FMTF12-16-03BOARD OF TRUSTEES
Floritla Municipal Trust Funtl Retirement Plan and Trust
For the Firefightere antl Police Officers, City of Longwootl
Commission Chambers, l]5 W. Warren Avenue, Longwood, Floritla
REGULAR MEETING
MINUTES
December 16, 2003 fi:15 p.m.
Present ck Smylhers, Chairman
Robert Reddift Secmlary
Member Clint Giolelli
Member James Seibert
carol Rogers, interim Finance Do-enor
Debby Reimers. Recording Secretary
Absent: James Bishop. ViceLhairtnan. (unexcusetl)
1. Cali to Ortler.
Chairwn SmNhers wlletl the meeting to order at fi:15 p.m.
2. Approve Minutes of the September 16, 2003 Regular Meeting.
Chairman SmNhers asked the board to review the minutes antl gave a short overview of
the last meeting.
Member Seibert movetl to approve Ne September ifi, 2003
mutes re0ecting a correction to Ne minutes eliminating
tlupliwtion of words. Secondetl by Member Gioielli antl wined by
a unanimous voice vote.
3. Paymen[of invoices.
Chairman SmyNers asketl H the premium (or insurenw wverage from Unum LRe
Insuranw.
Carol Rogers, Interim Finance DirecMOr, reviewed the benefN of this policy with the boartl.
Chairnan SmyNem inpuiretl rf plan members had Ne option to convert the life Insurance
when Ney tenninatetl Neir employment wiN the City of Longwood.
Ms. Rogers explained Nat Nis policy was provitletl by the plan, and separate from what
Ne citY provides. She aNrtned it was not subject for wnversion.
Discussion was held regarding the payment of invoices.
Ms. Rogers explained Nat each Vansadion for expenditures appears on Ne monthly
activity statements.
Ms. Rogers reviewetl the invoices from Unum. The League of Cities for their
atlministration fee, antl the invoice from Gray Hams.
Member Gioieili movetl to approve payment of In
submitted Secontletl by Secretary Redtlitt antl Carr e~tl by a
unanimous voice vole.
4. Financial Services Department recommentls the Pension Board allow [he Interim
Director of Financial Services to pay invoices of the Pension eoartl without a prior
approvetl motion.
Discussion ensued regarding recurcing Fees.
Ms. Rogers mngrmed Nat In ortler to pay the Invoices in a timely manner she requested
the boartl approve giving her the authority to expend' the recurring expenses to the
Fiodda League of Cities for timely payment.
Member Gioieili moved to authorize Ms. Rogers to submit invoices
of recurring expenses far payment as re ivetl to the Florida
League o{Cities. Secontletl by Secretary Redtlitt antl carzietl by a
unanimous voice vote.
5. Review of Agenda Packet Material.
A. Review of Plan Account Statements.
Ms. R09ers reviewed the acwunl statements.
B. Investment Quarterly Review.
Ms. Rogers reviewetl the InvesMent Quarterly Review and gave an overview of
the funtl pedormance.
6. Member Comments. None.
]. Public Participation. None.
8. AdJournment.
Chairman Smylhers adjoumetl the meeting at fi:45 p.m.
J SmNher ,Chairman
AHested:
"~ -•
Debby-Reimers, Recording Secretary