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CCMtg12-19-05MinLOI~G~VO~D (~IB' _i~ COMIVII~SION Longwood City Commission Chambers 175 West Warren Avenue Longwwood,. Florida MINI:T'TE S DECEMBER 19, 2005 7..-00 P.M. Present: Mayor II. G. "Butch" Brandy Deputy Mayor Dan Anderson Commissioner John C. Maing;ot Commissioner Mike. Holt Commissioner Brian D. Sackf:tt Russ McLatchey, Acting; City Attorney John J. Drago, City Administrator Sarah M. Mijares, City Clerk Richard Kornbluh, Division P!Ianager of Utilities Tom Jackson, Chief of Police Carol Rogers, Director c-f ]Financial Services Pat Miller, Director of C'.ommunity Services ~. Ryan Spinella, Executive Assistant Absent: Richard S. Taylor, Jr.., City Attorney (Excused) 1. CALL TO ORDER. Mayor Bundy called the meeting to order at 7:03 p.m. '2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCElV[ENTS. The following announcement was made: A. Senior Matinee will be held on December 21, 2005 from 11:00 a.m. until 1:00 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is Fu~z~zy Farm. Santa Claus arrived and presented gifts to the members of the City . Commission and staff. 4. RECOGNITLONS. A. Nomination and selection of tlhe recipient of the Martin Luther King Good Citizenship Award. (Presentation scheduled for January 16, 2006). Commissioner Holt nominated Captain Kip Beacham as recipient of the Martin Luther.King, Jr. Good Citizenship Award. CC 12-19-~05/292 Commissioner Maingot nominated "Chi Chi"; a Crossing Guard for Seminole Comity School Board, as recipient of the Martin Luther King, Jr. Good Citizenship Award. Nomination for Captain Beacham to receive the Martin Luther King, Jr. Good Citizenship Award carried by a unanimous voice vote. Nomination for "Clu Chi", the Crossing Guard to receive the Martin Luther King, Jr. Good C'itizensllip Award carried by a unanimous voice vote. B. District #5 Nomination of the Business Person of the Month Award for January 2006. Commissioner Sackett nominated Robin Thorn, Professional Mortgage & Investment, Inc. for the Business Person of the Month'for January 2006. Nomination carried by a unanmous voice vote. 5. BOARD APPOINTMENTS.. A. District #4 Nomination to the Parks and Recreation Advisory Board. Mayor Bundy deferred the nomination. B. District #3 Nomination to the Board of Adjustment. ~~ Commissioner Holt nominated Lawrence Belar for reappointment to the Board of Adjustment. Nomination carried by a unanimous voice vote. 6. PUBLIC INPUT. A. Public Participation. Michael Towers, 754 Fleet Financial Court, was representing the Oakwood Building and Development and Oakwood, Inc. regarding a question in regards"to interpretation of the Historic Preservation Code Book, as well as the Longwood Development Code. He said they have submitted three projects to the city for development. of townhomes within the Historic District on Bay Avenue, 1.50 West Pine Avenue, and the corner of Milwee and Warren. He stated they appeared before the Historic Preservation Board on October 11, 2005 regarding whether townhomes were permitted under the code. "He advised they received a unanimous vote from the Historic Preservation Board that they found no problems with their application and the use of common walls within the Historic District. He distributed excerpts from the Longwood Development Code that, he declared, identified towi~liomes as single family units; which, he said, are approved under the Historic Preservation Board. He stated another project has been before the City Commission similar to this, yet distinctly different. He said it was clear that all the definitions are in the Longwood Development. Code. He requested the Commmission direct staff, C'C 12-19-05/293 f ~ in this regard, as to their intentions when adopting the Code Book. F[e also inquired whether the Historic Preservation Board had the authority to grant any waivers from tl~e Historic Code Book. He pointed out a section of the code was clear that any questions or waivers with regards to the Historic Code go to the Historic, Preservation Board; and another: section of the code does support 1a~is. He stated on December 13, 2005, Agenda Item 7 at the Historic Preservation Board was Historic District Code .Boole recommendations and chtnlges regarding whether shared wall condo units ~~ere allowed within retail or professional uses. He said t11e only issue he had was staff was not distinguishing the difference between a townliome and a condominium project. He stated they had a project application submitted, and staff needed clarification to help them move forward. Mr. Drago said the City Attorney would need to review this. He stated he was not prepared to answer any specifics at this time. Bruce Noes, 3.01 Ferdin~~nd Drive, stated the end ofNovember and begimiiug of December, some of his neighbors noticed a high concentration of chlorine in the potable water. He aid the children's bath water was irritating their eyes. He stated he returned from vacation on December 3rd and. his neil;hbor had used lus pool chlorine tester to test. the water from his house and it was off the charts. He said lie allowed his water to run for a considerable amount of time, then tested it and again, ~ the level of chlorine was off the: charts. He said this persisted for several days and he phoned Public Works at 869-1919. He said the person he spoke to understood he was hi Seminole County and in the City of Longwood aild he was told the problem would be researched and they would call him back. He stated he did not. receive a call. He said a neighbor also called about the l:~roblem and no one received a returned call. He said he retested the wal:er on December 7th or 8th and it had cleared, however, within a day or two it was again. off the charts. He stated this evening he tested. the water and for a swinnning pool it was okay, however, potable water should :not contain this amount of chlorine. He said that this, together with the lack of pressure, was unacceptable and requested the matter be investigated. 7. CITY ADMINISTRATOR'S R.EPOlB;T. Mr. Drago congratulated Connnissionem Sackett for being nominated School Teacher of the Year at Woodlands E~lernentary School: He introduced his Executive Assistant,. Ryan Spinel.la. 8. MAYOR AND COMMISSIONERS' REPORT. District #3. Commissioner Holt~congratulated Commissioner Sackett for being nominated Teacher of the Year. He thanked Mr. Sizemore for putting together the Illuminations. He .inquired if the :final had been distributed. Mr. Drago informed the final was the C''>hristmas version. CC 12-19-~OS/294 Connnissioner Holt requested the Commissioners' phone numbers be included in the future. ~f District #4. Mayor Bundy stated Mr. Taylor was looking into the project Mr. Towers spoke about. He said time was of the essence and this was an opportunity to have residential properties constructed in the Historic District. Mr. Drago said 1VIr. Miller would be bringing forward items in the code to be reviewed by the City Conu7iission and this item could be included. Mayor Bundy said there have been situations where residents that. live on corner lots have requested side access during the street paving. He stated. he has received several calls regarding this recently. He said there was no written policy, but they have not been perri-utted in the past. He suggested this policy be reviewed by the City Convnisson. - District#5. Connnissioner Sackett thanked the Commission for the recognition. He said he has been teaching in Seminole County for 17 years. He thanked Connnissioner Maingot for leading the Longwood Carolers spreading cheer to hundreds of people on Sunday. District #1. Connnissioner Maingot reported this has been the sixth year for the Longwood Carolers and he thanked. everyone for participating. He advised that j the Chairman, Commissioner I-Iolt, and he attended the Traffic Safety and ~~ Education Forum held in the Seminole County Commission Chambers. He congratulated Chief Jackson for his involvement. He .reported six residents of his subdivision and him were putting up decorations at the. entrance on December 15th when a UPS truck was making a delivery driving at an excessive rate of speed. He said he stopped the driver upon exiting and cautioned him. He suggested UPS be sent a .letter regarding drivers holding to the speed limit. when driving through subdivisions. District #2. Deputy Mayor Anderson suggested the city continue with phone calls to DOT regarding the sinking of State Road 434. He commended the Longwood Illuminations project and said it was good communication. 9. CONSENT AGENDA. A. Approve Minutes of December 5, 2005 Regular Meeting. B. Finance. Division of the. Financial Services Department recommends payment of approved and estimated bills for January 20.0.6.... C. Finance Division of the Financial Services Department recommends approval of the Monthly Financial Report for November 2005.. D.. Computer Services Division of the Financial Services Department recommends the City Commission approve an agreement with Civic Plus, Inc. to create and maintain an improved City of Longwood CC 12-19-05/295 ~ website with cone-time fee of $27,200 and annual ongoing maintenance fee of $8,1(10 incauding hosting, licensing and support, and authorize the Mayor to sign the contract. E. City Administrator recommends the City Commission approve a purchase order in the arnouni: of $39,000 to Craig A Smith.and Associates for utility loc,at'ing services and authorize the City Administrator to sign all appropriate documents. Deputy Mayor Anderson moved to approve the Consent Agenda with the exceptioia o:E ItF;m 9 D to be discussed separately. .Seconded by Commissioner Holt. Commissioner Sackett discussed Item 9 A in regards to the presentation on the Lake Mary Hig11 School pool and said he received an e-mail from Mr. Karns requesting infornzafion on the days he would be available. He advised there was a meeting last Tuesday of which he had not been notified. Motion carried by a unanimous roll call vote. Commissioner Sackett moved to approve Consent Item 9 D 'as presented. Seconded by Commissioner Dolt. Deputy Mayor Anderson said h.e had concerns with this item as presented and would like to hold for discussion at the next meeting. He expressed concerns regarding the large sum to create the website. He said this was not a website being custo:~n created. He questioned the ongoing maintenance fees as well as 1laving some technical questions.. Ms. Rogers said they had two options and chose the option for work to be done on site rather than by remote. She stated maintenance had to be purchased' and they felt this was the best product. She said they have been looking at this product fo:r about a year. Deputy Mayor Anderson said h.e has reviewed websites produced by this company and he wanted to ]:earn more about their product. He expressed concerns regarding the cast of the product. Mayor Bundy inquired if this sJ.iould be reviewed as a separate agenda item at'the next meeting. Discussion ensued. Deputy Mayor Ai:~derson moved to table this to the next meeting as ~~ a separate agenda item. Seconded by Conunssiorier Holt .and carried by a unanimous voice vote. CC 12-19~-05/296 10. PUBLIC HEARINGS. A. The Finance Division of the Financial Services Department .recommends City Commission read by title only and adopt Ordinance OS-1784 which amends the Fiscal Year 05/06 Budget. Mr. McLatchey amlounced having proof of publication. He then read Ordinance No. OS-1784 by title only. Mayor Bundy opened the public hearing. No one spoke in favor or in opposition to the ordinance. Commissioner Holt moved to close the public hearing. Seconded by Deputy Mayor Anderson and carried by a unanimous voice vote. Commissioner Holt moved to adopt Ordinance OS-1784, as presented, Item 10 A. Seconded by Con~inissioner Sackett and carried by a una.~umous roll call vote. 11. REGULAR BUSINESS. None. 12. CITY ATTORNEY'S REPORT.. No report. 13. CITY CLERK'S REPORT. A. Conf rm the January 9, 2006 Regular Commission Meeting. Ms. Mijares stated at the October 3, 2005 meeting she had requested a rescheduling or cancellation of the January 2, 200.6 meeting. S11e advised, at that meeting, it was the consensus of the Commission to tentatively reschedule that. meeting to January 9, 2006. She requested a decision be made whether the tentative January 9th meeting be confirmed or cancelled. Commissioner Holt moved to cancel the January 9, 2006 tentative meeting. Seconded. by Deputy Mayor Anderson and carried. by a unanimous voice vote. 14: ADJOURN. Mayor Bundy adjourned the meeting at 7:5.8 p.m. . r(.f97171T ~ ~, ,~.' . Ha od G. Bundy, Jr., ATTEST: - /` Tom. ~ Sarah M. Mijares, City Clerk -~i • ~~ CC 12-19-05/297