CCMtg05-17-04MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, FloriAa
M WUTES
MAY 17, 2004
7:00 P.M.
Presmit: Mayor Fl. G."Dutch"6m,dy
Deputy Mayor Brian D. Sackett
Coco er JOhn C. Maingot
Comm isioner Dan Anderson
Commissioner Mlke Holt
Richard 5. Taylor, Jr., City Attorney
John J. Drago, City Administrator
Sarah M. Mijares, City Clerk
Tom Smlth, Divislan Mannger of Streers/Fleet
Pat Miller, Interim Director of Community Services
Richard Kornbluh, Division Manager of Utilities
Tom Jackson, Chief of Police
Carol Rogers, Interim Director of Financial Servires
L CALL TO ORDER. Mayor Bundy called the meeting to order at'l:03 p.m.
2. A moment of SILENT MEDITATION was followed by THE PLEDGE OF
ALLEGIANCE.
3. COMMDNITY ANNOllNCEMENTS. The following announcement was
made'.
A. Senior Ma[inee will be held oo May I9, 2004 from 11:00 n.m. until
1:00 p.m., Longwood Community Building, 200 Wes[ Warren
Avenna This month's featorc will be "Scone Like It HOt"
4. RECOGNI'CIONS.
A. District#1 Nomination of the Business Person of the Month Award
for Juve 2004.
Com er Maingot nominated lames M. Stewart, Franchise Owner of
DunkinsDonuls, 801 Stale Road 434, for the business Person ofthe Month
for Jnne 2004. Nomina~ion tamed by a unanimous voice vole.
B. Recognizing Commissioner Dan Anderson for his dedicated service. to
the Cily as Mayor, November 3002 to Mxy 2004.
Mayor Bundy recognized Commissioner Anderson for his leadership and
Aedicaled service to the city as Mayor. Picwrea werethen lakem
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C. Recognizing Mayor H.C.."Huteh^BUndy for his dedicated servicem
the City es Deputy Mayor, November 2003 to Mey 2004.
Deputy Mayor Sackett recognized Mayor Bundy for his dedicated service
to the city as Deputy Mayor. Pictures were then taken.
S. BOARD APPOINTMENTS.
A. Distnet pl Nommeban to the Board of Adjus mast.
Commissioner Maingo[ deferted the nomination.
B. Uistrcc[#2 Nomination to the Chaser Advisory Comorittee.
Commissioner Mderson nominated Ptter Kemuskas, 1401 South Gant
Streit. Nomination rertieA by a unanimous voice vote.
C. District #3 Nomination to the Parka and Reereation Advisory Roartl.
Commissioner Holl nominated Bob Diner, 548 Seminole Avenue.
Nomination cartied by a unmdmaus voice vote.
6. PUBLIC INPUT.
A. Presentation. Mr. Holland will be making a pre entation.
Mr. Holland was unable to attend the City Commission meeting.
Mr. Kevin Crowley will be giving a Legislative report.
Mr. Crowley said he had dispersed an End of Session Legislative Report.
He reported the Legislature did rat fund the city's three appropriations
requests. He said one ofibe pr jests was Reiter Park and while this project
not funded direttly, [he Legislature did appropriate $21.2 million
dollars for Florida Recreation Development Assistance Program (FRDAP)
grants. He affirmed, with the Commission's concurrence, he would be
working to guide an application for this project. He reported the sponsors
for the mbar two projects believed these projects would have been vetoed
by the Crovemor. He said basic elements were; the project was ro be
regional of statewide in chameter subject ofibe local delegation hearing,
and other various criteria, in order to be fundN. He reported the projects
that seem to make it wereroed and water projects. He encouraged the
Coin with repress es during [he s r. He ttmed
the pmoess bagios inn August and Sepmmber and thery we a honored to
represwt [he city.
8. Public PeniciPation.
@'ll Bowmar 610 Riverside Court, said he was on the board of The
Landing's subdivision. He said, some time ago, there were people bom
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meJail mar nleanea me ao-eeta Heingnbea wny me ohr naaift pommctea
with anyone to clean the streets from debris He acid this debris evters the
drainage system end in the event ofe storm it would creates problem He
afFrmed he spoke month Mr. Miller who informed him this moss being
addressed. He thanked Pat Miller and Tom Smith for the things they do for
the COmm niry.
CITY ADMINISTRATOR'S REPORT
Mr. Drago repotted he met with representatives from Progress Energy last week
regarding adoption of the Historic Code relative to trucks. He said one oftne
driver's was cited fix driving in [he Historic District. He stated they drive
through areas for prev cet{e asked ifthe Com on desired
to revisit the ordioence relative to u l ties with valid Ranohiae agreements.
Com er Maingot said it orthy ofrec nsidera n. Hesated they
have smaller snicks that mould do et~hrough the areas, butraffrmed [he larger
rucks are the o s that do o repairs. He said if they ca respond quickly. it
benefits those who are out of power and suggested the Commission oonsida
modifying the ordinance.
Deputy Mayor Sackett said they could send the smaller vehicles out for
prevemauve maintenance.
Mayor Bundy said the ordinance could be revisited at the pleasure ofthe
Commission. He agreed smallertrucks mould be utilized for prevemauve
8. MAYOR AND COMMISSIONERS'REPORT.
District q2. No report.
District k3. Commissionm klolt reported he attended Sun Smart ai Lyman High
School with ftapresantative David Mealor. He said he also adended a mock
debate at Lake Mary High SohooL Hereponed tnere were 600 people in
tendance. He artended the Sanford Riverwalk and stated it was very nice. He
extended a speedy recovery to the City Clerk. He said he had received
information in the mail regarding the Iungwood Summer Camp. He said this
information was very professional looking and it reported on proposed plans for a
Junior Camp next year. He aRirmed Ms. Mali was doing a good job planning for
is the city can look forward to. He addressed political signs Por county
ampaigns being posted in [he City ofLongwood. He inquired ifthe City Clerk
has otifed so a they have 24 hou to pick up their signs, the signs
ovad then reappear, ifthe person is given another 1A hours before Cod s
Enforcement can pink up the signs
Mz Mijarea advised tnerewas not a second nonce; Codes Eiiforeemem can pick
up the signs.
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District W. Mayor Bundy said he has been closely involved with the Charter
School since its inception, including holding the position ofBoard Chairman. He
said the incident with the Williams children, as well as the incident where Mr.
Smith lost his daughter, has driven home the advantage of living in mall
unity. He said everyone in the community has rallied around Mr. Williams
and has given him a tremendous amount ofsuppott. Re said the Police
Department was one of the finest in Central Florida. He announced the
Commissioners have agreed to persorelly pay for a cemetery lot for the Williams
children. He said the Police Explorers have taken Cunds they have raised to pay
their mortgage through July 1". He said the ompouring support makes him proud
to be a citizen of Longwood.
District q5. Deputy Mayor Seckm thanked the Mayor for puning forward the
thoughts and prayers for his wife in wishing her a speMy recovery.
District pl. Commissioner Maingot restated words of the highest wmplimem to
[he Police Chief and the Police Department in the manner for which they have
handled this very sad situation. He said it makes him proud fo not only live in the
city, but it is great to assist mtd wme together as one. He theNced the City
Administrator and Viacom regarding the Sex for Life biilbomd. He said it was
rather oftznsive and Viacom has agreed to remove the billboard advertisement.
9. CONSENT AGENDA.
A. Approve Minutes of the May 3, 2004 Regular Meeting and Minutes of
[he May 5, E004 Government in the Sunshine Lw Seminar.
D. Fina ce Divi n of the Financial Services Depart ommends
payment of approved and estimetetl bi0s for May 2004 f Pe
C. Finance Division of the Financial Services Depnrtment recommends
approval of the Monthly Financial Report for Apri12004.
D. The Engiueering Division of the Community Servitts Department
mends that the City Commission approve awarding a work
authorization with Professional Design Associates, Inc, for
pro(usionnl general engineering services fora not-to-eaceed amount
o[$d5,000 plus reimbursn6le upensea end auNOrize the Gty
Adminiatretor ro sign ell appropriate documents.
E. The Police Departm ends the City Com n eppro
the distribution of 5280,805 of Fixel Vur 2004/2005 Aa(4Drug Ve
Abuse An funds for projects within Seminole Cmmty az requested by
Seminole County.
Commissioner Nolt moved to approve the Consent Agenda as
submittM. Seconded by Commissioner Maingot.
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Deputy Mayor SackeR.vuggested, in regards ro Consent Agznda Item 9 B.
using local businesses as much as possible.
Motion carried by a unanimous roll call vote.
lo. PUBLIC BEARINGS.
A. The City Administrator recommentls the City Commission read by
title only end adopt Ortlinanre No. 04-1663, which amends Article
VRI of the Longwood Development Code which standardius Rules
and Regulations for the Land Planning Agency, the Board of
Adjostmeot, and the Ristoric Preservation Board.
Mr. Taylor announced having proofof publics[ion for this and all public
hearings. He then reed Ordinance No. 04-1683 6y title only.
Mayor Bundy opened the public hearing. The following spoke in Cavor to
the Ordinance.
Judy Put; 280 West Warten Avenue, said she haz been honored to serve
on three city boards. She aRrrmed she was in favor of standardizing the
boards. She said a Parks and Recreation Board member was automatically
oved ifm sing tw eti2gsi w, Hist ric Pres ou Board
embers s three rings, a Codes EnCOrce ember
dropped ifm sing tw t ofthree meetings end Lend Planning Agency
embers un miss 25%ofthe moaxings in eealendar year. Sfie declared it
makes sense to standardize therules governing all citizen boards. She said
artily the board members were honored with a very nice Board
Appreciation Dinner.
No o e spoke in opposition to the ordinance.
Com er HOlt moved to close the public hearing Seconded
by Commissioner Maingot and carried by a unanimous vome vote.
Commissioner Anderson moved to adopt Ordinance 04-1683.
Seconded by Commissioner Holt.
Mr. Drago r ended amending the Ordina ce by striking [he verbiage
mirror mmmteree, since the Ordinance only addresses three boards.
Cam er Anders n agreed to end the moron to include
s¢ikingsatidor rvmmitivz Second wncurted.
Comm er Maingot spoke i regards t andum dated May 5°i
from thesCity Admi or. Ham ainedthat he agree with changes
andardize the Rules gird Regulati its for the boards, bm found it diRcuh
to mclnde ad hoc committees or the Charter Review Commnxee_
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Motion carried by a unanimous roll call vote.
B. TheCity Adminiatretor recommends the City Commission read by
tithe only and ndopt Ordinance No. 00.168], which emends Chapter 2,
Article VI of the Longwood City Code which standardizes Rules and
Regule[7ans for all city boards end camminees.
Mr. Taylor read Ordinance No, 04168] by title aNy.
Mayor Bundy opened the public hearing. No one spoke is favor to the
ordinance.
The following spoke in opposition to the Ordinance:
7oMne Rebello, 301 Loch Lomond Avenue, said she also has served on
eml boards to include the Pension Board, Land Development Ad Hoc
Committee, Chaner Review Commince, and she curzently serves on the
Parks and Recreation Advisory Board. She said she would not reiterate all
the reasons why this Ordinance should not be passed. She avowed all the
boards could not be made equal as [hey do not have the same powers. She
stated if making the same requirements for ebunces on the Pension Board
they would mn out of Police ORCers and Firefighters to carve, as required
by Hate refute. She said this has had a devesmring a~ ct on [he Parks end
Recreation Board. She asked, as a volunteer on the Parks and Rareetion
Advisory Board why should she be required to disclose her personal
information when the staze does not require this. She atirm~ we hear or
reed everyday about identity theft and said the reason was the surplus of
information available. She said the State of Florida has [ha right to profit
Rom our peronal information. She uid as representatives ofthe people
she wonld hope the Commission would rise above petty politics and not
pass this Ordinance.
Commission Maingot moved to close the public hearing. Seconded
by Commissioner Holt and carried by a unanimous voice vote.
Deputy Mayor Sackett moved to adopt Ordinance 04-168].
Seconded by Commissioner Holt.
Commissioner Maingot said as he had previously stated, the Historic
Preurvation Board and the Parks and Recreation Board should not be
required to make financial disclosures. He said that it was further
amplified with additional respons3ilitles by the Historic Preservation
Hoard shat it as proper they should fie fina cial disclos e. Ne aRrmed
this did not dim nish his n ofenforting [his upon the Parks and
Rttreation Advisory Boardn He said he was further dislresud aRer
ving the letter Rom Ms. Plug tendering her resignation in protest of
be ng required to wbmit financial disclosure. He wncurted with all the
other terms and amendments. He affirmed it to be increasingly difPcult to
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fntl dedicated people to aerveon the boards. He said they have lied good
leadership and hav nthea omplishme softhe Parks and ftec
board. He aff rmed the s and county doe make this requir
He declared he did not see the ntteseity for enforcing financial disclosure
upon the members of the Parks and Recreation Advisory Board.
Commissioner HOlt said it was not diffalt to find volunteers. Hesaid
there are people willing to sit on the board He armed that all boards
need to be uniform.
Commissioner Anderson said he wncurs wi[h Commissioner Maingot.
He affirmed he supPOrts to standardize the boards where possible. He said
step in the right direttion to have a uniform standard wnduct. He
saidathe fnancial disclosure was for boards that could impact personal
property and the Parks and Recreation Board does no[ F{e said they have
already lost members of [hat board. He acknowledged, for this reason, he
ceuld not support the Ordinance.
Mayor Bundy said Ms. Rebella brought up identify theft. He said there
inPorm vailableon you credit cardsthan nthefina cial
disclosure. He affi mad he has not found it ditTcult to find people to
serve on boards He said that he will vote in favor to the Ordinance.
Depoty Mayor Sepkea said he applauds the motion that it was stepping
forward in the right direcnoa
Motion carried by a threeltwo roll call vote with Mayor Bundy.
Deputy Nayor Sacket4 and Commissioner Holt voting aye, with
Commissioner Maingot and Commissioner Andeson voting nay_
C. The Clty Admt ends the City Coro eed by
title Doty and adospt Urtlutaree No. 04-1695 prohibiting the use o[
tobacco products unless in dzsignetM areas at ell Parks and
Recrca~on Facilities.
Mr Taylor read Ordinance No. 04-1695 by title only.
Mayor Bundy opened the public hearing. No one spoke in favor or in
opposition of [he Ordinance.
Com ar Maingot ved to dose the publio hearing.
SecondM by Commissioner Hdt and carried by a umenimous voice
Commissioner Maingot moved to adopt Ordinance No. 04-1695 as
presented Item IOC. Seconded by Commissioner Holt.
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Deputy Mayor Sackm said many people have talked m him regarding this
Ordinance. He afrmed thnt desigmpred mew was mt defined in geulon 1
ofthe DNinanU. He said he was unclear as to what the designated area
was, how big the designated area would bq and whet the surtounding area
would be. He affirmed he does not Tike smoking, but woWd prefer to allow
smoking in an outdoor arena.
Commissioner Maingot said every attempt would be made so that the
designated wrens are in close proximity so that parems coWd have
mmediate viewing of their children. He noted on the later received Rom
Deborah Kryc, soggest~ wording has been incorporated in the Ordinance.
He said they are accommodating people who des"veto smoke by having
designated areas. He declared they should have confidence in the City
Administrator to select the designated smoking areas.
Mr. Drego affirmed the designated area would be predicated upon the size
of the park and [he available area.
Mayor Hundy said fiey are being sensitive to [he needs ofpeople that do
smoke. He declared this was Cair and equi[able.
Commissioner Anderson said, in ell feimess, his is a regulation of haw
public propetty will be enjoyed. He svd the goal was to make sure
everyone enjoys the park.
Motion carried by a four/one roll call vote with Mayor Bundy,
Commissioner Maingot, Commissioner Andersoq and
Commissioner Holt voting aye, with Deputy Mayor gacke[I voting
nay.
11. REGULAR BUSINESS.
A. The City Administretor requests the City Commission review and
disc s the fee schedule for (he Community BuJding and take action
deemed appropriate
Mr. Drago said at a previous mttting the Commission had asked for a
rvey of fees ofsurtounding commwdty buildings. He said they
calculated and provided to the Commission a typical 8 hour rental oCthe
venous surveyed fees.
Commissioner Mangot said the City of Longwood has a 5200 service fee.
He declared there was room for adjussment when comparing to the detail
ofvarious tees. He said the city's rental was for the entire building where
the others are broken down by rooms.
Mayor Bundy said char he reviewed the wmpmisons ofthe community
building remals. He etArmed there is a differential for non-residents, and
said it would be nice for thereto be an advantage of being a city resident.
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He avnwN the Community evilding has been very successful. He said he
would be in favor ofdoubling the non-resident rates. He affirmed that he
had a problem with Class C rentals no[ being able to reserve more than
one year in advance. He said many weddings and other events ware
planned more than a year in advance.
Cora er Anderso said that he would like to echo some ofthe same
sentiments ofthe Mayor. He disagreed slightly in the proposed changes.
He aRrmed receiving many wmpliments, as he travels the Centrel Florida
Region, Rom people who have auended a function at the Communty
Building. He viewed the building as an ambassador for the city and would
to keep it available for everyone w use. He armed be coWd support
to the rates for non-residents, but keep it accessible. He
suggested modifying the one year cleu an l8 month rental limn. He
said this would keep scheduling in a manageable manner.
Commissioner Maingot wncurred wiN the IS month rental.
Commissioner Maingot moved to amend the advanced booking for
residents w IB months from the one year and, in additioM adjust
[he non-residemiel ratetotal bom $1,042 to $1,500 and the
esidan eof 8614 reme~ns as ~a Saoonded by Commissioner
Anderson t
Commissioner Anderson affirmed the motion's intent was m adjun [he
hourly rental rate to total $I 500.
Discussion was held regardingthe adjusted hourly rental rate.
Commissioner Maingot amended the motion to recommend the
rate be adjusted from 815 to $125 per hour. Second concurted.
Commissioner Holt moved to amend the motion to include Class B
remals Rom $50 to $15. Seconded by Commissioner Maingot.
Discussion was held.
Mr. Taylor recommended separate motions.
Commissioner Holt inquired ifthis was just missed in the original motion.
Cora ar Maingot atArmed the intent was ro deal with each fee
seParetelyon
Comm~ss~oner Holt withdrew the moron fo amend.
Discussion ensued regarding hourly rental rotes.
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Mr. Drago reiterated, iha motion on the floor amended the Class C renal
ro 18 months in advance and raised the hourly rate for Class A rentals
Bom $]$ an hour to $125 an hour.
Motion carried by a unanimous voice vote.
Commissioner Holt moved to raise Class B rentals to $]$ an hour.
Seconded by Commissioner Maingot.
Discussion was held regarding non-proft rentals.
Motion cartied by a unammous voice vote.
Mr. Drago inquired if the Commission desired to place a not to exceed
date for advance signings for Class A and B rentals. He further inquired if
the Commission wanted to reserve the third Fritlay, Saturday, and Sunday
ofeach month strictty for city functions.
Com er Anderson moved to accept the City Adminirtrators
sendati n the third Friday, Saturday, and Sunday of
each month and the b months for Class A and B rentals. Seconded
by Commissioner Maingot.
Mr. Drago affirmed, when bringing the Ordinance forward, the
Community Building would be empty on the third Friday, Saturday.. and
Sunday ofeach momh unless there is a city fun<non taking place.
Motion carried by a unanimous voice vote
Commissioner Maingot left the Chambers at 8:53 p.m. and returned at
R:54 p.m.
B. City Clerk requests the City Commission review and discussa Public
Records Policy and Yracedure far the City of Longwood.
Ms. Mijares said the City Commission had requested the City Clerk and
City AttomeY review the City of Longwood's Policy and procedure for
Public Records Request and to set up a process for staffto follow. They
further requested anyone making a public records request be given a wpy
of the procedure. She asked far Commission direction relative to the
policy and procedure provided. She advised that in Section B. Charges for
Public Aecords, of the c nr rates and the revised rates would
require adoption bysordinance,rze
It was the wnsutsus of the City Commiasion to move frward.
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C. city Aaotinistraror reeommenda the City Commission revlewa
prlva [agree tit between the city and [he Longwood l:lab
Homeowners Assoc motion, Inc. and give s(aR approprime direction.
Mr. Drago said the Longwood Club Homeowners Association had
approached the Police Chief relati enforc within their
subdivi n. He advised this avpri~ e, gatedesubdsvl and the
ere ptivataly owned He said an agreement would be required for
the police to access the property and enforce city rules end regulations
Discussion was held
Commissioner Anderson moved to approve the Private Street
Agreement between the Longwood Club Homeowners Association
and the Ciry of Longwood. Seconded by Commissioner Maingot.
Discusmon was held regarding ticket wntiug_
Motion carried by a unanimous roll call vote.
]2. CITYATTORHEY'S RF,PORT. No report.
13. CITY CLERK'S REPORT. Ms. Mijares reported the replat for Longwood
Mem rial Gardens would be coming before the City Commission for approval on
lone ~'". She lbrther asked POr feedback fiom the Commission mgarding
eery lots that woe reserved in prior years. Site reported [he records woe not
well kept during this time and wo do not have addresses or phone numbers for
any ofthese. Sha prev usly sent a Jett o tha City Attorney in regards to what
the uty's legal obligations were for there lots. She advised Ne city had very kw
lots available until the replat is wmplete.
Mr. Taylor said, in some cases, there were deposits placed on lots and with other
there had been no paymems. He advised there were no contratts signed for the
lots and stature of limimtioos was long run. He advised he felt legally comfortable
in releasing the lots-
Com er Anders suggesmdw ring anyone we might hav naddres
for. He saidnthe purchaser has an obligata n to follow through within ar easonable
amount of time.
Mayor Bundy said the Ciry Clerk has made a tremendous good faith eport to
comas these People
Mr.'1'aylor suggested reviewing the rates Por cemetery lots-
Ms. Mijares said people for whom we have address information have been
notifed and given 90 days to either pay for the lot in full or enter into a contram.
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l4. ADJOURN. Mayor Bundy adjourned the meeting a[ 9:11 p m. (A
H ood G. ~ Jr.,N yIr
ATTEST:
Sarah M. Mijares, City CI k
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