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CCMtg12-18-06Min~~ g.o'tagwood City d~om~xaissaon Chambers 175 Nest W~ar:~-en Avenwe Longwood, Plor~c~a 1Vg~[N~T ~[']E5 1)ECLNJC~El~:18, 2006 7:0.0 P,.1VI. Present: Mayor John C. Maingot. Deputy Mayor Mike Holt Commissioner Dan Anderson Commissioner H.G. "Butch" Bundy, Jr.. Commissioner Brian D. ~~ackett Teresa S. Roper, Acting City Attorney John J. Drago, City Administrator Sarah M. Mirus, City Clerl~ Tom Smith, Division Manager of Streets/Fleets Richard Kornbluh, Division. N[anager of Utilities Tom Jackson, Police Chief Paul Sizemore, Interim. L-irect~or of Community Services Ryan Spiriella, Executive Assistant Carol Rogers, Director o:f Financial Services 1. CALL TO ORDfJR. Mayor Maingot called the, meeting to order at 7:00 p.m. 2. A moment of SILENT MEI)I7;ATII~N was followed by the PLEDGE. OF ALLEGIANCE. ° 3. COMMUNITY ANNOUNCEMENTS. The following arulouncement was made: A... Senior Matinee will be held on December 20, 2.006 from 11:00 a.m. ~;. ~ until 1:OO. p.m., Longwood Community Building, 200 West Warren Avenue... 4. RECOGNITIONS/PROCLAMATIONS. A. Nomination and selection of the recipient of the Martin Luther King Good Citizenship Award (Presentation scheduled for January 15, 2007). Mayor Maingot nominated. Brindley B. Pieters as recipient of the Martin Luther King, Jr. Good Citizenship Award. Nomination caz~ied by a unanimous voice vote. CC 12-1.8-06/399 B. District. #2 Nomination of the Business Person of the 1Vlonth Award for January 2007. ~ ~ ~ . Commissioner Anderson nominated Sean Corbin, Business Manager for United Parcel Service in the Longwood facility, for the Business Person of the Month Award for January 2007. Nomination carried by a ttnanimous voice vote. 5. BOARD APPOINTMENTS. A. District #1 Nomination to the Land Planning Agency. Mayor Maulgot deferred the nomination. 6. PUBLIC INPUT. A. Public Participation.. Ted Doran, Law Firm of Doran, Wolfe, Ansay, and Kundid, said they came to express to the Commission their interest in the RFP for City Attorney Services as they were one of the two firms that responded. He said Jason Hawl{ins was also an attorney with their firm and Mr. Hawkins father practices dentistry in Longwood. He advised they represent a number of~cities on the east coast and most recently they have been retained-by the City of Edgewater. He said they understand this is not the forum for anything other than their introduction. He affirmed they look . ~~; forward to the opportun:iay of being invited back. '~ Adam S. Demeter, 900 Bryan Cotut, said he e-mailed Deputy Mayor Holt and has spoken to Ryan Spinella and Officer Herb Stewartson. He stated they were upset with the mailbox situation. The Post Office informed them by letter they would be receiving new mailboxes. He said they were not informed they would be relocatizig the mailboxes or when they would arrive. He stated the mailboxes were located in a very obscure location and reviewed a map of their location. He said when they spoke to the Post OfFce they were told this was to centralize the location. He stated when their street floods if is in the exact location of where the mailboxes were located. He said there was also a convenience store behind the location and it was unsafe. He said the postal service had said t11ey would. evaluate the situation. He stated they have not rettu7led phone calls. Cameron Winfree, 241 West Warren Avenue, said he wanted to address the situation with Waste Pro and their increase of rates. He said it was not right at this time due to several situations. FIe stated lze had left messages and tried to talk with Waste Pro regarding his trash can being left in the middle of his driveway or being thrown. He said they sometimes do not ' piclc.up at all. He declared their service was .not. deserving of an increase. CC 12-18-06/400 7. C>[TY ADM>[NJtSTRATOR'S R~;PORT. Mr. Drago requested the Commission consider cancelling the January 3, 2007 meeting. .. ' It was the consensus of the City C~nnmission to cancel the January 3`~ meeting. Mr. Drago reported Mr. Pinckney has hired a new contractor. He has two houses 'under construction. One with which t:he City has no issues; but the second permit will be withheld Lultl he settles the tree iasue. Mr. Drago advised t11e Movie. in th.e Parh had over 300 people in attendance. They are planuirig another movie in February. Mr. Drago reported Mr. Sizemore and N[s. Stevenson were working on the postal issue. He said the Commission did knov~T that when they pave a street they will. notify the residents in advance that: they will be putting in the gang boxes with the postal authority's penlisson. The streets that are. already paved were bevlg done by the Post Office and the City will work with them oil this matter as best: they can. Mr. Drago advised Albertson's had approached the Police Chief to request granting authorityfrom the Conunissioi~. to expand their sales of liquor during Christmas and New Year's. He declared there were no options in the current ordinance; other than an amendment. that would not meet the deadline. They also • asl~ed for the City Commission to corsider provisions in the ordir~~:nce that would allow the granting of additional sales by staying open later or opening earlier by a. simple majority vote by the Comrrussion. He said they could place this on a fiitclre agenda if the Commission desired to consider this issue. Commissioner Anderson inquired how this was restricted. Mr. Drago advised it was restricted by the allowable hoLU•s. He said the Commission canned the: hours over and thought it was fair at that tune. S. MAYOR AND COMNIISSTONJE:RS' ]2FPOR~'. District #5. Commissioner Sackett wished everyone a Nappy Holiday season. He thanked everyone for their goodwill dur_+ng Santa Visits Longwood. He advised Woodlands Elementary School ad,Jertised the Movie in the Parlc. They saw this event as a positive family event du.rillg t:he holidays. He declared Longwood does some good things for families. District #1. Mayor Maingot said i:he papers recentlyreported on Lyman High School's student Bobby Saltsnian. He is the Class 4A Cross Country Champion and iiiaintains a 4.0 GPA. He suggested the Commission recognize him at a meeting for his accomplislullents. He requested the City Clerlc follow-up on this matter. He reported the Longwood Carolers had their most successfiil caroling CC 12-18-06/401 project this past Sunday with over thirty five (35) people participating. He said• _ this was a great eoin~nunity outreach and lie thanked those who participated. ~ He inquired about Johruiie Richardson's re-appointment to the Laird Planning Agency. Ms. Nlirus advised Mayor Maingot lZad deferred the appointment earlier on the agenda. _ Mayor Maingot nominated Johnnie Richardson for reappoinfinent to the Land. Planning Agency. Nomination carried by a unanimous voice vote. • District #2. Commissioner Anderson thanlLed Mayor Maingot for his work on the carolilig every year. He reported he had the. opportunity to talk with John Moore from FDOT at MetroPlan regarding the median realignments. He explained some of the issues the City had. He said Mr. Moore told him he believed this project had been pushed back. He suggested the City .send a letter to Mr. Moore regarding this issue. Commissioner Anderson said the issue regarding consolidating mailboxes seemed to be a "trend. He inquired if there was anything the City could do to discourage the postal service from taking individual mailboxes. Mr. Drago said this was at the Post Office's discretion and the City did not. have control over this matter. He said they would continue to work with the postal ~ authorities regarding this issue. Commissioner Bundy suggested asking the postal service to .focus on the streets the City was paving and address the other streets when they retrofit them. Mayor Maingot suggested holding a meeting with the Post Master. Commissioner Anderson reported .Oviedo had passed two Resolutions and they have requested other cities do the same. These are supporting the School District in raising their impact fees and encouraging voluntary capacity nZitigation. He reported he would not be able to attend CALNO in January. They will be discussing the local option gas, tax at this meeting. • Mayor Maingot said he would attend the CALNO meeting in January. Commissioner Anderson said the City had a beautiful tree this year and he suggested it would Have more of an impact if placed on the corner opposite the Bradlee-IV1clntyre House or with the Cloclc Tower. District #3. No report. CC 12-18-06/402 District #4. Commissioner Bund~T reported Commissioner Dallari was very ? involved tivitll Cystic Fibrosis and has, requested the use of the Commtunity ~°~ Building for a luncheon on January ].8~. It was the consensus of t11e Commission to allow the use. of the Community Building with the payment of the cleaning fee. 9. CONSENT AGENDA. A. Approve 1Vlinutes of the November 20, 2006 Regular Meeting, November 27, 20D6 Special Meeting, and December 4, 2'006 Eegular Meeting. B. Finance Division of the. F:inanc:ial Services Department recommends payment of approved and es#innated bills for January 2007. C. Financial Division of the .Financial Services Department recommends approval of the Monthly .Finan.cial Report for November 2006. D. The Fire Depar"tment recommends the City, Commission approve a Blanket Purchase Order :for Advanced Data Processing, Inc. not to exceed $42,500.00 and authori,~e the City Administrator to sign all associated documents. E. City Administrator reconsmen~ds the City Commission approve a purchase order in the amount .of $4.1,458 to Barnes, Ferland and Associates for preparation of a compliance report and modification to the City's Consumptive ZTse Permit and authorize the City Administrator to sign all appropriate documents. F. City Administrator recommends the City Commission approve the adoption ~of the Collective Bargaining Agreement between the City and the Longwood ProfessionaLFirefighters Association, Focal 3163 for the period of October 1, 2006 through September 30., 2008 and authorise the Mayor to sign the agreement. G. The City Administrator recommends the City Commission approve the purchase of two ambulances from Excellence, Inc. in the amount ~- of $370,823.90 and authorize the City Administrator to sign all associated- documents. I3. The City Administrator recommends the City Commission approve the purchase of two complete faire truck bodies from Polymax Corporation in the amount of 69418,150.00 and authorize the City Administrator to sign all associated documents. , I. The City Administfl-ator recommends the City Commission approve the purchase of two fire engine cab and chassis from Rush 'I'rucl~ CC 1~?-18-06/403 Center of. ®rlando in the amount of X157,000 and authorize the City Administrator to sign all. associated documents. Conunissoner Bundy moved to approve the Consent Agenda. as submitted. Seconded by Deputy Mayor Holt. Mr. Drago requested the Commission deal with Item 9 F separately. Discussion was held regarding Items 9 G, H, and I Commissioner Sackett moved to deal with Item 9 F separately. Seconded by Deputy Mayor Holt. Mayor Maingot asl~ed the City Clerlc to call the Loll with the exception of Item 9 F. Main motion carried by a unanimous roll call vote. Mr. Drago advised the period of time for Item 9 F should be October 1, 2006 through September 30, 2007. He said up until just before 6:00 p.m. this evening the union representative wanted this item pulled. He said they felt like they were voting on something they were not aware of, in particularly, the out-of--class pay. He stated they held talks and it was made perfectly clear- in negotiations that if you agree to the Officer in charge the out-of--class pay for that position goes away. He said they also ~ . wanted something put in for out-of--class pay for Lieutenants. The City's position was that Lieutenants were management, Battalion. Chiefs were management and the unions, had no control over mviagement personnel, whether they work out-of--class or permanent. He stated the understanding was that if they did pull the item; there would be no more retroactivity relative to December 18~; it would be from whatever the date was when the: Commission approved the new agreement. He advised he was agreeable to incorporate language in Article 16 that would say if the Lieutenant works out of classification as a Battalion Chief he/she would be entitled to appropriate pay according to the personnel rules and regulations. He said. he spoke to t11e Labor Attorney who did not have a problem with. this. He: requested when the Commission approved Item 9 F they also include this amendment to Article 16.. He reiterated the two amendments would be the amendment to Article 16 and the dates being .October 1, 2006 to' September 30, 2007. Commissioner Anderson moved to pass Item 9 F. Seconded by Deputy Mayor Holt. Conunissioner Anderson moved to amend Item 9 F so that the contract period is October 1, 2006 through September 30, 2007. Seconded by Deputy Mayor Holt ~~.nd carried by a unanimous roll call vote: CC 12-18-06/4.Oa Cormmissioner Anderson moved to amend Item 9 F, Article 16, to ~ ad.d the language as suggested by the Administrator, "If a Lieutenant works out-of-~~lass as a Battalion Chief, they will be paid according to tlae City's persoiulel rules and regulations." Seconded by Coinnussioner Sackett and carried by a Ltnan~.nous roll call vote. The main motion c~irried, as amended, by a iuianimous roll call vote. . Commissioner Sackett suggested. the names be omitted from the report.i.n the future. Mr. Drago advised it was a matter of public record. He said he woLild look . into the matter. 10. PUBLIC IIEARIIVGS. A. City Administi-ato:r recommends. the City Commission read by title .only and adopt C.lydlinance No. 06-1819, which amends the . monthly solid wasl:e and. recycling collection fees. Ms. Roper arulounced having proof of publication.. She then read Ordinance. No. 06-1819 by title. only. ~~ MayonMaiizgot opened the publichearing.'No one spoke in favor to the Ordinance. The following spoke in opposition to the Ordinance: Cameron Winfree, 241 Vv"est Wan.-en Avenue, reiterated they did not deserve the rate uicre~~ e. He said he believed in paying for a service that is provi~~ed well. He declared they needed to improve their service. Adam S. Demeter, 900 Bryan .Court, said he called Waste 1'ro and regtiiested to speak to the supervisor after prior complaints were not handled. He said after speaking to the sL~pervisor personally he had results. He stated they don't take all of the trash half of the time and they leave the cans gpen, hz the middle ofthe road, or isl other peoples yards as well as i;1 front of the mailboxes. He said the service has been poor and he 11as considered not paying for the service and taking his trash to the dump himself. Deputy Mayor Holt moved to close the public hearing. Seconded by Commissioner Anderson and carried by a tu~animous voice vote. ,~ CC 12-18-05/405 Deputy Mayor Holt moved to adopt Ordinance No. 06- 181.9, as presented, Item 10 A. Seconded by Commissioner J Bundy. Deputy Mayor Holt advised if there was any miseomniunication with Waste Pro to feel free to call the City of Longwood. He declared this was the best service the City has ever had. He said costs were escalating for everything and to keep that business going we need to make the change. He said The Lamplighter gave a breakdown of their fees. Commissioner Sackett inquired if The Lamplighter was.set to go out. with the fees listed assuming this would pass. N1r. Drago responded in the affirmative. Commissioner Sackett said he received the same horrible, service and it was unacceptable. Commissioner BLmdy said this was leaps and bounds above Florida Recycling.. He said the. cost increase was well within the line of rising. costs. He advised Waste Pro would replace the cans at no cost to the customer. Mayor Maingot said there was economic justification for the rate ~ increase. He stated what he heard, this evening .gave him cause for concern. He said they needed to improve their level of service. Commissioner Anderson said, per the contract, Waste Pro tivas justified in seeking the increase. He stated he has been through ups and. down with either'poor service or fantastic .service. He declared it was better than the past service. He said when the contract comes up again for negotiation they needed to have performance penalties il7cluded. He stated there were service issues that needed to be addressed. Mr.. Drago said the City needed to ve notified of issues so they can tract them: He said there were provisions in the contract to place Waste Pro on probation. Commissioner Bundy said the present contract does have t12is clause and the City needed to start.logging complaints. Commissioner Anderson said when a customer calls the number on the bill this should be all they need to do to resolve the problem. This is the pai-t'that needs to be resolved and the City needs to male slue the contract. allows enforcement. CC 12-18-06/406 Motion carried by a four/one roll call vote with Connnissoner Sackett: voting nay. 11. REGULAR ~1TSINESS. A. ~ The Finance I3ivision of the.hir,~ancial Services Department p°ecommends the City Commission read by title only, set Jannaiy 3, 2D07 as a public hearing clat:e a:ad approve the first reading of Ordinance 06-1820 which amends the Fiscal Year 06/07 Budget. Ms. Roper read Ordinance ]Vo. 06-1820 by title only. ~~ Commissioner Bundy moved to .approve Item la A and'set January 1.5, 2007 as a public heari:r~g date and approve the first reading of Ordinaaice 06-1820.. Seconded by Deputy Mayor Holt and carried by a Lulazumous roll call vote. 12. CITY ATTORNEY'S REPORT. Ms.:Roper reported all of the depositions have been cancelled by Mr. Towers. She advised he gave no reason for the cancellation and,, to date, has not asked for them to be rescheduled. Ms. Roper advised Mr. Roper has requested that no more discussion regarding Bay Avenue or the land-split ordinance beheld during open Commission _ meetiuigs. She advised these items have been added to the complaint for the ' litigation. She advised a Shade Meeting jvould need to be requested if there were `°`' to be any discussions and that was only ilk it relates to settlement negotiations or litigation expenditures. 13. CITY CLERK'S REPOIZT. Ms. Minus thanked everyone for their support and cards during the passing of her grandmother. Slie announced that s:he and her husband were expecting a baby in July of next year. 14. AI)JOURl~T. Mayor Maingot adj ottrn.ed ~~he meeting at 3:1 ~ p.m. ATTEST: %% Ito Sarah M. Mi:°us, CMC, City Clerk i~. C. 1V1~i-ifi~ot, MavoB° CC 12-18-06,/407- ~~ ThisPage Blank Intentionally. ~~~, ~~ CC 12-18-06/408 {..