CCMtg07-16-07MinLONGVVOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MI2~TUT~ES
JULY 16, :1007
7:00 P.M.
]Present: Mayor John C. Maingot
Deputy Mayor Mike Holt
Commissioner H.G. "Butch" Bandy, Jr.
Commissioner Brian D. Sackett
Commissioner Dan Anderson
Teresa S. Roper, Acting City Attorney
John J. Drago, City Administrator
Linda F. Goff, Deputy City Clerk
Tom Smith, Division Manager oaf Streets/Fleet
Tom Jackson, Police ChieiF
Carol Rogers, Director of Financial Services
Michael Clelland, Battalion Chief
Paul Sizemore, Director oiF Community Services
Fran Meli, Recreation Program Manager
Debbie Renfro, Superviso~° of Property Maintenance
Absent: Sarah M. Mirus, City Clerk (Excused)
1. CALL TO ORDER. Mayor Maingot ca:~led the meeting to order at 7:02 p.m.
2. A moment of SILENT MEDITATION was followed by the PLEDGE O:F
ALLEGIANCE.
Mayor Maingot asked all present to remember Officer Robert Ladowsky who was
recently injured in an accident. and i:o remember Sergeant Karl Stroshal and his
family with his tuitimely death. He announced there would be a gathering later
this evening in front of Hero's Park for a special candlelight vigil for Sergeant
Stroshal.
3. COMMUNITY ANNOUNCEMENTS.' The following announcements were
made:
A. Senior Matinee will be held on July 18, 2007 from 1:30 p.m. until 3:30
p.m., Longwood Communiity Building, 200 West Warren Avenue.
B. A Bltte Grass Pickin' will be held on July 21, 2007 from 7:00 p.m. until
~, 10:00 p.m., Longwood Community Building,'200 West Warren
Avenue.
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C. Family Movie Night will be held on July 19 and July 26, 2007 from ,~
7:00 p.m. unti19:00 p.m., Longwood Community Building, 200 West ,
Warren Avenue.
D. National Night Out will be held on Tuesday, August 7, 2007, 6:00 p.m.
at Candyland Park, 599 Longdale Avenue.
Mayor Maingot announced that due to the special event this evening Public
Hearing Items 10 C and 10 D, and Regular Business Items 11 C and 11 D would
be recommended to be tabled to the August 6, 2007 City Commission meeting.
4. RECOGNITIONS.
A. District #4 Nomination. of the Business Person of the Month Award
for August 2007.
Commissioner Bundy nominated. Ed Bookbinder, Owner of Visual Impact
Communications, Inc., 780 Florida Central Parkway. He is also the Chair
of the Longwood Area Chamber of Commerce.. Nomination carried by a
unanimous voice vote.
5. BOARD APPOINTMENTS.
A. District #2 Nomination to the Board of Adjustment.
~"
Commissioner Anderson deferred the nomination.
6. PUBLIC INPUT.
A. Public Participation. None.
7. CITY ADMINISTRATOR'SREPORT. No report.
8. MAYOR AND COMMISSIONERS' REPORT.
District #3. No report.
District #4. No report.
District #5. No report.
District #1. No report.
District #2. No report:
9. CONSENT AGENDA.
A. Approve Minutes of the June 25, 2007 Work Session and July 2, 2007
Regular Meeting.
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B. Finance Division of the Financial Services Department recommends
payment of approved and estimated bills for August 2007.
C. Finance Division of the Fi:nanci,al Services Department recommends
approval of the Monthly I~ financial Report for June 2007.
D. The Community Development Division of the Community Services
Department recommends the City Commission approve a final change
order in the amount of $lEi4,976.37 to A&M SI Construction
Company, Inc. for the Crc;do Street Improvements Project.
Commissioner Bundy mo~~ed to approve the Consent Agenda as
submitted. Seconded. by Deputy Mayor Holt and carried by a
unanimous roll call vote.
fl0. PUBLIC HEARINGS.
A. The Finance Division of tbie Financial Department recommends City
Commission read by title only and adopt Ordinance 07-1834 which
amends the Fiscal Year 06/07 Budget.
Ms. Roper announced having proof of publication for this and all public
hearings on the agenda. She then read Ordinance No. 07-1834 by title
only.
Mayor Maingot opened the public hearing. No one spoke in favor or in
opposition to the Ordinance.
Commissioner Sackett moved to close the public hearing.
Seconded by Deputy Mayor Holt and carried by a uunanimous voice
vote.
Deputy Mayor Holt ;moved to adopt Ordinance No. 07-1834, as
submitted. Seconded. by Commissioner Sackett and carried by a
unanimous roll call ~~ote.
B. The Community Development Division of the Community Services
Department recommends ~lhe City Commission read by title only and
adopt Ordinance No. 07-1!330 to vacate and abandon a four (4') foot
by thirty (30') foot section of an easement described in the. official plat
book 20, page 97 through 981ocated on the property addressed as
1100 Sonoma Court.
Ms. Roper read Ordinance Tdo. 07••1.830 by title only.
Mayor Maingot opened the public hearing. No one spoke in favor or in
opposition to the Ordinance.
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Commissioner Bundy moved to close the public hearing. Seconded
by Deputy Mayor Holt and carried by a unanimous voice vote.
Deputy Mayor Holt moved to adopt Ordinance No. 07-1830, as
submitted. Seconded by Commissioner Anderson.
Commissioner Sackett inquired about the comment in the letter from
Florida Public Utilities that. they would have no problem with the screen
enclosure, but they cannot vacate the said easement in its entirety.
Mr. Sizemore advised this Ordinance was to vacate a 4 foot by 30 foot
section of the easement, not the entire easement.
Motion carried by a unanimous roll call vote.
C. The Community Development Division of the Community Services
Department recommends the City Commission read by title only, set
August 6, 2007 as the second public hearing date and approve the first
reading of Ordinance 07-1826 to amend the Longwood Development
Code (LDCA 01-07).
Commissioner Bundy moved to table Item 10 C to August 6tn
Seconded by Deputy Mayor Holt and carried by a unanimous roll
call vote.
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D. The Community Development Division of the Community Services
Department recommends the City Commission approve or deny the
requested variances (VAR 09-07) to the Historic District Codebook
for the property located at 172 West Warren Avenue.
Commissioner Bundy moved to table Item 10 D to August 6th
Seconded by Deputy Mayor Holt and carried by a unanimous roll
call vote.
11. REGULAR BUSINESS.
A. City Clerk recommends the City Commission schedule Wednesday,
September 5, and Monday, September 17, 2007 as regular City
Commission meeting dates and public hearing dates for the adoption
of the FY 2007/2008 Budget.
Commissioner Bundy moved to set Wednesday, September 5th and
Monday, September 17th as the Regular City Commission meeting
dates for the adoption of the Budget. Seconded by Commissioner
Sackett and carried by a unanimous roll call vote.
B. City Administrator recommends the City Commission approve a
tentative millage rate of $4.99 for the fiscal year 2007/2008 budget and ~
authorize. the City Administrator to sign all appropriate documents.
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Deputy Mayor Holt moved to approve a tentative millage rate of
$4.99 for the fiscal year 2007/2008. Seconded by Commissioner
Sackett and carried by a unanimous roll call vote.
C, The Building Division of tlhe Community Services Department
recommends the City Commission determine whether or not public
hearings should be scheduled to consider the condemnation and
demolition of dilapidated, unsafe, and unsanitary buildings located at
977 Wildmere Avenue, 220 A East Church Avenue, and 285 South CR
427.
Deputy Mayor Holt :moved to table Item 11 C to the August 6t"
meeting. Seconded >_~y Commissioner Sackett and carried by a
unanimous roll call vote.
D. City Administrator recommends the City Commission review the City
Attorney rankings and tali;e action the Commission deems
appropriate.
Deputy Mayor Holt :moved to table until August 6t". Seconded by
Commissioner Sackett and. carried by a unanimous roll call vote.
E. City Administrator recommends the City Commission review and
discuss a letter to the St. Johns River Water Management District
indicating interest in alternative_ water supply projects and if deemed
appropriate authorize the Mayor to sign the letter.
Deputy Mayor Holt moved to approve the letter as written and
submitted to this Board, and have the Mayor .sign and send th.e
letter to the appropriate people. Seconded by Commissioner
Sackett.
Commissioner Bundy advised this was not committing to spending any
money, just voting to indicate an interest. in the project.
Motion carried by a ~unanirnous roll call vote.
F. The City Administrator recommends the City Commission approve a
contract and purchase order wii:h Nabors Giblin and GSG to prepare
the Fire Assessment Study for the amount of'$74,250.00 and authorize
the City Administrator to sign all appropriate documents.
Mr. Drago said this was the study, for which the budget amendment was
just approved, to determine a Fire Assessment Fee rather than using ad
valorem taxes on the assumption the voter amendment will pass next year
~--' and substantially reduce our revenue from an ad valorem tax perspective.
He confirmed Lake Mary, Casselberry and Winter Springs have
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authorized a study. He said Sanford would probably be authorizing a
study. He advised if we authorize the study and other cities authorize it, ~
they would be receiving another 10% off of this price if in quantities of
four (4).
Deputy Mayor Holt moved to approve a contract and purchase
order with Nabors Giblin and GSG, as submitted, Item 11 F.
Seconded by Commissioner Anderson and carried by a unanimous
roll call vote.
G. Frank Randolph, Owner of Affordable Memorials, requests the
matter regarding installation of the Dorothy Joseph Memorial be
placed on the August 6, 2007 City Commission Agenda.
Mayor Maingot said this was discussed at the last meeting and a decision
was rendered at that time. He said they would need to determine whether
to stay with that decision or move forward with a concurrence to place the
matter on the August 6, 2007 City Commission Agenda whereby Mr.
Randolph can plead his case.
Deputy Mayor Holt moved to place Item 11 G on the August 6,
2007 City Commission Agenda. Seconded by Commissioner
Sackett.
r
Commissioner Bundy said he would be interested in knowing what. other `~'
information they may have that would render further discussion on this to
change the previous. decision.
Commissioner Sackett said he reads this as a request to be an item on the
agenda.
Commissioner Bundy said the gentleman left the last meeting prior to it
being discussed.
Commissioner Sackett agreed the outcome maybe the same. He was
looking at the wording as a request.
Commissioner Anderson said this would provide an opportunity to ask
questions and to resolve the issue.
Motion carried by a three/two roll call vote. with Mayor Maingot
and Commissioner Bundy voting nay.
Commissioner Bundy advised if desiring to change their mind, new
information other than what was already submitted should be provided at
the August 6th meeting.
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H. Mayor Maingot recommends the City Commission consider
participating in the Annual Florida League of Cities Conference in
Orlando and take action tlhe Commission deems appropriate.
Mayor Maingot said he spoke to t:he City Clerk .and City Administrator
earlier today to see if there had been any interest by any of the
Commissioners to participate in the conference. He stated the registration
deadline was soon and the rate then increases. He said they have
participated in the past. He asked the Commissioners to indicate if they
desire to participate in the Florida League of Cities Conference in Orlando
so they can have a concurrence on. attending.
Commissioner Bundy said h.e intends to participate. He stated they have
obtained a lot of good inforrnation. in the past and have made good
contacts. He said he plans to request reappointment to the Infrastructure
Committee and the first meeting coincides with the conference.
Deputy Mayor Holt .said attending the conferences was one of the best
things they have done. He advised he would not be able to attend this year,
but concurred that others attend.
Commissioner Anderson said he vitends to go.
Commissioner Sackett said this was the day school opens. He said he can
commit to Thtu•sday and Friday evening and Saturday.
Mayor Maingot said he plans on attending. He said the Mayors meeting
was the opening and he has ~1ot received the details on that meeting.
12. CITY .ATTORNEY'S REPORT. ]~to report.
13. CITY CLERK'S REPORT. No report.
14. ADJOURN. Mayor Maingot adjourned tine meeting at'7:35 p.m.
i
ATTEST:
~C~~
Linda F. Coff, Deputy City rk
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