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CCMtg08-16-04MinEONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES AUGUST 16, lAlld 7:00 P. M. Prescott: Mayor li. G. "I3oteh" Bondy Deputy Mayor Brian D. Sackett Cam r.loho G Maingot Coco er Mike Holt Richard S~Taylor, Jr., City Atmrney John J. Drago, City Administrator Sarah M. Mijares, City Clerk 'fom Smith, Division Manager of Streets/Fleet Paf Miller, Direetnr of Community Services Julie Walls, Community Services Coordinator Richard Kornbinh, Division Manager of Utilities Carol Rogers, Director of Financial Services Tom Ja<ks'on, Chief of Police Absent. Comm:aswner Dan Anderson (Excused) CALL TO ORDER. Mayne Bundy called the meeting to order at'1:03 pm 2. A moment o[S[LENT MEDITATION was [ollowed by THE PLEDGE OF ALLEGIANCE. Mayor Bondy reoognized Dilly Raley, Vice President, Progress Energy- who was present to Give an update ofevents. Mr_ Raley repotted, overall, approximately SOO,ooO Progress Energy wstomers without ppwu during the saoim, currently 350,000 are stil I without power. He reposed, f'or the area of Northern Orange County, Seminolo County, and Volusia County, during the peek oPthe storm thue were approximately 250,000 without power. Approximately half oPthese costumers have had power oredrsHe cavorted the hardest hit areas were Winter Park. Maitland. Longwood Casselberry. Oviedo, and Deltona. He reported there were 1,t00 tsidec of pars noel working to supPlemwt the Progress Energy employeeaaAn aadamnal eon snvPlemwtal reaomwa were amteawed to atri~e this evening. He cautioned Deople to slay clear of downed lines. He advised if damage o used to the w ring co eted m the hou e; people need [o call en elec - and have this repaired nfie said this ould facilitate getting electric to the hof se when power is restored fle introduced Brett Graham, Superviror to the CC OS-1604/183 Longwood area. He said power should be restored to all areas by Saturday evening. He then answered qua WOOS from the City Commission. 3. COMMIINITY ANNOUNCEMEN'CS. The following envauncements were made: A. Senior Matinee will be held on August I8, 2004 from 11:00 a.m. umil 1:00 p.m., Longwood Community Building, 200 West Warren Avenue This month's feature will be North by Northwest. B. A Blue Gross Pickin' will be held on August 21, 2004 from 1:00 p.m. nti110:00 p.m., Langwootl Community Bnilding, 200 West Warren Avenue. 4. RECOGNITIONS. A. Presentation of lbe 2004 Key to the City Award fo Tudy Purz. Mayor-undy read a proclamation and Mrs. Judy Putz was presented with the Key to the Ciry Award. Pictures were then taken. B. Presenmtion of the 3006 Key to the City Award [o Dominick Cavone. Mayor Bundy read a proclamation and Mr. Dominick Cavone was presented with [he Key to the City Award. Picmres ware then taken. C. Presentation o[the2004 Key to the Ciry Award to Dave Pvn. Mayor Bundy read a proclamation and Mr. Dave Putz as preserved with the Key to the City Award-Pieures werethen taken w D. District qd Nomination o[the Business Person of the Month Award for September 2004. Mayor Bundy deferred the nomination to the September 8" meeting. 5. BOARD APPOINTMENTS. A, Disvict N2 Nomination to the Lend Planning Agency. Commissioner Anderson was absent. B. District NS Nomination to the Parks and Recreation Advisory Board. Deputy Mayor Sackett deferred the nomination. C. Disvrict Nl Nomination to lheBOard of Atljustment. Comm~ss~oner Maingo[ deferred the nommenoa CC 0 8 16 04/1 8 4 U. District kl Nomination [a the Chaser Advisory Committee. Commissioner Maingot deferred the nomination. fi. PUBLIC INPUT. A. Public Panicipatian. R'ck Breckvn, 400 Overxtrau Avenue, spoke regarding IBS Pine Avenue East wnorete approach of existing driveway. Hesaid he owns a home end has resided in Longwood for over ib years; and has owned a business in Longwood for over g5 years He also owns the property located at 185 East Pine Avenue which extends to Bey Street. Hesaid a 6 Foot tall privacy fence end a I6 foot wide gate were ueued a year end a halfago with e 25 foot by 18 foot wnetete entmvee along the properly Tine on Myrtle Stteet- lie declared both wue perm tied and done with awordance city codes lie stated the ovly aPProech the city wax going to replace s a 26 foot portion ofthe existing 40 foot driveway. Hesaid he was cold he would have to pay over $G WO in order [o have an approach to the ring geto and co a. Hesaid rhea wale takes way flour the meaningful access to the existing driveway and backyard. He said in viewing some of the complwed road projects he observed several s. He said after disc sing this with individual Comm rs hew sadvised to bring the er before the Coin neFle asked rite Commission to be fair and reasonable with his request aas he has exhavstwl all means to reconcile these differences with the city. Mayor Bundy advised rho feis the actual cost to the city. He .said each property received one 20 Pact opening. Mr. Breckon tined theso ring emrances to the properly and they have taken away ova end a half entrances from His property. Mayor Bundy stated the city would Orovide one entrance to the pmpeny. Discussion was held regarding rear and front entrances to the property. 7. CITY AUMINISTRAT0R`S REPORT. Mt_ Drago reported flint, following the special meeting from earlier in the day. it was brought m his attemion: a as had been approved by the Commission in 2002 as pan oPa major contmu with Seminole County. and with Grubbs Emergency Services 2r the cleanup of debris. He also met with Waste Pro earlier in the day. He said they have a three pen plan in place: I) Waste Pro to pick up ms they would normally handle es part ofthoir comrau; 2) larger debris to be places in the rightbC--way end Grvbbs will pick up this debris: and 3) take advantage of SUn relati ningtre eeded. He presentedagtorm Debris fleaoatp Plan smtingeif the Commission deems appropriate, it would be CC 0%-1604/185 mailed to all residems, placed on the webpage, and provided to the media. He said the only item no[ mentioned in this document was that Waste Pro would like to have one day a week garbage pickup, devoting the second day to picking up ore debris from the street tla advised the aaounting mechanisms have been put n place in order to ask FEMA f r reimbursement Ile advised the county would be m ring to diu tralized staging area for debris. They would have a saps ate area Eor roost croon debris. Discussion was held. It was the consensus of the Commission m have only one day for garbage R. MAYOR AND COMMISSIONERS' REPORT. District d3. Absent. District d3. Commissioner Holt thanked Public Works and city staff' for their elt'ons and hard work during this time. He applauded the Chiefof Police and his department for their work and making the citizens feel safe. He encouraged the Commission to look into a neighborhood helping neighbors program. He said people were going out oftheir way to help others. District d4. Mayor BUndy repotted the Commission came together dotingthis disa er. They w ut doo to door checking on widen s. tie said the City Clerk did etgood job of eoordioating with city staff in the Administrator's absence until his return Friday aflemoon. He applauded city staff from [he top down for ihejob they performed. District d5. Deputy Mayor Sackett said DroPle have been upbeat, positive, and ompassionate. He said he saw the Police Department out being very kind ro people. 1{e witnessed neighbors holping neighbors He said, on another note, National Nigh[ Out had approximately 50o people in attendance. Distric(dl, Commissioner Maingot said Jinn. He also stated he enjoyed National Night Out at Candyland Park and this was a femastic event. He ecognized [he Commissioners and staffwho attended the Seminole County Commission meeting on August 10, 3004. fie said Mayor Bundy was very well prepared and made and excellent presentation. He reported the proposed Charter Amendment would be voted on at the August 24, 2004 meeting He acknowledged the hurricane preplanning started on Wednesday and was orchestrated by the City Clerk bringing together the department heads He said the preplanning by city staff was very atfective- 9. CONSENT AGENDA. A. Approve Minutes of the Angns[3, 3004 Regular Meeting. B. Fine ce Divi n of the Finmicial Services Depen mends pnyment of approved and estimated bills for Augusti3004~om CC 08-IQ04/186 c Finnnee Dmi,inn nnhe Financal servme, nepartment r«nmmerrda approval of the Monthly Financial Report far July 2004, D. The Fire Depart ends the City Commission approve the ~ m purchase of seven Panaso r Tvughbvok 29 computers for52b,399.00 to be used as mobile data ternrinnls to the computer aided dispetch :y:tam. E. City Atlministratar recommends the City Cammission eanfinn the appoiv tot Patrick Miller as the Community Services Dlreetor nt an annunlsalary of S]d,000. F. City Administrator recommends the City Commission conlinn the appointment of Carol Rogen as Ne Financial Services Dirutor at an annual salary of 565,000. Commissioner Maingot moved to approve the Consent Agende. Seconded by Deputy Mayor Sackett and carried by a unanimous roll call vote with Commissioner Anderson absent. I0. PU DLIC DEARINGS. A. Finance Division of the Financial Services Department recommends [he City Com rend by title only, noltl a public hearing and t s adopt Resolvtio n No. 04-1095 vpproving Dre proposed use of the 2003 Law Enfare tt Block Grant [ands [or expenditures related to law en(orfement acnvotes. Mr. Taylor announced having proof of publication for this and ail public hearings listed on the agenda. He read Resolution NO.04-10956y title only. Mayor Bundy opened the public hearing. No one spoke in favor or in oppositan to the resolution. Deputy Mayor Sackett moved to close the public heating. Seconded by Commissioner Maingot and carried by a unanimous vome vote with Commissionu Anduwn absent. Commissioner Maingot moved to adopt Resolution 04-1095 as preserved, Item 10 A. Seoovded by Commissioner Holt and carried by a unanimous roll call vote witb Commissioner Anderson absent. e. The Planning Division of the Department of Community Services entls (hat the City Commission read by title only and adapt Ordlmnnce No. 04-I]02 [o vacate and abandon (VAC 01-04J a rte foot (1') portion or (heseven and one-half root 1].5') utility easement at the rear of I.ot 10, 61ock A, Lake Roth South, a1204 Fisher Plare. CC OS-16-04/18'1 Mayor Bundy advised Items R and C were quasi-judicial proceedings. He reviewed the procedure for quasi-judicial hearings. Mr Taylor read Ordinance No. 04-1 ]02 by title only. Mayor Bundy opened the publio hearing. No one spoke in Pavor or in opposition to [ha ordinance. Commissioner Maingot moved to close the public hearing. Seconded by Deputy Mayor Sacken and carried by a unanimous voce vote with Commissioner Anderson absent. Commissioner Maingot moved to adopt Ordinance 04-1 ]02, Item 10 H as presented. Secnnded by Deputy Mayor Sackett and carried by a unanimous roll cell vote with Commissioner Anderson absent. C. The Planning Division of the Department of Community Services meads that the Cfty Commission read by title only anU adopt Ord nonce No. 04-1]03 to vflcntc and abandon (VAC 02-04) the fifty foot (50')ca nt at Nerear of LOt tB, Wildmere Phase2, located flt 1085 Foggy Brook Plflee. Mr. Taylor read Ordinance No. 04.1]03 by title only. Mayor Bundy opened the public hearing No one spoke in opposition. Barry Revels, 1085 Foggy Hrook Place, clarifed this was for lot 18. Commissioner Maingot moved to close the public hearing. Seconded by Deputy Mayor Sacken and carried by a unanimous vome vote with Commissioner Anderson absent. Commissioner Maingot moved [o adopt Ordinance 04-1]03 as presented, Item 10 C. Seconded by Doputy Mayor Sacken and arried by a unanimous roll call vote with Commissioner Anderson absent. 11. REGULAR BUSINESS. A. The City Gerk re ends the City Comm napprove the release o[reservetl cunetery lots in Phase li and Phase 411 of Longwood Mem rinl Gardens, place the r rvetl ee etery lots on the market far resale and approve the refunding options. Ms. Mijares advised the Clerk's Off~oe has attempted to conmet these individuals and to date, there has been no resDOnse. She recommended these individuals be provided wiUt the two options as presented. CC OB-I fi-04/188 Comm er Meingat oved to ceps that ooptions as presented under Regular Item I l A~Secunded by Deputy Mayor Sackett. Mr. Drago pointed om the motion did not inolode releasing the cemetery lots for resale. Commissioner Maingot and the second agreed to amend the motion to include the cemetery Tots on the market for resale end approve the refunding options. Motion carried by a unanimous roll call vote with Commissioner Anderson absent. B. Clty Clerk recommends the City Commission read by title only and adopt Resolution No. 04-1101 which amends the Loogwoad Memorial Gardens Cemetery Roles and ReRolations. Mr. Taylor read Resolot'mn No. 04-I 101 by title only. Commissionu Maingot moved to adopt Resolution No- 041 I01, Regular Item I I B, as presented. Seconded by Deputy Mayor SaGCett. Deputy Mayor Sackett requested a Onal Dopy of the Rules and Regulations for the cemetery be provided to the Commissionua Mot ried byxunanimous roll call vote.rith Commissioner Anderson absent. 12. CITYATTORNEY'S REPOR"f. No report 13. CITY CLERK'S REPORT. No report. 14. ADJOURN. Mayor Bundy adjourned the meeting at 8.51 p,~n- `/'~5/',`"~'~ Da od G. Bundy, Jr..ha or ATTEST: aat9 Sarah M. Mijares, City k CC OB-16-04/189 ri~~. rage u¢ amok mre~rcm~.ny. CC 0&16-04/190