CCMtg03-26-07SMMin~ .L®1®TGW®®D CITY C®1VII~]ISSI®I®T
~~ Longwood City Commission Charrnbers
175 West Warren Avenue
Longwood, Florida
1Vl.IliT1TTES
SPECIAL 1VIEETING
1VgARCI~ ,'~6, 2007
7 ~ 00 P'.M.
Present: Mayor John C. Maingot
Deputy Mayor Mike Holt
Commissioner ILG. "Butch" Bundy, Jr.
Commissioner Brian D.1Sackeat
Commissioner Dan Anderson
Teresa S. Roper, Acting City E~ttorney
John J. Drago, City Ad~~inistrator
Sarah M. Mirus, City Clerk
Fran Meli, Recreation Program Manager
Paul Sizemore, Interiua Director of Community Services
1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 p.m.
2. REGULAR BUSINESS.
A. ~ The ]fecreation Division Hof the Community, Services Department
recommends that the City Commission award ]Bid #10-07 for the ,
Smallworld Park Site Development and Improvement Project to
Atlantic Civil Constructors Corporation in the amount of $2,01,960.2'7
and authorize the Mayor to sign the contract.
Ms. Meli affirmed the sealf~d bids were opened on March 20th and six
companies submitted bids. She. s;~id.they looked at four of the bids very
closely and decided to select Atlantic Civil Constructors. They were the
low bid. She stated they oven sortie of their vehicles and will be able to do
some of the work themselves rather than contracting. it out. She advised
they checked references on all four companies and made the decision to
choose Atlantic Civil Constructors Corporation:
Deputy Mayor Holt inquired to tYie scope of work.
Ms. Meli explained they tivc~uld be doing all of the site work and gave
specific details. She said the. City would be purchasing trees and plants
with the hurricane tree grant. The contractor will be placing Bahia sod,
installing irrigation, and fencing axotmd the entire area. She said the
`._. playground installation would be done by the company from which they
° purchased the equipment. ,
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Deputy Mayor Holt inquired what would be placed beneath the
playground equipment. ~
J
Ms. Meli advised they have a synthetic wood fiber that looks like mulch at
all the playgrounds. This would be installed by City staff.
Deputy Mayor Holt inquired to the length of the sidewalk.
Ms. Meli said the sidewalk would .come off of the street. straight into the
playground. with one part heading straight to the children's play area.
There will be a sidewallc that goes to the pavilion and a sidewalk going to
the basketball courts. She advised all three sidewalks are A.D.A.
accessible.
Commissioner Anderson inquired about the timeline.
Ms. Meli said they would be starting work next week. They have less than
90 days to complete the work due to CDBG funding.
Commissioner Bundy inquired if the project was not completed on time,
what would be the recourse against the contractor.
IVIs. Roper said there was a $200 fine per day and there were provisions to
hold back some of the payment.
Ms. Meli explained the total project did not have to'be completed upon the
deadline for CDBG funds, but it did have to be substantially done. She
explained a lot of the rnoney for the site amenities was the City's matching
funds.
Mayor Maingot said.he would strongly suggest part of the installation of
the irrigation be done before the landscaping.
Commissioner :Sackett moved to accept. the award of Bid #10-07
for Smallworld Park Site Development and. authorize Atlantic Civil
Construction Corporation to take part for $201.,960.27. Seconded
by Commissioner Bundy and carried by a unanimous roll call vote. .
3. ADJOiTRN. Mayor Maingot adjourned the meeting at 7:09 p.m.
John C aing 't, Mayor
ATTEST:
~~ ~ ` ~° ~
Sarah 1VI. Mirus, C1VIC, City Clerk
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