CCMtg07-19-04MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
JULY l9, 2004
7:00 P. M.
Present: Mayor N. G. "Butch" Buntly
Deputy Mayor Brian D. SackUt
Commissioner John C. Maingot
Commissioner Dnn Anderson
Commiuioner Mlke Bolt
Richartl S. Taylor, Jr„ City Attorney
John J. Dngo, City Administrator
Sarah M. Mijares, City Clerk
Tom SmRh, Division Menage of Sneets/Irleex
Pat Miller, Interim DireUOr of Community Services
tam Jackson, Chief of Police
Carol Rogus, Interim Dirator of Financial Services
MichaU Resuiek, FircBghter
Don Cas[ner. Fire Marshal
I. CALL. TO ORDER Mayor Bundy call d the mating to order a[ 7:02 p.m.
2. A moment of SILENT MEDITATION was followed by THE PLEDGE OF
ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. The following announamens was
made:
A. Senior Matinee will be held on July 21, 2004 from ll:0¢a.m. until
1:00 p.m., Longwood Community Building, 200 West Warren
Avenue. This month's feature will be Yankee Doodle Dandy.
d. RECOGNITIONS.
A. District N2 Nomination of the Business Person afthe Month Award
for Jniy 2004.
Commissioner Anderson nominated Michael Slone and Louis Slone,
s of Slane Hrothus FtmiNre, 730 North Righwey 1~-92, as
Bus ss person of the Month for Iuly 2004. Nomination carried by a
unanimous vo,a vote.
H. District M3 Nomination of fhe business Person of the Month Award
for August 2001.
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Commissioner Hoh nominated Nabil C. Basile, Manager and Operamr of
434 Chevron, 101 Wes[ State Road 434, as business person ofthe Month
Por August 2004. Nomination carried by a unanimous voice vote
5. BOARD APPOINTMENTS.
A. District kl Nominatiov [o the BOertl of Adjnstmevt.
Commissioner Maingot dekrtad the nomination
B. District pl Nomination to the Parks and Recreation Advisory Board.
Comm u Maingot aced Kathari e "Kitty" 1. White, 342 Eest
Warren Avoenue. Nominatton varied by a unanimous votce vole.
C. District dl Nomination to the Charter Advisory Committee.
Commissioner Maingot dekrzed the nomination.
D. District Nl Nomination to the land Planning Agency.
Commissioner Maingot nominated Johnnie D. Ilichardson, Sr.. 1050
Alameda Drive. Nomination varied by a unanimous voice vote.
6. PUBLIC INPUT.
A. Public Participation.
ludxPUt3 2S0 West Warren Avenue, said she recently read the Notice of
public Hearing at [his mening concemivg the flistorio Distriu Code
Book. She called the Planning Department ro request a wpy ofthe Code
Book and was informed the Historic Code Dook was not available. She
stated this code was passed on April 5'". She received a CD flour Planning
ntitlad, Historiv District Cod; July 9, 2004, and wns told this was m be
the final version. SheexpressH concern after having read the first ten
pages and fnding several ertors. She suggested the Commission make it a
policy; they have the final version of a document prior to adoption. She
requested the Commission review the Historic Code Book and request
staff to make the appmpnate corrections.
7. CITV ADMINISTRATOR'S REPORT.
Mr. Drago referenced a andum Rom the Fina ce Dirac or, dated luly 19.
2004, regarding implementation schedule for Special Assessments. Herequested
e Special Mee[ing be held on August 30, 2004 in order to meet date requirements
for the remlutio to pertaining to thesespecial assessmontc
It was the consensus oPthe Commission to hold a Special Meeting on Monday,
August l0, 2004.
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Mr. Drago reported the Parks and Recreation Manager and the lebbyist would be
vending a workshop on the FRDAP grants. He said they would be submitting
two grant applications for Reiter Park and Smallworld Park.
8. MAYOR AND COMMISSIONERS' REPORT.
Dletriet h5. Deputy Mayor Saokett thanked all who volunteered to shave their
heads in honor ofhis wife. Fie repotted that her cancer was in remission. He
repotted he would be tiding in a Waste Pro track this Friday. He said he recently
ttended the Parks and Recreation Advisory Board meeting. Re advised the Parks
Board would like m gm organized as to brinPJng bike veils to the city.
D'utricf #t. No report.
District k2. Commissioner Anderson repotted Angie Remegosa, from the
Christian Sharing Cenror, woWd like an opporcun¢y to address the Commission.
He advised he wonld be serving on the Seminole County Trails and Cneenway
Committee. Re reported he has been checking on the ability to place banners
oss State Road 414. He advised the Commissioners would be glad to
participate in National Night Out ifrequest~.
District #3. Commissioner Holt reported he attended the last Perks avd
Recreation Advisory Hoard meeting and was asked to wnsider serving as [he
Mastm ofCeremovies. Re advised the Board did express, at they meeting a
desire for the Commissioners to participate in National Night Out He said his
family recently requested a hovice watch by the Police Departmem Through the
airy website.
District b4. Mayor Bundy reported the city also had Judy Putz and Debby
Reimers appointed to the Trails and Gcenway Committee. He reported the City
Administrator, Mr. Miller, city staff avd himrelf had met with Commission
Chairman McClain and county staff regarding the grant funds requested towards
the paving of Hey Avenue. He received a phone call informing him $400,000 of
the original $500,000 requested was reinstated.
9. CONSENT AGENDA.
A. APProve Minutes of the June 21, 2004 Regular Meeting.
B. Finavice Division of the Fivan<ial Services Department recommevtle
payment of approved and es[imafld bide ibr July 2006.
C. Fine tt Divi n of fhe Fina cinl Serv es Department recommends
approval of the Monfhiy Financial Report for dune 2004.
D. City Administrator rerommends the City Commission approve an
agreement for professloval services betweev the Gty an0 Nnrman R.
W ollinger, State Attorney, for legal services as a municipal
prosecutor, and authorrse the mayor to sign [he eontrace
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E. Utlb(ies Division of the POblle Works Department recommends die
Ciry Commission approve a bid awertl in the amount of $1]9,438.00
to Sunshine Building and Development Corporation for (he
onstroction of McDOnald's Lift Station and Pine Avemie Sanitary
Sewer Improvomenta and authorize [he Ciry Adminiatrator to sign all
appropriate documents.
F. Streets/Erect Division ofthe Pubfic Works Department recommends
roe city commiaaion anvrova a cnange nreer to an e.iadng vnrrnaae
order with Stretcher Mobile Fueling in the amonnt of 520,000.00 for
the purchase of gasoline and Jiesel fuel for the remainder of the fiscal
year and aa[hotize fire Cfly Atlminisrcatar to sign all appropriate
documents.
G. City Adm niatrotor recommends the City Commission appro ethe
con[raG for coodYtuing professional engineering servicea a Metzer &
Willard, Inc., and aolborize the Mayor to sign the contract.
Commissioner Anderson moved to approve the Consent Agenda as
submitted. Seconded by Commissioner Maingot and carried by a
unanimous roll call vac.
10. PUBLIC HEARINGS.
A. City Administrator recommends the City Commission read by tide
only and atlopt Ortlinantt No. 04-1]00, which amends Ordinance No.
00-1535 the City of Longwood, Florida, Manual of Standards for the
Design, ConstrucDOn and Maintenance of Water antl W as[ewater
SyNems.
Mr. isylor announced having proofof punlication for this and all public
hearings. He [hen reed Ordinance No. 04-1'100 by titleonly.
Mayor Bundy opened the public hearing. No one spoke in favor or in
opposition [o the orditmnae_
Commissioner Maingot moved to close the public hearing.
Seconded by Commissioner Holt and cartied by a unanimous voice
Commissioner Maingot moved to approve Ordinance No. 04-1]00,
which amends Ordinance No. 00.1535, as presented, Item 10 A.
Sewnded by Commissioner Holt and cartied by a unanimous roll
call vote.
B. Finance Division of(he Fluao<ial Services Department recommends
fhe City Commission read by title only and adopt Ordinance No.04-
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ram, amendng me tan.w improvements oramante No. of-1s~a ro
include Neighhorbood improvement Special Assessmenh.
Mr. Taylor read Ordinance No. 04-1]01 by title only.
Mayor Bundy opened the public hearing. No one spoke in favor or in
opposition to the ordinance.
Commissioner Holt moved to close the public hearing. Seconded
by Commissioner Maingot and caried by a unanimous voice vote.
Commissioner Anderson moved to approve Ordinance o4-1]01.
Seconded by Commissioner Maingot and carried by a onammous
roll call vote.
C. The Planning Division of the Community Services Department
mends that the City Commission reetl by rifle only, set August
2e 2004 as a second Public Hearing date, and approve the first reading
of Ordinance 04-1699, amending the Longwood Development Code
(COCA o9-04) Article X, Administration, Section 10.5.1 Generally, as
it pertains to [he Historic Prcservalion Board responsibilities.
Mr Taylor read Ordinance 04-1699 by tide only.
Mayor Hundy opened the public hearing. No one spoke in favor to the
ordinance.
The following spoke in opposition to the ordinance.
]ul~Pu>tz, 2R0 West Warten Avenue, said ehe prefarted the Commission
make wrtec[ions and know eramly what the Historic District
llavelopmant Coda says before eliminating the code it replaces
Commissioner Maingot moved to close the public hearing.
Sewnded by Commissioner Holt and cartied by a unanimous voice
Commissioner Holt moved to postpone Ordinance 04-1699 until
ving the proper information and the upgraded version.
Sewnded by Commissioner Maingot.
Com er Anderson rtered Nere were minutes with roll wll votes on
each oFiha amendments made to the code as it went through the process.
He declared if there a doc rat that did not obtain the information
passed, this was an admin~strauve issue.
Discaesiov eneued
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Mr. Drago advised this ordinance only deals with the responsibilities and
duties of tba F(istoric Preservation Board.
Motion failed to tarty by a three/two roll call vote, with Mayor
Bundy, Deputy Meyor Sackett and Commissioner Anderson voting
nay, and Ccmmissioner Maingot and Commissioner Holt v ring
aye.
Commissioner Anderson moved to approve Ordinance 04-1699
and set August 2, 2004 as the sewnd public hearing date.
Seconded by Deputy Mayor Sackett.
Discussion was held regarding Section 10 3.2. Item D. Hearing by City
Commission.
Mayor Bundy moved to amend by deleting Item U, Hearing by
City Commission, and inserting a new Item D with the language
miler to [het used iv the substamially aR ated person sectiov of
[he Land Development Code; and appeal decisions made within
en (10) days. Seconded by Commissioner Maingot and tamed by
a four/one roll call vote with Commissioner Holt v ring nay.
Uiscussion was held regarding Section 10.3.2. Item C. Hearing by Historic
Preservation Board.
Meyor Bundy movM to enU by slim ring the last
Section 10.3 2. hem C Seconded by Deputy Mayor Sackee and n
tamed by a unanimous roll call vote.
Main motion cartied, as amended, by a three/two roll call vote,
with Mayor Bundy, Deputy Mayor Sackeh and Commissioner
Anderson voting aye, and Commissioner Maingot and
Commissioner Holt v ring nay.
11. REGULAR BUSINESS.
A. The City Atlmiuistrnror ruvmmends the City Commission reviews
request by the Mayor anU Commissioners to attwitl the Annual
Florida Leagne o(Cities Conference in Hollywood and take action the
Commission deems appropriate.
Comm er Flalt m ved to allow the Com and
the anvual Florida League of Cities Confrencesin Holrlywootl.
Seconded by Commissioner Maingot and cartied by a unanimous
roll cell vote-
B. City Clerk recommeads the City Commission approve [he release of
both reserved and tomcatted cemetery lots in Phase fil of I.angwood
Memorial Gardens, place fhe revervetl and con[rattetl cemetery Iola
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nn th<mark<t ror resale, ana stain the aenoait on m<enmra<t<a
cemetery lot m accordance with the Contrect for Purchase.
Ms. Mijares advised the city had unt letters of wrtespondence [o the
individuals who reserved and wntracted( the mmetery lots.
Commissioner Mderson moved to approve the release ofboth
served and wntreaed cemetery Tots in Phase 111 ofLOngwood
Memorial Gmdans and place the reserved and eonvacted cemetery
lots on the mmka[ kr resale and retain [he deposit oo the
cted cemetery lot N acwrdance with the Contact for
Purchau. Seconded by Commtssioner Maingot and carriM by a
unanimous roll call vote.
C. City Admr ends the City Commission read by title
onty and adapt Resolu[ on No. 04-1096 opposing en amendment to the
Floritla Con dvtion that would raise Floride'n Romateed eventption
to 550,000, st
Mayor Bundy advised the Supreme Coutt voted this down and it would
not be on the ballot this fall.
Commissioner Anderson moved to adopt Resolution 04-1096.
Seconded by Mayor Bundy.
Discussion was held.
Commissioner Anderson withdrew his motion.
Commissioner Maingot moved to withdraw Item I 1 C from
nsidera n. Seconded by Commissioner Anderson and carried
by a unanimous voice vote.
D. The Ciry Clerk recommends the City Commission read by tide only,
and set August 2, 2004 as a public hearing dale and approve the first
reacting of Ordinance No. 04l'I04, which changes the Cemetery Fee
8chedvle for Longwood Memorial Gardens.
Mr. Taylor read Ordinance No. 04-IJ04 by title only.
Ms. Mijares stated the Commission agreed, at their last meeting, to amend
the wrtent ordinance establishing the cemetery fee schedule She glared
this ordinance complies with the Commission directive.
Commissioner Anderson moved to approve the frst reading or
Ordinance 04-1'104 and sal August 2, 2004 as the public hearing
date. Sewnded by Commissioner Hoh.
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Commissioner Maingot referenced burial of subsequent cremains in a
[andazd burial lot He suggested the residem rate 4orsewnd interment up
to six interments be amended to $200.
Com er Anderso oved to end the residen to for
additional ni in burials in the standard lot to 8200. tSeconded by
Commissioner Maingot.
Discussion was held regarding markers with multiple names.
Amendment cartiN by a unanimous roll call vote.
Main motion cartiul, as amended, by a unanimous roll call vote.
E, The Ciry Clerkrecomm¢nds the City Commission reatl by title only
end adopt Resootion No. 04-1092 which adopts a Public Rttorda
Policy and Procedure for city staff to follow.
Mr. Taylor read Resolution No. 041092 by title only.
Ms- Mfares advised this item complies with the Ciry Commission's
directive at [heir May I p, 2004 meeting.
Commissioner Maingot moved to approve Resolution No. 04-1092
as pros nted. Item I l R Sewanded by Commissioner Holt and
can'ied by a unanimous roll call vote.
F. City Administrator recommends the City Communion review [he
millage rn[es and 2otnl Property Tax Revenue relntive to the
mated taxn0le value and safe millage rate th¢ Commission deems
appropriate.
Mr. Drago advised Ms. Rogers worked to refne [he revenue estimates
following the Cvm 's Work Sess n. He reported the s to has
modified the formula fo~sales tax distribution and each municipality
world be receiving less revenue from this source. He advised, with the
proposed budget increases, [hey were short over 8600.000. He advised
they would need to consider an increase in millage to 4.99.
Comm er Holt moved to raise the millego r to to 4 99 es per
Administration. Seconded by Mayor Bundy.
Discussion ensued.
Motion carried by a unanimous roll call vote.
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c. Manor aoaay re~ne9ta me city commission re.iew the
commisamaars xmes errs Pmrednres m aae<mina .e am rnaagea
are naeaad.
Mayor Bundy said, periodically, the Commission reviews the Rules and
Procedures. He stated he would like to see the rule for setting a 10.00 pm.
me limit on Commission meetings eliminated. He poimed out this
chavgewas sot included in the revlslons, but was adopted by Resolution
No. 01-1022.
Discusstov was held regardingthe established time Iimrt.
Commissioner Maingo[ moved ro table this item until the nest
eting and have the Clerk wmpare documents. Sewnded by
Commissioom Hol[.
Ms. Mijares said she would wmpme in wntrast ine current document of
Rules and Procedures to the resolutions and distribute a wrremed copy to
mecnmmisaionea.
Motion carried by a unanimous roll wll vote.
H. City Administrator rerommends the City Commission discuss the
proposed new Fire Station and Public Warta Master Plen and take
action the Commission deems appropriate.
Mr. Taylor IeR at 8 4] pm, and rammed at 8:48 p.m.
Mr. Drago stated there was discussion during the budget workshop
relative to the proposed new Fire Station and the Public Works Master
Pisa A[ that time it was requested the item be Planed on this agenda for
further discussion.
Com er Maingot stated he had a disc with Mr. Resnick
regarding [his' e. Hesaid tNsi er [hat dese es revis ting_He
suggested holding a Town Hall meeting n that area.
Commissioner Anderson said the proem soWtion needs to be dnermin d,
as the facility was in need ofrepair.
Mr. Aosvick said it was newssary to upgrade Staton I]. He stated the
s the level of se othec ns. He discussed venous
optio nirnGud ng consolidating to one station
Discussion was held regmding location for a new fire station.
Mayor Bundy said he also would like to get the citizens involved. He
agreed ghat Stazmn I] was in need ofrepair. He discussed wnsolidetion of
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the fire stations. Ne suggested the Commissioners discusathis issue with
the City Adminiamtor. He also stated he would like to have inpm Rom
city staff utili>ing the fecility-
Discussion was held regarding the contract.
Discussion was held regarding [he method of funding for the new facility.
Mr. Dragosated it ould be easier to have one larger facility rather than
multiple facilities.
Discussion was held regarding shift rotation for the frefghters.
Discussion was held regarding consolidating the f refghters while a new
fatility is buih_
t3, CITY AT'[ORNEY'S REPORT. No report.
t3. CITY CI.F.RK'S REPORT. No repan.
14. ADJOURN. Mayor Bundy adjourned the meeting at94]p.m.
Ks
od G. euuay, Jr., Mai r
C~A/TT~ES~T:
saran m. M~jarea~r c
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