Loading...
CCMtg11-06-06Min- -, LONG~VOOI) CIT~~ COMMISSION 1~~ Longwood City Cam~nission Chambers 175 West Warren Avenue Longv~Tood, Florida MINIT7CES NOVEMBEJl2 6, 2006 7:00 P,~M. l i~- Present: Mayor John C. Maingot Deputy Mayor Dan Anderson Commissioner Mike Holt . Commissioner H.G. "Butch" Bundy, Jr. Commissioner Brian D. Sackett Teresa S. Roper, Acting City ~~ttorney John J. Drago, City Administrator Sarah M. Mirus, City Clerk Carol Rogers, Director of Fina~:ncial Services Ryan Spinella, Executive Assistant Tom Smith, Division Manager of StreetslFleets Laurie Mooney, Fire Chief Richard Kornbluh, Division Manager of Utilities Paul Sizemore, Interim Llirect~pr of Community Services Amy Stevenson, Community Development Coordinator Tom Jackson, Police Chief Absent: Richard S. Taylor, Jr., City Attorney (Excused) 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:13 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEM:ENT~~. The following announcements were made: A. Senior Matinee will be held on November 15, 2006 from 11:00 a.m. until 1:00 p.m., Longwood Community Building, 200 West Warren Avenue. B. A Blice Grass Pickin' will. be held on November 18, 2006 from 7:00 p.m. until 10:00 p.m., Longwood Community Building, 200 West Warren. Avenue. i C. 30th Annual Longwood Arts anal Crafts Festival will be held in Downtown Historic Longwood., from 9:00 a.m. to 5:00 p.m. on CC 1 ]'~-06-06/3.53. Saturday,. November 1S, and from 9:00 a.m. to 4:00 p.m. on Sunday, ___ November 19, 2.006. ~ 4. RECOGNITIONS. A. District. #5 Presentation of the Business Person of the Month Award for November 2006 to Lyman High. School, c/o Frank Casillo, located at 865 Ronald Reagan Boulevard. Commissioner Sackett read a brief biography on Lyman High School and presented Mr. Casillo, Principal, with the Business Person of the Month Award. Photographs were then taken. B. Bishop Todd Hansen will be presenting the Mayor and City Commission with a "Certificate of Appreciation" for proclaiming November 20Q6 as "The Month of the Family." Mayor Maingot read a proclamation proclaiming November 2006 as "The .Month of the Family." Bishop Todd Hansen, on behalf of his congregation, thanked the Mayor and Commission for the proclamation and what they have done for the families of Longwood. He presented the Mayor and City Commission with a plaque. Photographs were then taken. - 5. BOARD APPOINTMENTS. ~ A. District,#5 Nomination to the Codes Enforcement Board. Commissioner Sackett nominated Judy Putz with the understanding she would resign from the Land Planning Agency. Nomination carried with a three/two voice vote with Commissioners Holt and Bundy voting nay. 6. .PUBLIC INPUT. A. Public Participation. Robin Nicholson, 425 Reider Avenue,. spoke: in regards to the maintenance of Lake Jane and the run off. She said she did not know when the City quit maintaining the lake, but she would like for them to work together in finding a solution. She. asked the Commission to put together a plan. JoAnne Rebello, 301 Loch Lomond, said at the last meeting under Commissioners' reports it was stated an individual wanted to donate six (6) cars to the .School Board for the Driver's Education Program. She questioned, although this is admirable, why i`t was incumbent upon the City to donate $3,000 per car in order for the said donation by a private individual to occur. She stated she also had. posed several questions at the time. regarding this programs cost acid efficiency.. She said this was not a CC 11-06-06/354 new program,. but an expansion of an ongoing program. She .said the ~ agenda item contained very little information. She inquired how this ~~-' donation, in partnership with the City, would affect the current litigation with this individual. She said it would be more prudent for this individual to deal directly with the School Board. Bobbie Corbittt, 730 South Oak Street, said. when they first moved. on the lake it was covered with lily pads. She stated, with the City's .help, they did get that all cleaned out and the City dredged some of the sludge from the bottom of the lake. She. said it: was her understanding this was a spring fed lake with a sandy bottom. She said the lake was covered by the City' a contract and the gentleman was there recently and had a problem getting his trailer out. She stated some people didn't want the lake sprayed because it was killing the fish. Sh.e said she would like to see some type of regular maintenance. Judy Coad, 1695 Grange Cnrcle, said she was appalled to hear the State does not mandate children l;raduating from high school to take at least the book end. of driver's education. She said she would gladly pay her part in taxes to support the pilot prograrr~ and encouraged the City to participate. She said everyone would bc;nefit :from this program. She stated not to participate would be, a great: disservice to the residents. 7. CITY ADMINISTRATOR'S REPOR~C. No report. 8. MAYOR AND COMMISSIONERS' F;EPORT. District. #2. No report. District #3. Commissioner Holt said it was an honor and privilege representing the City of Longwood at Lyman's .:Homecoming game. He reported he had a meeting with Hidden Oaks Homeo,wner's Association and they have fulfilled the need for volunteers for the CERT Program.' He met. with representatives of the Seminole County Chamber of Corrunerc~, and there will. be a presentation by the Chamber at the next meeting. He reported the St. Johns Water Management Permit has been approued for Reit€.r 1'arl:. Commissioner Holt thanked the City stai:f and volunteers for their hard work on putting together the Haunted House, Bocwille, and the. Fall Festival. Commissioner Holt reported he had requested Mr. Roper to come up with wording to make dog attack restrictions more rigid in the City Code. He said it was the owner's responsibility to keep dogs fenced. He declared he wanted to find language as strong as possible to .keep dogs from attacking. CC 11-06-0~G/355 District #4. Commissioner Bundy congratulated City staff and volunteers who worked on the Haunted House. He suggested Commissioner Holt place the J request for animal ordinances on the agenda for the next meeting for discussion. District #~. Commissioner Sackett said he enjoyed the Fall Festival and hoped to see continued success with the upcoming Arts and Craft Festival. He reported he voted earlier irr the day and it was nice to see people were being social, thorough, and knowledgeable. - Commissioner Sackett reported he spoke to Chief Jackson earlier regarding the Checker's sign. Hesaid pictures were being taken by Codes Enforcement of homes in the Historic District and the person taking the photographs said it was the Administrator's decision. He inquired why the pictures were being taken. Mr. Drago said the Commission had received information. in'their packet on two code violations in the District. He said it has been the policy to check on other properties in the area. He said the Chief had sent hire an email stating violations that were obvious would be addressed. Those violations that were ambiguous relative to the Historic Code wording would not be addressed until definitive information was received from the Attorney. Commissioner Sackett reported he met with concerned residents regarding a multiple mailbox being placed on Sheridan Court. He advised the box was to be removed this Friday. He said. people were blocking. access to mailboxes in this area and were not properly informed: He reported Winsor Manor was working on `,,~ their gateway entrance and moving forward. Deputy Mayor Anderson requested information regarding any regulations on blocking. mailboxes be placed in the next Lamplighter.. District #1. Mayor 1Vlaingot reported. he received a request from Mayor Bush of Winter Springs asking the Commission to do a Resolution in support of Nemours Children's Hospital in Orlando. It was the concurrence of the City Commission to do a Resolution in support of Nemours Children's Hospital. Mayor Maingot stated John Ashworth, Executive. Director of Leadership Seminole, had informed him Longwood was the only City that had not made the annual contribution of $3,000. He requested a concurrence of the Commission to make this contribution. It was the concurrence of the City Commission to make the annual contribution of $3.,000 to Leadership Seminole. ~~ CC 11-06-06/356 Mayor Maingot stated the matter of the Ordinance entitled "Demolition by Neglect" needed to be addressed. He said this Ordinance. applied to thirty-three `~ (33) buildings in the City of Longwood. The recommendation was to place this section of the Historic District Code on a. future agenda for discussion and place a moratorium on further citations or enforc:ement activity on existing citations until the Commission has reviewed this section of the Code. 9. CONSENT AGENDA. A. Approve Minutes of the Gctober 9, 2006 Community Workshop, October 16, 2006 Regular Meeting, and October 23, 2006 Special Meeting. B. Finance Division of the Financial Services Department recommends payment of approved and estimiated bills for November 2006. C. Finance Division of the Financial Services Department recommends approval of audit engagement for the annual audit for fiscal year 2006 to McDirmit, Davis & Co. for the fee of $27,5.00 and authorize the City Administrator to sign the engagement letter and purchase order. D. Computer Services Division of the Financial Services Department recommends the City Commission approve a change order to purchase order in the amount of $27,818 to The Revere Group, Inc., for information technology (IT)i infrastructure managed support ~,..,. services and additional telephony equipment resulting from the installation of the new IP telephone system, and authorize the City Administrator to sign the appropriate documents. ~E. Computer Services Division of the Financial Services Department recommends the City Commission approve an annual lease agreement with Lanier Worldwide, Inc. for four (4) color copiers/printers/scanners. and associated hardw~nre and software in the amount of $4.6,130.52 and authorize the City Administrator to sign the purchase order. F. Utility Billing Division of the Financial Services Department recommends the City Commission approve a purchase order in the amount of $42,000 to SevE;rn Trent Environmental Services, Inc. for meter reading services and authorize the City Administrator to sign the purchase order. G. Computer Services Division of ithe Financial Services Department recommends the City Commission approve payment in the amount of $58,763 to Sunguard H.T.E., Inc. for annual software access, mainitenance, upgrades and suhport. CC 11-06-0.5/357 H. The Fire Department recommends the City Commission approve a . . Blanket Purchase Order for Municipal Equipment not to exceed ~ .$27,200.00 and authorize the City Administrator to sign the Purchase Order. L The Fire Department recommends the City Commission approve a Blanket Purchase Order for Seminole County .Fleet Maintenance not to exceed $40,000.00 and authorize the City Administrator to sign the Purchase Order. J. Utilities Division of the Public Works Department recommends the City Commission approve a purchase order with Mueller Service Company, Inc. in the amount of $35,000.00 for fire hydrant maintenance 'and repair for the remainder of the fiscal year and authorize the City Administrator to sign all appropriate documents. K. City Administrator recommends the City Commission approve a purchase order in• the amount of $54,540 to High Tech Engineering, Inc. for utility locating services and authorize the City Administrator to sign all appropriate documents. L. Utilities Division of the Public Works Department recommends the City Commission approve a purchase order with Ferguson Underground, Inc. in the amount of $45,000:00 for water and sewer materials for the fiscal year and authorize the City Administrator to sign all appropriate documents. M. Utilities Division of the Public Works Department recommends the City Commission approve a purchase order with Sunstate Meter & Supply, Inc. in the amount of $30,000:00 for water and sewer materials for the fiscal year and authorize the City Administrator to sign all appropriate documents. N. The Purchasing Division of the Financial Services Department recommends the City Commission approve the purchase of fou (4) 2007 Ford vehicles from Don Reid.. Ford, in the amount of $71,764._00 and authorize the City Administrator to sign the purchase order. O. The Purchasing Division of the Financial Services Department recommends the City Commission approve a contract to re-roof the Financial Services Building with ANC Construction Inc. in the amount of $29,990..00 and authorize the City Administrator to sign the appropriate documents. P. Property Maintenance Division of the: Public Works Department recommends the City Commission approve a purchase order with CC 11-06-06/358 Grounds Maintenance Services in the amount of $37,865.04 for turf maintenance of Candylancl Parlc for the fiscal year and authorize the City Administrator to sign. alll a~~propriate documents. Q. The Building Division of the Co~.mmunity Services .Department recommends the City Commission approve a purchase order with . Page, Dixon, Chandler, Sniith (l'DCS) for building official, plans review, and inspection sereices i'or $100,0.00.00 and authorize the City Administrator to sign all appropriate documents. Commissioner Bundy moved to approve the Consent Agenda. Seconded by Commi.ssionf;r Holt. Discussion was held regarding Items 9 B, :E, F, J and O. Motion carried by a ~.uianirnous roll call vote. 10. PUBLIC HEARINGS. A. The Finance Division of the Financial Services Department recommends City Commission read by title only and adopt Ordnnance 06-1816 which amends the Fiscal Year 05/06 Budget. Ms. Roper announced having proof of publication. She then. read Ordinance No. 06-181,6 by title only.. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sacked moved to close the public hearing. Seconded by Commissioner Holt and carried by a unanimous voice vote. Deputy Mayor Andersen moved to adopt Ordinance 06-181.6. Seconded by Commissioner Sackett and' carried by a unanimous roll call vote. B. The Community Development Division of the Community Services Department recommends the City Commission read by title only, set November 20, 2006 as the second Public Hearing date, and approve the first reading of Ordinance No. 06-1814 to amend (LDCA OS-06) the ]Longwood Development Coate. Ms. Roper read Ordinance N o. 06-1814 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. ~.- CC 11-06-06/359 Commissioner Sackett moved to close the public hearing. _ Seconded by Commissioner Bundy and carried by a unanimous voice vote. Deputy Mayor Anderson moved to approve the first reading of Ordinance 0.6=1814 and set November 20, 2006 and the second public hearing date. Seconded by Commissioner Sackett. Commissioner Holt inquired if Item F, Appropriation of Fair Share Revenues, paragraph 2 was time sensitive. Mr. Sizemore advised it would be time sensitive as'it would be tied to the five year Capital Improvement Program. He said this was modeled on the Ordinance adopted by Seminole County which was adapted from the Department of Transportation model. Commissioner Bundy stated this was in response to the passing of the State Statute. He inquired if they would. be responsible to make improvements to the County road if the City allowed a development. How would they arrive at a fair mitigation value to charge the Developer if the development impacts the road and the City was not making the improvements? Mr. Drago advised it would be worked out between the County, City and 1 Developer. ~'" Commissioner Bundy said there was no mechanism to take the money from the Developer and pass it onto the. County. Commissioner Sackett suggested the matrix could be developed as to how the funds were passed from City to County. Mr. Sizemore. said the matrix was developed as a tool a,month or so ago when the Ordinance was in conceptual form. He said it could be modified to be included in the Ordinance if that was the Commission's desire. Deputy Mayor Anderson said the 2005 Senate Bi11360 passed and requires that the City pass this Ordinance. by December 1, 20..06. He stated it was a matter of the State Legislature stating this is how it works and we are complying. Commissioner Sackett said he would like to see a new matrix with the Ordinance. Mr: Sizemore said he would look at adapting the matrix to fit as a visual showing the way the Ordinance is to flow. He said he would talk with -~ CC 11-06-06/360 Seminole County in regards to how they would recommend crafting ~ ~ language to clear up the jurisdictional issues prior to the second reading. 1 J~ Motion carried by a iananirnous roll call vote. C. The Community Development Division of the Community Services Department recommends t:he City Commission hear an appeal of the Board of Adjustment (BOA) decision to deny a Variance (VAR 08-06) to allow limited encroachment into wetland areas per LDC Section 4.2.3 at unaddressed propexty parcel ID 06-2'~1-30-300-022E-0000, 06- 21-30-300-022F-0000, 06-21-30-;t00-0220-0000, 0.1-21=29-300=0010- 0000. Mr. Sizemore said this appeared before the Board of Adjustment as a variance request. He stated two years ago they had this same request on Island Lake for the applicant: to access a piece of industrial property on the east edge of Island Lake. He said in order to do so they would need to encroach into some wetlands that bordered on the lake. The City of Longwood has very strict wetland protection standards that exceed those of the Water Management Districtthat required them to request a variance from the City. The Board of Adjustment voted at their October meeting to deny the variance. He said the applicant initially put in a request for an appeal that was to be heard at this meeting. He advised staff has met with ~, the applicants and they were exploring some alternative development Imo.. scenarios on the property that would result in a large change from their current development plan: He said it may still require a variance in the end, but if they pursue flits other o ption it will be very different than what they initially proposed. He advised they have withdrawn, without prejudice, their appeal and have si;~ty (60) days to reapply for the appeal. NIs. Roper advised the City Comrrussion should move to leave the matter open for sixty (60) days since the applicant withdrew without prejudice. If they do not reapply, the matter will automatically die without any activity. Deputy Mayor Anderson moved to leave the matter open for sixty (60) days. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A. Deputy Mayor Anderson r~ecom~nends the City Commission discuss naming the two city properties on the western corners of the intersection between Church Avenue and Ronald Reagan Boulevard and give staff direction the Commission .deems appropriate. Deputy Mayor Anderson said the City did a beautiful job in enhancing. and upgrading these properties. He declared it would be appropriate to record CC 11-06-06/361 some of this City-'s heritage in These properties. He said just as the clock ___ tower chimes, Mr. Russ Hammond was the same cheerful person day after ~ day and you could always depend on him to be one of those bright lights in the. City. He affirmed naming the clock tower after him would be appropriate. Deputy Mayor Anderson said the parcel in front of the Village Inn has a pathway that leads and connects with the property in front of the Bradlee- McIntyre. He stated the heritage of the $istline family was a part of this City and it would be appropriate to name that property after the Bistlne family. He said this would be a way to record and remember that history. Commissioner Bundy said he had a problem naming City properties after anyone. He stated there were a-.lot of people who have done memorable things. He suggested they needed criteria set-up in order to do this. Commissioner Holt concurred. Commissioner Sackett said he would like additional time to think about this. Mayor 1Vlaingot moved to table Iteml 1 A to the next meeting. Seconded by Deputy Mayor Anderson and carried by a four/one voice vote with Commissioner Holt voting nay. .~ . ]B. The Community Development Division of the Community Services Department recommends the City Commission approve the use of an Annexation Agreement for contiguous and non-contiguous properties requesting connection to City utility service. NIr. Drago said following issues with the fire. tower located on North Ronald Reagan Boulevard the Commission requested staff to look into ways to address such issues. He stated this Annexation Agreement addresses contiguous and non-contiguous properties requesting connection to City utility services so that they .are required to meet the current Longwood Development Code. He said if the Commission approves this model agreement, anyone annexing hence forth would be required to sign this agreement. Deputy Mayor .Anderson .moved to approve the. use of this agreement for future projects. Seconded by Commissioner Bundy.... Commissioner Buridy said the second paragraph states non-contiguous properties must comply. He inquired if this was referring to properties requesting utilities. Jl CC 11-06-06/3'62 Mr. Drago responded in the affirn-~.ative. Commissioner Bundy said the property owners would need to be informed. Mr. Drago advised they would be :required to sign the agreement and it .could be provided to the County. Motion carried by a un~ulir~~ous roll call vote. C. City Administrator recommends the City Commission .review a private street agreement between the City and The Landings of Longwood Homeowners Association, Inc. and give staff direction the Commission deems appropriate. Mr. Drago said the Commission has approved similar agreements to other subdivisions. Commissioner Holt moved to approve the agreement. Seconded by Commissioner Bundy and carried by a unanimous roll call vote. l.~ D. Deputy Mayor Anderson requests the City Commission discuss maintaining Lake Jane and give staff the direction deemed appropriate.. Deputy Mayor Anderson said he brought this up after discussions with City staff and_Mrs. Nicholson. He .affirmed the City sent a letter regarding the ownership of the lake being the: reason why the City could not service it. He said he would like to hold discussion on whether they could fold a way to maintain the lake. Commissioner Bundy said this lake received stormwater nmoff from. the streets. Mr. Drago said during his tenure the only thing that has been done were some improvements made at the corner of Oak and Lake. He said there were some issues regarding replacf;ment of aquatic plants and the City was informed it was a private lake and -they were not to do anything. He said the correct way would be for the property owners to deed the lake to the City and then the City could :properly maintain. the lake.. He stated another option for the. Commission to consider would be to place an aeration fountain in the lake. and pay for the aeration and.the fountain. He advised the. water quality was monitored. Mr. Sizemore said Lake Watrh was collecting data on the water quality and they reported to the Seminole County Watershed Atlas. He stated the CC 11-06-06/363 City of Longwood did not collect any of this. data,.. but it was available __._ through the Atlas. He said the ratings they use to assess the health of a lake based on the Department of Environmental Protection standards .1 which are based on the nutrient load indicate the lake is healthy. Mr. Drago reviewed the map and areas to access the lake. He stated a third option would be to make Lake Jane an assessment district. He said they could also give ownership to the City. Deputy Mayor Anderson inquired if the State said they could not do anything. without the property owner's permission.. Mr. Drago said they would be trespassing on private property. He stated they would also need access from the property and they would be limited. Ms. Corbin said when the City put in the drainage it was her under- standing that the City would maintain the lake. She stated years ago the City had someone under contract that would periodically spray and he would enter at the easement property.. Mr. Drago said even though they have an easement, they would still be entering private property. Commissioner Bundy said the lake was a stormwater retention pond for the City and at the time they had to grant the City access. He inquired, since there was drainage that would impact one of the other lakes, would that not give the City the authority to go in. Comrriissioner Holt left. the meeting at 8:59 p.m. and returned at 9:01 p.m. Deputy Mayor Anderson. suggested checking into what legal rights the City would have. Mr. Drago stated he would discuss this further with Ms. Corbin and when he can come to some resolution he would place the item on an agenda. Commissioner.Sackett said he would like to see a matrix with all the options. E: Deputy Mayor Anderson recommends the City Commission discuss the donation of six cars by Michael Towers on behalf of the City to the Seminole Driver's Education Program and give staff direction the Commission deems appropriate. Deputy Mayor Anderson said he had no details on this other than a phone call he received from Robin Butler. She had the understanding. the City CG 11-06-06/364 was going to donate cars in :(ieu oj' money and was inquiring if the City ~" was going to go through with this. He said she had indicated it would cost ~~ $3,000 per vehicle to do title work, to donate the cars. He stated he was bringing it up for discussion. Mayor Maingot thanked Mr. Towers for his generosity. He said he would like to see Mr. Towers donate these cars directly to the school and not through any involvement of the City. Robin Butler, Seminole County Traffic .Engineering Department, said there had been some confusion when they made their presentation earlier. She said one ofthe things they failed to point out was that when part. of the students were: in the classroom, the; other half would be in the field. She reviewed the costs of the program and said it equates to $9.96 per hour as opposed to $13.58 per hour from tl.ie Florida Safety Council. She said the program was. ready to proceed. Ms. Roper pointed. out the discussion was limited to the donation of the cars. Ms. Butler said the program 'was ready to move forward with the exception of six (6) vehicles to be utilized at Lyman High School. She said there have been many things brought to her attention, one being a possible donation by Enterprise through Mr. Towers for the vehicles. She stated ~ she did not know all of the details other than it could be up to $3,000 per vehicle for vehicles that were: value;d at roughly $10,00.0. She said they would be newer rental vehicles with low mileage. She stated they would need six (6) vehicles, however they may be donated. She, said they would like to partner with the City of Longwood. Commissioner Sackett said if an individual desired to donate vehicles to this worthwhile program there would not be a need for the City to serve as an intermediary. Comrr~issioner Holt said hopefully they could come to some~kind of an ,.. agreement to make this work. He stated this gentleman has worked with Enterprise to donate cars on our behalf if we pick up the other expense to make it work. He said it astounds him why they cannot come to some kind of agreement. Commissioner Bundy said he disagreed that this could not be discussed. He said there were several motions made that did not carry due to a tie vote. Mayor Maingot thanked the gentleman for his contribution and reiterated it should be made directly to the scL~ool. CC 11-06-06/365 Mayor Maingot moved that the offer through the City of Longwood be denied. Seconded by Commissioner Sackett. Commissioner Holt said the offer was to donate six (6) cars and the reality was whether the City would pay the $18,00.0: He said this amount would cover making the transaction legal. He stated they needed to help the .citizens and the children. Commissioner Holt left the meeting at 9:19 p.rn. Deputy Mayor Anderson said they did.not need a motion on this. He said he had not seen an offer to donate. cars, only hearsay that an offer has been made. He affirmed he had not seen any documentation of any such offer or heard the offer in a public forum: Commissioner Sackett withdrew his second to the motion. Ms. Roper advised with the withdrawal of the second there was no motion on the table for discussion. 12. 13. 14. CITY ATTORNEY'S. REPORT. No report. CITY CLERK'S REPORT. No report. ADJOURN. Mayor Maingot adjourned the meeting at 9:25 p.m. ATTEST:: ~~ Sarah M. Mrus, CMC City Cleric J1 ~J CC 11-06-06/366