CCMtg07-18-05MinLONGWOOD CITY COMMISSION
Looglvood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
JULY t8, 2005
'7:00 P.M.
Present: Mayor If. G. "Butch" Bundy
Deputy hfayor.lohn C. Maingot
Commissioner Dav Anderson
Commissioner Mike Rolt
Richard 5. Taylor, .Ir., CiN Attorney'
John J. Drago, City Administrator
Sarah M. Mi)ares, City Clerk
Pai Miller, Director of Community Services
Richard Karnblub, Division Manager of Dtiliries
Tom Jackson, Chief of Police
Carol Rogers, Director of Financial Services
Paul Sizemore, Community Servires Coordinaror
Absnnr. Commrssioner 6rian D. SnckeH (Excvsod)
1. CALL TO ORDER. Mayor Bundy raliod the mceting to ordu et'/:02 p.ni.
2. A moment of SILENT MEDITATION svgs [ollowed by the PLEDGE OF
ALLEGIANCE.
3. COMt1fI1NITY ANNOUNCEMENTS.'fhe following ewouvicement waa made.
A. Senior Matinee will be held on July 20, 2005 GOm 11:00 a.m. until
1:00 p.m., Longwovtl Communiry~ Building, 200 West Warren
Avenue. This month's feature is //itrb.
4. RECOGNITIONS.
A. District NS Nomination of the 6nsiness Person ofihe MOi~th Asvard
for August 2005.
[n Convnissioner Sackeu's absence, Mayor Dandy pm forth the
v ofCMi6ia Miller, owner ofMiliers` School Supplies, LLC,
located a~525 South Ronaid Reagent Boulevard. Suite i 13. Nomination
carried by v vnammous voice vote with Commissioner Savkev absent.
cc o~-is-osnn
R. Nominations-Annual Key fo the City Award.
Deputy Mayor Maingot nominated Gail Brawn for tfie Annual Key to the
City Awmd and gave a brief background on Mrs. Arown. Nomination
carried by a unanimous voice votewith Commissionu S¢eknd absent.
Commissioner Anderson nominated 7. Russell and Nancy Hammond for
the Annual Key to tfie City Award. Nomination carried by a unavrmons
vomo votewi~h Comm~svover Socket absent.
5. BOARD APPOINTMENTS.
A. Dishict p2 Nomination to the Parks and Recreation Advisory Board.
Commissioner Anderson nominated Mary Volkening to the Parks and
Recreation Advisory Board. Nommadon carried by a uvammeus voice
vote with Commissioner Sackett absent.
B, District#4 Nomination to the Curies Enforcemen[6oard.
Mayor Bundy daf the mm~inatiort
6. PUBLIC INPUT.
A. Presentations. McDirmit, Davis, Puckett&Co. will presen[the
annual aadi[ fur the Bscal year endetl 9eplembor 30, 2004.
Ma Kaily L~ representing McDirmit, Davie, Pocked &Company,
ompanied by Carol Rogers, Pinevcinl Services Director presenmd the
omal audit for dre fscal year ending September 30, 2004. She advised
the airy received the Certificateof Achievement Por the eighth year. She
aged rho hrdependent Auditor's Report t and nothing in dre weong. She
said the Managamavt's Discussion end Analysis stv2ed on pagetlnee and
highlighted the financial activity for iho year. She reviewed the Condensed
Smtement of Assets vrd Activities. She stated the wrrent assets want
down and the capital assets wont up showing rho city was inveativg in fhe
infraswcture. She pointed out this was accempliahed without ineruring
debt. She said thebasic Pinancial Statentente started on page ttdrteev vrd
the Notes fo the Pinancial Smtemvms wue on page twenty-slx of the
report.
Deputy Mayor Mainget inquired about the reserve perowrtage for the
general fund.
sM~IZ y advised dra gevunl food had yr umesarved fiord bolance of
epproxima~ety 40%. She went on to say [he Combining Smtamevcs
filowad thevotes m the Pinancial Stateanetrts. She avid die stvtistical
infomratlov followed and this sac~ion comained information over the past
en years. She advised this required in order [o receive [he Ce~fificete
e(Aehievement. She crated the Iasl section wntained ethu enpons to
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include raimbursemanta from FEMA whien ere considered a federal grant.
She advised the manegcment toiler is n requirement ofthe AnUitor General
and is to include any re evdations for improv sof(he iWemal
controls. She said the airy h e been very good in satting up controls.
B. Public Partieipatinn. None.
T. C[TY ADMINIS'TRATOR'S REPORT.
ND. Drags reposed that Itc and Mr. Komblun rewired Ne lights at Loch Lomond
Avemte and Bonnie Trail. He advisW ha has receivedetettcr frmtt the Counry
reletiveto a funding request [or ADA for the voxt year. He inquired iCthe
Commission desired these fimds be addeU iv the nudger. lie said they anticipate
fhe amount at $45,420.
Commissioner Anderson staled Mr. Grace expressed Iris understanding that the
County had an opportunity to do sometlting and didn't, but he still desires to.vork
wards a resolntiom FIe suKgesled paying half now and the othu halfwhen a
solution was established.
Deputy Mayor Maingol stated this was double taxation, bu[ indicated he would go
along with funding 50%.
Mayor Brandy stated he would not ogee to any funding. He stated the Comity had
e statutory rognir mcnt to provide this service.
Commissioner Holt stated (rte message seer should be na
Deputy Mayor Maingot inquired to [he timefiante.
Mr. Urugo said they preferred the Cities pay by Oclobu I".
Discussion was held regarding the County prunnting a funding proposal prior to
the Clty considering aaeistivg in the fundinK
8. NL11'OR AND COMT1ISSIONERS' REPORT.
District #4. Mayor Bandy reported there was a presevtatiov at Ise Mayers vtd
Manegees meoting of a draft ordinanceregerding sexual predators/effenders. He
advised they had rogvested a few revisions to the proposed oNinance. Hesteled
mere were ooncems as to whedter municipal officers could enforce art ordimmce
passed by the County. l{a said one option would be 6r fie Cities to adopt the
e ord'u~an e. He urged everyone tc review the ordivan and advised it would
ba presented to the Couvry Commission an Jvly 26'". He regvenal a wnsensus
6om the City Commission to raring the ordinance forward ifCities ere regviad to
elan aaont me ommannn.
Discussion ensued.
Mr. Taylor slated if the ordinance was to beehellenged, all the Cities and the
County wouldjoiv farces in Iogai efforts.
Dlslriet#5. Absent.
District #i. Deputy Mayor Maivgot report d he attended the 1. Douglas William
Family Center YMCA dodicatiov ov July]'". He attended the fimeml service for
]im Rerucha, (omser President of Hidden Oaks Homeowners Association. He
stated Ire received a cal I regarding recent vandalism in Highland Hills. EIe
requested Chief Jackson giveabriefsu matien. ]Ie said he would like to
organize a neighborhood watch in Highland Hills and Golden Groves.
Chief ]ackson advised he received v phone call fiem Mrs. Tolos, who lives in
Highland Hills, to inform him of whet she knew had happened over the past two
cake. He said there acts ofvandalism, a theft and an attempted
bvrgiery. Ha stated, based upon the desoriptian, the wspent was not believed to be
indigenous to the neighborhood. Hesaid Offoer Stewartson would be contacting
Mrs. Tolos fo organizo the Neighborhood Watch and encourage the residents m
take aGion when they see it hnpprmiug.
Deputy Mayor Maingot inquired to the closing time ofthe neighborhood park.
Chief Jackson advised the park closed at sunset. He stated many of the children
that live In the neighborhood congregate mid met in We park. Ele ngaiu
aragcd people to call whet they see something suspicious and they would
respond quiokly.
District #2. Commissioner Anderson said he saw the memorandum regarding the
proposed street light at 1]-92 end Chorclr. Ne snggosted there be four poles and
fom mast rather then twc poles.
District #3. No reparL
9. CON9FNT AGENDA.
A. Approve Minnles of Jnne 2],2005 \Vork Session ana fhe July h, 2005
Regular Meting.
B. Flvance Division of thn Flnaneial3ervices Departmen(recommends
payment of approved and eslinwtetl bills for Augos12005.
C. Finance Division o[the Finevtal Services Department recommends
approval of fhe Monthly Financial Report (or June 2005.
O, Finonee Dtvision of the Finaneial9ervices Department recommends
ate city cammiaamn ancept tba annual anaa rot ate r„nm year caeca
september ]o, aopd as presented by m<Dirmia nar~i,, ettnkntr& en.
w m-Ig-osn]s
Deputy Mayor Maingot moved to approve the Consent Agenda as
submined. Seconded by Commissioner Holt mrd carticd by a
unanimous roll Dell vote with Commissioner Sackett absent.
10. PUBLIC HEARINGS.
A. City Administrator recommentls the City Commission read by title
only antl adopt Ordinance OS-17fi0 amending Chapter 13.5, ArfirJe ]II
of the I.ongrvood City Codeeotitled Recreaflon/Commaniry Eaeilities
tmd<h ettanBSites rmes aria reel.
Mr. Taylor vinounced having proofof publication for this and all public
hearings listed on the agenda. He then reed Ordinance No. OS-1 ]60 by
title only
Mayor Bundy opened the public hearing. No one spoke in favor or in
opposition to theordinance.
Deputy Maynr Maingot moved to close Ne public hearing.
Sewnded by Commissoner Holt end Decried by a unanimous voice
vote with Commissioner Sacken ansent.
Deputy Mayor Maingot moved to adopt Ordinance OS-I ]60 as
presented, Item 10 A. Seconded by Commissioner Holt.
Come er Anders inquhed if Nis av Porr ervauon of the holds
and tl atyscould be used by anyone if not reservod. ~
Mr. Drago responded in the affirm and stated it was the intent to have
Babe Rmli sign Due year oonhaots Corwhmr they desire to use the fields.
Motion carried by a umriimous roll call vote with Commissioner
Sackett absent.
B. Builtling Division of [he Community Services Department
ends the City Commission read by title only and adopt
Ordioance No. 05.1'/61 amending ttie Flsml Yeer2004/OS hedge(.
Mr Tvylar read OMinanee Na OS-1'!61 by «tle only,
Mayor Bundy opened the public hearing. No one spoke in favor or in
oppositiop to ate ordinance.
Deputy Mayor Maingot moved to closethe publio hoaring.
Seconded by Commissioner Holt anA carried by a unanimous voice
votewlth Commiaeiouer Sackett absent.
Depmy Mayor Maingot moveU ro adop[ Ordinance No. OS-I ]61 as
presented, Item 10 B. Seconded by Commiasioner Anderson and
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mried by a unwimous roll tali vote with Cormnissienar Sackett
absent,
]I. REGULAR BUSINF,SS.
A. City Clerk recommends the City Commission adop[Resalvtiov NO.
R5-11tH, authorizing the ballot language for the proposed Cbarfer
mentlmeatts, as authorized by Ordinance No. 05-1758, la place fhe
questions on fhe ballot for the November 8, 2005 City of Longwood
General Election.
Mr. Taylor road Aesoiution No. OS-t 118 by line only.
Deputy Mayor Maingot moved to adopt Resolution OS-1 I18.
Seconded by Commissioner Anderson wd cazried by a wanimous
roll call votewitb Commissioner Seokett absent.
B. Ciry Admivistrator rorgmmends the City Commission read by title
only, set August 1, 2006 as a public hearing date, avd approve Ibe ^rst
reading of Ordinance No. 05-1]63, amevtling section 13.5-th,
paragraph E of the City Code establishing restrietimts for rurting the
Community Building.
Mr. Taylor road Ordinwce No. 05-tJ6} by title only.
Commissioner Anderson moved to approve the first reading
Ordinance OS-I]63 end act August 1, 2005 as the public hearing
dale. Seconded by Deputy Mayor Maingot.
Deputy Mayor Maingot stated ibis would give the opportunity Por
1.ongwooU realdenis to uliliae the building when thet~e was not a city
fiinction scheduled.
Mayor Bundy stated he had received a phone call 6om a couple desiring
Po rerrt the building on a [bird Satwday. E~Ie advised them the ordinance
omingbePore the COmmiselon wd Way could wnhct the City
Administrator after the ordinance was adopted.
Mr. Dragc stated having the building not used the third weakmrd allowed
far time to do voceesary tnaintenence He advised that We rondition ofthe
building was leas thou eteilar Potlowivg Ore rental Prfday waning. He said
they were currently ascnrtaming the damage.
Moir arziod bye nnmumoua roll call vote wi0r Commssioner
Sackett absent.
C. The Community Developmonf Division of the Cwrmnnity 6erviees
Dapartmen[ recommends the City Commission eoosider a regne t
from Northland Commani[q Church to continue to allow the
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placement of a modular school building on property uwoed by the
church at 530 Dog Track Roatl for one (I) year, with the possibility of
up [o three (3) more one year exteneione.
Mr. Drego doted, when reviewing the site play, the Cmmnission had
agreed to allow nme tv cominue m operate until the new building was
oompleted.
Gbmnsissioner Anderson statod he believed the cmnpletion of the building
was scheduled Por August or September of this yeaz.
Mr. Sizunore stated the building they wue currently working on sheuld
be ready For Gval inspections in Novembu. He advised this building
would eliminate the modular building.
Discussion avsued
Mr. Sizemore advised That a condition of the development order provided
far runovel of the mndrtlar 30 days Crom the issuenoecf the Certifiaete of
Occupancy.
Depmy Mayor Mningot moved (o approve Regina Itun f 1 C.
Seconded by Commissioner Mderson and tamed by a unanimous
roll call votewilh Convnissiover Sackett obemtt,
D. The Cam Wiry Development Division of the Comnmoiry Senices
Uepartme treconmrends the Clty Commission approvers request
from Ricbanl Tirlial, to gre inDll development status for the
property lautted at 220 Grnnt Street.
Mr. Miller smted they met with Mr. Tickal rcgazdivg duplexes and Ncy
showed him this new wncept. He said Mr. Tieknl was emulating what
Oak Street Wad produced. He reviewed a sketch of theswcture avdsvid
mia t. na not o ~uu renaedng.
Mr. Drego requestrA Mr. Sizemore to display the Oak Street dresving and
orated they were trying to gar close to this plan.
Comt uAnders ved to grm ivflll dnvalopme
for the'pmperty located at 220 Grmn Sneer. Seconded by Deputys
Mayor Maingot end carried by a unmlmoua roll nail voto with
Commtsstona Seokett absent.
E. The COmmuniy Uevelopment Division oT the Community Services
Department recommends the Ci[y Commission read by title ovl}~, set
August 1, 2005 as the Puhlic Nearing date, and approve [he Rrsi
reading of Ortlivavice No.OSI'Ifi4 to annex (ANX 02-OS) the propert}~
mnarea at 3asv ~a~ canna Road.
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Mr.'Caylor read Ordinance No. US-IJ64 by title only.
Deputy Mayor Maingot moved to approve al first reading
Ordinance No. OS-IJ64 and eat August/ 1, 2005 as tfiepublic
heazing data. Seconded by Commissioner Holt and carried by e
vnminnoua roil vall vote with Commissioner5ackett abseav.
F. The Recreation Division of the Community Servires Dapariment
vends fbe Ciry Commission adop[ Resolution No. OSI119 tv
r into a 2UO3 Emergency Avrrieane Supplemental Urban and
Cmu vuiry Poreatry Grant Memorandum of Agre out with the
Smte of Florida, Oeparmrento[Agricniture and Consumer Services,
Division of EOres[ry.
Mr. Taylor read Resolution No. OS-1119 by title only.
Commissioner Anderson moved to adopt Resolution OS-1119.
Seconded by Deputy Mayor Maingot and cartied by a unanimous
roll cell vote with Commissioner Sackett absent.
12. CITY ATTORNEY'S REPORT. Mr Taylor stated he had received ivCormation
today bum the Florida Lengue ofCilies oonoemivg sign orclmauces, regulations,
mrd biliboazds He said [hart has been a challenge to the Ciry ofNeptune Deach's
sign code and the League was recommending we review our sign ordinance. He
advised Ire oald be r wing [his inPom a ifwe eed to make mry
eudmenls m om oode.a He advised he has not been able to wmmunlcate with
Mr. Pinclmoy's enomey, but should have something to report by the next
m ting.
13. C[TY CLERK'S REPORT. No report.
14. ADJOURN. Mayor Rnndy udjoumed the meeting at 8:33 p.m.
/~, fr
H~H~ood G. Bundy, Jr., May
ATTEST:
~'~
Sarah M. Mijares, City Clerk
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