CCMtg07-07-04WSMinLONGWOOD CITY COMMISSION
Longwood Ciy Commission Chambers
175 West Warren Avenue
Longwood, Florida
W ORK SESSION
MINUTES (AMF,NDED)
JULY 7, 2004
7:00 P.M.
Present: Mayor N. G. "Butch"Bundy
Deputy Mayor Brian D. Sockets
Commissioner John C. Meingar
Commissioner Den Anderson
Commissioner Mike Hol[
John J. Drego, City Adminimaror
Linda F. GoR, Recording Seeremry
Tom Smish, Division Manager of SSree[s/Plees
Richard Karnbluh, Division Manager of Utilities
Pat Miller, losesrm Director of Community Services
Tam Jackson, Chief of Police
Carol Rager0. Interim Dirator of Financial Services
Charles Chapman, Cbie[of Fire
Absent: Sarah M. Mures, Ciry Clerk (Excused)
1. CALL TO ORDER Mayor Bundy called the Work Session to orderaz ].00 p.m.
Commissioner Maingot moved to suspend the rules. Seconded by
Commissioner F{ol[ and cartied by a unanimous vase vote.
Mayor Bundy said the purpose ofthe Work Session was to review the proposed
persom~el and equipment requerts forthe 2004/2005 budget end review [he
millage colas.
2. REVIEW THE PROPOSED PERSONNEL AND EQUIPMENT REQUEST
FOA THE FY 20048005 CITY BUDGET.
Mayor BUOdy confirmed the Com still in agreement onrhe City
Clerk's proposM budget and the Financial Services personnel.
Mr. Drego said he reviewed the budget with Ms. Rogers and looked at [wo
s. }Ie r awed the different perspecn s. He stared he originally
mended the Police Department's equipment, but has uhang~ this to no.
Almmhe originally rewmmended the remodel for Public Works lunchroom and
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changed this [o no. He reviewed vehicle replacement Ha reviewed issues end
proposals for health in e. He advised improvements to parks have not been
addressed in detail. He slated Ms. Aenf~o was on vacation and he has not had the
oppottunity to meet with her.
P.~9e&d_rtme_nt
the Police Depanman's proposed budget reque is were reviewed.
Chief Jaokson reviewed the resluests and responded to questions ofthe
Com n. Her wedtlre natistics ofthe number ofservice calls. He
expla ned ~he Sher0ff s office diapetG~ea Pordre City of I.ovgwood_ He discussed
trvcturing and stated they would not need two of thethree officers as
requested.
Discussion was held regarding School Resource OfECers
It was the consensus ofthe Commission to support one additional officer.
F D
Mr. Urago said when making his recemmendationS they were predicated on two
stations. He said whether there were two stations or one.. he was prepared to stand
by his recommendations.
Discussion was held regard-mg the new Flre Hedoar
Commissioner Meingot said he would desire to invite publicpatticiPation itom
therwideots-
Deputy Mayor Sackett agreed to the neeA Cw public patticipation.
Mayor Bundy asked this be placed as an agenda item for the nevi Commission
meeting.
Discussion was held regarding the Codes Secretary position.
Discussion was held regarding the Codes Enforcement Hoard levying
administrative fees.
t[ was the consensus of the Commission [o support atoll-time Codas Secretary.
Discussion was held regarding the equipment for the Fire Department.
tt was the wnsensus of the Commission to support the Cily Adminisrrawr's
recommendations on equipment.
Discussion was held regarding replacement of the ambulance.
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Discussion ensued regarding the expense for equipment on the ambula
Public Warks
Disc was held regarding requir menu Rom St John's Water Management
DisMU~on
Discussion was held regardin6 contra ring for meets eeping.
Commissioner Maingot expressed wncem in the area of supervision of staff He
said he would like to be more wnvinced that the people we have produce a good
days work for a good days pay, especially in area of supervision He provided Mr.
Drago with a se[ of photographs showing the mainteriartce around retention ponds
and right-of--ways. He said he was aware there were subcontractors meant to do
e of this work but [hare was staff delegated to insure the job was well done
and he was not seeing this happen. He stated the supervision needs to be
improved.
H was the consensus ofthe Commission to support the City Administrator's
rewmmendations for Streets and Fleets.
Disc as held regarding upgrade ofa Public WOrks Maintenance Tech [to
Tech II'and the type of repairs they conduG-
Discussion was held regarding contracting for equipment maintenance.
Deputy Mayor Sackett Hated he would prefer to see the meintertance done in
house.
Commissioner Anderson stated he agrees with the Ciry Administrator's
mendatiovg but Public Works is a ihvility that needs improvement. He
suggested when discussing the Fire Station they need to diswss Public Warks as
well.
Discussion was held regarding maintenance ofthe city parks and landscape areas.
Discussion was held regarding subdivision maintenance.
W Dmgo said he had discussed with Ms. Renflo contracting the maintenance of
ball fields. He stated Ms. RenRo had a price quote of$30,000 forthe annual
e of ball felds. He rewmmended wntra ring this service thm to
evaluate after a year.
Discussion was held regarding property maintenance.
It was the consensus ofthe Commission [o support convaningm mtenance of the
ball f elds.
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Discussion was held regarding utilities
Mr. Drago said Mr Kombluh would be looking in o sewer installation when
pavivg of streets next year.
Mr. Drago reported the sewer inspection camera had already been purchased.
Itw sthec sof the Commission to support the City Administrator's
recommendations for public utilitias-
Discussion was held regarding stormwatm.
Mr. Miller said the city had co xdetl and identifed every outfall, every ditch
evd all that is maintained for the stormwatar rys[wa Ae stated they now have e
database on the computer with the covdilion when identified. They will be setting
up a maintenavw program FIe advised they would be looking imo doing
omething on the interim until they cav address [he whole issue. Ha suggested [he
Commission may want to look into increasing stormwater funds.
Discussion was held regarding the addition of aturtnwater maintanenve pusonnel.
Disouaeion ensued regarding cleaning of omlmc
Discussion was held regarding tie increase ofthe stormwater fund versus raising
the millage rate.
Discussion was held regarding means to inform the public of the need (or
increased funds.
It was theconseneue of the Commission to suppott two additional stonvwater
maintenance specialists at .04 mills each.
The C mmtsston recessed at 9'.14 p.m. and reconvaved at 9 20 p m.
Mr. Drago inquired if the Commission desired to continua tie lobbyist eovtrac[.
Disrussion was held regarding funding for the lobbyist
Mr. Drago advised the county has again requested funding from the municipalities
for ADA service Rom Lynx.
Discussion issued regnrding Nnding for Lynx.
Commissioner Anderson said M1e would be in favor of budgeting for the ful I
amount and discuss at a later time the dollar amount to food.
Mayor Bundy was in agreement.
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Diacaasion was Held regarding as «oaomm aevelopmem eomaor moay
It w s the w s of the Commission to postpone an economic development
cortidor study at this time-
Mr. Dingo discussed employee pay raises. He advised he would be
mending the ttansfer of work respoasibililies Rom one department to
another in order to consolidate funttions for bens management.
Mr. Dingo review d the various plan proposals for health insurance. Ite advised
there were union meetings taking place and they were reviewing the health
insurance options.
Discussion ensued regarding Humana versus United Healthcare.
It waz the consensus ofthe Commission to remain with Humana
3. REVIEW TIIE MD,WGE RATES AND TOTAL PROPERTY TAX
REVENUE RELATIVE TO THE EST[MATED TAXABLE VALUE.
Discussion was held regarding the millage rates.
Itw sthece softbe Commission to consider increasing she millage rate
i9 mills to 4 g5_ su
4. ADJOURN. Mayor Bundy adjourned the Work Session at I0.3S p.m.
rZa
~~XJd/,CL~ ood G. Bundy, Jr., A
Linda F', CoR~Reteao~rd~~retary
ATTEST:
~~~ ,~~~?
Sarah M. Mijares, Ciry Cle k
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