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CCMtg11-19-07MinLONCBWOOD CITE' COMMISSION Longwood City (:omnnission Chambers 175 West 'Warren Avenue Longwood, Florida MI:NUT'ES NOVEM:BER.19, 2007 7:00 P.iVI. Present: Mayor John C.1VIaingot Deputy Mayor Mike Holt Commissioner H.G. "Butch" Bundy, Jr. Commissioner Brian D. Sackett Commissioner Dan Anderson Donovan A. Roper, Acting City Attorney John J. Drago, City Admiinistra~tor Sarah M. Mirus, City Clerk Tom Smith, Division Maniager of Streets/Fleets Richard Kornbluh, Division M;inager of Utilities Carol Rogers, Director of Financial Services ' Tom Jackson, Police Chief ~~ Craig Dunn, Computer Services Manager Paul Sizemore, Director of Co~r-munity Services Michael Clelland, Battalic-n Chiief Absent: Teresa. S. Roper, City Attorney (Excused) 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:03 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcements: A. Annual Rotation of Deputy Ma~~or. Ms. Minis announced the rotation of Deputy Mayor will go from District #3 to District #4. B. Senior Matinee will beheld on 1`lovember 21, 2007 from 1:30 p.m. unti13:30 p.m., Longwood Community Building, 200 West Warren Avenue. C. Holiday Centerpiece Class will be held on December 1, 2007 from 9:00 a.m. to 12:00 p.m., Longwood Community Building, 200 West Warren CC 11-~ 19-07!347 Avenue. Cost per person is $40.00 and must rsvp to the Recreation Program Coordinator by November 21, 2007. ~, D. Celebrate the Season and Annual Tree Lighting. will be held on December 1, 2007 at 4:00 p.m., Longwood City Hall, corner of Warren Avenue and Wilma Street. Lighting of the tree will be at 6:15 p.m. 4. RECOGNITIONS. A. Recognizing Commissioner Holt for his service to the City as Deputy Mayor, November 2006 to November 2007. Mayor Maingot recognized Commissioner Holt for his service. to the City as Deputy Mayor from November 2006 to November 2007. He thanked him. for his dedication and service to the City. Photographs were. then taken. B. District #3 Nomination of the. Business Person of the Month Award for December 2007. Commissioner Holt nominated Ben Lu, Manager of Bayridge Sushi, for the Business Person of the Month Award for December 20.07. Nomination carried by a unanimous voice. vote. 5. BOARD APPOINTMENTS. . A. District #4 Nomination to the Parks and Recreation Adv-isory Board. Deputy Mayor Bundy deferred the nomination. B. District #4 Nomination to the Land Planning Agency. Deputy Mayor Bundy deferred the nomination. C. District #3 Nomination to the Codes Enforcement Board. Commissioner Holt said he spoke with the City Attorney and he did not see a problem, and nominated Joe Durso to the Codes Enforcement Board. He stated that Mr. Durso is currently serving on an ad hoc committee that will expire shortly. Nomination carried by a four/one voice vote with Commissioner Sackett voting nay. 6. PUBLIC INPUT. A. Public Participation. Leighsah Jories, 1406 Wren Court, said her only concern with raising the '~ fees as in 11 A, was that she would like the waste department to stop CC 11-19-07/348 running over her water meter. She stated they have done this twice and she finds it offensive that they would like her to pay more money when it kept costing money with her water mf;ter having to be replaced twice. 7. CITY ADMINISTRATOR'S RI~PORT. No report. 8. MAYOR AND COMMISSIONI~RS' REPORT. District #1. Mayor Maingot offered his congratulations to the Executive and Members of the Central Florida Society for Historic Preservation for their dedication and work with the Arts and Crafts Festival. He said he received communication from Leanna Sche~tt, Vice President, Seminole County League of Women Voters, asking to host some luncheon meetings on the third Tuesday of the month utilizing the Community Building for January, February, and March; and September, October, and November of 2008. Deputy Mayor Bundy said he would want to make sure these were not fundraiser luncheons. He said they have previously granted use of the Building to non-profit organizations. Mayor Maingot said there was no reference to fiindraisers in their letter. He stated if there was a concurrence to allow the uc>e of the Building, he would request an appropriate notation be made. Commissioner Holt inquired if they were: asking to pay nothing. He asked if they would be off setting something with table; sehrp and food debris needing to be cleaned. He said if it was just a meeting, he had no problem with this. Mayor Maingot said they stated it was for a luncheon meeting. He suggested. it could be divided into two areas and they could consider January, February, and March first, to see how it goes. Commissioner Anderson said conditionally he did not have a problem with it; but as stated, if it was used as a fimdraiser, it should be treated differently. He stated he would not have a problem with asking them to bear the cost of setup and cleanup. He said if it was to get people involved or registered or interested in voting, this was a noble matter. If it is to advocate on behalf of specific issues, he was not as comfortable with that. Commissioner Sackett said with Longwood being centrally located, will there be other organizations desiring to use this Building as well. He suggested giving them the three months and to encourage the use of other areas such as Lake Mary and Winter Springs. Deputy Mayor Bundy agreed to give this a chance for the first three months. ~-' Mr. Drago advised the setup and cleanup was $200. CC 11•-19-Oi/349 It was a unanimous consensus of the Commission to approve the use of the Community Building for January, February and March, and to charge the $200 ~ setup and cleaning fee. Mayor Maingot reported on November 8th the Florida League of Cities Mayors meeting met and reviewed the Legislation with regards to tax. Following lunch, they went into the Legislative Committees. He reported on November 9th,. he attended a meeting to reviewthe concerns of residents from Blackwater Place and in Longwood Green with regards to the development. November 15th, he attended the Mayor and Managers meeting and it was agreed the City Managers and the County Manager would come together to develop information that would simplify the task of educating the public relative to the tax issue that is being voted on in January. He attended Envision Seminole on November 16th. The evening of November 16th, he and Mr. Drago met with Larry Adams, Chris Dorworth and his Legislative Aid to review the Longwood Station and the widening of State Road 434. District #2. Commissioner Anderson said the Arts and Craft Festival looked wonderfiil. He appreciated the change in the barricades and said this looked much better. District #3. Commissioner Holt reported he watched Mayor Maingot and Chief Jackson on television and they looked very professional and it was very informative. He said a water boil notice. went out in Clermont today. He said they would be holding a meeting on December 1-0th regarding similar situations Clermont was currently .going through. He suggested the City Administrator assign someone to see how they were handling the communications. Commissioner Holt congratulated Mr. Sizemore and his wife on the birth of their daughter, Isabella Marie Sizemore, on November 15th. He congratulated Brenda Carey for becoming the new County Chair and to Mike McLean for becoming the new Vice Chair of Seminole County. He offered "kudos" to the Society on the Winning of the Arts and Crafts Festival. Mayor Maingot advised he wrote a letter of congratulations to Brenda Carey and Mike. McLean on behalf of the Commission. District #4. Deputy Mayor Bundy thanked the City staff, Public Works, Police. and Fire Departments for an exemplary job during the Arts and Crafts Festival. He advised several of the local merchants have indicated they did very well during the Festival. The City Yard Sale brought in almost $3'0,000. District #5. Commissioner Sackett said the Arts and Crafts Festival was a wonderful event and the weather was perfect. He reported the meeting regarding the Lyman High School pool was scheduled for today but was delayed due to the schools not being open. They will be meeting sometime in mid-December. CC 11-19-07/350 9. CONSENT AGENDA. A. Approve Minutes of November 5, 2007 Regular Meeting. B. Finance Division of the Financial Services Department recommends payment of approved and estinaated bills for December 2007. C. Finance Division of the Financial Services Department recommends approval of the Monthly Financial Report for October 2007. D. The City Administrator recommends the City Commission approve Metzger & Willard, Inc.:Proposal for Cemetery Survey and Staking in the amount of $52,970 and authorize the City Administrator to sign all appropriate documents: Commissioner Holt: moved to approve the Consent Agenda as submitted. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. A. The Community Development ]Division of the Community Services Department recommends the City Commission read by title only and adopt Ordinance 07-1833 to amiend the Longwood.Development Code (LDCA 03-07). Mr. Roper announced having proof of publication and then read Ordinance No. 07-1833 by title only. Mr. Sizemore said this was the second public hearing for LDCA. 03-07, an amendment to the Development Code addressing the placement offences in three residential subdivisions, c~oventry, Danbury Mills, and The .Landings. He advised these subdivisions started ruruung into a few problems with fence placement under the new Development Code requirements. At the Comrr~ission's direction, staff drafted an Ordinance to allow the Homeowner Associations to apply their own covenants and restrictions. to fence placement. Permits will still be reduired; however, they must receive Homeowner Association approval prior to being turned in to City staff for review. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Holt and carried by a unanimous voice vote. ~'' Commissioner Anderson moved to adopt Ordinance 07-183;3. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. CC 11 •• 19-07/3"51 B. The Community Development Division of the Community Services Department recommends the City Commission read by title only and adopt Ordinance No. 07-1853 to annex (ANX 01-07) the property located at 670 South County Road 427 into the City in order to fulfill an interlocaT annexation agreement between the City and Seminole County. ' Mr. Roper announced having. proof of publication and then read Ordinance No. 07-1853 by title only. 1VIr. Sizemore said this was the second public hearing for this Ordinance for the annexation of the property just under a quarter of an acre. This is pursuant to ~an Interlocal Agreement the City has with Seminole County that requires the annexation of enclave properties as soon as the ownership of the property changes. The next step will be to draft an Ordinance for a .land-use change. Mayor Maingot opened the pttiblic hearing. The. following spoke in favor to the Ordinance: Matthew T. Brown, 123 Variety Tree Circle, Altamonte Springs, said he was representing the owner of the property and was available to answer any questions. No one spoke in opposition to the Ordinance. Commissioner Sackett moved to close the. public hearing. Seconded by Commissioner Anderson and carried by a unanimous voice vote. CominissionerAnderson moved to adopt Ordinance 07-1853. Seconded by Commissioner Sackett. and carried by a unanimous roll call vote. C. The Building Division of the Community Services Department recommends the City Commission read by title only and adopt Ordinance 07-1854 to amend the City Code. relating to building permit fees. Mr. Roper announced having proof of publication and then read Ordinance No. 07-1854 by title only. Mr: Sizemore. said this was the second reading. of this item to amend the City's permit fee schedule. This establishes a single permit fee system that simplifies the calculation evaluations and also updates the fee tables so they are more in keeping with the current market rate. He advised the fees. were presented .to the Central Florida Home Builder Association Joint ~ Builder Issues Committee prior to being put into'Ordinance form. The CC 11-19-07/352 ~ Committee also reviewed the Ordinance and their comments were incorporated. They had no objections to the fee schedule. He said they have included come additional information, at the Commission's request,. regarding the possibility of incorporating affordable housing fees. He stated they looked at the City of `i~Vinter Park's model. They currently charge an affordable housing fee based upon the square footage being added. He said the last fiscal ,year the. rate was set at 0.27 cents per square foot, and with the new fiscal year the rate was raised to 0.50 cents per square foot. He reviewed e:xamples ofthe affordable housing fees. At the last meeting, the Commission ga~~e direction for the penalties for beginning work without a permit. to be made uniform throughout the Ordinance to double the permit fees. Mayor Maingot opened the publi~~ hearing. No one spoke in favor to the Ordinance. The following spoke in opposition to the Ordinance: Leighsah Jones, 1406 Wren Court, said she worked for a contractor a.nd she disagreed with Mr. SizE;more since she was at the meeting with the Building Issues Committee and there was definitely discussion about the fees. She stated she went over the fees and in Seminole County a 1500 square foot single family, $150,000 base level home the fees would be $960; in the City of Casselberry $1,725; Lake Mary $1,507; Oviedo $1,175; Sanford $645; and Winter Springs $4;235. She declared if the City raises this to .$2,000 they would be the second highest in the County. She stated the $75 fee for change of contractor was also high and was moire than twice as much as anyone in the County. She said a $25 to $35 fee would be appropriate. A change of contractor happens with a startling regularity. To ask a builder to be charged $75 for each change of contractor was erroneous. Another part stating that only a general contractor can call in for the> inspF:ctor adds .an extra layer of bureaucracy. She said as a roofer, she would want to be therefor the inspection and if the subcontract could call in for tl~e inspection it would be helpful. Lastly, she did not understand why they were comparing affordable housing to Winter Park. She said Longwood definitely did not have the concerns that Winter Park has in terms of affordable housing. Commissioner Sackett moved to close the public hearing. Seconded by Deputy Mayor Bundy and carried by a unanimous voice vote. Commissioner Holt moved to adopt Ordinance No. 07-1854, as presented, Item 10 C. Seconded by Deputy Mayor Bundy. Commissioner Anderson induired if the information regarding affordable housing was for informational purposes only. CC 11~-19-07/353 Mr. Sizemore responded in the affirmative. Deputy Mayor Bundy aid he wanted to clarify the City did work in conjunction with the. Homebuilders Issues Committee. He inquired if the City received an affirmative that they were in favor, and he pointed out there were some areas that were changed that they had issues with. Mr. Sizemore said this Committee was formed of a large number of contractors and there was not one entity. The City asked if there were any objections. He stated, as mentioned, there vas discussion regarding the rate and-some of the larger counties present talked about how they could offer special single family permits at a much lower rate:. However, they have economies of scale. There were other jurisdictions averaged in, such as Winter Springs that substantially raises the permit fees. Mr. Sizemore advised this Ordinance eliminates development assistance fees and also plans review fees; so the $2,000 permit fee would include any of those other elements that would be added. He stated there was discussion on the rate, but there was not an objection from the Committee that this rate was not acceptable to them. Commissioner Holt said he wanted to touch on the subcontractor not being able to call for an inspection and the other was the rotation of subcontractors through the contractor. He inquired if they were charging $75 every time the contractor resubmits subcontractors. Mr. Sizemore advised it would be $75 ~if they changed any or all subcontractors. They could change multiple contractors and the fee would be $75 or if they changed subcontractors separately,-they would pay $75 each time. Mayor IVlaingot said this Ordinance does not contain any provision for Affordable Housing. He stated other cities in the County were not charging these additional charges. He said he supported the Ordinance as prepared. Deputy Mayor Bundy said the approach for Affordable Housing or Workforce. Housing would need to be the' cities in conjunction with the County. He stated; as far as the inspections, the general contractor's name was on the permit so he would be responsible for any failed inspections. Motion carried by a unanimous roll call vote. D. The Community Development Division of the Community Services Department recommends the City Commission read by title only, set December 3, 2007 as the second public hearing date and approve the first reading of Ordinance No. 07-1826 to amend the Longwood Development Code (LDCA 01-07). `~ CC 11-19-07/354 Mr. Roper announced havilig pro~~f of publication and then read Ordinance No. 07-1826 by title o~:ily. Mr. Sizemore said when this Ordinance previously appeared, the direction .from the Commission was 1'o forni a. Sign Ad Hoc Committee and table the .Item to a time certain. The Sign Ad Hoc Committee held two meetings and formed their recommendations. He stated the Commission did hold a discussion on the Sign Code at a previous meeting following the recommendations of the Sil;n Ad Hoc Committee. From that meeting, the recommendations that were incorporated into this Ordinance were to eliminate the provision being added in Section 6.1.6(D) Abatement or Conformance. This would have required non-conforming signs to come into compliance within a specified date. He stated language that existed regarding signs coming into conformance only when the sign is damaged beyond 50% was inserted in its place. It was also discussed that ten (10') feet may be too short for the maximum allowable height for signage and it should be raised to fifteen (15') fc;et. This language was also incorporated. Mayor Maingot opened the public; hearing. No one spoke in favor to the Ordinance. The following spoke in opposition to the Ordinance: Michael Branan, 1012 Wentwortl- Court, said he worked with sign development and new ideas and ways to generate business for his clients. He stated they have been asked if they could use something called "human directional" signage in Longwood. He said this would technically fall under temporary signage with limited hours and visibility. He stated Longwood has no .reference to this kind of signage because it is relatively new. He explained this typE: of s€;nage was a human holding a directional sign. They try to operate on priva~:e property,. staying away from public right-of--way. They utilize an oversized arrow sign that would specify such things as an Open House or a Grand Opening. He stated when he looked into the issue he did not receive any guidance. When trying to narrow it down and define if it was acceptable he was told it could be a temporary sign, but only on their property. He said this would be only for a handfiil of hours during the time the targep.ed audience would need to see the message. Mayor Maingot said he has seen such activity taking place in other areas and these people were standing oi- the pavement or. the median. Mr. Branan said they wanted to create a very safe, regimented, uniform signage with limited hours of operation. ~ Deputy Mayor Bundy said l:us concern was they were asking the Commission to set up a form of licensing for the people that do this. He stated he saw enforcement problems and he has not been convinced. CC 11-19-0~~/355 Commissioner Holt said there have been times when people have dressed in costume and waived signs such as the Kerryman mascot. He inquired how they handled this in the past. Chief Jackson said the leprechaun for Kerryman's was cited-for private use of public right-of--way after Codes Enforcement came under the Police Department. He stated the "human directional" signs he has seen have always been in the public-right-of-.way or medians. He said he had a safety concern. Commissioner Sackett inquired how this would be different from a high school car wash type sign advertising for that day.. Chief Jackson said theoretically there was no difference: He declared they tell the ehildreri to stay on the private property where the car wash is being held. He said given the nahire of the. charity they give a little latitude. The situation he sees is that they are in a .greater distance from the area and it is a commercial or retail endeavor as opposed to a charitable fundraiser. Jim Hattaway, 840 Waterway Place, said he was speaking as a property owner in Longwood and an Attorney representing several people affected by this and as the author of the report issued by the Ad Hoc Sign Committee. He stated in his opinion what was being proposed was a bad idea. If the City was going to exercise their police powers, there is a process and a way. He said this issue came. forward originally discussing garage sale signs and it grew from this. He stated a matrix was brought forward comparing Longwood to other cities. He said just because mother city has a different Sign Ordinance, it was insufficient legal justification for this City to go forward and change its sign ordinances. He stated there has not been a single instance at any public hearing where substantial evidence has been brought forward to justify .invocation of the police powers of this City to affect the property rights of the citizens. He declared for that reason it should not go forward. He said this was being brought forward for aesthetic reasons. He stated every sign that is up today was put up lawfully. He referenced the Harris Act,. Chapter 70, and said this was a diminution in value. The benefit the City wants is a community wide improvement in aesthetics and a limited number of property owners were being asked to bear that burden. He stated there were portions throughout the proposal where the City Administrator is mentioned to either approve or disapprove something and a process or deadline isn't mentioned. Mayor Maingot thanked Mr. Hattaway and other members of the Committee for having devoted their time. Commissioner Sackett asked the City Attorney regarding the Harris Act and if it applies to this matter. ~/ Mr. Roper said he would need to defer to Ms. Roper regarding this matter. CC 11-19-07/356 ~, Deputy Mayor Bundy said. he wcis disappointed that some of the members of the Committee did not show up for the meetings. He stated he did not see any difference in what they are doing with the signs now than what they have always done. Each time the Code has changed they have grandfathered existing signs and kept the 50% "threshold. He said in order to say the City was taking something; he would have to be shown the new signs being required were ithree times more expensive than what is allowed under the existing Code. Mr. J. Hattawav maintained the (;ity has not followed the proper steps. Mr. Roper said Section 6.1.1, Purpose and Scope of Sign Regulations, delineates seven (7) different purposes or reasons the regulations and requirements are set forth. He reviewed these purposes and said this has been debated and evaluated by consultants, He declared the point Mr. J. Hattaway vas making that due p~;ocess has not been followed, and the only reason for the Sign Ordinance was for aesthetic reasons, was erroneous. Mike Hattawav,. 840 Waterway Place, said he has been involved in the process of the Longwood Development Code and the City hired someone. from the West Coast of Florida v~~ho made some radical changes and they ' have been trying to work with it c;ver since. He stated he had worked very closely with the Commission in this process. He said a lot of these ideas were brought up before and rejected by the Commission. He stated Longwood has been knowr.~ as pro-business. He said this should be thrown out and left just like it is. He stated if they were bent on passing the Ordinance; to at least make it workable for the citizens, business people, and the City staff. He said there vrere some things that were technically deficient that needed to be changf.d. He distributed a list of his suggestions to the Commission. He asked for a definition of depreciated value. Commissioner Anderson said Mr.. Hattaway has made an interesting point. He stated if trying to define in terms of a depreciated value this was challenging and daunting. Fie pointed out that the old way of stating this was if the sign was more than 50°% damaged. Mr. Roper directed attention to Section 6.1.6 (C) and advised the language states, "...reduction in depreciated value of more than fifty percent (50%) as based on appraisal by a state certified appraiser familiar with the valuation of signs, it must be brought into conformance with this Code or removed." Mr. M. Hattawav said this was a multi-disciplined definition and they ~ need to find which definition they wanted to use. He declared if a hurricane would come through, then 90% of the, signs would not be in compliance. He stated that Section 6.1.6 (C) does not do what they intend for it to do and needs to be addressed. He referred to Section 6.2.2 (B) and CC 11-19-Oi'/357 said the City Administrator, whoever they may be, was not qualified to make the decision whether something was a safety hazard. He suggested ~ the Building Official would be more qualified to make this determination. Commissioner Holt said the City Administrator would dictate which City staff would evaluate and make that determination. Mr. M. Hattaway continued to review his suggested changes to the Ordinance. Deputy Mayor Bundy suggested they use the. language "the appropriate qualified person" throughout the Ordinance rather than naming a specific person. Commissioner Holt reiterated the: City Administrator needs to determine who would need to look into a specific matter. Mayor Maingot suggested it state, "...the appropriate personnel as determined by the City Administrator..." Commissioner Anderson agreed this language needed to be crafted throughout the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Holt and carried by a unanimous voice vote.. Commissioner Anderson moved to approve the first reading of Ordinance 07-1826 and set December 3, 2007 as the second public hearing date. Seconded by Commissioner Holt. Commissioner Anderson inquired if the City Attorney was comfortable with the language regarding the depreciated value in that it was not ambiguous. Mr. Roper responded in the affirmative. Discussion was held regarding pole signs being replaced by monument signs and the safety aspect of the sight triangle. Commissioner Anderson said they needed to clarify the colors and materials applied to the frame and the body of the signs. He stated he would like Mr. Sizemore and the City Administrator to .research the matter of perpendicular whether it should remain or not. Mr. Drago suggested approving. the first reading of the Ordinance as it is ~ and the amendments can be brought back for the second public hearing. A motion could be made at that time whether to accept the amendments. CC 11-19-07/358 Commissioner Sackett moved to extend the.meeting. Seconded by Commissioner Holt and ~~arried by a unanimous voice vote. Deputy Mayor Bundy suggested they may need to come up with a separate definition for the sign and the si;m face in order to delineate between the two. Motion carried by a unar,.imous roll call vote. 11. REGULAR BUSINESS. A. City Administrator recommends the City Commission review and discuss a requested rate :idgustment for solid waste and recycling collection services and give staff the direction deemed appropriate. Mr. Drago reviewed the requested rate increase by Waste Pro and said this would bring the monthly bill to ~~ 16.66 as opposed to the present bill of $16.39. Back door pickup would go from .$25.68 to $26.32. He said each year the Commission has reviewed and given staff direction. Deputy Mayor Bundy moved to instnict staff to bring forward the changes reflecting the rate increases in the Ordinance. Seconded by Commissioner Anderson and carried by a four/one roll call vote with Commissioner Holt voting nay. B. The Community Development :Division of the Community Services Department recommends the City Commission consider a request from Northland, a Church Distributed, to allotiv the Church to install parking lot lighting on the City property currently under lease to the Church. Mr. Drago advised the City signed a SO year lease agreement a short time ago and they were requesting to install lights on the leased property for safety for the people who park the°re at night. He stated there was nothing in the lease agreement that prohibits this. He said if the City Commission approves the request they would have a separate agreement outlining the conditions on which they could use the property to include the lighting. Deputy Mayor Bundy said ;he did not have a problem with this as long as Columbus Harbour residenl's are kept informed. Mr. Drago said light pollution was one. item discussed with the Church and there would be provisions in ~~.he agreement regarding responsibilities. Mayor Maingot asked the City Attorney if this would require a motion. ~ Mr. Roper advised at this point it would only require direction. He suggested this matter be taken before the Homeowner Association for a vote and if they approve of the m~itter, then staff draft language. He would CC 11-19-.0.'/359 insist on a hold harmless, an indemnification, and a legal defense clause in , the agreement. He suggested consideration should be given to Northland tee' having a liability policy with the City being named as an additional insured. Commissioner Anderson agreed this should be approved by the Homeowner Association. and not just an official by the Association. He said consideration did need to be given so the light. does not spill out and it is focused where it should be. C. City Clerk recommends the City Commission read by title only and adopt Resolution Na 07-1186, which designates a depository, designates authorized signers and facsimile signatures for the City. Ms. Roper read Resolution No. 07-1186 by title only. Commissioner Anderson moved to adopt Resolution 07-1186. Seconded by Comrriissioner Sackett and carried by a Lmanimous roll call vote. 12. CITY ATTORNEY'S'REPORT. No report. 13. CITY CLERK'S REPORT.. Ms. Minis advised she recently received a phone call from Cotton Smith with the City Map Project. They are requesting to update ~ the City map that was done a couple of years ago. She stated they will be requesting an announcement.letter to make it known the City is working in collaboration with the City Map Project: She inquired if there would be any objection by the Commission. ' There was no objection. to the announcement letter. 14. ADJOURN. Mayor Maingotadjourned the meeting at 10:42 p.m. John CSI-~t'i"ngot,~ Mayor ATTESTS C . Sarah M. Minus, CMC City Clerk CC 11-19-07/360