CCMtg06-07-04MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
I75 Wes[ Warren Avenue
Longwoed, Florida
MINUTES
JUNE 7, 2004
7:00 P.M.
Present: Mayor N. G."Butch"Bundy
Deputy Mayor Brian D. Socket[
Commissiooer John C. Moingot
Commissioner Dan Anderson
Commissiooer Mlke Nolt
Richard 5. Taylor. Jr., City Atmmey
John J. Drago, City Administrator
Sarah M. MiJares, City Clerk
Tom Smith, Division Manager of Sheets/Fleet
Richard Kornbluh. Division Manager Of Utilities
Pat Miller, Interim Director o[Comomnity Services
Tom Jackson, Chief of Police
Carol Rogers, Inr mDire ~of }tina cial Services
Jmie woos, eomm~~ndr sermes ennrainamr
Paul Sizemore, Community Services Coordino[or
1. CALL TO ORDER. Mayor Bondy celled the meeting to ordu at'l 02 p. m.
3, A mameot o[SILENT MEDITATION was Pollowed by THE PLEDGE OF
ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. The following ennouucements were
made:
A. Senior Metinee will be held on June 16, 2004 from II:00 a.m, uotil
1:00 p.m., Longwood Community Building, 200 West Warcen
Avenue. This month's feature will be "The Quiet Man."
R. A R1ue Grass Pickin' will be held on June 19, 2004 from ]:00 p.m.
until 10:00 p.m., Lyman Righ School, 8fi5 South County Road 43].
4. RECOGNITIONS.
A. Dishict dl Presentation of the Business Person of [he Month Award
for June 2004 to James M. Stewart of Dunkin Donuts, located of 801
West Stafe Road 434.
Con er Meingot ecmgnized lames M. Stew as Bus ss Person
of the Month. Mr. Stewan and his wife. Bonma have been franchise
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s ofDuNcin Donuts for over thirty years. They have been in
b si ass in Longwood for ova twelve years and curten[Iy owm three
including the one at 801 West Stale Road 434. Over the years, Mr.
and Mrs. Stewart has been a participant in graduation and have sponsored
special events and other noteworthy fund wiser events at Lyman High
School end Longwood Elementary School. They provide breakfast each
year at the annual Longwood GolfTOUmament. They continually make
their produar readily available to many noteworthy events that take place
in the city Mr. and Mrs. Stewart have lived in their home in Longwood
for over twenty years and have been martied for over Forty Yam's. The City
of Longwood is very pleaud to have Mr. and Mrs. Stewart as business
partners in the wmm nity. Pictures were then taken.
5. BOARD APPOLVTMENTS.
A. District kt Nomination tu the board of Adjustment.
Commissioner Maingot deferted the nomination.
B. District pt Nomination mthe Cbnrter Atlvisory Committee.
Commissioner Maingot deferted the nomination.
G District kd Nomination to the Charter Advisory CommiRee.
Mayor Bundy deferted [he nomination.
D. Diatrlet Nl Nomination to the Perks and Recreation Advisory Hoard.
Comm~ssiooa Maingat deferred the oomioanon.
6. PUBLIC INPUT.
A. Presentation-Mr. Holland will be makings presentation.
Mr. Holland was unable to attend the City Commission meeting.
Ms. Elizabeth Lopa will be requesting finanen for children tu go to
the Jr. Olympics.
Ms. Lopez said she was preunt on behalfof Central Florida Red Raiders,
o ages siMeeu (16) and under baseball team, in the City of Longwood.
Mr Rick Bennet, manager ofthe teem, provides a facility fortha team to
work out and pmttice. She advised the Jr Olympics was being held in
tupiter, Florida this summer and the Red Raiders were invited to
participate. They had just rmumed Rom a trip ro Atlanta where they
played during Memorial Day weekend. She stated the trip to tupiter would
be an expensive trip. They me requirM to have a rorter afar least RReen
(IS) players and hope to mke[wenty (20) Players on this trip- They
requested a donation far the players to attend.
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Mayor Bundy asked if they had discussed this with the Police Chief
regarding confiscation funds.
Ms. Lopez s[ffi~ she had not discussed this with the Police Chief She
advised they were scheduled m leave Lune IBw. She declared any
wmribution would be helpful.
Mayor Bundy advised any donation would be required m go through Ne
appropriate process for au[hotvation. He asked that she meet with Chief
Sackson es soon as possible and have him provide the information
necessary for the Commissino to metre a decision,
B. Public Participation.
Den McCov, 13] Fast Maiae Avenue, said he bad tMee reasons Nat make
him proud to be a citizen ofLOngwood. He said when driving home on
Saturday evening M heard the news of President Aeegan's passing on the
radio. He said the city had aheady taken Ne initiative to drop thev flags t
hatf mast and this made him very proud. He said he has had the
opportunity to meet a number ofthe officers running radar on the meets.
He stated on his way to work the other motring one of the officers pulled
up beside him at the intersection of42] and 434 antl made a point to say
good morning. He declared it makes a world of d'Sference when tlm Police
and Fire Department officers take [he time to say hello. Thirdly, he
acknowledged Mayor Bundy's comment, in the minutes ffom Ne last
meeting. ofthe Police Pxplorei a helping the Williams family. He said
that says a lot for the youvg people ofthis city. Ae said he would like to
ee the Commission publicly recogNze these young people for their
sacrifiu to help this family. He avowed these things make him proud to
be e dozen ofth{s city.
]. CffY ADMINLSTRATOR'S REPORT.
Mr. Drago reported areas in Reiter Park and Candyland Pmk have been
desigtated for smoking areas. He said Mr. Smith war in the process oCobtaining
signage for these areas. He advised that Mr. Smith aced Ms. Renfro would
wmpltte this task for Ne other parks. He further reported Ne calendar was up
and runrdng forthe Communty Building events.
8. MAYOR AND COMMISSIONERS' REPORT.
District k3. Commissioner Holt reported he would be attending the HAVA HOb
Kvob tomorrow evening and hopes to have time to attend the Northland
Communty Church meeting in the Community Building following tNs. He
reported he had met wiN Mr. Dmgo regarding signage m nodTy the public of
events occumng in the City of Longwood. He thavked Mr. Drago end the Utility
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Department for working on the stream on 14'" Avenue. He also attended the
bridge dedication put on by Repreanreave John Mica.
Commissioner Holt reponed that he was driving behivd a Waste Pro truck earlier
in [he day. He said a gemlemanjumped from the side ofthe vehicle, took the
recycling bin and emptied the contents iota the trash wntainer. He said this was
done repeatedly down the strcet. Hemet with Mr Drego end they reported this
nciden o the manager of Waste Pro. He acknowledges having received several
phone calls regarding such issues witfi Wase Pro. He advised the manager would
be meeting with staff to resolve there issues.
District /f4. Mayor Bundy reported one ofthe city residents who has been an
utslanding citizen in Longwood for many years was closing on a home and
found a cloud on the title because a conservation easement had not bcen vacated.
He said, in talking with the City Administrator, it was concluded this issue would
go before the Commission and was not requ'ved to go before LPA.
Mr. Drego cgnfirmed that conservation property could be vacated by an
urdiriance.
Mayor Bundy said this issue would have been mka care of in 1998, but for some
was dropped. He stated the City Attorney, City Administrator, City
Clerk and staff have looked into this issue and there is no rewrd of it having been
before the Commission. He suggested waiving any fees that might be incurred. He
also asked for a wnsensus 6om the City Commission that the city move forward
and resolve this issue.
It was the consensus ofthe City Commission w resolve the issue.
Mayor Bundy repotted there is a constitutional amendment m double the
ham read exemption He said this has been discussed at numerous other
meetings. He said this amendment would hurt the city by approximately one half
million dollars. He reported this would impact the local school board in excess of
$19 million dollars. He said, ifthis amendment passes, we would see millage rates
increase and the burden would be passed on in other ways.
Mayor Bundy reported a fund raiser is being held on July I to for the father offie
three Williams children. He said ail proceeds will be donates to Mr. Williams for
mwrting expenses.
Mayor Bundy repotted the city did cot qualify for Ne road gran[ for Hay Avenue.
He suggested each Commissioner mat with the City Atlminisvator regarding this
grant end perhaps wntact the wintry.
District M5. Commissioner Sackett thanked Mr. McCoy for his wmments. He
suggested the Commission recognize the Police Explorers. He said he attended
two (2) Homeowner Assxietion meetings recemly. He acknowledged the city
needs some strategy set up for discussing with the Police Chiefwhen funds are
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requested. He said he would like to see a procedure in place for groups in need of
funds for such issues.
Mayor Bundy aekvowlvdged the ChiePinitietes the proc ss by bringing it to the
City Administrator. He Bald the problem, in this case, was that Mr. Bennett did
not come [o the pazt two meetings
Discussion was held regarding donation of funds.
Deputy Mayor Sackett said he has noticed fewer Wcks parking in the Pion-Save
lot and thanked the Police Depanmant He inquired if the city could explore ways
ro positively engage markaing oPempty businossas_
Mayor Bundy said the Com may want to wnsider nthe Land
Development COde that empty business be maimaived in the same condition
and appearance as when~is operating.
Mc Drago said so evities conduct economio studies to detetminewbat types of
businesses might urvive.
District kl. Commissioner Maingot reported he also panicipated iv the
dedication ceremony oPthe Sr lohu's River Memorial He reported problems
with the garbage s ce. He said if there improv made,
then the City Adminisrator reeds to tighten the ros~aints insened'm them
t. He reposed he would be attending the Northland Comm vity Church
mea rag.
District k2. Commissioner Anderson said another issue in regards to county
funding is the stop Tight et the end of Marvin Por the high school. Hesaid the
unty stated there was no need tDr a Tight there since buses were not exiting that
ea He acknowledged that the doubling ofthe homestead exemption would have
ardevastating impaa to municipalities with lower valued homer He said the fair
endmem for sales emptio as Ares rated at - unty. Hes aced this
ould regoirejustificationxevery ten years ofany exemptions put into to the tax
wde He said CALNO has been pursuing a resolution and trying to get the
L.eegue of Cities to take up the cause for voluntary egreemen[s between
ioipeliti and oo es tot law enPorce Dads bordenngjurisdict'
He advised arste law ently dce of allow voluntary agreement CALNU is
pursuing an amendment that states you may enter into an agreement He repotted
the City of Longwood is being asked to write a letter of support for the City of
Sanford who is naning a program celled youth build. This program helps at-risk
young adults to obtain their QBD, teach a const~uaion trade, and through
oring, teaches life skills. hle said that Sanford plans to partner with the
Sheriff s Department on this program.
9. CONSF,NT AGENDA.
A. Approve Minutes of May tt, 20o4 Regular Meeting.
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H. Fina re Divi n of the Financial Services Department recommends
payment of approved and atimaled bills for June 3004.
C. Utilities Division of the Public Warks DepenmenY recommends the
City Commission approve nn amendment to the existing contreet and
purchase order with Prime Construction Group, Inc. in the amount of
Sflfl,258.00 end authorize the City Adminis[retar to sign all
epproprinte doeumenfa.
Commissioner Maingot moved to approve Covsent Agenda Items
A, B, and C Seconded by Commissioner Mderson and rvried by
a unanimous roll call vote.
10. PUBLIC BEARINGS.
A. The Planning Division of [he Community Services Depertmevt
mends the City Commission epProve the Final Plat for
LongwOOd Memorial Gardens Third RoPlat (SD 01-04) located to the
south of Cantlylend Park w estebf h new cemetery plots.
Mayor Bundy announced Agenda Items 10 A, 10 D, 10 E and I1 E are
quasi-judicial herrings.
Mr. Taylor announced having proof of publication.
Mayor Bundy began reviewing the procedures of Ne hearings.
Mr Taylor wnducted the swearing in of staff and Bai Peters ofDerryman
& Henigar.
Mayor Hundy wminued to review the procedures ofthe hearings.
Mr. Miller reported this was the new plat to fit the long range goals of the
cemetery, SteRrecommends approval.
Commissioner Maingot moved to approve SD OI-04 es presented
Item 10 A. Seconded by Commissioner Anderson and curried by a
unanimous roll call vote.
H. The Planning Division of the Depertmevt of Community Serviees
ends [het the a'ry Com sad by title only,ew Jnne2t,
2004 az the Public Hearing datenvnd approve fn[ reading of
Ordinance No. 04-1690 to moez (ANX Ot~Od) the property located at
2]5 S Bwy i]N2 into the Cily in order to fulfill autility/annexation
agreement between the applicant vnd the City.
Mr. Taylor read Ordinance No. 09-1690 by title only.
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Mayor Bundy opened [he public hearing. No one spoke iv favor or in
oppos tton to the ordinance_
Commissionu Maingot moved to olose the public hearing.
Seconded by Deputy Mayor Saokett end carried by a unanimous
Commissioner Maingot moved to approve the frsr reading oC
Ordinanoe NO. 04-1fi90 and set Juve 21, 2004 es the sewnd public
hearing date. Secondetl by Commissioner Holt and carried by a
unanimous roll call vote.
C. The Plan ing Divi n of the Department of Community Services
mends that Ne City Commission rend by title only, xU June21,
2004 as the Public Hearing date, and approve first reading of
Ordinance No. Od-I691 tv annex (ANX 02-04) the property located at
205 5 Hwy 1'1/92 into the City in order fo fitlfill a utilitylannexation
agreement between the applicmrt and the Cily.
Mr Taylor read Ordinance No. 04-I69I by title only.
Mayor Hundy opened the public hearing. No one spoke in favor or in
opposition of the ordinance
Com er Maingot ved to close the public hearing.
Sewnded by Commissioner Holt and carried by a unanimous voice
Com er Maingot ved to approve the frsr reading of
Ordinance NO. 04-1691 and set ]une 21, 2004 es the second public
hearing date Seconded by Commissioner Holt and rsrtied by a
uvammous roll call vote.
D. The Planning Division of the Department of Community Services
mends that the City Commission read by title only, set Jvne 21,
200d as then and public hearing dot and approve first ceding of
Ordinance Nac. 04-1692 far a Small Scnle Comprehensive Plan Future
Land Use Map Amendment (SPA 0t-04) from County Commercial to
City Commercial for the property located at 2'/S S. Hwy. 1]/92.
Mr. Taylor read Ordinance No. 04-1692 by tide only.
Mayor Rundy announced this was aquasi-judicial hewing.
Mr. Miller reported this was the administrative duties ro bring the
annexation m and wmplete the land use map.
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Com er Meingm sued to approve the first reading of
Ordi ansce No. 041692 and set lone 21, 2004 as the seond public
hearing date for Item 10 D. Seconded by Commissioner Anderson
and carried by a unanimous roll call vote.
E. The Planning Division of the Department of Cammuniry Services
mentls that the Ciry Commission rend ny tine only, se[ June 2/,
2004 as the second public hearing date, and approve fmt reading of
Ordiuanee No. 04-1693 for a Smell Scale Comprehensive Plan Future
Lend Use Map Amendment (SPA 02-04) from County Commercial to
City Commercial for the property located at 205 S. Hwy 1'1/92.
Mr. Taylor read Ordinance No. 04-1693 by title oNy.
Mayor Hundy announced this was aquasi-judicial hearing.
Mr. Miller reported this was an administrative requiremem to change the
Cuture land use map.
Commissioner Maingot moved to approve the frst reading of
Ordinance No. 041693 and set lone 2I, 2004 as the second public
hearing date For Item 10 E as presented. Seconded by
Commissioner Holt and career by a unanimous roll call vote.
I I. RF.GULAA BUSINESS.
A. The City Admi ends the City Commission reed by
title only, and se[sJune 21, 2004 as a Oubli< hearing date and appro
the tint reading of Ordinanre No. 04-1696, which grants a fivo-yearo
Non-Exclusive Franchise for the <olleclion of commercial solid waste
to Waste Services of Florida, Inc.
Mr. Taylor reed Ordinance No. 04-1696 by title only.
Commissioner Maingot moved to approve Ordinance No. 04-1696
at first reading and set June 21, 2004 as a public hearing date, Item
1l A as presented. Seonded by Commissioner Mderson.
Deputy Mayor 38ckmt inquirW regarding the wording "granrso five yam
ernnr:rrahmrnn;an,/o./naronam;nn Jenmmaremr.tnr;dwnare._~
and the termination dare of September 30, 200].
Mr. Drago advised this should have been for a three year period so that it
on the same date as the other Banchise agreements. He advised
m o~~a ~aanoe rtes the conen ems flame.
Discnaaion was nom regaramg me Bannniae agreements.
Motion carried by a unanimous roll call vote.
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a. ciy Clerk regnesta me City cnmmiasmn regrew and aiaenaa ma
rurrent rates for Lony vood Memorial fnrdens.
Ms. Mijares requested feedback from the Commission regarding the
metery pricing She provided compemtive prices for both munidpallty
and privately owned cemeteries.
Deputy Mayor Sackett said he would liketo leave the resident ke alone
and in a [he o asident fe to 51,500 in order to be more
competit ve. He suggested deleting the baby non-residem fee
Commissioner Maingot said he was considering 51,200 for non-resident
rataF, but slated he could agree with the $1,500 fee. He agreed to leave the
resident rates [he same Fle inquired if the city has experienced any
attempt by funeral agencies to purchase lots in Igngwood Memorial
Gardens.
Ms Mijares smted this had not occurted.
Discussion was held regarding funeral homes purchasing cemetery lots.
Discusson ensued regarding rmsident versus non-resident pricing.
Discussion was held regarding second interment pacing and the can of e
cremat~ov lot.
Com er Maingot suggested ra sing the non-resident rate and [hen
re evaluate i a year as to how the tots are purchased
Mayor Bundy asked [he City Cluk end Ciry Administrator to bring a
proposal back to the Commission for review.
C. City Clerk r¢commarids the City Commission approve the release of
rved ce scary lots in Phase Hof l.ongwaod Mem rial Gartlens,
place the r rved ce exery lots ov the market [or resale and approve
the refunding options
Ms. Mijmes advised the Provided list was for people who have reserved
scary lots and the city doe of hav inform on for them
She requested the Cammissionsepprove the release of reserved cemetery
lots in Phase II, placing these lots on the market for resale. She requesed
approval to allow two reiimdinK options: t) tocsins a fWl rePond oPtheir
deposit and any payments made for those oometery lots held in reserve. or
2) put their deposit end any payments made for those cemetery lots held in
wards the purchase of a n cemetery lot at the curtent rate as
may be emended from tune to timeeW
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Discussion was held regarding placing a sunset for refunding of funds.
Commissioner Maingot moved to accept the recommendation of
the City Clerk end the sewed recommendation to put the deposit
and any payment made Cor those cemetery lots in reserve towards
the purchase of a new wmetery lot at the new rates and tNs option
one year Dom today's date. Seconded by Commissioner
Holtet
Discussion was held regarding the attempt to locate the pwple listed.
Commissioner Maingot said the only thing that has not been done is
placing av official vohce to the paper. He amended his moron to tnolude
porting a legal notice in the paper.
Motion cartied by a unanimous roll call vote.
D. City Admsnistrator ruommends the City Commission reed by title
onty, set June 2J, 2004 u e public hearing date, end approve [he fink
reading of Ordinance No. Oii697 which amends fees and establishes
mwre ema and care reamamaa rot rental gene community
Builtling.
Mr. Taylor rud Ordinance No. 04-169] by title only.
Commissioner Maingot moved to approve et first reading
Ordinance No. 041697 and set Lune 21, 2004 as the public hearing
date. Seonded by Commissioner Holt end carried by a unanimous
roll tali vote.
E. 7Te Planning Division of the Community Service Department
mends teat the City Commission review Site Plen SP 10-00 for
tM1e placement of a portable school room building on NortM1lend
Community Church's property a1530 Dog Track Road, consider
allowing the plecemevt of the portable building for a puiod o[one (1)
year, with tM1e possibility of up to four (I) one(1}year utensiovs, and
consider n request to waive site plan application roes.
Mayor Bundy announces this was a quasi-judicial hearing.
Mr. Taylor wnducted the sweating in ofDale A. Bmket and Josh Hunter
representing Northland Community Church.
Mr. Miller said part ofthe expansion for Northland Community Church
as then educational facilities. they have submitted a site plan requesting
e temporary facility for education. He reported this meets all city
requirements. He said stat£anendad a homeowner's association melting
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for Columbus Harbor and this was well received. Notices were sent out.
They are requesting e waiver of foes of SI,000.
Commissioner Nolt inquired why [hey have requested waver off s.
Com er Maingot asked how this would impact upon their proposed
modifloations to their new site plan-
Nr. Millar said thus was vo impact bavause [hat could move forward
while they utilize [he temporary t§oiliry_
Commissioner Holt asked ifthis was for a one year period with one year
extensions coming before the Commission for approval.
Mr_ Miller responded in the affirmative.
]osh Hun repres eofNOtthland Com niry Churoh, said the
ohumh evncipetas the teanporary building being present only one year
until thewmple[ion of the next phase oftheir covswction-
Comm~ss~oner Holt inquired about the new sewer lines.
Mr. Drago said they will probably do av agroement whoa all these issues
ring regarding the new building and removal ofthe temporary
building
Mr_'I§ylor said this iwith prior COmmIS6lOn action ~n
rvfareow to the Charter Sohool[~
Mayor Bundy said the explanation for waiver of site plan fees was
explained in the material provided. 'the church is developing new plans
for [he property and they will be paying site plan fees at that time.
Mr. Hunter oovfirmed this was the reason Poi the site plan fee waiver
raque t.
Discussion ensued.
Commissioner Anderson moved to accept the placement oPa
portablebuilding for a period of one (I) year with the possibility of
up to tour (4) one (1) year ex[avsion~ Seoonded by Commissioner
Maingot and cartied with a unanimous roll call vole.
Com ar Anderso ved to a the s to plan f 6r the
(oast on of the portablk contingent upon the main vita plan and the
Ra being paid within the next ninety (90) days Seconded by
Commissioner Flolt.
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Mayor Bundy wnfirmed if payme treserved in ninety days they
will owe the fees for the first site plans m
Motion cartied by a ihr /two roll call vote with Mayor Bundy,
Commissioner Anderson end Commission Hoh voting aye and
Deputy Mayor Sackttr and Commissioner h1aingo[ voting nay.
F. The City Clerk recommends the City Commission read by title ~~ly,
and set June 31, 2004 as a public hearing date end approve the Bsst
reading of Ordinance 041696, which changes the adminis[ntive
servmes fees for copying city records and documenb.
Mr Taylor read Ordinance No. 04-1698 by title only.
Commissioner Anderson moved to approve Ordinance No. 04.
1698 at firs[ reading and set June 21, 2004 es fl public hearing date.
Seconded by Commissioner Maingot end carried by a urunimous
roll call vote.
f2. CITYATTOIWEY'S REPOkT.
A. Campaign Billboard for Bill James.
Mr Taylor reporter an issue has came up regarding signege. He advised
the Commission had before them the section of[he modes applicable to
sign regulations. Sec[ion 6 60 ofthe code references temporary signs
which would include political signs. He said this section ofthe mode
requires political signs be placed after a candidate qualifies for election.
He acknowledged that a candidate for Seminole County Commission had
placed a billboard sign on Slate Road 434 near Rangeline Road_ An issue
e whether this can be placed there, in light ofthe requirement that
political signs can be pieced ovly after a candidate qualifes. He advised
he had provided a legal opinion to the city that a sign on a bit Iboard would
be allowed because the requirement ofplacement after qualifying is under
the temporary sign section of the mode, Billboard signage is under
subparagraph 6.5. t(b) ofthe code. He advised First Amendmem rights
would prevail as to allowing a candidate to use a billboard to post their ad.
Mr. Taylor reported the city has allowed the financing of the sewer impact
fees to various businesses emonizing over a period oftime. He said First
Baptist Church ofl,ongwood is refnancing and has requested the city to
sign s subordination agreemens. He advised that he did not see a problem
with this az it is a typical business artangement. He had requester to
w the agree and the wording implied foreclomre would wipe o
Ihe,sewer impact I ant. He advised that Florida Statues preserved the sewers
impact lien and it wWd not be eliminated- He advised the city holds e
statutory lien and would not be willing to forgo this.
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Comm er Andereo inquired iPNas impact lien as against the
property51mt the owner, and would remem with the property.
Mr. Taylor responded in the affirmative.
13. CITY CLERK'S REPORT. No report.
14. ADJOURN. Mayor Bundy adjourned the meeting at 9:Ibpm.
Rnyt6f dwv K ~C7TMay~-
ATTEST:
5~~~
Sarah M. Mijarea, City Clerk
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't'his Page Left Blavk Infu~fionaliy.
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