, using City funds, they need to reach out to the children at Woodlands. He reviewed the subdivisions within the City that have children involved in this Program. He said he tmderstands that. $3,600 was sufficient for the Program and if this could move forward,. the children would appreciate it. Deputy Mayor Bundy made a motion to move forward. Seconded by Commissioner Maingot. Commissioner Holt said at the last meeting they discussed this matter and he volunteered to do some investigation on what the Program was and how the money would be used. He reiterated the DARE Program was shut off by the ~ Seminole County Sheriff s Office predicated on the monies not being allocated through the County Commission. He investigated what the Triple I Program was CC 10-06-08/282 and said that the money was actually for the Tutorial Program held before and after school. He advised the money from any of the law enforcement agencies was drug money and earmarked for specific line items. He said what bothered him was, through his investigation, monies being asked for was to pay the teachers for before and after school; and some of the money would go to consumable products they will be using. He stated each half was $1,800. Motion carried by a unanimous roll call vote. District #1. Commissioner Maingot thanked Mayor Sackett and the Commissioners for their support in the initial nomination of himself for Mayor of the Year and again for their support this evening. He stated the Farmers Market this weekend was a tremendous success.. He said many people parked in the Hotel parking lot and this was a matter the City would want to follow up on. He stated he received a call regarding the recent fire and he thanked the Fire Department ,and Police Department for the service they provide to the residents. Commissioner Maingot said with regards to the request for the use of the Community Building for the Leukemia Lymphoma Society, he would support. this request. Commissioner Maingot moved that depending. on availability, as determined by the City Administrator, they approve this request with I payment of the. cleanmg fee. Seconded by Commissioner Anderson. Commissioner Holt inquired if there would be a cleaning charge. Mr. Drago said the Commission has normally required the cleaning fee when granting the use of the Community Building. Motion carried by a unanimous.roll call vote. District #2. Commissioner Anderson said he was really excited by the Farmers Market and he was glad this Commission decided to support it. He stated everyone involved did a fabulous job. He said he has been hearing that people think this Commission does not .want Publix to come to the City. He stated this Commission has reasserted again and again that they want Publix here. District #3. Commissioner Holt said the Commission had received a copy of a letter addressed to Commissioner Maingot. He stated he went over there and saw the devastation they were handed by Tropical Storm Fay. He spoke with the City Administrator regarding this matter and inquired where things stood. Mr. Drago said they were still waiting for the contractor and insurance company to come to terms as to what the damage. was going to cost. He stated they would detenrune if they were going to include the fee or part of rt. If not, he said he would bring the matter back as an agenda item to waive the permit fee for any construction they need to do. He advised the City would still conduct inspections. .CC 10-06-08/283 Commissioner Holt inquired about the issue regarding the drainage at the property on Overstreet. ~ Mr. Drago reported the City Engineer went to the property and there needs to be a larger drain in the front yard. He said the City Engineer would do the.design and one of the JOC Contractors would do the installation. District #4. Deputy Mayor Bundy said his wife attended the Farmers Market and had a .good time. He stated Publix had met with staff and their developer's engineers. The City Engineer attended a meeting with the Publix Engineers and St. John's Engineers and the only issue they have to iron out is compensating storage. He said if they don't have adequate stormwater storage on their site, they can compensate for it at another location in the same'dranage basin. He stated theywould be meeting with First Baptist Church of Altamonte Springs regarding this matter. Mayor Sackett suggested updated information be placed on the City website. 9. CONSENT AGENDA. A. Approve Minutes of the September 15, 2008 Regular Meeting. B. Finance Division of the Financial Services Department recommends payment of approved and estimated bills for October 2008. ~I C. City Administrator recommends the City Commission approve a termination of interlocal agreement beriveen the City and County for median maintenance and authorize the Mayor to sign the agreement. D. The Community Development Division of the Community Services Department recommends the City Commission approve awarding a work .authorization with Metzger & Willard, Inc., for professional general engineering services for the amount of $41,250 and authorize the City Administrator to sign all appropriate documents. E. City Administrator recommends the City Commission approve December 26, 2008 and January 2, 2009 as City Holidays. F. The Police Department recommends the City Commission approve the distribution of $74,215 of Fiscal Year 2008/2009 Anti-Drug Abuse Act funds for projects within Seminole County as requested by Seminole County and. authorize the Mayor to sign the appropriate documents. G. The Purchasing Division of the Finance Department recommends the City Commission approve exercising Option #2 in the amount of not- to-exceed $1,000,000 for Job Order Contract #OS-08, Miscellaneous Site Civil Construction I to Superior Asphalt of Central Florida, Inc. CC 10-06-08/284 • and authorize the City Administrator to sign all appropriate . documents. H. The Utilities Division of the Public Works Department recommends the City Commission approve the Emergency Purchase of a fiberglass chlorine tank, from Odyssey Manufacturing Company in the amount of $24,900.00 and authorize the City Administrator to sign all. associated documents. I. The Community Development Division of the Community Services . Department recommends the City Commission approve the purchase order to All American Aquatics Company for the amount of $33,159.96 for aquatic management services and authorize the City Administrator to sign all appropriate documents. J. The Police Department recommends the City Commission approve the- purchase of ten (10) 2009 police vehicles from Maroone Dodge, in the amount. of $212,700.00 and authorize.. the City Administrator to sign the purchase. order. K. Finance Division of the Financial Services Department recommends approval of audit engagement for the annual audit for fiscal year 2008 • to McDirmit, Davis & Co. for the fee of $28.,900 and authorize the City Administrator to sign the engagement letter and purchase order. L. The Police Department recommends the City Commission approve the purchase of thirteen (13) 2009 Ford police vehicles from Don Reid Ford, in the amount of $255,364.00 and authorize the City Administrator to sign the purchase order. Commissioner Maingot moved to approve the Consent Agenda Items A - L. Seconded by Deputy Mayor Bundy and carried by a unanimous roll Ball vote. 10. PUBLIC HEARINGS. A. 'The Community Development Division of the Community Services Department recommends the City Commission. read by title only, set October 20, 2008 as the second public hearing date and approve the first reading of Ordinance 08-1874 to amend the Longwood Development Code (LDCA 02-08). Ms. Roper announced having proof of publication. She then read Ordinance No. 08-1874 by title only. • Mayor Sackett opened the public hearing. No one spoke in favor or in opposition to the Ordinance. CC 10-06-08/285. Commissioner Holt moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Commissioner Maingot moved to approve Item 10 A, Ordinance No. 08-1874 to amend the Longwood Development Code (LDCA 02-08) as presented, and set October 20, 2008 as the second public hearing date. Seconded by Commissioner Holt. Commissioner Maingot referred to Section 5, Paragraph L and said new vehicle sales are never in such small locations. He stated this vas more appropriate for used vehicle sales. Mr. Sizemore said this was confusing language and this was verbiage that currently exists in the Development Code. He stated it was intended. to say an application for a vehicle sales facility that did not currently exist on the site. Commissioner Maingot said they needed to use the correct language. Mr. Sizemore suggested they could strike through the word "new" and replace it with "all. applications for vehicle sales or rental facilities which are not currently existing on the site that keeps three or more" and then go on with the Code the way it is written. ~, Mr. Drago asked Mr. Sizemore to explain the premise behind Section 5, Paragraph N. _ Mr. Sizemore said this related to discussion on vehicle brokers that took place during a City Commission meeting recently. He stated there were a lot of these within the City when they come in to apply for an occupational license. He said for the most part they are in warehouse areas and store their vehicles inside. These are typically people that go to auctions and pick up a couple of vehicles at a time and store them. Then, they resale them often by appointment. Currently, in order for them to have any vehicles outside the building, they would have to do a complete site development plan for a site plan revision. He stated this would become a very involved and expensive process. He advised this provision would allow a small scale vehicle broker or dealer to have up to two vehicles on the property that are for sale, but they would have to demonstrate there were adequate parking spaces to meet the required parking requirements, even if those two vehicles were onsite. They would have to meet the other requirements for vehicle sales and rental facilities in relation to the space dimensions and having those areas delineated and providing for railings or parking bumpers. Mr. Drago said Commissioner Anderson had been approached by an ~ individual who had a problem trying to obtain an occupational license relative to this. He stated this addresses that particular type, of situation. CC 10-06-08/286 • ~ Motion carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A. City Administrator recommends the City Commission hear a presentation from ACi regarding a draft Historic District. Code and take action the Commission deems appropriate. Mayor Sackett said a few months ago the citizens of Longwood were invited to an open session to address the needs and intended direction for the Historic District. He stated this invitation lead to a transformation of the'Historic District Code. He said this presentation was a result from that meeting. . Larry Adams, ACi, said they would be presenting an update of the progress for the draft of the Historic District Standards. He stated they have .heard from all of the Commissioners to think big and pay great attention to the Historic District to preserve and make it healthier. He encouraged the Commission to continue to review the Historic Code Book, update it, .and make it as relevant as necessary to serve the .needs of the community. He said they would sLimmarize the results of the Public Workshop and present some alternatives. He stated ACi started this in • June 2008 and studied over twenty relative Historic Districts. They met ~ with a variety of staff and leaders that represent other Historic Districts to review the strategic solutions they have been working with. They also met with architects and owners of projects within the Longwood Historic District. He said they met with representatives from South Seminole Hospital and said this community had a tremendous commitment and opportunity with the Hospital. They have also met with the Commissioners and they have taken over three hundred photographs. He stated the most important thing vas to listen to the community and they had a good turnout with a lot of participation. Randall Glidden with ACi reviewed the opportunities for improvement. He said they looked at the citizens input at the Workshop as their starting point. He stated some. of the items were vision items for Downtown and some, were directly related to the Code Book. He said two elements that were evident. were how the District gets redeveloped and what they want the District to become. He stated the general public perception was that parking was difficult. On the property owner's side, in many cases, they felt the parking ratios were too great in the Code. He said there was limited on-street parking. However, there is public parking. located in the District core. He stated the private parking ratios. were a little high. He said you did not want someone to park in a private parking lot and .feel • they had to leave to go somewhere else. Also, onsite parking. had a negative aspect on the Historic character of the District. He talked about the Code Book and said the perception was that it could be difficult to navigate, the application process was somewhat confusing, Code CC 10-06-08/287 requirements seemed somewhat inflexible, and the Code Book and process , was hampering District redevelopment potential. He reviewed the ~.~'. rehabilitation economics and said there was a perception that there was an extended time frame for approvals, and the costs to rehabilitation were high. He said the color palette was another item with limited choices. He stated the perception was that there were limited building material choices and increased costs to stabilize at risk structures. One of the big items was that mixed uses were limited. He said there currently was a mix of residential and professional offices in the District; but the retail shops were mostly in one area. He stated they took the comments and came up with ideas and images that would help change the nature of the Downtown District. He said they looked at parking and parking rations and would encourage more on-street parking, and implements a shared parking scheme. He said a fee in lieu of providing parking was an option where the fee would be paid to the City and more public parking could be provided. He stated they looked at the Code Book ideas and talked with former owners to see where they had issues with the Code and whether they should start all over with the Code Book. He said there was a lot of solid foundation within the existing Code and looking at modifying the existing Code vas the way to go. He stated by making the Code Book easier to understand and use, providing more material options, and revisiting the redevelopment standards and options, they can speed up the process for rehabilitation. The goal is to enhance the District. He said with updating the color palette, one item would be to look at eliminating color ~' requirements. This is problematic to the extent it would not maintain a cohesive look. However, allowing for periodic updates as the manufactures change their colors was something to definitely look into. He said eliminating building material standards for contributing standards would risk delisting the Historic District. Updating material selections for . supporting strictures and new constriction was something that could be done. He stated to highlight the stabilization of contributing stnichires so at risk structures can be stabilized to maintain the value of the structure. He said for the mixed use, they need to create a critical mass of businesses and residences Downtown to create activity for visitors and residents with a walking environment. He stated the Farmers Market was a case in point. He said to strengthen the connectivity from the proposed Transit Village and the expanding Health Campus would be key to creating a connected main street. He recommended consolidating the public activities and making room for more commercial uses on a prime site. He stated with taking these ideas, they were now looking at creating the standards and working with the Code. He said the goal was to improve the Code Book for the Historic District with the purpose to make it more flexible, user friendly, and relevant for current conditions. He outlined the recommendations for the Code Book to modify the format and composition of the current Code and reviewed the Historic District benefits. He reviewed some renderings from within the District and reviewed mixed use recommendations and developing the standards. He affirmed the benefits were to make it a more walk able environment and CC 10-06-08/288 • said, creating critical mass would attract, support, and sustain District business. Creating walk ability would then create a more pedestrian activity .for the main street. John Cunningham, ACi, said he has had the honor to be involved in this project. He stated this was a graphic summary of the last three years with all of the possibilities from the Commission and Community. He said they identified many gateways to revive the Historic District. He stated Warren Avenue has an opportunity to connect Longwood Boulevard with the future Commuter Rail Station and become a major pedestrian pathway. He said there. were a lot of wonderful historic strictures in the District, but there was not a lot of connectivity. He said one of the elements was the redevelopment of Reiter Park and it would be a destination. He reiterated the importance of parking and reviewed the possibilities. He said adding on-streetparking and narrowing: of Ronald Reagan Boulevard would slow the traffic down. He reviewed a slide of the current and what they could have. He stated South Seminole Hospital was an important aspect providing opportunities for framing Warren and Mlwee. He said the City could take the lead in what the redevelopment is by utilizing property near the park for Public Facilities. He reviewed visualization concepts for City Hall Property and parking possibilities for the District. Mr. Adams said they would distribute the Code Book for review by the Commission. He stated all of the items they heard about tonight have been incorporated in this draft or are annotated and noted for fiirther discussion. He said part of their scope was to do this. and incorporate comments from the community and to ultimately adopt and publish the revised Historic Standards. He stated the other category was revitalization. Mayor Sackett said this showed a thorough dedication of taking care of the. City and what our needs are. He stated this was a lot to swallow and asked the Commission where they wanted to go from here. Deputy Mayor Bundy said he would like taking, a couple of weeks to review the material and have the opportunity to think about. it. He suggested. bringing ACi back for an informal Work Session. Discussion was held regarding consolidated public services. Commissioner Maingot said this leads to a lot of challenges, but they need to come to a consensus as to how best to approach it area by area. He stated they need to maximize the benefits of the investment. Mr. Adams said the Code Book .was to be friendlier and more viable. He stated they.met with the people and change. was inevitable. He said you don't design buildings first, you design conversation and this process has been made. He stated Mr. Maingot was saying the idea was to make progress first and not do this all at once. He suggested the Commission CC 10-06-08/289 check their work and take the necessary time to review this. He said the ~ community was looking for how to lock onto a vision. The challenge is to work together and make this happen. It was the consensus to set a Work Session at the next Commission meeting. The Commission recessed at 9:30 p.m. and reconvened at 9:37 p.m. B. The City Administrator recommends the City Commission consider a request from the Central Florida Society for Historic Preservation (CFSHP) to approve a Class A Special Event permit for the 32"a Annual Longwood Arts and Crafts Festival with provisions. 1VIr. Drago said this was an Item the Commission sees every year for the Arts and Craft Festival. He stated there vas a letter from Reverend Knox and a site plan attached. He said Ms. Meli and Ms. Bundy were present to answer any questions. Ms. Meli said there would be a minimum of three spots open at the Church. The Church has asked there to be spots open for access to their properties for their fundraisers. She stated there was a maximum of 325 booths. The Historic Society has requested the City Commission consider ~ reducing the vendor fees. She said the City staff would be the same as last ~J year. The streets will be closed at 1:00 p.m. on Friday. Commissioner Anderson moved to approve the Class A Special Event Permit with the staff recommendations. Seconded by Commissioner Holt. Commissioner Maingot inquired how they did the vendor fee last year. Ms. Meli advised they split the vendor fee and booth fee in half and charged $12.50. The three years prior to that they capped it to a maxirrium of $5,500 that included staff time. Commissioner Maingot said they need to .insure to continue to replenish the fund used for all the homes within the Historic area. He suggested repeating the terms used from last year rather than a total waive of the fee. Motion carried by a unanimous roll call vote. C. The Finance Division of the Financial Services Department recommends the City Commission read by title only, set October 20, 2008 as a public hea"ring date and approve the first reading of Ordinance 08-1877 which amends the Fiscal Year 07/08 Budget. ~ Ms. Roper read Ordinance No. 08-1877 by title only. CC 10-06-08/290 Commissioner Anderson moved to approve the first reading of Ordinance 08-1877 and set October 20, 2008 as a public hearing date. Seconded by Commissioner 1Vlaingot and carried by a unanimous roll call vote. D. Commissioner Anderson requests the City Commission revisit the decision to grant an additional driveway access to the rear property located at 791 North Wayman Street. Commissioner Anderson said his reason for asking this to be brought up was that to the best of the City's records, Mr. Bhagwandass did not pay the City to put in the driveway opening. As such, he is of the opinion it would be wrong to have the City pay to put it back, but to leave. intact the decision made to restore his ability to have the driveway opening and he could do this at his request. Ms. Roper said the question was if he could reopen the discussion to amend the previous resolution. She said they researched this matter and even though he voted for it, this had no bearing on it and he is able to make a motion to open it for discussion and. amendment. • Commissioner Anderson.moved to amend the action that the City not pay for restoring the driveway access, but as discussed, he would be able to restore the access. Ms. Roper advised Mr. Bhagwandass,' attorney has been consulted and they are in agreement to this, Motion was seconded by Commissioner Maingot and carried by a unanimous roll call vote. 12. CITY ATTORNEY'S REPORT. Ms. Roper said she and her staff have been working on an Ordinance regarding non-conforming properties and how to bring them back into conformity, should a taking occur.. She distributed this document for the Commission to review and asked to let her know if they would like this to be an Agenda Item for an upcoming meeting. If they do want this on an Agenda for discussion, she has consulted with the .,gentleman who suggested this particular Ordinance which is similar to Ocoee's Ordinance. She suggested inviting him to a session and he could give advice on how this affects governmental authorities. 13. CITY CLERK'S REPORT. No report. CC 10-06-08/291 14. ADJOURN. Mayor Sackett adjourned the meeting at 9:58 p.m. ~ Brian D. Sackett, yor ATTEST: ~~~ Sarah M. Mires, CMC, MBA City Clerk ' ~. CC 10-06-08/292