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CCMtg01-15-07Min.- LONGWOOI) CITY COMll~ISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood„ Florida MINUTES JANI7ARY 15, 2007 7400 P.M. Present: Mayor John C. Maingot Deputy Mayor Mike Holt Commissioner Dan Anderson Commissioner H.G. "Butch" Bundy, Jr. Commissioner Brian D. Sackett Teresa S. Roper, Acting City ~~ttorney John J. Drago, City Administrator Sarah M. Mirus, City Clerk Tom Smith, Division Manager of Streets/Fleets Richard Kornbluh, Division Manager of Utilities Carol Rogers, Director oi' Financial Services ~ Paul Sizemore, Interim Director of Community Services Danielle Adzima, Community ~~ervices Coordinator .} ~~. Ryan Spinella, Executive Assisitant Fran Meli, Recreation Program Manager Tom, Jackson, Police Chief Leonard Turner, Lieutenant l.. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. None. 4. RECOGNITIONS. A. District #2 Presentation of'the Business Person of the Month Award for January 2007 to Sean Corbvn of United Parcel Service, located at 1050 Bennett Drive. Commissioner Anderson read a brief biography about Mr. Corbin and the United Parcel Service. He presentesd Mr. Corbin with the Business Person. of the Month Award for January 2007. Photographs were then taken. i= .. B. Presentation of the Martin Luther King Good Citizenship Award to Grindley B. Pieters. CC 01-15-0:~/1 Mayor Maingot read a proclamation describing Brindley Pieters and his many significant personal achievements, positive impact, outstanding service, and his dedication. He then presented Mr. Pieters with the Martin ~ Luther King Good Citizenship Award and photographs were taken. C. Recognizing Bobby Saltsman for his outstanding performance in Lyman High School Cross Country and for his achievement as the Class 4A State Champion. Mayor Maingot read a brief biography recognizing Bobby Saltsman for his achievements and outstanding Cross Country performance. I=Ie then presented Mr. Saltsman with a Certificate of Recognition and photographs were taken. D. District #3 Nomination of the Business Person of the Month Award for February 2007. ~ . Deputy Mayor Holt nominated Scott Meixsell, owner of Docuprint, for the Business Person of the Month Award for February 2007. Nomination carried by a Lulanimous voice vote. 5. BOARD APPOINTMENTS. A. District #1 Nomination to the Parks and Recreation Advisory Board. Mayor Maingot deferred the nomination. B. Endorse the Seminole~County Council of Local Governments (CALNO's) recommendation that Sanford Commissioner Art Woodruff be appointed to the Seminole County Expressway Authority. The Commission unanimously endorsed Seminole County Council of Local Government's appointment of Commissioner Art Woodruff to the Seminole County Expressway Authority. 6. PUBLIC INPUT. A. Presentations. Lynne Marie Whatley, Consultant Project Manager from PD&E and Eric Wooley, Consultant Project Manager-Design from Carter Burgess will be presenting SR 15/600 (CTS 17-92) Project Development and Environmental Study from Shepard Road to Lake Mary Boulevard. ,~ Lynne Marie Whatley, Carter BLU~gess, said they were working on the State Road 15/600 ([JS 17-92) project development and environment study which is entirely within the limits of Seminole County; but also touches the municipalities of Longwood, Winter Springs, Sanford, and Lake Mary. She stated they wanted to provide the Commission with an ~ CC O1-15-07/2 update on the project and address some. of the questions from their J~ previous presentation. Eric Woolen; Carter Burgess, said they were taking an existing four lane viral section and converting it to a six-lane urban section,. complete with curb and gutter. He stated i:hey haven't identified any need for right-of- way beyond the limits of the existing roadway, but just to the outsides where they need stormwater i:aci:~ities. He pointed out the Cross. County Pedestrian Trail and advised the County has revealed the design build project for the pedestrian bridge. He said there should be no impact to the road. He said there was a box culvert system,just north that DOT has stated, due to maintenance issues; will need to come out. He advised the access management. plan has iiot changed. He declared the si.gnalization was being worked on very diligently. He stated the landscaping was being worked out with the CRA. Ms. Whatley said the sidew•allc on the.west side of the road will be eight feet wide and on the east side it v~rill be the standard five feet. She said there was one area that will warrant a noise wall and the final determination will be made further down the line. She stated a question came up previously regarding, utility coordination. They have contacted all utility providers in the project area and provided them with. a set of preliminary plans. She stated as the project moves forward into the design phase, they will have further coordination.withthe utility providers. She advised the public hearing vas scheduled on Wednesday, January 31St from 5:30' p.m. to 7:30 p.m. at the Seminole County Chamber. After the public hearing and public input they will put the finishing touches on the project and will probably be moving forward in March 2007. Commissioner Anderson inquired how many linear feet they were looking at for the noise wall at the trailer park. Ms. Whatley said this was yet to be determined, but the width was about 200 feet. She said there was an opening for an entrance in the middle and they have discussed the possibility of closing that opening with access to the other side. Commissioner Anderson inquired if any design consideration had been given for the urban profile and underground placement of the utilities. Ms. Whatley said they were looking at reducing the median for preservation .purposes of wetland areas. Deputy Mayor Holt inquired about Lynx and where the bus stops would be located. CC O1•-15-07/3 Ms. Whately reviewed the location of bus stops. She stated the concrete pads will go in with this project and Lynx will be responsible for ~ placement of the shelters. Mayor Maingot said Commissioner.Bundy brought up a concern regarding the Raven Avenue, Shepard Road area. Commissioner Bundy said Raven Avenue comes into his subdivision and Highlands Elementary was on Shepard Road. He said there was a right turn lane and a left turn lane, at the intersection on Raven Avenue. He suggested changing the traffic pattern for a left tL~rn and straight lane in the same lane. He said this would allow those wanting to turn right to do so and stated the traffic now backs up in the. mornings. Mr. VJooley stated the sub-consultant who did the traffic study has. recommended a two lane trough like they have now, but when getting to the intersection going. to three. lanes to allow dedicated left, right, and straight through: B. ~ Public Participation. None. 7. CITY ADIVIINISTRATOR'SBEPORT. No report. - 8. MAYOR AND COMMISSIONERS' REPORT. ~ District #1. Mayor Maingot reported he attended the CALNO meeting on January 3, 2007. The Chair assigned members of CALNO to come forward with presentations. He reported-the Local Option Gas Tax and the Distribution Percentage were requiring, some review. He stated Commissioner Anderson will be researching the WiFi System. He reported the Joint Development for a Legislative. Agenda will be held in August. Mayor Maingot reported he attended the fiineral of the former owner of La Prensa Hispanic Newspaper and conveyed condolences to his family. District #2. Commissioner Anderson reported it appears as though DOT wants to close the medians on State Road 434-with perhaps one opening between Rangeline Road and the Hospital. He stated they continue, to show closing from Milwee through to County Road 427. He requested fellow Commissioners to .review Phis information and see if they had any other areas of concern. He expressed concern regarding the number of U-turns as a result ofthese closings. Commissioner Bundy said he has looked at the project and if you have to make a U-turn in a large vehicle it would take several lanes. He stated they need to put in more openings rather than reducing them.. Mayor Maingot said it would..handicap the businesses in the area. CC 01-15-07/4 District #3. De-putt' Mayor Holt commended the City Administrator and staff for l' moving projects along. such as the Highland Hills project. He suggested having a ~~' VWorkshop regarding. the State Road 434 project and invite people; to discuss this. Mr. Drago suggested each Commissioner give him their concerns and he would do a letter .to DOT.. He said they have been in contact with Representative Simmons office and she has been very cooperative. He suggested the Conan signers contact Representatives or invite them. to a Regular Commission meeting to go over concerns. Commissioner Anderson said it would help to communicate officially from the City to let them know this is a City- concern. Commissioner Bundy suggested having each of the Commissioners sign the letter as well as the Police Chief and Fire; Chief . Commissioner Sackett said if the overall goal was to move traffic through Longwood they could not be ,supportive.. Commissioner Anderson, said they don't want to create a monolithic track through Longwood so no one can stop and shop. 'they also know the traffic is not moving for significant portions of the day .and this also needs to be addressed. District #4. Commissioner Bundy said rie has spoken to both the Fire Chief and Police Chief and they do have major concerns. He stated some of the data used. for justification was inacel~rate or outdated. District #5. Commissioner Sacketi: reported he had many interactions as a citizen with the City over the past month. lie said the staff did a fine job whether they knew him or didn't know him, He stated :he was very pleased with the front: Receptionist. Commissioner Sackett said he traveled to the mailbox scene on Bryan Court and declared the mailbox was placed where it needed to be: He said if it was in mud, then it needed. to.be elevated. He stated the business that backed up to the area did not have any screening and the basin€,ss should be fenced off with no access to their area. Commissioner Sackett said he challenged people a few months ago to the Relay for Life and it was coming up on March 30~'. He stated the City seems to have a lot of the small "P" no parking sigrxs. He said Palmetto had twelve (12') of these signs and it doesn't look very friendly. He; suggested having No Parking Between Signs being placed. ~ . Mr.,Drago said they did have a consistent problem of people not paying attention to the signs. CC O1-15-0'7/5 Chief Jackson said these signs were-the universal "P" sign. He stated the no ~ .. parking was enforceable 50 feet prior to and after the sign.. He declared they have put a lot of work into the swales and landscaping. He said they had to put a sign every 100 feet. Commissioner Sackett. inquired about the Barrington improvements. Commissioner Bundy said he talked with a few people, from Barrington and they are moving in the right direction. He said they would be bringing in theirpackage to the City Administrator. 9. CONSENT AGENDA. A. Approve Minutes of December 18', 2006 Regular Meeting. B. Finance Division of the Financial Services Department recommends payment of approved .and estimated bills for February 2007. C. Finance Division of the Financial Services Department recommends approval of the Monthly Financial Report for December 2006. D. Streets/Fleet Division of the Public Works Department recommends the City Commission approve a purchase order with Ring Power Corporation in the amount of $106,357.78 for the purchase of a Caterpillar front end loader and authorize the City Administrator to sign all appropriate documents.. E. The Community Development Division of the Community Services Department recommends the City Commission approve a final change order in the amount of $133,6'62.33 to Central Florida Environmental, Inc. for the Oak Street Road Improvements Project. F. Streets/Fleet. Division of the Fublic Works Department recommends the City Commission approve a purchase order with Cato Environmental Services, Inc. in the amount of $150,810.00 for the. mowing maintenance services (Bid #03-OG) .and authorize the City Administrator to sign all appropriate documents.. Commissioner Sackett moved to approve the Consent Agenda. Seconded by Commissioner Bundy. Discussion was held regarding Item 9 F. Motion carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. A. The Finance. Division of the Financial Services Department ~ recommends City Commission read by title only and adopt Ordinance 06-1820 which amends the Fiscal Year 06/07 Budget. CC 01-15-07/6 Ms. Roper announced having proof of publication..She then read Ordinance No. 06-1820 by title only. I~ Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Deputy Mayor Holt moved to close the public hearing. Seconded by Commissioner Bundy and carried by a unanimous voice vote. Deputy Mayor Holt moved to adopt Ordinance No..06-1820, as presented, Item 10A. Seconded by Commissioner Sackett a.nd carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A. Leathers Enterprise Incorporated requests the City Commission approve repainting 145 West Pine Avenue the same colors that are currently on the building and waive the .requirements of the City's Historic District Codeboa~k relative to using tale approved color palette. Mr. Drago confirmed. the applicant was not present. He reviewed the location. of the building and said Mr. Sizemore could address any questions. Mr. Sizemore reviewed what the existing colors of the building were. He said they put up new siding; covering the entire outside surface and have requested to be able to use Soulfizl Blue and Vasper Violet which are not on the color palette. He said the Commission does. have. the ability to grant waivers to the Historic Disi;rict Color palette requirements if they are found to be in compliance ~Nith the intent of the Code. Commissioner Anderson inquired if there was a color combination within the existing palette that would be close to these colors. Ms. Adzima responded in t:he ne€;ative. She advised if the Commission did not approve the waiver they would be required to pick new colors within the palette. Deputy Mayor Holt said he would be voting against the waiver. Commissioner Bundy said 1:here was a reason purple was not on the palette. He said. once the color is put on the building it would be very bright. He stated this building was painted less than five years ago. Commissioner Saclcett said the color palette was there for a reason, and they needed to work within the palette. CC 01=15-07/7 Commissioner Bundy moved to deny the waiver. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. B. Commissioner Sackett would like to provide the City Commission with an update concerning the pool at Lyman High School and requests the City Commission discuss and take action the Commission deems appropriate. Commissioner Sackett said he and Ms. Meli met with the School Board and the Principal of Lyman High School to see what they could do to have a facility to be very proud of in this community. He stated Lyman High School has one of the oldest pools in the County. He said it was their .goal to partner with the communities of Longwood, Altamonte Springs, Seminole County, the State and Lyman High School to update these facilities. He advised they plan to do this through the use of outside grants, community government support, Seminole County Public School support and booster club initiatives. He stated. it had been determined that the Lyman pool needed to be removed instead of being remodeled. He declared to do this project properly, so that there was a zero depth for the community plus building it into what the.high school would need with lanes and diving, they were looking at.a $1.5 million dollar project. He said the lowest estimate they- had to just redo the Lyman pool. was approximately $800,000. He advised the $1.5 million would be putting in a replacement to include the diving lanes, changing rooms, handicap accessibility, pavilion to the pool complex, and additional amenities. He said Lyman appeared before the Commission approximately two months ago regarding a Nike .grant for stadium renovations. ~He said they were striking out in this effort and that project-was a $700,000 stadium renovation project. He advised there was a meeting with Senator Constantine and he was very interested in what they were doing. He suggested they needed to do something like Lake Brantley did to get their facility in place. He said this was a Seibert Community Budget Request applicationthat'was due January Sth to Senator Constantine. He said the County has already committed fields to other pools. He said Senator Constantine was looking into getting $1 million from the State by submitting this as a community effort. Altamonte Springs is ready to kick in $100,000. He said everything seemed to be falling in axow. He said he would like the go ahead to follow up with the County. Commissioner Bundy said the County has gone on the record multiple times stating they were committed to assisting all of the schools in building swimming pools.. He reviewed various projects on which they have participated. He said if this was going to b.e done, they needed to do it right. He stated this would be an asset to the community. Ms. Meli said the in-kind contribution would be the property,. which the school has estimated being a value of $700;000. CC 01-1.5-07/8 Mayor Maingot said the School :Board provided the maintenance of the ~ Lake Mary pool. l`~' Commissioner Sackett said.. they now needed to formally approach the County. He stated they .also needed. to look at the. Lake Brantley model and see what type of corporate sponsorships they can obtain. Senator Constantine said when the actual proposal was presented it could be shown as a joint effort between municipalities and the School Board. Also having business ownership would better sell the project. Commissioner Anderson suggested that they discuss reconfiguring part of the school campus so the community could have more access. Commissioner Sackett said Mr. Casillo was very open to that with the understanding it would be framed toward primary usage by the City. He said as long as the configuration was safe for all. Ms. Meli said Mr..Casillo was committed to the City having access to the pool during the school day. She stated there would be no interference between the campus and the facility. Commissioner Anderson su.ggestc>d the playgroLmd equipment be incorporated to have this as a earl: in that area of town. Ms. Meli said Mr. Casillo was ve,.y committed to the community of Longwood and committed to making this work. Deputy Mayor Holt said they did need to take into consideration the security and safety of all involved.. He stated this was doable and it was the right time. Ms. 1Vleli explained that Senator Constantine wanted to combine the pool and the field projects. Deputy Mayor Holt said Bobby Saltsman was recognized this everting and he stated they have some .great children. He said the Oviedo pool was used by the Canadian Olympic team. Mayor Maingot. thanked Co~nmis~.ioner Sackett. for the report and said they request that he move forward. C. City Administrator recom~nend.~ the City Commission discuss extended alcohol sale hours for I~hristmas Eve and New Year's Eve and give staffthe direction the Commission deems appropriate. Mr. Drago said under his ref,ort in December he brought this request before the Commission and 1:hey re;quested it be placed on the agenda. He stated the request was to consider extending the hours for alcohol sales CC 01-15-0'7/9 Christmas Eve and New Year's Eve. These holidays fell on Sunday this _ past year restricting them to the Sunday :hours. He said when the Code changed,, the hours were historically there with the City and maintained. He said they could. change the Sunday provisions or put in a provision to allow the Commission to modify the sale hours when these Holidays fall on Sunday. Commissioner Bundy said the County hours were from 8 a.m. to 2 a.m.. seven (7) days a week. He said by keeping it at noon would .only result in people driving a little further. He said rather than .creating a waiver situation, it should be made consistent seven (7) days a week. Commissioner Anderson said he was in favor of making it consistent with` Seminole County's hours. Commissioner Sackett said he would propose the same as the County. Deputy Mayor Holt concurred. Chief Jackson said; being so close to the CoLU1ty, they already had to deal with the safety issue. It was the consensus of the Commission to bring an Ordinance forward making the sale of alcohol consistent with the County. ]D, City Administrator recommends the City Commission discuss the selection process for City Attorney and give staff the direction deemed appropriate: Mr. Drago said the issue before the Commission was whether to accept the two proposals received or re-advertise. He suggested the Charter was developed for an attorney to be an employee of the City and not a contract employee. Commissioner Bundy said he reviewed the two proposals and would prefer to re-advertise and .start the process all over again. Mayor Maingot said he also reviewed the proposals and he would go along with Commissioner Bundy. He stated 'he would like to see the Commission go back out to bid: Commissioner Anderson said the two received could resubmit if they re- advertise. He stated he didn't see anything wrong, but he also didn't see anythirg that stood out. He declared they needed to find an attorney they can work well with and have good communication. . Deputy Mayor Holt said he would have no problem with the suggestion of number two (2). CC 01-15-07/10 ~ Commissioner Sackett said he reviewed both and one appeared as if they ;; ~. would not be getting the he:ad attorney. The other seemed involved with ~ nearby cities and he would like to see more proposals. Commissioner Anderson said th€:re was value in having an attorney that has experience in municipal law. , Mayor Maingot said there was a consensus to go olrt for a wider scope. , Mr. Drago said the retainer would average itself out with some rrionths busier than others. He stated if there was a matter that went into litigation, then additional fees would be chaxged E. City Administrator requests the City Commission review the City Administrator's accomplishments as it relates to his goal-oriented appraisal. Mr. Drago said his contract stated every year the City Commission was to review his accomplishments. He said he outlined the larger accomplishments and they stand on their own merits.. Deputy Mayor Holt moved to accept the annual salary of $137,500 and the monthly allowance of $556, as presented, Item 11 E. ' Seconded by Commissioner Bundy and- carried by a unanimous ~ roll call vote. 12. CITY ATTORNEY'S REPORT. NIs. l.Zoper congratulated the University of Florida for representing the State very weal against Ohio State University. 13. CITY CLERK'S REPORT. A. Annual Board Appreciation Dinner Reception. Ms. Mirus reported the Annuaa Board Appreciation Dinner Reception has been tentatively scheduled a.t the Longwood CommLUlity Building May 12th, beginning with light refreshments at 6:30 p.m., followed by diruler at approximately 7:15 p.m. Invitatio~ls will be mailed the beginning of April. She stated if there were no objections from the Commission she would begin the process of making arrangements for the event. She said the Commission had decided. to invite the Business Person of the Month and inquired what their desire .for the cut off date was. She suggested the dates from January to December 2006. It was the consensus of the C:o~nmission to move forward with these dates. CC O1~-15-Oi711 14. ADJOURN. Mayor Maingot adjourned the meeting. at 9:09 .m. 1 John C aingot Mayor ATTEST: '~arah M.ill~irus, C1VIC City Clerk ~i CC 01-15-07/12