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CCMtg05-07-07Min~.OI~GWO®~ C`~'T~' C®1VIldI~S~I®l~T j„_,, Longwood City Commission Chambers 175 West VVarr~~n Avenue Longwood, ~~ lorida 1VgI1'V1J'1'_ES NIA~~ 7, 2 007 7:00 P.P/I. Present: Mayor John C. Maingot Deputy Mayor Mike Holt Commissioner H.G. "Butc:h" Birndy, Jr. Commissioner Brian D. Sackett Commissioner Dan Anderson Teresa S. Roper, Acting City Aiaorney John. J. Drago, City Administrator Sarah M. Mirus, City Clerk Tom Smith, Division Manager of StreetslFleet Paul Sizemore, Interim Director of Community Services Richard Kornbluh, Division Manager of Utilities Carol Rogers, Director of Financial Services Tom Jackson, Police Chief ~,~ Officer Herb Stewartson, :Police. Department Lt. Phyllis Williams, Training Officer Ryan Spinella, Executive Assistant Laurie Mooney, Fire Chief 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:02 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. A. Election of Mayor. Mayor Maingot passed the gavel ~to the Acting City Attorney for the conduction of the election process. Ms. Roper opened the floor for nominations for the office of Mayor. Commissioner Sackett nominated John Maingot. Seconded by Commissioner Anderson: Deputy Mayor Holt nominated Butch Bundy. Ms. Roper closed the floor i=or nominations. She said they would vote in I. order of nominations. She asked the Clerk to call the roll for Mayor Maingot's retention. CC 0'_`~-07-07/83 Nomination of Mayor Maingot carried by a three/two roll call vote with. Deputy Mayor Holt and Commissioner Bundy voting nay. ~ Ms. Roper passed the gavel back to Mayor Maingot. Mayor Maingot said the City of Longwood would be facing a lot of difficult matters to deal with in the next year, least of which was what is happening, in Tallahassee. I=Ie .stated there would be many other challenges facing, them to include the Longwood Station. He said. he was confident the Commissioners would continue to work together for the benefit of the people of Longwood. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcements: A. Senior Matinee will be held on May 16, 2007 from 11:00 a.m. until. 1:00 p.m., Longwood Community Building, 200 West Warren Avenue. B. A Blue Grass Pickin' will be .held on 1VIay 19, 2007 from 7:00 p.m. until 10:00 p.m., Longwood Community Building, 200 West Warren Avenue. 4. RECOGNITIONS. None. 5. BOARD APPOINTMENTS. ~ A. District #4 Nomination. to the Charter Advisory Committee. Commissioner Bundy nominated Jack Caldwell, 319 Bonnie Trail. Nomination carried by a unanimous voice vote: 6. PUBLIC INPUT. A. Presentation. of Certificates to the Graduates of the CERT Program. Chief Jackson said several .months ago Deputy Mayor Holt suggested the concept to develop a CERT Team and this was endorsed by the City Commission. He stated Officer Herb Stewartson was tasked with the responsibility of developing and implementing a CERT Program and with the assistance of Lieutenant Williams from the Fire Department the Program was implemented. He affirmed they were very proud to graduate the first class. Officer Stewartson presented each graduate with a certificate. He said the sole purpose of CERT was to assist the Police and Fire Departments during natural disasters. Photographs were then taken. -.~ CC OS-07-07/84 -, J`~ B. Public Participation. Christine Connell, said she v~Tas here: as a member of the Seminole County Children's Cabinet. She said they ~issist community alliances to promote efficient ways to provide services to children and families in the Seminole County area. She stated they would like to request that individuals who would like to be involved witth Children and Family Services in the Seminole County area come to their meetings on the second Wednesday of the month at Kid's House. She said their primary focus was for community, family, and service options. She stated as of the 2000 census,. 24% of the population in Senvnole County was under the age of 18. She said that Longwood has 3,779 children and 1,953 households that require services. She stated they rece-ntly firmed the Family Connections Program that is offered free of charge for faanilies. Greg Cetera, 590 Freeman S,1:reet, Longwood Plantation, said he would like to address the condition of some of the streets and sidewalks in their subdivision. He stated,there `Here some very large potholes they have addressed with the City for over four months and have yet to be resolved. In addition, there are sidewalks wii:h two to three inch gaps where they were lifting up and some residents have tripped and fallen. He wanted to bring this to the attention of t:he Commission and ask for assistance in getting this matter resolved. Ken Halladay, 361 Balogh Place, Longwood Plantation, reviewed some pictures of the sidewalks and. a pothole in the road. He said in the beginning of the year,. they asked for the pothole to be repaired. He stated months have gone by and it still ha.s not been repaired. Jack Greenhal~h, 357 Balogh Place, Longwood .Plantation, said he was President of the Longwood Plantation Homeowners Association. At their last meeting it was brought to his attention from. several different homeowners regarding the condition of the sidewalks. He said he has known for some time that thc> streets were showing deterioration. He stated they have been told that no streets were going to be repaved until all of the dirt streets in the City were paved. He said he was concerned about the condition of the sidewalks as one resident has fallen. He stated they ]nave asked for this to be taken care of a~.id no one follows through. Drucilla Tiliakos, 466 Freeman Street,. Longwood Plantation, said she was one of the people who fell on the sidewalk in front of the lift station. She stated sle provided the Clerk with some photographs. She said she had a lot of bruises, but. luckily had no broken bones. She. stated they would appreciate if some attention ~Nas given to the issues raised. 7. CITY AI)NIl[NIS'I'RA'I'OI2'S It1EP'OI2'F,. No report CC OS-~07-Oi'/85 8. MAYOR AND COMMISSIONERS' REPORT. District #3. Deputy Mayor Holt said in one of the pictures. from the Longwood Plantation Homeowners he noticed a heaving driveway that concerns him. He inquired if the sidewalks were heaving because of a tree -root situation. He stated these were safety concerns and the City Administrator would work with the Street Division to make sure these concerns were addressed. Deputy Mayor Holt asked for a consensus to place the: Children's Cabinet of Seminole County on a future agenda for a presentation. He encouraged them to work with the Alliance. It was the consensus of the Commission to place the Children's Cabinet of Seminole CoLU1ty on a future agenda. Deputy Mayor Holt congratulated the CERT graduates and said we needed the help of these trained people. He thanked Battalion Chief Hockenberry who was the coordinator during-the power outage at South. Seminole Hospital. He stated the protocol for when the City Administrator cannot be present during an emergency goes to the City Clerk. He said, in his opinion, it would be better if it goes to the Police Chief as next in line for whatever situation may come about. He asked the City Administrator to explain the proper procedures. Mr. Drago explained this started prior to 1998 at which time. the Commission passed a Resolution that stated in the absence of the City Administrator this person would take control and if they were not available then the next person would take control. The order was the Director of Public Safety,; and that position was abolished by the Charter. The second person was the City Clerk. He said he did not. know when this took place or the reason behind it. He stated Deputy Mayor Holt was concerned about how this was done and in conversations with him they discussed whether it would be better to have a set order or the Administrator .select the replacement on a short term basis of 60 days and over 60 days the City Commission would choose the interim. He said this was adopted by Resolution so it could be amended by Resolution. He stated Department. Heads and City Administrators change from time to time and he would prefer the City Administrator have the authority to select the person to be in charge for the short term. Commissioner Bundy said he was not concerned with the short term of being out to a conference or the normal conduction of City business. His concern would be in an emergency situation. He suggested looking at this as a two tier, for the Administrator to select fhe person left in charge under routine situations, but if an emergency is declared, and then perhaps someone from the Police Department or Fire Department would be in a better position to handle that type of situation. Mayor Maingot suggested this be placed on the agenda for discussion. District #4. Commissioner BLUldy thanked everyone for their support, cards, and J prayers while he was recently in the hospital. CC OS-07-07/86 ~ District #5. Commissioner Sackett said he received a letter from a Devonshire resident regarding tractor trailer traffic. along Rangeline Road. He suggested limiting times for trucks passing through this area.- He read an e-mail from a resident regarding the train whistles in the City during the night. He said he would like the City to respond in some way to this; person on whether there was going to be any relief. Mr. Drago said he would obtain dates from. the State when this would take place and send this information to her. Commissioner Anderson said it was a Federal requirement that the train whistles blow for a certain length of time a quarter of a mile: from every single crossing. He stated if the City chooses to install the four-way safety equipment at every crossing and agree to take on the liability from the train company then the horns will go away. He said the City would. be on the losing end repeatedly. Commissioner Sackett said he also would like to see more up to date data from the Children's Cabinet. of Seminole (:ount~~. He thanked the City for their support in regards to the long hard road his ~~ife has had with her reoccurrence ofcancer. Commissioner Bundy said he would like to interject in regards to the letter on the trains. He stated we should not give them false hope that they are going to go 1 away because the trains will still be comin;; through at night. i`~' District #1. Mayor Mai;ngot reported on P.pril 1.8th the Longwood Chamber of Commerce was hosted in the Comm~u~ity Building. The Joint City/County Advisory Committee was reconvened. on P.pril 18th. He had a meeting with Chairman Henley on April 18th with regards to the widening of State Road 434. He reported on April 20th Envision Seminole met in the morning and that evening John Mica's Annual Congressional Art Contest was hosted in the Longwood Community Building. He .attended the Mayors and Managers meeting on April 26th hosted by Lake Mary. On April 30th there was a presentation to Army Specialist Matt. Custodio at Hero's Park. H:e apologized for there not being sufficient notice for the event, but he: was returning to Iraq to complete his second tour of duty. He reported there was a. Historic Marker Dedication by Chairman Henley today for the Longwood Hotel and the Bradlee-McIntyre.. He participated in a meeting at 10:30 this morning chaired by Chairman Henley with Dori DeBord, Michael Towers, John Drago, Pail Sizemore, and himself in attendance... He said the meeting was very successful and a copy of the recording will be made available to the Commissioners. District #2. Commissioner Anderson said. the County was' very proud and excited about the assistance they are rendering to Lake Mary and the community pool. He encouraged Commissioner Sackett as he pursues this project that the County could be a very nice partner. 9. CONSENT AGENDA. A. Approve 1Vlinutes of the April 16, 2007 Regular Meeting. CC OS-07-Oi/87 B. Finance Division of the Financial Services Department recommends payment of approved and estimated bills for May~2007. ~ C. City Administrator recommends the City Commission approve a purchase order in the amount of $21,500.00 to Alternative Power Solutions, Inc. for furnishing an emergency generator and transfer switch for the hospital lift station and authorize the City Administrator to sign all appropriate documents. Commissioner Anderson moved to approve the Consent Agenda as submitted. Seconded by Deputy Mayor Holt and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. A. The Community Development Division of the Community Services Department recommends the City Commission read by title only, set a second public hearing date for the first available City Commission meeting upon receiving approval from the State Department of Community Affairs (DCA) on the transmitted comprehensive plan amendment, and approve the first reading of Ordinance No. 07-1825, which amends the City Comprehensive Plan (CPA 01-07). Ms. Roper advised this hearing should be handled as quasi-judicial. Mayor Maingot reviewed the procedures for a quasi judicial hearing.. Ms. Roper conducted the swearing-in of witnesses. Ms. Roper read Ordinance No. 07-1825 by title only and announced having proof of publication. Mr. Sizemore said almost a decade ago the Commission started to express a new vision for planning and development in the City. He stated in 2002 the new Development Code was adopted. The zoning- Gayer of the map was eliminated and the City went to a unified map approach. He said there have been numerous changes and upgrades to the Development Code. At this time, the Commission has directed staff and the consultants to move forward with preparation of Comprehensive Plan Amendments and a new Design Guidebook that takes the City to the next phase of this new vision. He stated Item 10 A is the Comprehensive Plan portion of this project. It is the State mandated. planning document and the Master Plan for the community.. He said the proposed Comprehensive Plan. Amendment includes two sections. The first section is an amendment to the goals, objectives; and policies of the Comprehensive Plan. This portion is the text. amendment and creates new mixed=use land use designations. These are identified as Village Mixed-Use (VMU), Transit/Corridor Mixed-Use (TCMU), Artisan Mixed-Use (AMU), and Gateway Mixed-Use (GMU). .J He advised it also separates the designation of the Historic Downtown, CC OS-07-07/8.8 _~ which is currently an overlay, as its own.land use designation eliminating ~~ _ the need for an overlay. The proposed amendment renames the previous Downtown (D) designation to Neighborhood Mixed-Use (NMU). He reviewed the tables in Exhibit A and said the two most prominent ones were the Design Standards which are related to the floor area ratio, the impervious surface ratio and the allowable residential densities. He affirmed these work in combination with. the percentage table that is a • distribution of allowable uses within each mixed-use district. This portion ofthe amendment creates these four (4) new mixed-use land use categories, but does not directly apply them to the map. The only exception is in Exhibit B. He said flee idea was to create the designations so they exist in the Comprehensive Plan, even though they may not appear on the map, so that they are available to property' ow-Hers and developers requesting a land use change. He advised these would be considered .large scale map amendments because of the residential component. They would require the same process of going through the Land Planning Agency and appearing before the City Co~nmis..ion for consideration prior to being submitted to the State Department of Community Affairs. He said Exhibit B in the amendment is the exception previously mentioned. This is the current request for 881 West Warren Avenue. He advised the applicant was present to respond to any specific questions. He stated in order to achieve a large scale future land use map amendment an analysis needs to be conducted on impact to public facilities by the proposed change. The ' majority of Exhibit B is the unpact for the proposal for 881 West Warren Avenue. The property is just slightly less than 12-acres and currently designated General Commercial (GC) on the future land use map. There is an existing 45;000 square foot steel. pre-engineered building or1 the property that was constructed. in 1978. The property abuts commercial properties to the east and west and :residential properties to the north. He said this makes it an ideal fit for thc; Village Mixed-Use designation. State Statutes require that an analysis be conducted of sanitary sewer, solid. waste, portable water, parks and re~~reation, schools, and transportation facilities. He said this impact analysis was conducted and they had to establish what'the maximum development potential was of the proposed land use designation. He advised for each facility it was determined that adequate capacity existed or no changes were necessary to accommodate as there would be no reduction in lf,vel of service. He said the final element of the proposed Corr.~prehensive Plan Amendment is compatibility with the existing Comprehensive Plan Goals, Objectives, and Policy. He stated the Future Land Use E ement Objective III, as well as the Housing. Element Objective III, Policy A, acid the Public Facilities Services Element Objective V all call :for amendments that are consistent with the proposed amendment before the Commission, He advised the proposed Plan Amendment in terms of the land use application for 881 West Warren Avenue is consistent with those sections. He pointed out there was also an appendix. attached from Seminole County ,Schools for a School Capacity ~ Analysis as well as an attached Transportation Impact Analysis. CC O5-07-07!89 Mr. Sizemore explained this was a transmittal hearing acid if the City Commission approves this Ordinance at first reading; it will be transmitted to the State Department of Community Affairs in its entirety where it will be reviewed. The State Department of Community Affairs will return a Statement. of Objectives, Recommendations, and Comments. The City will respond and make adjustments as necessary. The item will then appear before the City Commission for a final adoption hearing. Commissioner Bundy inquired. if the new Design Guidelines were adopted in Item 10 B if this would require Comprehensive Plan Amendments. Mr. Sizemore advised if developers would like to convert their property to one of the new mixed-use designations, they would be required to request a land use change compatible with the mixed-use designations. Commissioner Bundy .said that raised another concern. He said they would potentially be ehariging a large portion of properties forthe different designations. He inquired if they would have to wait for each specific parcel to come forward. He asked if the new Design Standards would apply, or would the old Design Standards for General Commercial (GC) apply Mr. Sizemore said the Design Guidebook was designed to be applicable to the properties that were within the planning districts. Whether or not a property owner chooses to convert his property to Village Mixed-Use v' (VMtT) or TransitfCorridor Mixed-Use (TCIVIU), the vision plan for that district would. apply and they will be required to build to the same quality requirements and to the same standard as a mixed-use development. He .stated it was a matter of personal preference and economics for the property owner whether he desires to proceed with the existing land-use designation. or pursue one of the mixed-use designations. He said the trade off for mixed-use would not only be the ability to integrate these other uses into their project, but also the expanded floor area ratio and impervious surface ratio that go with it. Commissioner Bundy inquired if every developer would need to do a Comprehensive Plan Amendment. He also asked if the City was limited to the number of Comprehensive Plan Amendments that can be done annually., He suggested it may be better to do the major Comprehensive Plan Amendments for all of the areas at one time so not to delay the projects. Mr. Sizemore said that was something they could investigate. He said at this state, the concept was to create the land uses and keep it as a voluntary process so not to mandate the land use change. He stated it was correct that the City was restricted in the number of Comprehensive Plan Amendments in a year. He explained the 881 West Warren Project was grouped with the text amendments so it is only one amendment for the CC OS-07-07/90 year. He said multiple projecl:s could be grouped together and submitted as the second amendment for the year. He stated if the Commission would desire, they could investigate what would be involved in doing a map amendment that would incorporate a larger section of property and change a whole section in the City to one of the mixed-use land use designations. Commissioner Bundy said they nee-ded to consider taking. the overlays and doing a complete Comprehensive Flan Amendment so the developer does not need to come back on a piece mill basis. Deputy Mayor Holt said he was concerned that they were putting the cart before the horse by not adopting Item 10 B prior to 10 A. Commissioner Bundy said he understood why they were doing this particular one. He reiterated he would rather do the whole area after doing this one. Commissioner Anderson saidi his discussions with the City Administrator regarding this were to make sure they do not get caught doing a take in by changing the land use. He stated they make it optional where they opt into it so they can keep their existing designation.. He said they could pursue a Comprehensive Plan Review where; they are under this overlay and could go to the next level. He stated he appreciated the desire to go ahead and try to grab them all at once after they ~;et started. - Mr. Drago inquired if there v~ras still a trip threshold that had to go to the Department of Community Affairs for the density and acreage. Mr. Sizemore responded in the affirmative. He said it would be considered a large scale amendment if either the residential density component is greater than 10-units per acre or if the total acreage is greater than 10= acres. Mr. Drago said it would require a large scale amendment and submitted to DCA even. if the Commission changed the land use designation on the map. Mr. Sizemore responded in the affirmative. Mr. Drago said the thought ~Tas to :have these land uses available for their selection relative to the corridors. He -stated the problem in Longwood is amassing the property. In order to do a large scale development of more than 10-acres, the property needs to be amassed. He reiterated these would still be required to go through alar~e scale plan amendment. Commissioner Bundy inquired which standards would apply if someone wants to develop Lmder General Commercial (GC) and not the 1Vlixed-Use designation. He stated he was concerned about having double standards. CC OS-07-07/91 Mr. Sizemore said if using the parcel before the Commission as an example and what standard would apply, assuming the Commission moves forward with the adoption of the Design Guidebook and those standards become the new vision for that area. If tlus• developer decides to move forward and. develop his property without a land use change, just as General Commercial (GC) property, the architecture of his building will have to conform to the Design Guidebook and those principles. He stated the planning principles established in the Design Guidebook would apply whether he is General Commercial or Mixed-Use. The quality of the building and the quality of the site design will be there, however, his uses and density will be restricted and the level to which he can develop the site is restricted to what the General Commercial (GC) district will allow. If he elects to .get the land use change to Village Mixed-Use (VMU), he will still use the same planning principles for site design and for architecture that are .established in the Design Guidebook for the Heritage District. The difference is, by getting the land-use changed to Village Mixed-Use (VMU) instead of a Floor Area Ratio of .5, his Floor Area Ratio is 1.5 and instead of a potential Residential Density of 0, his potential Residential Density is 25 units per acre. The developer will also be capable of doing a • mix of uses between commercial and residential uses. He explained they .could proceed, if desired, with General Commercial. (GC) designation if they found that. to be the most economically beneficial product. for them to place on the property, and the City will still get a very high quality of . architecture and site design. He declared this was awin-win situation for ~• the City. ~ Commissioner Bundy inquired if there was any property usage under General Commercial (GC) allowed that would not be allowed under the Heritage Village designation. He said if they would get the extra land-uses under General Commercial (GC) that would remove any threat.of the Burt Harris Aet. Mr. Sizemore said the: general breakdown of allowable uses would be in the Comprehensive Plan. He explained the Comprehensive Plan would mandate certain percentages of different uses. Ryan Vonweller, 1531 Palm Avenue, Winter Park, said he was associated with Orange Crown Holdings, LLC. He said the 881 Warren site was unique in a lot of ways and was the first project to give the new Design Guidebook life. He stated this site was in between residential, office, and retail. areas. He said coming to Longwood, they were attracted. to the new .Design Guidebook created by ACi. He stated the guidelines were very detailed stipulations to go through,.. but have never been over cumbersome, • .nor have they deterred them from their ultimate goal to create the site. He said a project like the 881 Warren site really enhances the community and becomes a community center type area where people can relate and interact. He declared another important fact about the Design Guidebook J is that this is going. to attract the proper types of developers to the area. It CC OS-07-07/92 • will outlay what is necessary anal rnust be done upfront. He said. the ' opportunity for Longwood was enormous over the next 10-20 years. I-ie f `~ stated they looked forward to working with the Commission in the fiiture. Commissioner Bundy said this was between two residential areas and inquired if they were considering a:~ny connectivity to those subdivisions if the residents desired. Mr. Vonweller said they have. met with the residents as part of the process and they have expressed an interesi:. He stated they would provide a buffer to the neighborhoods anal also provide them access. Commissioner Anderson inquired, twhat mix they were looking at doing in the area. Mr. Vonweller said the- synergy to the hospital was an important component and they would like to have some office space, retail, and residential. Commissioner Bundy move>d to approve Item 10 A as submitted and instruct staff to se;t the second reading for the Ordinance at the earliest Convnssion meeting after approval from DCA. Seconded by Commissioner Sackett. Deputy Mayor Holt inquired how you could have traffic circulation coneurrency already set if they do not know what the project designation is. Mr. Sizemore advised this section of the impact analysis was drawn from the transportation impact analysis conducted by Forest Singleton Transportation Engineers.. He said this was the only section the City did not have qualified staff to co:rlduct that portion.of the analysis. He said the analysis was conducted based on the presumption the applicant would choose the configuration of land use that would produce the greatest potential impact to the public facil~.ty being tested, which was the public roadway system. Commercial uses create a much greater impact than residential. He said the main point of analysis used was the intersection of St. Laurent and State Road 434. H~~wever, during the site development plan review process, another analysis has to be conducted for transportation concurrency purposes using the actual development. Deputy Mayor Holt inquired if once they do submit a proposal, can the City implement any improvement.. to the road. l Mr. Sizemore responded in the affirmative. He said when an applicant chooses to move forward with one of these developments, he can either do his detailed transportation concurr~sncy and figure out exactly what public infrastructure improvements have to be done up front at the land use phase CC 05~-07-07/93 or in detail at the si"te plan phase. He said.at the site plan, as a condition of the development order, the City always retains the right to be able to require the developer to contribute to infrastructure improvements in order to reduce the impacts associated with the development. Mr. Drago said this. developer understands the process very well. He stated this was for the purpose of presenting to the State the potential land use change and what the building output could be. Motion carried by a unanimous roll call vote. The Commission recessed at 8:54 p.m. and reconvened at 9:04 p.m. B. The Community Development. Division of the Community Services Department recommends the City Commission read by title only, set May 21, 2007 as the second Public Hearing date, and approve the first reading of Ordinance No. 07-1828 to amend (LDCA 02-07) the Longwood Development Code. Ms. Roper announced having. publication for this. and the remainder of :the public hearings on the agenda. She then read Ordinance No. 07-1828 by title only. Larry Adams, ACi, reviewed the background of the Hamlet vision. He 1 said this concept-was what people were looking for and they wouldn't ,,_,J need to leave Longwood to find the things they need.. He reviewed a Development Model that was discussed in 2005.. They looked, not only at local ideas, but national trends and how they would affect. Longwood. ~He said they have been collaborating data and research. and looking at the City's Comprehensive Plan. He stated they were charged with the task to do the market trade area study for the past, present, and future, demographic and socioeconomic trends and they also looked at the responsive. to smart growth. He said Longwood has a fantastic location, but they were also competing with the other local communities. He reviewed the market expenditure. profile. He reviewed and .summarized the Guidebook reviewing the advantages and disadvantages. He confirmed one of the advantages is that it does not invade the residential neighborhoods and it increases the buffers.. He said connectivity is an option and great opportunity that they are hearing from the residential neighborhoods. He stated that staff and the Administration has done a great job of making sure the Development Code remains the technical foundation and the Guidebook supports the LDC. He said thanks to the preservation of the Historic District; Warren becomes the "Center of Longwood's Daily Life" and is a tremendous opportunity. He said they will need to continue the awareness .and education of this document. Futiu~e transit is very important and they are working hard to make sure , Longwood does not get just a paxking lot. He affirmed mixed-use would ,J not occur everywhere and there is an opportunity to allow those small CC OS-07-07/94 parcels of land to change and. get better. He reviewed the eight districts ~ and said. the Heritage Districl, was about Warren Avenue. He said all of the ~~ districts have their own opportunities and identities. He Conti-Hued to review the various districts throughout the City. He asked the Commission to reimagine, redefine, and re;conne;ct Longwood through the Longwood Design Guidebook. Mayor Maingo,t referenced aJZd reviewed a memorandum from Mr. Sizemore dated May 2, 2007 that details various. issues. Commissioner Bundy suggested e~~.ch Commissioner reviews and send their comments by memorandum through the City Administrator to Mr. Adams prior to the second public hearing. Mr. Drago said most cities have laird development standards and zoning, standards. He stated the Design St~u?dard Book will provide for a higher standard of development. Mr. Adams said the only item listed they would like to have comments. on for a timing schedule was thE; public workshops. Commissioner Anderson said this ,was a process that- could significantly 1 enhance the City, but it would also alter. the City. He stated in order for this process to be successful, they need the residents to buy-in and accept ~~' this concept. He said it would be helpful to have. a Workshop prior to the second public hearing. Commissioner Bundy said if they have some kind of assurance-this Workshop will be more successful than past ones. He suggested they could accomplish the same thing ai: the second public hearing with notification. Mayor Maingot said they need to communicate this to the residents and provide them the opportunity to give constructive comments. Commissioner Anderson said he d;;+.d not have an issue with proceeding in that manner. He inquired if the Commission was comfortable with this as presented. Deputy Mayor Holt said the education to the public was important. He suggested l~lr. Adams respor.~d to tl.ie questions raised in the memo. Mr. Adams said they would go ahead and- respond. to these and some of them can be easily incorporated in a report from. them. He said they have talked about the importance of educating and making people aware. He stated they would highly recommend that there be come communication pieces that could be utilized ithrou€;h newsletters. CC OS-07-07/95 Commissioner Anderson said this process allows a framework to continue in the future. He stated. a lot of the community involvement and feedback will come as things start to transform. Commissioner Bundy said he has received a'.lot of positive .feedback. He reiterated the community involvement will be at the time of development. It was the concurrence of.the Commission to combine this under the public hearing at the next meeting. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance.. Deputy Mayor Holt moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Holt moved to approve the first.reading of Ordinance No. 07-1828 and set May 21,.2007 as the second reading. Seconded by Commissioner Anderson and carried by a unanimous roll call vote. Commissioner Anderson moved to extend the meeting to the conclusion of the agenda. Seconded by Commissioner Sackett and carried by a unanimous voice vote. ~ C. Finance.Division of the Financial Services Department recommends the City Commission read by title only, hold a public .hearing, and adopt Resolution No. 07-1166, which confirms a Neighborhood Improvement assessment for the 2007 Barrington Neighborhood Improvement Assessment Area, establishes the assessment roll and provides for the collection of the assessment on the property tax bills. Ms. Roper read Resolution No. 07-1166 by title only.. Mayor Maingot opened the public hearing. The following spoke in favor to the Resolution: Judith A. Coad, 1695 Grange Circle, said she has been one of the representatives of the homeowners/residents of Barrrgton Neighborhood. She said this was the. final reading and it has taken almost three years.. She said she had provided copies of the plan. She stated they were looking forward to moving this project forward. No one spoke in .opposition to the Resolution. Deputy Mayor Holt moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. J CC OS-07-07/96 Deputy Mayor Holt moved to adopt Resolution No. 07-1166, as presented, Item 10 C. Seconded by Commissioner Sackett and j'`' carried by a unanimous roll call vote. D. Finance Division of the Financial Services Department: recommends the City Commission read k-y title only, hold a public hearing, and adopt Resolution No. 07-llli7, which confirms a Neighborhood Improvement assessment four the 2007 Sleepy Hollow (1St Addition) Neighborhood Improvement Assessment Area, establishes the assessment roll and provides for ithe collection of the assessment on the property tax bills. Ms. Roper read Resolution No. 07-1167 by title only. Mayor Maingot opened the public hearing.. The following spoke in favor to the Resolution: Dou^Damerst, 210 Garden I;ane, ;aid he was President of the Homeowners Association for Sleepy Hollow (1St Addition). He said this was a smart program that was raisvig the look and quality of older neighborhoods in Longwood. He stated without this program they would be asking their homeowners t:o pay a large one time assessment of $700- $800 just for the construction.. ~He said because of this smart program they can greatly improve their neighborhood and offer their homeowners a way to pay in 120 small payments of $11 a month.. If'the Homeowners Association takes over the maintenance at some point in the future this amount drops to $7 a month. He requested this. be approved tonight and the renovation be moved along without further delay.-He said their homeowners made their dec:~ion to do this last fall after a year and a half of plamling and discussion the deliberation began after John Drago and Carol Rogers presented the p:rograrn to the members at their annual meeting, in November 2004. lie said they have had this issue on every . monthly board meeting where residents are invited to attend. and speak. He stated the board members also went door to door last. fall to present the program. He said the H'omeo'wners Association requests the Commission to support the 76% of the property owners that said yes. Commissioner Anderson inquired liow many homeowners were in their Association. Mr. Damerst advised there were 97 homeowners and 98 property owners with the Association being a property owner. Eddie Self, 148 Tarrytown Trail, said this was the first Commission meeting, he has attended. He said they complied with the procedure to obtain the votes for approval and now it was tune to follow through and ~~ approve. CC OS-07-07/97 Pat Laj eunesse, 126 Tarrytown. Trail, declined comment at this .time. ,\ The following spoke in opposition to the Resolution: ~ Larry Walters, 4 Hudson Cove, said although their petition was for the Commission to not approve this assessment as proposed, it was not because they do not want to take action on making their subdivision more attractive. He stated the intention was to take the beautificationpian back . to the drawing boards for a more. reasonable solution and alternative solutions for the residents to consider. He said they acknowledge that the Association Board has put a lot of effort into this plan. He reported they have collected 39 supporting signatures on a petition asking that the Commission vote to not approve this. assessment. He stated this was 40:6% of the total residents, leaving less than 60% needed for approval of the project. He said of those they spoke to, plus the members of the Board, they received 65% in favor of their position to halt this project. He reviewed various situations of the neighbors that are under f nancial strain. He said there was a wing wall on both sides of Tarrytown Trail and to accommodate this wall two utility junction boxes need to be relocated, and a very large oak tree needed to be removed. He was told the mailbox. stand on the corner lot needs to be removed and cannot. be rebuilt due to changes in the Code. He stated this wall will present an even greater obstruction to'the traffic coming out of Garden Lane. He said they feel the costs for this corner wall are unnecessary. He stated one wall and sign were'adequate and would reduce their costs considerably... He said the strip of land on the. east side of Tarrytown Trail was owned by the City. He declared, for whatever the justification, the City will not or cannot do capital improvements on land that it does not own. However,, the City does own this land and is responsible for keeping it clean and safe. To date, the, homeowners have born this task. Recently, the City trimmed the trees to elevate them to clear obstruction to traffic -and pedestrians. He inquired how rnuch of the City's maintenance fund was being allotted to this project. He said more information.needed to be provided to the homeowners. He stated the entryway to their park getting landscaped, new fence and gate were desirable, but not at the expense of deeding the land to the City. He affirmed returning this. land to them upon payment in full of the capital cost could make this a palatable requirement. He said the entrance should be clean, attractive, and only slightly better, but in style with the homes therein. Deputy Mayor Holt inquired if the bottom line was that they were not objecting to.the beautification program itself.. They are objecting to this specific design. Mr. Walters responded in the affirmative. Karen Marsh, 16 Sleepy Hollow Cove,. said she was actually in favor and J she would defer her time to the Association President. CC OS-07-07/98 Deputy Mayor Holt moved to close the public hearing. Seconded by Commissioner Sac:kett and carried by:a unanimous voice vote. Deputy Mayor Holt moved to adopt Resolution No. 07-1167 which confirms a Neighborhood v.nprovement assessment for the 2007 Sleepy Hollow, as submitted, Item 10 D. Seconded by Commissioner Bundy. Deputy Mayor Holt inquired if Ms. Rogers. also received the petitions and confirmed if the addresses were in .Addition 1, not withstanding the. latest ones. Ms. Rogers responded in the affirrr.~ative. Commissioner Sackett said they had heard two numbers, first the 76%, then the recall that puts it around 60%. He inquired what the procedure calls for if there is a recall. Mr. Drago said the policy was that it took 60% of the property owners in the subdivision to approve an: assessment after given all the facts. He stated at the last budget the board from Sleepy Hollow asked the Commission to reconsider placing :Funds in the budget for their project. He said funds were placed in the budget for this project. He explained there is a specific timeline to follow relative to the Homeowner's Association getting the vote in of more than 60~~o and the reading of the Resolution. He declared all of the timelines have been met. He explained the policy states if the homeowners want to reverse themselves, it then takes 80% of the property owners. He said if the homeowners obtain their petitions then the Commission could stop the project.. He stated it has also been the Commission's policy that if you approve something that whatever money expended on their behalf would need to be repaid. He said the homeowners have the right to get a petition to deny the project. He seated they would want to see a uniform f~etition so that people understand what.. they are signing. Commissioner Bundy said he: realised they went to a lot of hard work. In order for it to be a fairly presented :petition it would have to be a different format. He stated the numbers were there and they have an obligation to approve it. Commissioner Anderson said. ~~hert they created-this. concept for neighborhoods they set the 60% threshold so it would have majority support. He stated they needed to respect the fact that the neighborhood persisted and followed through the process. He said he would not be opposed to pause for a month, if this is approved, to allow the neighbors to produce the 80% if there is truly opposition to the project using a neutral format for the petition. CC OS-07-07,/99 Motion carried by a unanimous- roll call. vote. 11. REGULAR BUSINESS. A. The Finance Division of the Financial Services Department recommends City Commission read by title only, set May 21, 2007 as a public hearing date and approve the first reading of Ordinance 07- 1829 which amends the Fiscal Year 06/07 Budget. Ms. Roper read Ordinance No. 07-1829 by title only. Deputy Mayor Holt moved to approve the first reading of Ordinance No. 0'7-1829 and set May 21, 2007 as the public hearing date. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 12. CITY ATTORNEY'S REPORT.. No report. 13. CITY CLERK'S REPORT. No report. 14. ADJOURN. Mayor Maingot adjourned.the meeting. at 10:36 p.m. ATTEST: Sarah. M. M ~[us, CMC, t~ity Clerk 1~~ o n a ayor ~~ ~.J CC OS-07-07/100