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CCMtg08-03-09Min LONGWOOI) CIT~I COMMISSIOleT Longwood. City.Com~nission Chamlbers ~ 175 West Warren Avenue Longwood, Florida NIINIJ7CES AUGUST .3, 2009 7:00 P.,M. Present: Mayor H.G. "Butch" Bundy Deputy Mayor John C. Maing~ot Commissioner Joe Durso Commissioner Mike Holt Commissioner Brian D. Sacke~~t Donovan A. Roper, Acting City Attorney Katrina Powell, City Administrator Sarah M. Mirus, City Clerk Marilyn Douglas, Purchasing IVlanager Fran Meli, Recreation Program Manager Commander Russ Cohen, Interim Director of Community Services Chris Kintner, Community Development Coordinator Tom Jackson, Police Chief Kelly Morrow, Community Development Coordinator John Peters, Director of Public Works/City Engineer Battalion Chief Michael Hocke+nberry, Fire Department Jaime Shearer, Temporary Asp;istant to the City Administrator Lieutenant Phyllis Williams, Training Officer, Fire Department 1.. CALL TO ORDER Mayor Bundy calaed the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATIOI\f was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS.. Ms. Mirus read the following announcements: A. National Night Out will beheld on Tuesday, August 4, 2009 from 6:00 p.m. to 9:00 p.m. at Candyland Park, 599 Longdale Avenue. B. A Blue Grass Pickin' will be held on Saturday, August 15, 2009 from 7:00 p.m. until 10:00 p.m., Longwood Community Building, 200 V4'est Warren Avenue. 4. PROCLAMATIONS/ RECOGNITIONS. ~ A. District #3 Presentation of the Business Person of the Month Award for August 2009 to SunTrust, Longwood Office Team, located at Il020 West State Road 434. CC 08-03-09/419 f Commissioner Holt read a brief biography on SunTrust Bank, Longwood Office Team and Ms. Mary Frances Sekac. He presented them with the Business Person of the Month Award for August 2009 and photographs were then taken. B. Proclaiming the City of Longwood General Election- November 3, 2009. Mayor Bundy read a Proclamation proclaiming the City of Longwood General Election will be held on Tuesday, November 3, 2009, from 7:00 a.m. to 7:00 p.m. He announced all registered voters of Longwood will vote at Longwood City Hall, City Commission Chambers, 175 West Warren Avenue, Longwood, Florida 32750. Early Voting for the November 3, 2009 City of Longwood General Election will begin on Friday, October 30, 2009 thru Sunday, November 1, 2009. On Friday, Early Voting will be available during the hours of 10:00 a.m. to 6:00 p.m.; on Saturday and Sunday 12:00 p.m. to 4:00 p.m. Early Voting will be conducted at the Supervisor of Elections Office, 1500 East Airport Boulevard, Sanford, Florida 32773. C. Nominations- Annual Key to the City Award. Mayor Bundy said the Annual Key to the City Award was a nomination they give out to people who have gone above and beyond the normal levels of community service. He opened the floor .for nominations. Deputy Mayor Maingot nominated 1l~Ii-. Brian Roy, President and Owner of Royal Consulting Services and Enviro Tech Systems. He is also the Owner of the original Birthing Center in Longwood, known as the Clouser House located at 211 West Warren Avenue. Nomination carried by a unanimous voice vote. Commissioner Durso nominated Mr. Jimmy Ross, 429 Wildmere Avenue. Nomination carried by a unanimous voice vote. Commissioner Holt nominated Ms. Mary Frances Sekac, Vice President and Branch Manager of SunTrust Bank in Longwood. Nomination carried by a unanimous voice vote. Mayor Bundy nominated Mr. Barry Revels, 1085 Foggy Brook Place. He has served on many City Boards and is currently Chair of the Board of Adjustment. Nomination carried by a unanimous voice vote. 5. BOARD APPOINTMENTS. None. i CC 08-03-09/420 6. PUBLIC INPUT. A. Public Participation. JoAnne Rebello, 301 Loch Lomond Avenue, said she was speaking on Item 9 H. She stated that tonight the Commission would be discussing whether property owners should be responsible for mowing the City's .right-of--ways adjacent to the property owner's lot. Her question would be what this exactly means. She inquired if there was a map showing where these right-of-ways were located that are currently being mowed. She asked if a property owner has aright-of--way behind them or to the side of them, are they now to be held responsible for mowing the City's right-of- way. She stated what if there is a fence around their property and they do not have easy access to these right-of--ways. She affirmed the. word adjacent was defined as being ne;ar by, abutting, having a common border, having a common vertex and side. So, exactly what is this Ordinance proposing? She said the explanation leaves much to be desired. She stated it would seem prudent for this Commission to know exactly what they are voting on. If this Ordinance requires only the strip between the sidewalk and roadway in front of ones property, this is reasonable. If this Ordinance requires the property owner to walk around the block with a .lawn mower because there is a fence with no ;date, this is unreasonable. She said more information was needed before they pass this Ordinance. She inquired if they were going to require more maintenance in front of a property, does this then give the owner the right: to place signs and other paraphernalia iri the right-of--way. She stated the City should. not expect the citizens to bear this cost, andlor responsibility without some ramif cations. She requested that this be explained further and a map be shown to indicate; where these negligent properties are located. Dan McCoy, 137 East Maine Street, said he spoke a month and a half ago when the mowing contract came before the Commission for the right-of- ways and lift stations and made a point that he was required to mow hi s right-of--ways. He inquired why this was not discussed prior to the contract and stated they just recently signe;d a contract for $125,000 plus. He inquired how this was going to affect this contract. 7. CONSENT AGENDA. A. Approve Minutes of the July 20, 2009 Regular Meeting. B. Finance Division of the Financi:~l Services Department recommends payment of approved. and estimated bills for August 2009. C. Finance Division of the Financial Services Department recommends the City Commission approve the Seminole County Public Schools, School Resource Officer Agreement and authorize the Mayor to sign same. CC 08-03-091421 D. The Police Chief recommends the City Commission approve the distribution of $239,756 of Fiscal Year 2009/2010 Justice Assistance ; Grant funds for projects within Seminole County as requested by Seminole County and authorize the Mayor to sign the consent letter. Commissioner Holt moved to approve the Consent Agenda as submitted. Seconded by Commissioner Sackett. Discussion was held regarding Consent Agenda Item 7 B. Motion carried by a unanimous roll call vote. 8. PiTBLIC HEARINGS. A. The City Administrator requests, per the Longwood Development Code (LDC) Article X, Section 10.8.0 Appeals that the City Commission review an appeal of the Board of Adjustment (BOA) decision to approve a Variance (VAR 05-09) to allow a reduction to the minimum required building. height and to 'increase the maximum front setback range as listed in the Longwood Design Guidebook page 20, The Heritage Village District (The Future Transit Village), Guiding Principles. Mr. Roper announced having proof of publication for this Item. I Mayor Bundy said he requested this to be brought forward. He stated he ' was not opposed to the project. However, since this was the first project under the new standards, he wanted to make sure the Commission was aware the Board of Adjustment had granted a Variance. Ms. Powell said staff has met with Mr. Richard Girmaldi and discussed some of the issues that came before the Board of Adjustment. She stated they discussed the required setback and the building height. Mr. Girmaldi has presented renderings to the Commission for-this building. She said in meeting with the City Engineer and Community Development, they were able to answer some of his questions and they are in favor of what he has proposed. She stated they were. looking to the Commission for guidance as this is the first transitional property since the adoption of the Guidebook. Mr. Peters said they reviewed the site plan and under the Design Standards, normally the building would be within fifteen (15') feet of the frontright-of--way. He stated that one of his concerns was the curve on County Road 427 when traveling north. He stated that placing the building right up to the road would restrict the sight distance. He said if they could have the gathering place in this general area, it would get the building off the road from the general safety standpoint, but it also complies with the intent of the Design Standards. He stated the owner was agreeable to this, and they believe they have reached a compromise that meets the intent of the Design Standards. CC 08-03-09/422 Commissioner Sackett said, his ~inswers to the five findings were very good and thorough. Richard Girmaldi, 1485 Shadwe;ll Circle, Heathrow, said he owned several properties in Longwood, some located along Ronald Reagan. Boulevard. He discussed his plans to improve this property and place a commercial front to the building. He stated he was not aware of the new Code and they presented their first ideas of whit they thought the front should be. He reviewed renderings of the proposed building. He said it was going to look like a new building and would appear to be two sl:ories. He stated the look they were going for was from the Design Guidebook. He said if the SunRail comes through they are hoping to be able to add to this building or construct another building th~~t would have a similar design. He stated they would be able to clean the ~~rea around the retention pond and have some gathering places -where people can congregate. He said they tried to get this project to mirror the Clock Tower Park. He stated it needs to be tweaked a little, and if the Comn.iission approves the Variance, they plan to start the project as soon as possible. Ms. Powell advised the project would have to go through formal review. Mayor Bundy opened the public hearing. The following spoke in favor to the Variance: Bob Cortes, 308 Balogh Place, said he owned a business near Mr. Girmaldi and from what he has seen this was a vast improvement to the property. He stated, as the. President of the Homeowners Association of Longwood Plantation, they would be concerned as to what type of business would beplaced here. I:[e said they would welcome the aesthetics. No one spoke in opposition to thf~ Variance. Commissioner Holt moved to close the public hearing. Seconded by Deputy Mayor Maingot and carried by a unanimous voice vote. Commissioner Durso moved to uphold the :Board of Adjustment's decision and approve Variance (OS-09). Seconded by Commissioner Holt and c,~rried by a unanimous roll call vote. 9. REGULAR BUSINESS. A. City Administrator recommends the City Commission approve a tentative millage rate of $4.99 for the fiscal year 2009/2010 budget and authorizes the City Administrator to sign the attached Certification of Taxable Value (DR-420) and Mazimum Millage Levy Preliminary Disclosure (DR-420 MMP) forIIis. . CC 08-03-09/423 Deputy Mayor Maingot moved to approve Regular Item 9 A, as . presented. Seconded. by Commissioner Sackett and carried by a unanimous roll call vote. B. The Recreation Division of the Community Services Department requests the City Commission .review the Longwood Farmer's Market and provide Staff the direction deemed appropriate. Ms. Meli said she placed all of the information in the Agenda Item and she would like direction from the City Commission whether to move forward. Deputy Mayor Maingot said he would support not making this a dead issue. He stated he felt we have learned from the initial exercise. He said the lack of shade did create some difficulties and consequently the location may be better suited back here in the parking lot across from the Community Building. He suggested they consider placing this back in motion following the Arts and Craft Festival. IVIs. Meli said one problem holding it across from the Community Building was that there are events in the Community Building that often start prior to the Farmer's Market ending. Commissioner Sackett said he would like to see it during the period of time that is cooler, such as November through March. He inquired if there would be a dedicated person from the City to oversee the,Farmer's ' Market. Ms. Meliaaid having staff work the Market was a challenge. Commissioner Sackett said this was something that struggled in the first year, but he thinks they need to give it a life for another year. Commissioner Durso requested a breakdown of the figures. Ms. Meli said the revenues were strictly from the vendor fees. She reviewed the start-up costs which included the banners: She said if the time changes, these banners will not be able to be used. They also had banners made to post in front of the Market. She reviewed the operating expenses, and the net profit/loss. She stated they started with.twenty-one (21) vendors and dropped down to an average of thirteen (13) vendors a week. Mayor Bundy said in looking at the obstacles, he had not heard anything that would overcome the obstacles. He stated he was not prepared to commit money to this project. i Commissioner Holt said it was a great idea, but there were several stores in Longwood that were air conditioned buildings and regulated by the CC 08-03-09/424 Health_Department. He discussed other areas such as Reiter Park, but you ~ have to get people to come and ;spend money. He stated we did not need to ~ be losing money when they have other areas to address. Commissioner Sackett said.he has been reviewing budget numbers. Fie stated he sees this. loss because of the start-up costs. He said he would be encouraged in trying it again and stated he sees this as a community driven feel good event. He would like to see the directional matter addressed, shorten the time, and work aggressively to try and make this happen. Deputy Mayor Maingot agreed Reiter Park would serve as a very useful purpose for the Market.. He feels it is worthy of a second shot, but weal thought out. He stated one of the-key elements was something tied to the market that draws people there. Mayor Bundy said if they move it or change the time, he did not want to see additional start-up costs. He stated a lot of the questions were the same as when they started. He suggested leaving this in Ms. Ivleli's hands for her and the City Administrator to bring back a plan to the Commission. Deputy Mayor Maingot moved to ask Ms. Meli to not take away from what she has to get done, buttime permitting, to develop a proposal to the Commission for the rejuvenation of the Farmer's Market during the winter of 09/10. Seconded by Commissioner Sackett. Commissioner Durso said he was not opposed. to a Farmer's Market, but he was opposed to one that.loses $5,400 when they have to tell other Departments that they cannot have what they consider essential materials. He stated the argument was made; that this was an event for the people, but unfortunately the people are not using it. Many of the people probably don't know about it and this needs to be addressed in the new plan. He said it was a good idea, but it wa:; a tight competition. He stated this was one of the reasons he wanted a marketing plan for all of the community events. He said there was a lot of confusion as to the location, and this was a prime opportunity to look at the original marketing plan. He declared he would. support the motion and hoped they would be able to turn this around and make it a success. Commissioner Holt applauded staff and said they did a great. job to accomplish what it was in such. a ;short period of time. He stated he understands .the tremendous responsibility and said they were not providing any real direction. He said he would not support the motion since it was not specific and was too open ended. Mayor Bundy said he didn't have a problem with a general directive and ~ he could support having staff look: into the matter. He stated he had his doubts, but could support the motion if it didn't take away from her other CC 08-03-091'425 duties. He said he was not interested in someone outside the City running the Market. ~ Ms. Meli said she would look into all of these items mentioned. She did not have answers to these obstacles at this particular time. She stated they may be moving forward with Reiter Park and could nat commit to using. it. She advised if she has a staff person work the Market, then their time will be flexed and they will not be available some during the week. Mayor Bundy suggested she could come up with some parameters and consider doing a Request for Proposal (RFP) to a private organization to run the Farmer's Market and the City could co-sponsor it. Motion carried by a four/one roll call vote with Commissioner Holt voting nay. G The Purchasing Division recommends the City Commission approve a Change Order increasing Purchase Order 013462 to Interior Contract Services, in the amount of $955.00, and authorize the City Administrator to sign the Purchase Order. 1VIs. Powell said this was an increase to the original Purchase Order for City Hall in the amount of $955. She stated no further invoices from this vendor should come to the City and they were not expecting this invoice. Ms. Douglas said she did call and confirm with the contractor that they had no pending invoices. Deputy Mayor Maingot inquired if someone was monitoring these purchase orders or renovation. Ms. Douglas reiterated that she has confirmed with the vendor that there were no additional invoices. She said all of the other invoices have been satisfied. Commissioner Durso said he understood Ms. Douglas -could not answer for the Company. However, Ms. Powell was working with staff on the procedures so that things like this do not happen again. He stated this was more about our internal procedures. Mayor Bundy moved to approve this Change Order increasing this Purchase Order with the caveat that there will be no further invoices from this Company and so state in the accompanying documents with their check. Seconded by Commissioner Sackett and carried by a three/two roll call vote with Deputy Mayor Maingot and Commissioner Sackett voting nay. ~ CC 08-03-09/426 D. The Community Development Division of the Community Services Department recommends tt;;e City Commission approve a Changr, Order in the amount of $2,9'5 to Stan Cisilslci, Inc. and authorize the City Administrator to sign all, appropriate documents. Mr. Kintner said this was a project behind Magnolia in the Historic District. He stated this was for a ditch that was started and not finished. The initial quote was to clear vegetation, and complete the unfinished ditch with what is known as the: Wilma Street ditch that runs across from Magnolia Park. He said in the Irrocess of connecting the two ditches they encountered some unforeseen obstacles. These additional unforeseen costs, in addition to a minor change in scope where they added some swales behind the property at 1~I1 Magnolia Avenue to help ease a drainage concern resulted in the:se extra fees. Deputy Mayor Maingot moved to approve Item 9 D, as presented. Seconded by Commissioner Sackett and.carried by a unanimous roll call vote. E. The Police Chief requests tb~e City Commission approve a Change Order to increase Purchase Order #013227 to Galls Incorporated by the amount of $8,500.00 and :authorize the City Administrator to sign the purchase order. The original amount of the purchase order was ~ $20,000 with an increase of $10,000 in February 2009. Chief Jackson said at the beguu~ing of each Budget Year he historically requests a $20,000 Purchase Order in the amount of $20,000 and by doing this, when they reach this amount it gives him an idea as to where they are in spending for the year and they will ask for an extension. F[e advised this would be the third and final Change Order this year and explained the reason for the addition. Commissioner Holt mov~,d to approve a Change Order to increase Purchase Order #013227., as .submitted, Item 9 E. Seconded by Commissioner Sackett. Discussion was held regarding the ballistic vests. Motion carried by a unanimous roll call vote. F. The Police Chief requests they City Commiss%on approve a Change Order to increase Purchase Order #013258 to Sprint by the amount of $4,000.00 and authorize the City Administrator to sign the purchase order. The original purchase order amount was $20,000. Chief Jackson said they budget a certain amount of funds per line item and this particular line is for the air c~crds used for the laptop computers. He stated the additional $4,000 is the: original amount set aside in the budget. CC 08-03-09/427 Deputy Mayor Maingot moved to approve Regular Item 9 F, as presented. Seconded by Commissioner Holt and carried by a unanimous roll call vote. G. City Administrator recommends the City Commission read by title only, set August 17, 2009, as a public hearing date, and approve the first reading of Ordinance No. 09-1903 which amends Ordinance No. 09-1887, Section 86-127, amending the six-month (6) notice to thirty (30) days and providing an effective date. Mr. Roper read Ordinance No. 09-1903 by title only. Deputy Mayor Maingot moved to approve at first reading Ordinance No. 09-1903 and set August 1Z, 2009 as a public hearing date. Seconded by Commissioner Holt.. Commissioner Sackett inquired if amending the six (6) month notice to thirty (3D) days was for the reason of collecting the money sooner. Ms. Powell advised the Agreement states thirty (30) days and the Commission approved the Agreement based on the thirty (30) days. The Agreement and Ordinance will now correspond. Commissioner Sackett said he had been reading Senate Bill 2004 and it seems the State was getting ready quickly to put these cameras in and the City would then have no collection of revenue. Chief Jackson said the thirty (30) days was the norm. He stated if the State Legislation passed, by putting our cameras in, we.are grandfathered in and would have control. He said if the State puts their cameras i'n, they control the funds, but the City would still receive some application of those funds. Discussion was held regarding the State Legislation for red light cameras and violations. It was also pointed out that the cameras not only provide still capture, but real time capture by video. Motion carried by a unanimous roll call vote. H. The Community Development Division of the Community Services Department recommends the City Commission read by title only, set August 17, 2009 as the second public hearing date, and approve the first reading of Ordinance 09-1901 amending the Longwood City Code as it relates to the Accumulation of Weeds or Grasses. Mr. Roper read Ordinance No. 09-1901 by title only. CC 08-03-09/428 Commissioner Holt mop?ed to approve the first reading of ~ Ordinance No. 09-1901 and set the public hearing date as August 17, 2009, as submitted, :[tem 9 H. Seconded by Mayor Bundy. ' Mayor Bundy said, mregards to the concerns of residents, it was his understanding that this Ordinance was conclusive of the areas between the pavement and the sidewalk. Mr. Peters responded in the affirmative. Mayor Bundy said it was his understanding there was a provision in the mowing contract to reduce the contract amount if the subsequent areas being maintained have been reduced. Mr. Peters said that was correct and prior to issuing the Purchase Order for the prior contract,. he met with the contractor and informed him of the Ordinance. He stated they would go through ,the list, modify it, and an amended contract will be brought back to the Commission for approval. Discussion was held regarding the driving. force behind the issuance of this Ordinance.. ~ Commissioner Sackett said he would like to see a map identifying the i areas being mowed and more detail. Mr. Peters. advised one area of concern was in the neighborhoods of Homeowner Associations where they have a solid wall along the entire subdivision. He reiterated they would be meeting with the contractor and would go through these areas to modify the contract. for areas to be mowed. There are some areas that may be considered an extrerime situation and will be included in the contr~ict. The amended contract will be brought before the Commission for approval. Motion carried by a four/one roll call vote with Commissioner Holt voting nay. I. Mayor H. G. "Butch" Bundy recommends the (:ity Commission read by title only, set August 17, 20(19, as a public hearing date, and approve the first reading of Ordinance No. 09-1902 which repeals the Codes Enforcement Board syst~:m and creates a Special Magistrate code enforcement system. Mr. Roper read Ordinance No. OS~-1902 by title only. Mayor Bundy moved to approve Ordinance 09-1902. Seconded by Commissioner Durso. CC 08-03-09J429 Mayor Bundy said this was an Ordinance he had requested to be brought forward and the Commission concurred. He stated one reason was the , efficiency of the system. He said when you have a legal professional dealing with these issues; you do not end up with a situation of potential multi-million dollar litigation for violating ones rights. He stated there was an opportunity to do some-cost sharing with the City of Winter Springs and Casselberry. Deputy Mayor Maingot said he had conducted some research within Seminole County and some of the cities have discussed this and has it temporarily on hold. He stated the City of Winter Springs has a Red Light Hearing Officer that handles the few inquiries they receive. He suggested they needed to have more research conducted in terms of the cost and volume of cases. Mayor Bundy said the Red Light Camera cases could also be handled by the Special Magistrate. Deputy Mayor Maingot inquired if they had come up with any figures. Ms. Powell advised there was $12,000 set aside in the Budget for the Code Board Attorney and this would be used to pay for the Special Magistrate. i Commissioner Sackett said he would go with a Special Magistrate to just deal with the traffic light matter in coordination with the other cities and stay with the Codes Enforcement Board. Motion carried by a three/two roll call vote with Deputy Mayor Maingot and Commissioner Sackett voting nay. 10. CITY ADNIIl\T15TRATOR'SBEPORT. Ms. Powell provided an update on the T-Mobile matter and the Citizen Awareness and Participation Program (CAPP) Meeting. The CAPP Meeting has been scheduled. for August 20~' at 7:00 p.m. in the Community Building. She reported this has been advertised and letters will be sent out to the residents surrounding that area. Ms. Powell reported we have received continents back from the Department of Community Affairs (DCA) regarding the Comprehensive Plan Amendment for the Evaluation and Appraisal Report. She said there were only two comments and they were addressing those. Ms. Powell said she had been told that we have a ceremony on September 11~' and' inquired what the Commission's desire was for this year. Commissioner Sackett said they usually have turned this over to Chief Jackson. CC 08-03-09/43D Deputy Mayor Maingot said. this was one of the reasons we have Hero's Park and the Monument. He stated it was our opportunity to invite people to come forth ~ and be recognized and to show our appreciation. He said it did not need to be extravagant, but we need to have a ceremony there that is befitting the date and what we recall. Commissioner Sackett said he would like to have the names engraved by Christmas. He stated he would like to keep this simple and have a candlelight vigil. Mayor Bundy agreed and said he would. like to see. it kept low key and more respectful. Deputy Mayor Maingot said there had to be some orchestration, otherwise, .nothing would happen. Mayor Bundy said they could send out notices in the water bills and invitations could be sent out to people within the community to join us. Deputy Mayor Maingot said there needed to be some leadership in getting people together and some brief statement by thc; Mayor or someone to speak about the occasion. f Mayor Bundy suggested the City Administrator meet with. all of the Commissioners for input and bring back a report at the next meeting. Ms. Powell gave a reminder of National Night Out tomorrow evening. The Charity Softball Game between the Police and Fire will also be held. 11. MAYOR AND CONINIISSIONERS' REPORT. District #5. Commissioner Sackett reported he went to Longwood's former Firefghter Shane Slusarz's funeral toda3~. He said this was a powerful ceremony for this. young man and he obviously touched many lives on a personal and professional level. He stated he was very proud of our special Longwood Group participating in this ceremony. District #1. Deputy Mayor Maingot said he also attended this ceremony and :it was the fast time he had witnessed this type of ceremony. He stated it was very moving and tradition played.its part today. He said he would be attending National Night Out tomorrow evening. . District #2. Commissioner Durso thankc,d City staff for the quick. and thorough work they were able to do Thursday mon.iing. Commissioner Durso said he was unable to attend the service for the Firefighter and said his sympathy and prayers go out to the families. l District #3. No report. CC 08-03-09,431 District #4. Mayor Bundy reported on the joint meeting with the City of , Casselberry concerning the Milwee Middle School annexation. He said at the end of the meeting they came away with a directive to the respective Administrators for them to meet and begin to address some of the annexation issues. He stated they should have come to us and they should have met prior to this. to divide up the County land between the cities involved. He reported they came to an amicable agreement. He discussed the matter of the additional responsibilities with annexation such as the Fire Department. He reiterated the two Administrators will meet and iron out some of the issues. He said some of the School Board Members were going to continue to fight what they perceive as a forced annexation of Milwee Middle School into Casselberry. Ms. Powell advised they have a meeting scheduled for August 11th. 12. CITY ATTORNEY'S REPORT. Mr. Roper said the Commission will recall that Item 9 E was withdrawn from the July 20th City Commission Meeting. This was the request that he draft a Petition to the Seminole County Board of Commission with regard to the countywide referendum for the topic of card rooms at the Orlando-Sanford Kennel Club. He reported that he received on Thursday of last week an electronic mail from their Attorney that they have withdrawn their request at the present time for card tables at the Orlando-Sanford Kennel Club. I Mr. Roper said Lake Winsor came up atone of the most recent meetings. They have retrieved the old file from Richard Taylor's Office. He reported they are in communication with Mr. Winston-Davis with regard to the Lake Winsor and Winsor Manor Subdivision issue and will be responding to them this week. He reported Ms. Roper had sent the Commission two letters, one on July 22°a and another one on July 28th regarding two foreclosure cases. He requested .guidance from the Commission as to whether they wanted to write off a lien or ifthey wish them to protect it for the property located at 402 East Maine Avenue. After going into foreclosure, the property owners have filed for Bankruptcy under Chapter 11. He recommended this lien be written off based on Chapter 11. It was the consensus of the. Commission to move forward with writing off this lien. Mr. Roper said the last matter was for a total lien of $469.90 for a foreclosure on the property at 670 Georgia Avenue. He advised the first and second mortgage on this property totals over $346,000. He recommended waiving this lien and filing a Certificate of No Interest in the foreclosure case. It was the consensus of the Commission for the Attorney to file the Certificate of No Interest. 13. CITY CLERK'S REPORT. No report. ' CC 08-03-09/432 14. ADJOiTRN. Mayor Bundy adjourned the meeting at 9:53 p.m. H;~ G. Bun y, Jr., Mayor ATTEST: 2~~ Sarah M. Mirus, MMC, MBA City Clerk I i CC 08-03-09/~~33 This Page Left Blank Intentionally. i i I 1 i i CC 08-03-09/434