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CCMtg12-04-06MinLONGWOOI) CI'I'~~ COMMISSION ~.~ Longwood City Commission Chambers 17S West Warren Avenue Longwood, Florida MINUrCES DECEPZBE]L2 4, 2006 7:00 P.,M. Present: Mayor John C: Maingot Deputy Mayor Mike Holt Commissioner Dan Anderson • Commissioner H.G. "Butch" Fundy, Jr. , Commissioner Brian D. Sackett Teresa S. Roper, Acting City E~ttorney John J. Drago, City Adm~inistr•ator Linda F. Goff, Recordini; Secr•~etary Tom Smith, Division Manager of Streets/Fleets Fran Meli, Recreation Program Manager . Richard Kornbluh, Division N[anager of Utilities Paul Sizemore, Interim Director of Community Services Leonard Turner, Battalion Cb.ief ~~,, Ryan. Spinella, Executive Assistant Carol Rogers, Director of Financial Services Tom Jackson, Police Chief Absent: Sarah M. Mirus, City Cleric (Excused) 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATId~N `vas followed 'by the PL--EDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENT~~. The follov~Ting announcements were made: A. Santa Visits Longwood Saturday, December 9th -- West of the Railroad tracks Sunday, December 10th -East of the Railroad tracks B. Movie in the Park will be held on Friday, December 15, 2006 beginning at 6:00 p.m., Candylland Park, 599 Longdale Avenue. The movie that will be featured is 7"he G~•inch. C. A Blue Grass Picki~i' will be held on December 16, 2006 from ~ 7:00 p.m. until 10:00 p.m., Longwood Community Building, 200 West Warren Avenue. CC 12-04-06/391 4. RECOGNITIONSlPROCLAMATIONS. A. District #1 Presentation of the Business Person of the Month Award for December 2006 to Andy and Ila Solanki, of Carriage Cleaners located at 967 West State Road 434. Mayor IVlaingot read a brief biography on Andy and Ila Solanki, owners of Carriage Cleaners. He presented them with the Business Person of the Month Award for December 2006. Photographs were then taken. 5. BOARD APPOINTMENTS. None. 6. PUBLIC INPUT. A. Public Participation. Michael Towers, 754 Fleet Financial Court, said there had been a question in the past with regards to the 1999 site plan. He read a quote from the Historic Preservation Board minutes dated September 21, 1999. He quoted Mr. Sargent in part from page 10 as saying; "The site plan is in accordance with code. Development Revietiv Board has reviewed and approved the site plan subject to some of the changes, which included the 24 foot, drive isle, west side, the tree being removed and a common.easementfor landscape, utilities and dumpster. " He said on page 11 the motion from Mr. Cavanaugh at the time was "to approve the new color, Rising Sun, approve all the new elevations, minor changes made to the site plan that is in keeping with the one that was presented, Plan A " and this motion passed unanimously. He stated Mayor Maingot had a question at the last meeting with regards to the Ordinance of "Demolition by Neglect". He referenced page 8 of the same minutes where they read "Ms. Bundy expressed the fact that the HPB and/or City should have been more careful in preserving the structure, i. e. the Largent House was a Demolition by Neglect. And now the city needs to come up with new policies and codes to try to preserve these structures. " He stated the Demolition by Neglect ordinance was, in fact, initiated as a, result of that particular project. It was just an issue which took place prior to him, the developer, taking over. He also presented the Commission with a list of projects that were approved in the Historic District between May 1998 and May 1999. He said number 15 A and B of this list were Oakwood new construction of an office building and Oakwood renovation of a contributing structure at 402 Wilma Avenue with an attached map. He said the combination of these documents would answer any questions there might be as to whether or not the site plan was approved by the Historic Preservation Board and the Development Review Board at that time. He stated he spoke with Mr. Roper regarding questions concerning the last proposal made to the City. He referenced an e-mail to Mr. Roper and quoted two excerpts; "Dear Don, Based upon our conversation last week, under separate cover, I am submitting a site plan changes including the suggestions you made, i. e. the open breezeway between the single family homes. "and later irz the e-mail, "... if your client finds this concept acceptable, their counter proposal should include approval contingent upon an architect designing the curb appeal, location and height of the breezeway as tivell as visual shielding from the road. " He said they had discussed prior to submitting this that it would be designed by an CC 12-04-06/392 architect as far as location and ho`w i.t would look. He said Commissioner ice, Anderson had a concern with changing, the date of his deposition. He stated he had no problems with changing the dates so not to inconvenience any holiday vacation. 7. CITY ADMINISTRATOR'S REPORT. Mr. Drago reported the Commission had received a copy of an e-mail from Mr. Sizemore relative to the Highland Idi.lls drainage project. He said the documents would be coming from the State this week for signature and hopefully the process could begin in January. He reported they have suspected a problem with a sinkhole at Harbor Isle. He said they had borings done and ground radar technology was used. He stated there was a depression and the width and length was not bad. However, they cannot summarize the depth. He advised the State has a sinkhole in the area that they have placed grout. into and they claim their sinl~hole has not. moved. He said if the sinkhole was not deep they would have a couple of options. He would be discussing these with. the City Engineer. Mr. Drago advised City staff had some meetings. with Mr. Pinckney and his contractor. His contractor has left and everything was back with no work being done. FIe stated Mr. Pinckney would nec;d to pull the permit and take care of the tree issue. Mr. Drago reported Mr. Sizemore has been receiving: calls by a resident who -~ indicates any work to be done at the Highland Hills drainage project would generate more rodents and asked for sonic traps to be placed. He stated. he was opposed to this for various reasons. He advised the only time the City did. treat ' was when they dug up piping and disnirbed them. Commmissioner Sackett said these were Dirge rodents. He stated the City caLne through once and put poison down. that helped. He said anytime there was. construction rodents would run. Mayor Maingot inquired to, the cost. Mr. Drago affumed the cost was not the :issue, the issue was the precedent. He stated he would like an affirmation that lus recommendation not to treat is upheld. Commissioner Sackett said if the City does dstLUb them there would be a. responsibility. Commissioner Anderson said he d:id not have enough information to comment either way. Commissioner Bundy said the City does not need to do anything. Mayor Maingot suggested they request the City Administrator to monitor the situation. CC 12-04-06/393 Mr. Drago said if they go there and begin to re-grade the pond the City has in the . past taken appropriate action. Commissioner Anderson said if there was a public health 'issue, they would need to do something. However, there was not enough information at this time. It was the consensus of the Commission for the City Administrator to monitor the situation. 8. MAYOR AND COlVIMTSSIONERS'' REPORT. District #4. Commissioner Bundy said he would lilce the City Administrator to discuss with Donovan Roper whether lot splits would be suitable to be discussed at a public meeting. He stated it was not fully discussed and he would like this placed on as a future agenda item. subject to Mr. Drago discussing this with. Mr. Roper. District #5. No report. District #1. Mayor Maingot congratulated staff for a fantastic Celebrate the Seasons and Tree Lighting Ceremony. He thanked Commissioner Sackett who left his home of guests to join Longwood Carolers and thanked others who participated. He was present on Sunday, December 3, 2006 for the dedication ceremony of Shepherds Hope of Longwood. He announced they would be opening in March of next year as a free clinic to help people in Seminole County. He said they have requested a need for over 400 .volunteers to give, time to this . facility when it opens. District #2. No report. District #3. Deputy Mayor Holt thanked Fran Meli, City staff, and volunteers for a successful Celebrate the Seasons and Tree Lighting Ceremony. 9. CONSENT AGENDA. A. Approve Minutes 'of the November 15, 2006 Workshop. B. Finance Division of the Financial Services Department recommends payment of approved and estimated bills .for December 2006. C. The City Administrator recommends the City Commission approve a HUD/CDBG Subrecipient Agreement between the City of Longwood and Seminole County relative to a Community Development Block Grant (CDBG) for Program Year 2006-2007 for Smallworld Neighborhood Park improvements, located on East Magnolia Avenue and authorize the Mayor to sign all documents. D. The Recreation Division of the Community Services Department J recommends the City Commission approve a purchase order to Rep CG 12-04-06/394 ~ Services, Inc. for the purchase and installation of two shelters, site `~ furniture and playground, 4ka~te park and basketball equipment at. l Reiter Park and one shelter, site furniture and playground and basketball equipment at Small~world Park for $573.,392.11 and authorize the City Admin.istrai.or to sign all appropriate documents. E. The Recreation Division of the Community Services Department recommends the City Commission approve a purchase order to Playmore Recreational Products & Services for the purchase and installation of LifeTrail e:~ercise equipment. at Reiter Pa.rl~ for $41,837.27 and authorize the City Administrator to sign all appropriate documents. F. The Recreation Division of the Community Services Department recommends the City Commission authorize. the participation and support of the Sports & E;vents Advisory Committee. Commissioner Anderson moved to approve the Consent Agenda as submitted. Seconded by C;orntnissioner Sackett and carried by a unanimous roll. call vote. 10. PUBLIC BEARINGS. A. Finance Division of the. Financial Services Department recommends the City Commission read by title only and adopt Resolution No. 06- 1158 establishing the City's noi:ice of intent. #o use the uniform method for collecting non-ad valorem assessments in 2007. Ms. Roper announced having proof of publicafionfor this and all public hearings on the agenda. She then read Resolution No. 06-1.158 by title only. . Mayor 1Vlaingot opened the public hearing. No one spoke in favor or in opposition to the Resolution. Deputy Mayor Holt moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Holt moved to adopt Resolution No. 06-1158 as presented, Item 10 ~~. Seconded by Commissioner Bundy and carried by a unanimous roll call vote. B. The Finance Division of the Financial Services Department recommends City Commission :read by title only and adopt Ordinance 06-1818 which amends thE; Fisc,zl Year 06/07 Budget. Ms. Roper read Ordinance No. 06-1818 by title only. CC 12-04-06/395 Mayor Maingot opened the public hearing. No one spoke in favor or in .opposition to the Ordinance. Deputy.Mayor Holt moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Holt moved to adopt Ordinance No. 06-1818 as presented, Item 10 B. Seconded by Commissioner Bundy and carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A. City Administrator recommends the City Commission read by title only, set December 18, 2006 as a public hearing date, and approve the first reading of Ordinance 06-1819 which amends the monthly solid waste and recycling collection fees. Ms. Roper read Ordinance No. 06-1819 by title only. . Deputy Mayor Holt moved to approve the first reading of Ordinance No. 06-1819 and set December 18, 2006 as a public hearing date, as presented, Item 11 A. Seconded by Commissioner Sackett. Commissioner Sackett said he .appreciates Mr. Dolan's prompt response ~~ and he would support this item. Mayor Maingot expressed a concern regarding the back door pick up increase for handicapped people or those at the low end of the scale. He said he understood the handicapped were not charged this additional amount. .~ Mr. Drago affirmed the handicapped, with verification, receives the back. door service. He reported 15 customers pay the full rate and 7 customers that'pay the curbside rate and receive the backdoor service. Motion carried by a Lunanimous roll. call vote. 12. CITY ATTORNEY'S REPORT. No report. 13. CITY CLERK'S REPORT: No report. ~J CC 12-04-06/3.96 14. A~JOUI2N. Mayor Maingot adjourned the meeting at 7:3~p.m. ~~ John C ingot, Mayor ~, '~ - e (` ]Linda F. Goff, Recordin ecretary A'P'Y'EST': Sarah M. 1Vlirus, CMC City Clerk -ice CC 12-~04-OE~/397 Jl This Page Left Blank Intentionally. f r i L~~ , ~i CC 12-04-06/398