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CCMtg08-02-04MinLONGWOOD CITY COMMISSTON Longwood City Commission Chambers 175 ~yest Nan'en Avenne Longwood, Florida MINUTES AUGUST 2, 2004 7:00 P.M. Present: Mayor H. G. `Butch" Bundy Depury~ Mayor Rrion D. Sneket~ Commissioner JOhv C Maivgal Commissioner Dan Apdersan Commissiooer Mike Hoif Richard 5. Teylor, .lr., Ciry Atmnmy John J. Drvgq City Administrator Snrvh M. Mtjares, City Clerk Tom Smith, Division Manager ofStreets/Fleef Pat Miller, ln[erim Director of Community Services Jahe wens, commnmty seraeee cnnmmamr Richard Karnbluh, Divisiov Manager of DtiliHes Carol Rogers, Interim Direcor of Financial Services Tom Jackson, Chie[ a[Police 1. CALL TO ORDER. Mayor Bundy called the meeting to order at ]:03 p.m. 2. Amomentof SILENT MEDITATION was FOliowotl Dy THE PLEDGE OF ALLEGIANCE. 3. COMMI/NITY ANNODNCEMEN76. The following mrnouncemevt was made: A. National Night Out-Candyland Park, 599 LOngdaly AVeuue, Tuesday, August J, 2004, 6:00 p.m. 4. RF.000MTION6. A. DlshiU N2 Presevmtiou of the Business Pmson of the MOnth Award (or July 2004 fo Louis Slone antl Miehaei Slone o(Sione Brothers Furntture, located at 730 North Highway I]-92. Commissioner Anderson presemnd Louis Slone of Slone Drolhers Pumitme, "130 North Highway I]-921he Dusinus Puson ofthe Month Award for Iuty 2004. Slone Brothers Funritvre Store apeved in 1980 with Louis avd Michael faking aver in 1990. They aze involved in the community with svppon for Habitat for Humanity, donations io the CC 08-0204/lb] Mustard Seed, and work whir Ne Pediafic Aids Division ofAmold Pahnar Hospital. Pictweswue lhw takev. B. District N3 Presevtatiov of the Rusivess Person of the Mon[h Award fur August 2004 to Nvbil C. Resile of 434 Chevrov, located a[ 101 West 6tete Road 434. Commissioner }jolt prosonted Nabil DosilG Manager Of 434 Chavron, I01 West State Road 434 the Business Person ofthe Mondt Award for August, 2004. He moved m Orlando in 2001 and became Manager of the Chevron on the comer of Ronald Reagan Boulevard and State Road 434. Mr. Desna ie involved in hie chwch and ohwch aGivitiea. Plcmros wmethov taken. C. Nominations-AVnuol Key to the City Awartl. Mayor Bundy nominated Mrs. Ludy Pulz for dre Annval Key to the City Award. He said she currently serves on the Land Piavning Agency and haz served on several orgarrizanons. Commissioner Holt nominated Mr. David Putz in conjanclion with Mrs. Pufz. Commissioner Maingot nominated Mr. Dom Cavone for Bte Anvual Key to the City Award. He said Mr. Cavone is a low key individual who makes donations to many charities. Nomination for Mrs.ludy Putt carried by a wrnimous voice vote. Nomination for Mr. David Puv, tamed by a unanimous voice vote. Nomination (or Mr. Dom Cavone carried by a unanivreus voice vote. 5. BOARD APPOINTMENTS. A. District MS Nomination to dw Parks and Recreation Advisory Board. Depnty Mayor Sackett deferred his nomination. B. District k1 Nam}oetion to Ibe Roerd of Adjustment Commrsstoner Maingot deferred his normnanon. C. District N]NOmmetlon fa the Cher[cr Advisory Committee. Commissioner Maingot def eA his nomination. CC 08-02-04/168 b. PUBLIC INPUT. A. Publir Participation. Antl opv Gare~nese, City Attorney, W intea Speinge, spoke on behalf of the City of Winter Springs in regards w the proposed Seminole County Charter Amendment He said this preposvl could have a major impact on ticipalitias Home Anle authority throughout Seminole Cennty. He stated the County Commission recently w isidered an ordinenco ihvt could establish a reterendnm this November pertaining to rural lands. The a[ere~tduv es tltel Sem vole County Comn will co trot omprelten ve land nsc plan ring ov cal lends designatedn~n Seminole County. He reviewed the initial mralelvtd bemdazies end stated the proposal allows the County Commission to esrablish v rural boundary where they deem appmpriole He stated he voiced objections before the County Commission last weeL on behalf of the City oC Winter Springs and the City of Cassalberry. He stated they objocted due to this proposal taking way themunicipal Home Rule powers; and sewudly a the luck of notice given by the county. lie requested the City Commission's suppoii. Discussion was held regarding boundaries of urban end rural land Mr. Garganese said the public hearing was scheduled at the County Commission meeting on Angusl 10'" at 7:00 p.m. and enwureged everyone m auGrd. Mr. Taylor advised one option would be tojoin possible litigation against the wunty in an attempt to slop this vnendmz[t from beinK place4 on the bxllots. Mayor Bundy said bewould attend the connly mwtinK and speak in opposition to the manor. Hereoommended the Ciry Administrator or the Ciry Clerksend a lever to the County Commission expressing the city s opposition. Warren Brown, Pecsident of the Longwood Bebe Ruth Baseball, stated he was present to give the end ofyear report for Longwood Rabe Ruth Baseball. }Ie said he would like to wmmettd the Parks employees and pati<ularly Debbie Rev[m. Fte mpcrted the league had the highest mollment with over 400 players wd 34 teems He reported all the anagors aze trained and eertiGed. In addition to Ote regular games, fiey hosted a Rookio Tou nt, Dist ct Ton ant, and e Pepsi PitGr, Hit and Run event. He reported Wey funded a total o[ approximately 522,000 in field improvements Hemet with Mr. Dingo as regards to buildinK the ew lelds. He reported on donations made toward Ne fields W include; 515,000 towards sire preparation, surveying in rho amount oES3,000, donation o[ an irrigelioo system end installation, comrote and preparation for the concrete, all totaling epproximetoly 54],000. Hereponed the league has had Ihmenvto championships He reviewccl areas the All Srers CC 08-02-04/169 would be vaveling to in the near furore. He introduced the managers and embers of the Longwood All Stars. He stated the league spent arney where it was first needed, on the tteldu The league has convibuted wards tr vet expert and Ihoy have obtained some spun rs. He said they would apprcciato arty help and supPOrt kom the city. s Discussion waa held regarding the city supporting the Behe Ruth Ail Stars. Dan MeC ~, 137 Eest Maine Avenue, said he came tonight to suggest advertising National Night Out in dre wafer bills next year. G~ty}'e 7g, 103 Church Avevve, shared his IhoughLS concerning the new et clock. He said the city should set a good example by only erecting historically correct additions in the Historic District. He said in [he old Boys, tower clocks were closed at tlrebase. He suggested the base of Nn clock be enclosed making it look like a line !rover clock in keeping with the Historic Uievtet atu osphere. ~. CITV ADh91NISTRATOR'S REPORT. Mr. Drago reported it was noted on the Seminole County m s that they approved a $400,000 Community Devviopment Block Orantt(CDBG) for Eaat 6ny Avenue for next year. He also note„ he had given the Commission pictures of trees in Sleepy Hollow taken on the 27' . He visited the site Pridey with Richard Kombluh and Tom Smith, and the trees had been vimmed and the area was cleaned. He said the city would trim the trees between Charles Street end Colonial Cane in order to allow for more visibility. 8. MAYOR AND COMMISSIONERS'REPORT. Dist ct#i. Commissioner Maingoi confirmed the City Adminisvntor was rafere oing the somhem red coder trans bordering Tazry Town Trail. He said Ite ned these heel today and theycould be pinned back approximately two feet He said the pruning should take place Just prior to a rainy week to assist in geeing a new (lush of growth. He also stated the vines should be pulled out prior to fortilizing the tees. Coro er Maingot reported the location where the old Pizza Hut used to he has changed ownus and Merewas a lot of tall grass and shmbbery needing n. He also reported Walgreen's has a dead Sabel Pahn nee drat has not beentrepiaced. He suggested where the new Wendy's was being corewcted; the Oak nee marked for removal is taken out prior to any further conswctiou. Dislrint H2. No report. District k3. No report. District #A. No report. CC 08~02n4/1)0 District HS. Deputy Mayor Sackett reposed he mad in trio cer wits bob Hyres and Tim Dolan rathu than riding in the Waste Piv wck They drove through the Cendyland Park area during a sch W uled pick-uD UaY and everything was handled efficiently. He reponcd e super ordriv s trio mnllm ruck He told ne also aroma m n., own rar on two cd,er orras~ona a~a:aw ~m ~ovama. 9. CONSENT AGENDA. A. Approve Minutes p[Jniy ],2004 \VOrk Session anU July 19, 2004 Regular Meeting. B. Fion ce Divisiov of the financial Servicea Department recommends payment of approved and estimated bills far August 2004. C. The Police Deparintent recopmends tl:c City Commission vpprove the award oY Bid H19-04 for Tox'ing/\Vrecker Services to I'ri-Counn~ To..ing and autnorize the Mayor to sign the Conb~ne[. D. The Eogiveering Division otthe Community Services Deportment enUS stmt the Ciry Cominissimt approve a ^nel ehmtge ostler io the amoovt of 514,]98.41 to Central Floritlv Eoviroomeotnl Carp. for additional work on Nte Lemon Lane projee . E. FinanceDivision of the Finavctni Services Departmentrecommends the Ciry Commission approM the SevUnole County Public SeLools, School Resource Otticer Agreement end author{u the Mayor m sigv F. The Rec eatioaDivision of the Community 6ervires Depar ends the City Conmission apps aChangc Ortletr tot se Purchase Order N01029fi to Nattoasl building Services, Inc. by the amount of 510,000.00 avU authorize the Ciry Admiaisrcator m sign the Purchase Order. Comm er Anders ved to approve the Consent Agenda as sabmitted~Secooded by Deputy Mayor Sackett. Comm cr Holt and Commissioner Maingot inquired about Consent ABendnsnem 9 i. Mr. Drago respmded to their quc bons. Discussion was Held. Molioa carried by o unanimous roll call vote. I0. PUBLIC HEARINGS. A. The Planning Division or the Community Services Department recommends that the Ciry Commission reatl by title only and adapt CC OB-OZ-04Ii]t OrUlnance 04-1699, amending the Wngwood Development Cade (COCA 03-04) Article X, Administration, av It pertains to the Historic Yreservati0n Boartl respomibilitlet. Mr. Taylor announced having proof of publioetion Coe this and all public hearings listed on the agenda. Ha reed Ordinance No. 01699 by title only. Mayor Bandy opened the pnblic hearing. No one spoke in favor or in oppos Lion to the ordinance- Com er Maingot oved to close the public bearing. Seconded by Connmsnoner Huh anU carried by n unanimous voice Mr. Drags said the purpose of this Ordinano was to expand the dvtics and responsibilities of the Historio Preservation Bovrd relative to arry and all sWCtures in the Y3isroric District. Commissioner Maingot moved to adopt Ordinance 04-1699 es presetrted, Item 10 A. Seoonded by Deputy Mayor Sackett. Discussion was held. Commissioner Anderson said city stafCShould hxva the authority for rill and the board should only hav authority f r the contributing sWCtnreu He said thebeard shuulU serve in an advisorycapeoiry regarding othu issues. Motion carried by e fourlone roll call vote with Commissioner Anderson voting nay. B. The City Clerk recommends the City Commission read by title only and adopt Ordinance No. 04-1704, which changes the Ceoretery Fee Schedule for Longwood Memorial Gardens. Mr. Taylor read Ordinance No. 07-1704 by title only. Mayor Bundy opened the pnblic hearing. No one spoke in favor or in apposition to the ordinance. Deputy Mayor Sackers moved to close the public hearing. Seconded by Commissioner Maingot and timed by a unnnimons Commissioner Anderson moved to adopt Ordinance 04-1]04. SecoMed by Commissioner Maingot and carried by avnanimous roll call vote. cc og-0zo4n 9z 11. RF,GULAR RUSINRSS. A. The Plvnning Division of the Commurrlry~Services Department ends that the City Commission consider a regrtest Gam cnome~in Lea ing eri.nte sehnm to enntinneto anm. me plaeemem of a modular school banding on property mvnetl by the First Baptist Chnreh of l,ongx'ond at 891 E. SR 434 for ooe (1)year, rvitlr the possibility of up to three (3) mme one year extevsionr. Mr. Drago advised this w;ss a continuation of the previously approved site plan for Choices in Leeming grsner School. Coml er Maingot m ved to vpprove Item I I A as presented. Senonded by Ccmnrissionu i{ol~ Discussion wns held regarding Choices in Loeming Clraner School moving into a permanent building. Motion tamed by a rnanimous roll call vote. 6. The Plnoning Dixisiov ofthe Department of COmorr:niry Services ends [hat the Ciry Commission read by title poly, set Angrrst I fit 2004 as the public hearing date, and approve Prst reatling of Ordinance No. 04-1702 to vaeale and abandon (VAC UTA4) v one foot (!') Portion ntme seven vnd one~hvlf tout (7.5') utility ~semevt at the rear o[ Lot 10, Bloek A, Lake Rnth Saoth, at 204 B4sher Plvice Mr. Taylor read ONinenco No. 041'102 ny title only. Cam er Maingot moved to aPProve at frstreading mtssiov Ordinvnce 04-1]02 end eat Angnst I6, 2004 as the public bearing date. Scconded by Commissioner Anderson. N(r. Drago pointed out the Ordina reads to abandon the entire sewn and one-half foot (7.S') easement. Mr. Miller said the property owner has had multiple surveys to the property. He reviewed the survey showing rho hovsa extending iota the nt. He said the applies sregne ring vacate and abandon the and staff waz commending to vacate and abanden only one (t')fool of the eesamem. e Discussion.vas held. Commissioner Anderson moved to amend the Ordinance for one foot (I') vs Staff recnmmurded. Seconded by Commissionu Maingot end oarried by a unanimous roll call vote. CC OS~OL04/1]3 Main motion carried, as mnanded, by a unmrimovs roll call vote. G The Plmining Division of the Department of Community 6ervices ends that the City Commission rend by title Duly, se[ August ib, 2004 as the public hearing date, and approve first reading of ordinance No. o4-l]d3 m vacate ana abnnann (VAC oz-o4> d~a rfty- foor(sa)co mmnrear of t,ona, wilaalere Phase 2, located atti065 Foggy brook Place. Mr. Taylor rend Crdinwea04-1]03 by title only. Comm er Holt n ved to accept Regulm ltem 1 I C, Ordinance 04-i ]03 e'ud set Aayais IQ 2004 as the publio lreering Aate. Seconded by Commissioner Avdwson Comm~ss~onee Andereon asked for fanner explanation. Mr. Taylorexpiainsd this moo was crealod by the developerand (Ite jiomeowvePS Association as [hair conservation easement. He explained this Ordinance would clear Weoloud ev the tine. Motion cerriod by a unanimous roil salt vole D. Finance Division of[ha Financial Services Department recommends the City Commission read by title only and adopt Resolution Na, 04- 1096, avhieJs sets forth the methodology, sets the public hoaring date for Angus[ 30, 2004, and directs that the assessed properties be provitletl notices regardingapavivg as en[for the Magnolia/8ominole/Palmetto/Jessvp Avan¢e road paving project. Mr. Taylor read Resolution No. 04-109G ny title only. Commissioner Maingot moved to adapt Resolution 04-1096, as prosanted Itmn I 1 D, and ret August 30, 2004 es We public hearing date. Seconded by Deputy Mayor Sackett and carried by a umm~mous roll call vote. 6. Finance Division of the Financial Services Department recommends the City Commission read by (itle only and adopt Resolution No. 04- ]09], wbieb sets fartb fhe mehodology, acts the public heartng date for Augusf 30, 2004, and directs timt roe assessed Dropsxtias be providedn regardinga astewnter assessment for We2000 Wasmwnter Projects. Mr. Taylor read Resolution No. 04-019) by Htle only. CC OB-02-04/1]4 Commissioner Bolt moved to adopt Resolution 04109] wtd set August 30, 2004 u the public hearing date. Seconded by Cnnxmissioner Mningol and earned by a unanimous roll call vote. F. Fins re Divi n of the Financial Servines Depar ends the City Commission read by title nnly and adopt Resolution No. d4- 1098,xvhicb sets forth the methodology, sefs'the pnbllehearing tlatc for August 30, 2004, and directs thm the assessed properties he provided notices regarding a Neighborhood Improremenl assessment fur the 2011) Barriegtnn Neighborhood Improvement Projerts. Mr. Taylor read Resolution No. 04-1098 by title only. Commissioner Maingot moved m appmvc Reaol~tion 04-1098 and set August 30, 2004 as thepublic hearing dote. Seconded by Commissioner Holt and carried by a unanimous roll call vote G. Finmtec Division of the Fioann{nl Services D pnrtment renootmends die City Commission rend by title only antl atlopt Resolution No.04- 1099,a-hich sets [orth the methodology, sets the public heariug date for August 30, 2004, antl directs thn[the asscsseU properties be provided notices regarding a Neighborhood Improvement assessment for the 2004 Golden Grove N'eighborliootl Improvement Projerts. Mr. Taylor read Resolution No. 04-11199 by title only, Commissioner Maingot moved to approve Resolution 041099 and sw August 30, 2004 as the public hearing date. Sewnded by Deputy Mayor Sackait and carried by a unanimous roll call vote. R. Finance Division ofthe Finaon1a15ervines Department recommends the City Commission read by titleonly and adopt Rasolntion No.04- IIOO,which sets forth the methodology, vets the publichearing tla[e for Angnst 30, 2004, aml directs that the assessed properties he provided notices regvrding aNGyhborltooU Rnprovemmit assessment far the 2004 Tiherov Cave Neighborhood Improvement Projects. Mr. Taylor read Resolution No. 04-1100 by title only. Commissioner Maingot monad to vpprove Resolution 04-1100 and set August 30, 2004 as the publio teeming data. Sewuded by Deputy Mayor Saokett and carried by a unanimous roll cell vote. The City Commission raoessnd at 9~.I0 p.m. and reconvened at 9:19 p.m. 1. The Planning Division of [he Community Services Department ends that the City Commission consider a request from Firs[ napaa[ enarnh afAlwmnmespdnga m anew me rmeemem ors CC OBLZ-04/1]5 nod~dar amour huoamg mgoq none street for one(q year,..in. the possibility of vp to four (4) ova (1) year extensions. Mr. Mille said this was similvr to the previous modular building approved, Ha said they would be working toward a permanent Gcility. City stuff rewmmends approval. Con er Anders cued to approve this request Seconded by Commissioner Maingot. Discussion was held. Mr. Drago left nt 9:2I p.m. and retnmed el 9:22 pm. Motion carried by v unanimous roll yell vote. J. Mayor Bnndy requests [he City Commission review the Comm 's Rules and Rroewlurea to determine if vny changes are ne~a~a~e Mayor Bundy said the Clerk had reviewed and updated the Rules end Procedure cordwr with the Resolntt et the COm request. fle'saiU he has three items he wouldnlike to saeehavged. He said he did not see a need for the established time liml[. Mayor Bnndyuroved to eliminate Section 2.5. Length ofMevtivgs. Sewnded by Commissionu I{ale Discussion was held regaNing [Ire established time limit. Motion failed to carry by a tlvee/two voice vote, with Deputy Mayor Sackett, Commissioner Maingot and Commissionu Mderevn voting nay, and Mayor Bwrdy and Commissioner Holt v ring eyc Mayor Bvvdy said emthu itrvn hewovld like to see a matter of policy would be to have a 5nei document, such as the HisWtic Code Book, be presented to Phe Commission prior to adopPion. Mayor Bnndy moved, as a policy, foal documentation is presented prior to being adopted. Sewnded by Commissioner Anderson ana carried by a vnanimove voice vole. Mayor Bundy discussed the City Commission reviewing the cost ofinejor projaGS upon completion. CC 0&02-04/1]6 court er Andero sofa hde eoma bo aaaea w me monmly nnancial tridentifyinK the major ongoing expenses, petcentageof completion, vnd budget perceutegv. Mayor Bundy eaid although they epproveohange oeders, he would like to echan in plac oche Com scion would route vepital projects oven''e cesvin dollar nmonnr. Deputy Mayor Saekeat expresved this was not necessary with receiving doe ,of everything beinK SPent evuy two weeks. He saiU he would eat want to micro m sage. Mayor Bundy said he had confiauwe in the City Administrator wd Rinvnce Director to manage the money, but would like to see if the cnpiivl projuts are within budget. Commissioner Anderson said, while this may not belonK in the Rules ana Procedures, he would like to have this information readily available. Flc spggested the City Administrator make o recontmondation regarding how to provide this infomtetion to the City Commissiou. Discussion was held regardinK Section 3.4. Notification to Media and amour. Commissioner Maingat moved to extending the meeting Seconded by Commissioner Holt and parried by a unanimous voice vote. Mr. Taylor suggested, antler Sution 2.]. Grange iv Schedule, inserting the word meeting following the word regu]ar. He also suggested revising Section 3.3. Emergency MeetinKS; the Ciry Gerk shellyosr a notice aJ such a Pgeele l~ a or change.... It was thec sevsus ofthe City Commission to make therevision to SeGion 3.3~n Mr, Taylor suggested adding to tlrc end of Section 3.3; or reuse 'rreparable M1arnt ro the e(ry or itr ri[izens. Mayor Bundy said mnugency meetings were also vddreasad in Ne Charter, therefore, thoy should make sore this was not in wnllic[ with the Chaser. Mc Taylor addressed Section 5.5. Public Participation Period, A.4. Discussion was held. Mayor Bundy suggested the second sevtcnce read: 9/l snLjeoes nntst be gerrnone to clry business. and delete tl,a last sentence CC OB-02-04/1'1'! Mr.'faylor advised revising 6 4,F to read: The Clerk is required ro retain nub(Ic records arty dacwrrerrts.... He thshu advised 6A.G. should read Nre Con in plsoa of The Board He wetrt mt to discuss 6.5.6. Quazi-Iudiciarl Hearings. He said tlra Procedure for Quasi-Judicial Hearings was put into plea so this section should have added -A/Iguasi- Judirird lreorings shall be rnndtaed iu wnrptianre with the Gry of Lavgwood Rules rnhrglhathanring," He suggested re sing Seo 7.1. Recording Respmesibihtiea by adding; The Ch1~Cterk orler deslzr ee shall.... Hetusher enggested at dre and of this section adUing;M~i ur_ sl a]l also be kenr fard~~srhar are or cad wh 2h starts eau/ar cin/ o s but hlrA t Q-N Corr nn~. I Ie usedna Idom 's Aam a e9 clef ling as mnVle d said the Cnmmissiot e~ could b¢the designs n dtis insrvrce. Mayor Bundy said this would impose e public meeting ov a private entity. Aesaid as long as they do vot discuss rssnes and only aveard to listen. Discussion wee held regerdivg noti5eation of meetivgs other than regular, special, ar emergearcy meetings. Mr. Taylor advised if mare then one Commissioner attovds these moetings end do not participate in distaiseion then it is acceptable. Mr. Taylor advised dalging theword actual in the last sentence of Section 7.3, az well as the words ofdupltrvrion to comply with the recent ordinance that was ndopted. He suggested adding a sovtevca to Section I0. Rules of Order: Roberts Rules o(Ordershnll he used as rsuthority over vexed JieP rr P cedure Bastes o Gove an~stal Rad/vs. IC. Mayor Bondy recommends the Cfry COmmissiov approves reques[m a ury vehicles nttend the FYorida League of Cities Coofereoce in Aallyrvaod. Mayor Bundy said rather than making mileage reitnbureemovts to three Commissioners, this would save on the expanses. Mayor Bundy moved to approve that Commissioner Maingot, Commissioner HolS and Mayor Bnndy use e city vohicle. Seconded by Commissionu Maingot and carried by a unanimous roll call vote. 12. CITY ATTORNEY'S REPORT. No report 13. CITY CLERK'S RERORT. Ms. Mijame reposed ehehae requested a eupplemant to the Code due to the oodiLoetiov taking longer than anticipated She CC OB-02~ON1]8 advised this supplnmem.vould be completed by the end o[Augusr and scbululcd ~ ei rive in September. td. ADJOIf2\i. Mayor BUndy adjourned ihemeering u~10:29 p.m. ~Ha~pnd G. Bu~, Jr., tl TTTEST: ...rah.\I. ~Iijare., City Clr~ k C 08-02~04I1'19 This Page Left Blank Intentionally. CC 08-02-04/180