CCMtg05-18-05SMMinLONGWOOD CfTY COMMISS[ON
Longwood City Commission Chambers
175 Went Warrev Avenue
Longwood, Florida
SPECIAL MEETING MINUTES
MAY 18, 2005
8:30 P.M.
Present: McYOr H. G. "Butch" Bandy
Deputy Mayor John C. M1laingot
Commissioner Dao Anderrou
Commissioner M1tike Holt
Commissioner Brian U. Sxeken
Richard S. Taylor, Jr., City Aftornm~
John J. Drago, City' Administrator
Sarah M. Mijmes, Cify Clerk
Pat Miller, Director of Community Services
Tom.lackson, Chief of Police
CALL "CO ORDER. Mayor Bundy celled the meetingw order at 8.3l p.m
2. BUSINESS.
A. Discussion rep~vrding the 9/11 Memorial.
Mayor Bundy said this spaniel meeting was called because of the deadline
omplete the memorinl by September 1I'". He stated he didn`t .vans to
f llkethey wue being rushe4 He said widralittle more Limo dray could
e up with something evuyone wva hapVY with and give Ne public the
opportunity to nit ai the sume time. Fie declared it was e
sigtifica [onto( mo ray for the monnmmrt and it wvs not known witut
the landscaping would cost. He elated the City Attemey had done same
research regarding rvhwhu nn RFP would be required.
Deputy Mayor Maingot said he would like to hear from the City Anomey
regarding his research.
ble. Teyloe said he had researched the Florida Statutes end the city's
puechesing ordinance as well as waking with Chip Morrison, Lngal
Counsel for the Florida League of Cities. l{eodvised the purchasing code
has exceptions whue RFP's and biddtvg were not required to be followed
He stated the Commission maywant to amend the purchazing code to
speeificaily include an work, memorials, vnd things of thvt nature. He said
there soles ce prov nthat talked ebou soles ri[it
were nonfat Bible or pacti<ahle to go out for bids or RFp'so. tt would not
CC OS-IB-0S/i24
be required to follow Nat process. He slated, Mr. Morrison thought in this
would be a sole source because the Commission had settled on the
Uesigv. lie veiA Stono W orks awned the right to the design and they could
not Yake Net design and go to euolhu company wish il. Ha declared Nis
ould bee osidered asoles ce ben eof this particular desigv end it
not [easibleor praGicebler~o go owl m bide becnuseof the 9/11 date.
He ated they had also ved proposals fiom other ompanies. He
affirmed, with Nis pert cute design, they could not allow anyone elseto
build it. Nc slated it was proprietary to the tympany from Momphis. He
advised, ICNey elrose, the Commission could move forward based on this.
Deputy Mayor Maingot said Mr. West staled this particular design could
be completed on time. Restated a lot of lime haU been spent on design
proposals and a lot of thought xnd input had beeat pm into this project. He
said they should move forward with Ihis design.
Comm er Holt m ved to suspend tlty rules. Secondod by
Deputy Mayor Maingot and carried by a unanimous voice vote
Commissioner Mderson said they have complied in that Ney have
solicited a mulrimde of ideas. He stated, most important, ifa design s
selected that cane from Mr. West, they had to go through him for the ~
design. He said itdtdn't mean the site work the wnuete base, and all Ne
gen work could go through in olhor s. He r m[ed the art desigv
elte
es from ne pars n. He said Mr. West had in esed tic and cam
hueto disc it. He expressed concem wiN meetingadexdlinc of e
Sepmmbor I I'".
Commissioner Sackcll agreed it was Limo to move forward end Mr. West
had indicated it could by completeU by September I I"'. Ha stated
Vetemn'e Day could bean allunative date.
Discussion was helA regarding having the momorial done by September
11'.
Discussion was held regarding the design of the memorial.
Mr. Dingo suggested, if the City C n ov Decides an Mr. West
design, fo ask him if it could be installodsaROr all of the site work is done.
Mr. Taylor advised Ihey could make a motion to approve the conceptual
rendering avd proposed Hero s Day monument by Stove Works as
presenmd xt the Mey 1 fi, 20115 City Commission meotivg and authorize the
City Administrator to Iinalize the design. He said it n,ay be necessary to
dos to budget Yransfers and this motion would allow Ne concept of
moving r ~~aa.
CC os-is-asnzs
i ~g
ie
CC OS-Ift-OS/126
This Page Left Blauk InteoHonail}~.
CC OS-IB-OS/t2~