FMTF12-16-97 BOARD OF TRUSTEE S
Florida Municipal Trust Fund ~'.etirement Plan and Trust
for the Firefi~liters acid Police Oj~~icers, City of I.,ongwooc~
City Commission Chambers, 175 W. Warren Avenue, Longwood, Florida
MINUTES
December 16, 1997
Present: Sheila Wons, Vice Chair
Joseph Nlolir, Member
James Burleshire, Member
Jo Anne Rebello, Mernber
Berlin D. Bosworth, Deputy City Cleriz
Alec Present: Geraldine D. Zambri, City Clerlt
Absent: Monica Mitchell, Member
Member James Burizshire was introduced.
The minutes reflect the order of discussion.
1. CALL TO ORDER
The vice chair called a regular meeting, to order at 6:19 p.m.
2,. APPROVAL OF SEPTEMBER 16, 1997 MINUTE'S [Item 3 on the Agenda]
MSC [Rebellq/Mobr] to approve tlLe September 16, 1997 minutes, passed 4-0-1, with Member
Mitchell absent.
3. INTRODUCTION OF GUEST: GERALDINE ZAMBRI, CITY CLERK [Item 2 on the
Agenda]
and DISCUSSION OF TRUST FUND ACTU~dZIAL VALUATION [Item 5 on the Agenda)
Mrs. Zanibri explained the rationale for recommending that the Board not endorse spending X500 on an
interim actuarial valuation. She had recently talleed to Jayce Case, Florida Municipal Pension Trust Fund
(~?MPTF), and Me. Case concurred that the city of Lon wood's Fund balance was in excellent condition as
it had received a large portion of the excise tax. Those cities, which did not get a large portion of the excise
tax, were offered this opportunity to ascertain the liquidity of their Fund and determine if a problem existed
so that it could be corrected. If a city, who had a claim, e.g., disability claim, or there was a drastic change in
its census--a large increase in the number of Plan members within a short period of time--its fund may not
be in a position to handle those and, the interim aetuaria~ valuation study would help determine that. The
Plan's solvency was determined on several faCtOra includvig anticipated changes in the number of merribera
based upon what that city had projected the census was going to be. Based upon what the FMPTF
anticipated the census was going to be, they told a city wl:iat it needed to contribute per uidividual. If there
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Miuucipal Police Officers' ~ Firefighters' Retirement Tn~st Fund
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Minutes
were changes to the census, alien the Ilan may not be adequately funded; alien, based upon the interim
actuarial valuation, that city would know whether it needed to increase its contribution. In the city o{
Longwood's case, as it had received a sizeable portion of the excise tax, the city s Fund balance was in
excellent shape. Ms. Case suggested t.lrat Longwood should not bother to do the iriterim actuarial valuation
though it would probably indicate that the city could shglztly reduce its contribution. However, err 1998,
legislation was to be introduced with respect to revising the distribution formula on the excise taxes and some
cii:ies may not come out ae well ae they did this year. Me. Case also euggeatecl that the city continue to
maintain its current contribution whieh was based upon tlce formula originally evaluating the need to
properly fared the Ilan. A full actuarial valuation report drat was mandated under State law be done in
September 1998, at a cost of ~4,~00 to the Fund which would determine if an increase or decrease in
contributions by the city to the Fund were warranted.
Vice Chair Woes pointed out drat the interim actuarial valuation could possibly show a reduction that would
not cover the X500 cost of the study.
1~'1.SC ~Wons/Rebello] moveed to aobrrowledge that the Board's deCislion at thle~December 16, 1997
meeting not to authorize the X500 interim actuarial. valuation study done this year, Considering
that the Board would have to pay the X4,000 for a actuarial valuation study done next year, is
hereby reaffirmed, passed 4-0-1, with Member Mitchell absent.
4. ELECTION OF CHAIR AND VICE CHAIR [Item 4 on the Agenda]
MSC' [Rebello/Mobr] moved to nominate Sheila moons as chair, passed 4-0-1, with Member
Mitchell absent.
MSC [Wons/Rebello] moved to nominate Joseph Mohr as vine chair, passed 4-0-1, with Member
Mitchell absent.
6. DISCUSSION OF A BUDGET FOR CONFERENCE/WORKSHOI ATTENDANCE
[Item 6 on the Agenda]
Mrs. Zambri informed the mernbere 'that they could. allocate money from the Fund to attend conferences.
Chair Wons aslzed what Izind of expenses would be iricluded and was there a limit.
Mrs. Zambri replied she would need to checle State law. I.t would most hlzely cover registration, travel and per
diem expenses associated with the conference, meeting, or such.
Chair Wons noted that no Board member was able to attend the annual conference held in Maitland this past
fall as members had to woriz; but, the Board should leave attendance at this type conference.
It was s~gested that perhaps Member Mitchell could schedule attendance if no other Board member could
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Muriicipal Police O~icere' ~ Firefighters' Retirement Tnist Fund
~ Board o~ Directore Meeting
Minutes
attend the next annual cor~erence. Discussion was held with respect to wl-tether or not a person's daily salary
could lie paid {or tl-iose day~s~ attending conferences on bejial~ o{ the Board. The Board asleed Mrs. Zambri
to loop into that issue.
Mrs. Zaml~ri stated slie would checlz with the State and the city attorney.
The recording searetary was requested to place the item on the March 1998 agenda.
7. DISCUSSION OF BOARD MEMBER PAC~:ET MATERIALS [Item 7 on the Agenda]
MSC It was the Board's consensus that Member MitCheIl review the "Pension Administration
So{tware Analysis" questionnaire ~rom the Florida League o~ Cities and provide a report to the
Board at its. Mare meeting; and, also, respond to the questionnaire i~ she had not. already done
so, passed ~-0-1, with Member Mitabell absent.
8. ADJOURN [Item 8 on the Agenda]
MSC [Rebello/Mobr] moved to adjourn the meeting, passed 4-0-1, with Member Mitohell absent.
The meeting adjourned at 6:47 p.m. to the next regular meeting of March 17, 1998 at 6:15 p.m.
Reapeet~ully submitted,
Berlin D. Bosworth, Deputy ~."ity Clerle
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