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CCMtg01-21-08Min LONGWOOD CI7['X COMMISSION Longwood City C:omrr.~iission Chambers 175 West `~Varr~en Avenue Long~~ood, ]Florida MI1VgT'1':ES JANUARY 2.1, 2008 7:00 P.PVI. Present: Mayor John C. Maingot Deputy Mayor H.G. "Butch" Biundy, Jr. Commissioner Brian D. S;acketi Commissioner Dan Anderson Commissioner Mike Holt Teresa S. Roper, City Attorney John J. Drago, City Administrator Sarah M. Mirus, City Clerk Richard Kornbluh, Division Manager of Utilities Tom Jackson, Police Chief Laurie Mooney, Fire Chief Paul Sizemore, Director o:f Community Services 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:02 p.m. 2. A moment of SILENT 1VIEDITA7CION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. None. 4. RECOGNITIONS. A. Presentation of the Martin. Luther King, Jr. Good Citizenship Award to Herla Barthelemy. Mayor Maingot said today vvas a very special day when a special person is honored, Martin Luther- King, Jr., 'who gave his life for peace, understanding, and mutual respect for each other. He stated it was very fitting that on this day the Longwood City Commission selects from within the community someone to receive the Martin Luther King, Jr. Good Citizenship Award. There are two recipients to receive the award this evening. Mayor Maingot read a Proclamation recognizing Herla Barthelemy and presented her with the Martin Luther King, Jr. Good Citizenship Award. Photographs were then taken. CC 01-21-0~/11 B. Presentation of the Martin Luther King, Jr. Good Citizenship Award to Pastor Augustine "Gus" Davies. Commissioner Anderson read a Proclamation recognizing Pastor Augustine "Gus" Davies and presented him with the Martin Luther King; Jr. Good Citizenship Award. Photographs were then taken. C. Recognizing the Longwood Tourist Club for their contributions to the City of Longwood over the past seventy-six years. Commissioner Anderson said it was with regret when he read about the Longwood Tourist Club coming to a conclusion. He stated some of the first people he met were from the Longwood Tourist Club. He recognized the Club's history, good comradeship they have had with the members, and making something wonderful and special for the past seventy-six (76) years. Photographs were then taken. D. District #5 Nomination of the Business Person of the Month Awarcl for February 2008. Commissioner Sackett nominated Donna Lamb, Owner of AAA Trophies, Ine. for the Business Person of the-Month Award for February 2008. Nomination carried by a unanimous voice vote. 5. BOARD APPOINTMENTS. None. 6. PUBLIC INPUT. . A. Public Participation. None. 7. CITY ADMINISTRATOR'SREPQRT. No report. 8. MAYOR AND COMMISSIONERS' REPORT. District #5. Commissioner Sackett reported the meeting regarding the Lyman Pool with himself, Mr: Casino, Ms. Meli, and Commissioner Henley was very successfiil. He said Commissioner Henley was in support of this project. Since the meeting, he has had input from other County Commissioners in .support. He stated they were going to follow the model for the passage of the Lake Mary Pool. He attended the Longwood Area Chamber of Commerce breakfast: and made some contacts for corporate sponsorships. He said Commissioner Henley suggested Longwood get corporate sponsorships in place prior to the proposal going to the County Commission. Deputy Mayor Bundy said he attended the .Longwood Area Chamber of Commerce breakfast. He stated he would be willing to help with corporate. sponsorships. District #1. No report. ~''J CC 01-21-08/12 District #2. No report. District #3. Commissioner Holt re:porteci he went to the Professional Business Association for Seminole meeting in Jan~.~ary and the guest speaker was Sheriff Edinger. The main topic was orgaiuzed crime and graffiti in Seminole County. He also attended the Longwood Area Chamber of Commerce breakfast meeting. He recognized groups attending the Seminole County Alliance. He said these groups make commitments. to the children for the. future. He affirmed they never ask for money and one thing they needed. was to target parental involvement. He reported that Keep America Beautiful met this week and they elected a new Board of Directors. They were looking for corp~~rate sponsors to help control the beautification of Seminole County. District #4. No report. 9. CONSENT AGENDA. A. Approve Minutes of January 7, 2008 Regular Meeting. B. Finance Division of the Financial Services Department recommends payment of approved and estimated bills for February 2008. C. Finance Division of the Financial Services Department recommends ' approval of the Monthly Financial Report for December 2007. ~ D. The City Administrator recommends the City Commission approve an agreement with Government Services Group., )<nc. for Finance and Accounting Services in thf: amount of $76,320 annually and authorize the City Administratol• to sign all appropriate documents. E. Property Maintenance Division of the Public Works Department recommends: the City Commission approve a purchase order with Gage Landscape Construction Company in the amount of $46,226.93 for landscape site work and irrigation services and. authorize. the City Administrator to sign all appropriate documents. F. The Community Development Division of the Community Services Department recommends the City Commission approve an Addendum to the Lease Agreement between the City and Northland, a Church Distributed, to allow t:he installation of parking lot lighting _ on property owned by the City a.nd leased to the Church and authorize the Mayor to sign the :agreement. Commissioner Anderson moved to approve the Consent Agenda as i submi ted. Seconded by Commissioner Sackett. Discussion was held on Items D .and F. Motion carried by a luianimous roll call vote. CC O1-21-OF/13 10. PUBLIC HEARINGS. ~ A. The Community Development Division of the Community Services Department recommends the City Commission read by title only and adopt Ordinance No. 07-1857 for a Small Scale Comprehensive Plan Future Land Use Map Amendment (SPA 01-07) from County Industrial to City Industrial (IND) for the property located at 670 South County Road 427. Mayor Maingot said this was a quasi judicial hearing and reviewed the procedures. Ms. Roper advised since there was no one to testify, to disclose ex parts, and conduct this as a regular hearing. Ms. Roper announced having proof of publication for this and all public ' hearings listed on the agenda. She then read Ordinance No. 07-1857 by title only. Mr. Sizemore said this property was annexed approximately a month ago. It has been through the first public hearing for land-use change. from County Industrial to City Industrial. This public hearing will finalize the process so it can be made a part of the Comprehensive Plan. ~ .i Mayor Maingot opened the public hearing. No one spoke in favor or in ~ opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Deputy Mayor Bundy and carried by a unanimous voice vote. Commissioner Holt moved to adopt Ordinance No. 07-1857, as presented..Seconded by Commissioner Sackett and carried by a unanimous roll call vote. B. The Community Development Division of the Community Services Department recommends the City Commission read by title only and adopt Ordinance No. 07-.1858 to vacate. and abandon a twenty five (25') foot by ninety (90') foot section of a conservation easement described in official plat book 44, pages 66 and 67, located on the property addressed as 1030 Hanging Vine Point. Ms. Roper read Ordinance No. 07-1858 by title only. Mr. Sizemore said this was the second reading for the Ordinance of this vacate request. He stated this was for a section of a conservation easement ~ located to the rear of the property. The property owners have proposed to construct a swimming pool. They have sought the approval from the State CC 01-2.1-08/14 Department of Environmental Protection and the St. John's River Water ~ Management District with no obj+~ction to the vacation of this portion of ' the easement. He said the Commission had requested additional information on the survey providf,d at the last meeting. He pointed out the 1,080 square foot area to be dedicated to the pool and deck area. He reviewed the flood zone as it is related to the lake. He stated the entirety of the flood zone on the property would still be within the conservation area. Mayor Maingot opened the public; hearing. The following spoke in favor to the Ordinance: John Goergen, 1030 Hanging Vine Point, said he was the homeowner. He stated they wanted to make sure they were doing this right and contacted the respective agencies and their neighbors. He said this should enhance their property value. He staked they wanted to create a pool for their children to enjoy and be able to invite friends to their home. This will. help them to keep a close eye on their ~:hldren. Deputy Mayor Bundy inquired why they were requesting a larger than needed area to be vacated in the. easement. Mr. Goergen said he would need to defer that question to either his wife or City staff. He stated with the pool and deck they will. be almost at the maximum impervious surface rati+~. Commissioner Sackett inquired if the area was fifteen feet (15') rather than twenty five feet (25'), would it not make the impervious ratio. Mr. Sizemore stated the size; of thc; vacated area.did not impact the impervious surface ratio.. He; said initially they proposed a larger pool and had to scale it back. He stated this may be where the surveyor came up with the initial area to be vacated. Commissioner Sackett inquired. if the fence along the property outside the vacated. area would be moved. Mr. Goergen said he had no intention of moving the fence. He said the fence was straight across the; back of the property. Commissioner Holt inquired if the fence was all the way around the lake or just his property. Mr. Goergen said his fence ~Nas on: all three sides. He stated two properties to the left had a fence on all tluee sides.. Commissioner Anderson said each. property had their own fence and they were not connected. CC O1-21-0~/15 Jeffrey L. Huebner, 1028 Hanging VinePoint, said he had no problem with the addition of the swimming pool or the vacation of the easement ~ area. He said the area was. very well maintained by the property owner. No one spoke in opposition to the Ordinance. Commissioner Holt moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice. vote. Commissioner Anderson moved to adopt Ordinance 07-1858. Seconded by Deputy Mayor Bundy and carried by a unanimous roll call vote. C. The Community Development Division of the Community Services Department recommends the City Commission read by title only and adopt Ordinance No. 07-1859 to annex (ANX 02-07) the property located at 131 Longwood Hills Road to comply with Resolution No. 95-815, which enacted an interlocal agreement between Seminole County and the City of Longwood to eliminate enclaves within the City's municipal limits upon transfer of ownership of the property. Ms. Roper read Ordinance No. 07-1859 by title only. Mr. Sizemore said this was the second reading and adoption of the annexation hearing for 131 Longwood Hills Road as property subject to the interlocal agreement between the City and the County. The Commission has been approving annexation Ordinances for these, even though the language in the Resolution states it would happen automatically. This provides for a formal record and date for when the property was annexed. Mayor Mangot opened the public hearing-. No one spoke in favor to the Ordinance. The following spoke in opposition to the Ordinance: Robert Brobst, 251 Blackwater Place, said he had provided a handout to the Commission regarding some tree damage that has occurred. He stated the damage was done while his property was in the City of Longwood and the subject property was in Seminole County. He requested the damage to the 60 year old live oak tree be paid for. He said the sun now hits his house and decks in the evenings and his electric bill will be affected by this. He declared this tree did not need to be cut down for a sixteenth (16tH) condo. He stated both sides of the wall were now in the City of Longwood and the Commission could do the right thing. CC 01-21-08/16 Deputy Mayor Bundy inquired what he wanted the Commission to do. He ~ said they could not tell the developer to pay Mr. Brobst a sum of money. That would be a civil matte-r. Mr. Brobst said the developer would need to cut 85-90% of the tree canopy in order to build the; condos up against the wall. He suggested it was -not necessary to build sixteen (16) condos. Deputy Mayor Bundy said that process would be required to go through a • site plan review. Commissioner Holt moved to close the public hearing. Seconded by Deputy Mayor Bundy ;end carried by a unanimous voice vote. Commissioner Anderson moved to adopt Ordinance 07-1859. Seconded by Comrrussioner Sackett and carried by a unanimous roll call. vote. D. The Community Development Division of the Community Services Department recommends the City Commission read by title only and adopt Ordinance No. 06-1790 for a Small Scale Comprehensive 1?lan - Future Land Use Map Amendment (SPA 01-06) from County Medium Density Residential to City Medium Density Residential (MDR) for the property located at 131 Longwood Hills Road. Ms. Roper read Ordinance I~1o. 06-1790 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Holt and carried by a unanimous voice vote. Commissioner Andearson moved to adopt Ordinance 06-1790. Seconded by Commissioner Holt and carried by a unanimous roll call vote. E. The Community Development Livision of the Community Services Department recommends the Ciity Commission read by title only and adopt Resolution 07-1188, adopiting the Evaluation and Appraisal report and authorizing its transmittal to the State of Florida Department of Community Affairs. Ms. Roper read Resolution ]Vo. 07-1188 by title only. Mr. Sizemore said thi was the item to approve and transmit the Evaluation .and Appraisal Report. The Gail Easley Company has been. CC 01-21-0,3/17 working on this report for the City since November 2006. He stated in October 2007 the Commission approved the transmittal of the draft Evaluation and Appraisal Report document to the.. Department of Community Affairs for review and comment. The document was returned with comments and Nancy Smith with The Gail Easley Company has made revisions: Nancy Smith, The Gail Easley Company, said the major changes, since the Commission saw the document last,. are based upon comments from the Department of Community Affairs. She stated additional information was added regarding financial feasibility of the plan over the past evaluation period. Additional information was included in terms of common methodology for reviewing transportation issues. She said they re- organized Section 2 of the Evaluation and Appraisal Report to make it abundantly clear. She stated they have tried to make recommendations in the report that are things the Commission will look at in terms of amendments later on in the process. The third and final area in which they made changes was to add two recommendations. regarding the water supply facilities work plant. She stated when the water supply work plant was done earlier it applied to the City as a whole rather than just to the Wekiva Study Area. She affirmed there would be needed amendments because of changes in population projections and changes in planning periods. She said the adoption deadline for the Evaluation and Appraisal Report was February 1St. She advised that when this was submitted to the ~ Department of Community Affairs, they will have sixty (60) days to review the report, along with the other agencies. They have up to ninety (90) days to send the final letter of sufficiency. She said once the final letter of sufficiency is received, the City will have eighteen (18) months to make any changes to the Comprehensive Plan based upon the Evaluation and Appraisal Report. In summary, she said the City would be looking at population projections based upon the changing conditions. Transportation concttrrency will be part of an amendment. However, this final decision will take place during the amendment process. The Commuter Rail and the Station are contributory to the changes in the Plan and there will be changes in the Capital Improvement element. She stated she anticipated there would be a few items in the Capital Improvement Schedule related to water and possibly stonmwater. Commissioner Holt inquired with the population staying under 14,000; was it that significant to evaluate. Ms. Smith said the population has been the same, but because of the mixed-use amendment, the Commuter Rail, and Corridor redevelopment, there should be an adjustment to the population. If there is a stagnant population, there is no need to have additional density. CC O1-21-08/18 Mayor Maingot said proj ections with myregion.org; the maximum estimate was not exceeding 28,OOD by 2050. He inquired if they had taken i into consideration the consumptive use permits for 2013. Ms. Smith responded in the: affirn.~ative. She said the University of Florida estimated Longwood to have a population of 13,913 in 2005. Based on the past, they have projected that by :?015 Longwood would lose population. She said the recommendation thai: they review the population projections for Longwood, with the plan amendment going forward, was based on continuing the path of mixed-use development, Commuter Rail, and the rise of the population within the region. Mayor Maingot said the wader issue was serious and would affect the City in whatever they try to do. Deputy Mayor Bundy said :he thought the evaluation and adjustment to the population was the impact it would have, based upon creating mixed-use and getting this implemented in the Comprehensive Plan. Mayor Maingot opened the public; hearing. No one spoke in favor or in opposition to the Resolution. Commissioner Sackett moved to close the public hearing. Seconded by Deputy Mayor Bundy and carried by a unanimous voice vote. Commissioner Anderson moved to adopt Resolution 07-1188. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. F. The Community Development Division of the Community Services Depaf°tment recommends the City Commission read by title only and adopt Ordinance No. 07-1835 which amends the City Comprehensive Plan to provide for Public School Planning and Concurrency. Ms. Roper read Ordinance ]~o. 07-1835 by title only. Mayor Maingot opened the public; hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Deputy Mayor Bundy and carried by a unanimous voice vote. Commissioner Anderson moved to adopt Ordinance 07-1835. Seconded by Deputy Mayor Bundy and carried by a unanimous roll call vote. CC Oa-21-08/19 11. REGULAR BUSINESS. A. City Administrator recommends the City Commission discuss the ~J ; communication forums for city and county government and give staff the direction deemed appropriate. Mayor Maingot said the Commissioners had received copies of letters from the. Seminole. County Manager and the School Board. He stated the County Commission had decided they will continue to participate in CALNO and the Joint City/County Committee. However, the County chose not to appoint someone to the Mayors and Managers Committee. He said it was a move in the right. direction to eliminate some of the time spent in meetings as some do seem to duplicate issues. He stated with the joint committees he would personally want the City Administrator to be in attendance to vote on specific issues regarding the. City. Deputy Mayor Bundy said when the Joint City/C.ounty Committee was formed he had discussions with Chairman Henley at the time. It was to look at a very narrow scope of things in which the Cities and County could enter into through a joint effort; and then the Committee was to sunset. He stated this seemed to have morphed into a life of its own. He said they had become very detail oriented and bogged down with no authority to approve anything. He stated it was set up as a board to look at policy matters and not implementation. They are now trying to make it more permanent and comprehensive. He agreed the City Administrators needed ~ to be included. Conunissioner Sackett said this should have sunset, but it didn't. He said Deputy Mayor Bundy was correct that every meeting is full of technical reports. He stated if we want to continue this, we needed to go to the j oint meeting and develop a vision and a mission all over again. Commissioner Anderson said however they constitute matters; CALNO has certain stattrtory rights, privileges and obligations. There are things that must be done through CALNO. He stated he initially understood the purpose of the Joint Committee was to look at things they can do together, so not to duplicate efforts. He said after things were discussed by the elected officials and managers, the technical issues need to go to staff to work out. He stated it is irresponsible for elected officials to walk in and say this sounds great without going to the city managers. He declared that elected officials don't speak individually and cannot make commitments. He said there was value to bringing the Cities, County, and School Board together and these were valuable contacts. He referred to the interlocal agreement regarding. first responders to fires and said this was a perfect issue for the Mayors and Managers to work on. He declared the water supply was an example of something that staff should work on the technicalities. CC 01-21-08/20 Mayor Maingot said from the letter he interpreted that the County was anticipating the Mayors anal Managers Committee going away. Commissioner Anderson said he would hope the cities Mayors and Managers would continue to meet:. Commissioner Holt said the;re were two other meetings providing an opportunity if the Mayors and Managers Have an issue to be addressed by the County. He stated he has spoken to several representatives from CALNO. From what he has heard, the Mayors and Managers have accomplished more. than CALNO, Corrunissioner Anderson said Envision Seminole came out of CALNO. He stated Chairman Carey had stated it was inappropriate for CALNO to take any positions if they contravened what the County wanted, since it was the Council of-Local Governments. He said they were all in agreement that issues needed to specifically deal with the County and the cities. Mayor Bush said there were issues that were in relation between the cities and the County where the cities would. like to make their opinion known. He stated if CALNO could only do things the Cotulty is happy with, then they will have anon-fiinctional body. Fie said in some ways the same thing was happening with other committees. Commissioner Holt said the County did not like, when the seven cities were against them. He stated the ~~ities were discovering a lot more than they anticipated. Mr. Drago said the meetings stretch personnel thin and was time consuming. ' Deputy Mayor Bundy said the Mayors and 1Vla.nagers nstihrted the water study. Mr. Drago said the St. John's Wat;,r Management District wanted a water plan for each County. The body that initiated the plan was the Mayors and Managers Committee so they could take information back to their respective Commission. He stated at this time they were not as productive as they could be. The Country staff' is developing guidelines to define the stnicture and terms for rotation of the Committee. He suggested the Commission may want to see what this document looks like prior to making any comments. He declared the Mayors and Managers can work well with specific issues.. He- said chairman Carey was correct in that you hear the same speaker multiple times at the various meetings. Deputy Mayor Bundy said ii: looked like the County was trying to get rid ~ of everything they cannot control. He agreed they need to see what the final form and criteria was going, to be. CC O1-21-08/21 Commissioner Sackett said Longwood seemed to shake them up the most when it came to fire consolidation. He suggested the Mayor go through the Mayors and Managers and have them re-create the Joint Committee and determine what the accomplishments should be. He stated right now it is controlled by the County and the attendance has fallen. He said they have . lost direction because they have let the County technical people take over and give the presentations. He suggested they respect CALNO with the Statute. He reiterated they should go through the Mayors and Managers to design the Joint Committee. Deputy Mayor Bundy said he concurred that the Mayors and Managers should be involved in this. He stated the reason it was set up with two representatives from the cities was so they would have the overwhelming majority. Mayor Maingot said he would bring this up for discussion at the next Mayors and. Managers meeting. B. .City Administrator recommends the City Commission discuss the proposed widening. of SR 434 and give staff the direction deemed appropriate. Deputy Mayor Bundy said he was hoping they would have some ' participation from the County. He stated there have been several groups, ~ ell a e Cit. tr in to obtain information about this. The Count as w s th y, y g Y keeps saying they have been working on concert with the City. He affirmed the City has not been working in concert with anyone, and cannot get. answers to questions. He said they have not consulted with the City about any of this. He proposed the City draft a letter to the County asking them to not do this project until it can be done right. The letter should ask who determined this prof ect was going to be fast tracked. He stated MetroF'lan does not have the project scheduled for at least 10 to 15 years. Commissioner Anderson said his understanding was that if an entity wanted to move.a project ahead of the schedule,, the entity can self-finance the project and be reimbursed later. He stated the County had decided that their priority for transportation was this project and it could not wait the 15 years for the State to do the project all the way through to County Road 427. He declared it amazed him that they did not have a budget to build a sidewalk on Longwood Hills Road/E.E. Williamson Road, but they could suddenly vault this project ahead. He said it never came to the 1Vlunicipal Advisory Committee. This is an issue that impacts the City of Longwood and the City has formally requested someone to attend and discuss the matter. Deputy Mayor Bundy said he would like. for the City to send a letter J asking the County to reevaluate this project. He suggested if there was no favorable response, then the Commissioners should attend a County CC 01-21-08/22 Commission meeting. He stated this should have come through ~ MetroPlan. He said the Municipal Advisory Committee was really there to nibber stamp things. Mr. Drago said the widerurtg on :hate Road 434 was part of the County's road improvement project that th~~ voter's approved as part of the last generation one cent optional sales tax. He stated the City ofLongwood was the only municipality that voted against it. He declared the City should have been able to put in for those funds, and the work be done by the City or the State. He said they did do some modifications based upon the Fire and Police Chiefs' input. He suggested the Commissioners speak to the County Commissioners regarding this matter. Commissioner Sackett said Chairman Carey's response to the letter was that they have already- had all of these talks and would not be attendvlg this meeting, Mayor Maingot said he has a meeting scheduled on the 30th with the . District #5 Secretary. He wall re-state all of the concerns on a one-on-one basis. He stated they are in the final stages of a high level of gathering on January 31St as it relates to the ovc>rall inter-model transportation element. He said the same issues were rais~,d at the meeting held at the Moravian ' Church regarding the widening of 434, the Commuter Rail service, and ~ also of the Commuter transportation element by Lynx. He stated if they do not accomplish some level of success on January 31St, then they should take this matter to another level. He asked that the proposed letter be held off until after the meeting o:n January 31St. Deputy Mayor Bundy suggested the proposed letter be drafted and if there were no positive results, then it sh.oiild be placed on the agenda for the first meeting in February. C. The Community Development Division of the. Community Services Department recommends the City Commission approve the "2007 Interlocal Agreement for l'ulilic School Facility Planning and School Concurrency as Amended January 2008" and authorize the Mayor to sign the agreement. Mr. Sizemore said in September 2007 the City Commission and other entities in Seminole County approved this Interlocal Agreement to begin implementing the School Concurrency Program. At that point, the completed document was sent to the Department of Community Affairs for consistency review and they dc;termined the implementation date needed to be January 1, 2008 rather than January 1; 2009. The agreement is before the Commission in its amended version with this change. Commissioner Sackett refereed to. Section 13 and inquired how they came up with mid-September and mid-1\%Iarch meeting dates. He said the CC O 1-21-08/23 attendance requirements are later than these t~vo dates and they would have the prior year's data. ~ Mr. Sizemore said this was at the School Board's.recommendation. He stated the majority of the agreement will impact the School Board and their management of the concurrency system. He said the City's main role was not issuing development orders until they receive the notification .from the School Board that they have passed the concurrency test. Commissioner moved to approve. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. D. Mayor Maingot recommends that the City Commission further discuss the Publix project. and take action the Commission deems appropriate. _ Mayor Maingot said at the last Commission meeting they indicated' their desire to want to collaborate with Publix on the project in that area. He stated it was time to extend an invitation to the major players in this project to attend a Commission meeting so they can express their concerns and priorities. He asked for a concurrence to send an invitation to four people: Woody Rayburn, Craig Buchanan, Bill White, and Alvin Liedman or his daughter. He would also like. to request Deputy Mayor Bundy to ' coordinate.and schedule their presence and participation at a Commission ' meeting acceptable to them. He declared it would be beneficial to all parties and the Commission to have an open discussion regarding the matter and how the Commission can assist in achieving a mutually successfiil outcome to the project. Deputy Mayor Bitndy said he would be willing. to help in respect to this matter. He stated he did receive a phone call that Publix had re-authorized completion of their due diligence. They have obtained an architect to start working with their engineer to move forward on their site plan. He did suggest to them that the engineer download the City's design standards and take. these into consideration. He said it would probably be March before they would have their site plan far enough along to be able to discuss it. He suggested he extend an invitation to them for the first or second meeting in March. It was the concui-renee of the City Commission to have Deputy Mayor Bundy coordinate inviting the team players of the Publix Project to attend a Commission meeting in March. E. The Finance Division of the Financial Services Department recommends City Commission read by title only, set February 4, 2008 as a public hearing date and approve the first reading of Ordinance ~ 07-1860 which amends the 2007/2008 Fiscal Year Budget. CC 01-21-08/24 Ms. Roper read Ordinance No. 07-1860 by title only.. ~ . Commissioner Holt moved to approve the first reading of Ordinance No. 07-:1860 and set February 4, 2008 as the public hearing date.•Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 12. CITY ATTORNEY'S REPORT. No report. 13. CITY CLERK'S REPORT. A. Annual Board and Business Person of the Month Appreciation Dinner Reception. Ms. Minis said she had placed a memorandum in the Agenda Packet stating the Annual Board and Business Person of the Month Appreciation Dinner Reception had been tenta~.ively scheduled at the Longwood Community Building on Saturday, May 3, 2008. Light refreshments will begin at 6:30 p.m. followed by dinner at approximately 7:00 p.m. She stated invitations will be mailed the beginning of April. If there are no objections by the Commission wiah this date, she will begin making the arrangements for this event:. ' It was the consensus of the Commission to move forward with the event. 14. ADJOURN. Mayor Maingot adjourned the meeting at 9:36 .m. Jol-m C aingo ,Mayor ATTEST: Sarah M. Minus, CMC City Clerk I CC 01-21-03/25 1 This Page Left Blank Intentionally. CC 01-21-08/26