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CCMtg09-20-04Min[.ONGWOOD CITY COMMISSION Longwood Cify Commission Chambers t75 Wes[ Warren Avenue Longwood, Florida MINUTES SFPTF.MDER 20, 2004 '1:00 P.M. Present: Mayer ll. G."Borah"Bundy Deputy Brian D. Sackett Comml sinner John C. hlaingot Commissioner Dan Andermn Commissioner Mike Holt Richard S. Taylor, Ciry Attorney Jobtr J. Drago, Ciry Administrator Sarah M. Mijares, Cify Clerk Tom Sackson, Chief of Police Pat Miller, Director of Community Services Paul Saemore, Commaniy Services Coordinator Richara Kornbinh, Division A1anager of Utilities Coral Rogers, Director o! Financisi Sers tees 1. CALL TO ORDER. Mayor Bundy railed thamuaing to ordu et'1:04 p.m. 2 A moment o[SILF.NT MEDITATION sues fallmved by the PLEDGF, OF ALLEGIANC& 3. COMMUNITY ANNOUNCEMENTS. NOno. 4. RECOGNITIONS. A. District q4 Presentation of the Easiness I'ermn of the Month Award fm Soptember 2004 to .ferry Cipolla of.lerry's Pirza & Italian Restaurant, locatetl a[ 300 S[. Laurent Avenue, Suite I28. Mayor Bnndy said Mr. Cipolla came to Florida from Italy 26 years ego, and has owved his restamont far seventeetr (1]) years. He and his wife have ailed four (4) ohildreo. Mr Cipolla has served this coinmuoity well. His nt bas Wade n mty donations to the Lymm, Oiris Soccer Seem andh sponsored aLongwood So(Iball Team. Mayor Aundy presented Mr Cipolla with the Business Person of the Month Awud. Pictwes were then taken. CC 09-20-04Y11] B. District#S Nomination ofthe 6usinass Person Dribs Montlm Award ror omm~¢r zoos. Deputy Mayor Sackett nominated the Public Saf¢ty staff as Businoes Pusmt of the Month. Nomination carried by a unanimous voice nom. 6OARD APPOINTMENTS. A. District #5 Numivativn m [he Codes Enforcement 6osrd. Deputy Mayor Sacker def ed the nomination. 0. District pJ Nomioation to the Land Planning Agency. Mayor Bundy nominated Jonn E. Walck, IV, 248 West Long Creek Cove. Nominanon caried by a unanimous voice vote. C. Diatrlct#2 Nomination to the Land Planing Agency. Commissioner Anderson def ed the nonnauon. D. Dishier#I Nomination to the Board or Adjus inert. Commissioner Maingot nominated Arthur HClnm,921 Wav¢rly DCive. Nomination cartied by a wanimous voice vote. PUBLIC INPUT. A. Public Participation. None. CITY ADMINISTRATOR'S REPORT. Mr. Dingo reposetl Grubbs had made one complete pass Nrugh the city picking up debris, and was working on the second pass. He advised they were trying m t with Gubbs tomorzow, and were working to obtain information from FEMA regarding debris pickup. He svd hem was a meeting scheduled tom¢rrow between the cities and the conty regarding mosquito control. He said the Commission had indicated they would be schedaling a Work Session regarding the LDC changes. It wu the consensus of the Commission to schedule a Work Session on Monday, Sepmmber 27'^ m review the LDC changes. MAYOR AND COMMLSSIONERS' REVOR'f. Districts #4. Mayor Bundy reposed Commissioner Maingot,Commissioner And¢reon, and himself had attended the opening of the mIl s¢ssion oCLittle League and the dedication of the two new bal I fields. He said he would like to schedulea Work Session to discuss th¢ preparedness f r Humeanes. He said an article in the newspaper ently was based on ertoneous information called intoa reposer. Ho said all of the Commissioners wue out working, trying to make sure CC 09-20-04/218 the c nett taken care of. Ae stated he cried to make known whet his ,meonons wereeand he had nothing to hide D'utriet k5. No report. District Hl. Commissioner Maingot stated he also was upsea vbout the enicle Ho said thnr if die mne had bcen take,, to investigate iney would have found char every Commissioner wu out helpingduring this time. He stated dray wore able tv check their aroas of the city, end this helped in axpediling the process. He reported he also paitioipaled in the inaugumlion of the nvo new bell fields. He discussed [he debris pickup by W care Pm and slate4 be has discussed this previovsly.vith the City Adminisvalor. He slated ha would like to [Hank the city staff for Heir dedioarion in service Dist ct#3. Coma er Mdem ,aced he would likes attic Conrn placate bronze plegvesby the vew bell bolds, ecknowledgivg the companies and n people who donated so much to Babe Rush. It was the< softbe Commission to have aplaque made with Humes of a,oae wan eo~,alea, ana also m<wde warren Drowns name, Com er Anders toted the asidan eappree eof lheefforts We city hesumade in [tying to make thisrprocess cosier. He stated he attended the Trails end Greenways Committco meeting this past month vid said than could ool be a better time far lne City of Longwood to Have a presence on this ee. Ae said they are about to do Phase I[ of their list of projects. He reported that Fran Meli nvd Abigail Shoemaker also attended nc~ meeting. District pJ. Commissioner Aolt said he also would like to comment on the ewspeper article, and said ail they wanted to do was help. He deeimed people ere pulling out debris not storm related and taking advantage of the removal for nothing. He said newouid Ike to discourage this. 9. CONSENT AGENDA. A. Approve Minutes of the AVgust J0, 3004 Special Meeting, September 2, 2004 Emergency Meetiog, September B, 2004 Emergency Meeting and September B, 2004 Regular Meetiog. B. Ftivanee Division of[he Fioanual 6ervices Department recommends payment of approved anJ estimafed bills for 6epfember 2004. G Fivanee Div6slon of the Financial 6ervires Department recommends approval of the Monthly Financial Report far August 2004. Commissioou~ Meiogci moved to approve vhe Covsavt Ageode. Beconded by Commissionor Holl and cartied by a unanimous roll call vote. CC 09-20.04/219 I0. PUBI.,IC BEARINGS. A. Ciry Atlministramr recommends the City Commission read by title only and adopt Ordinance 04-1'106 which fixes [he rate of ad valorem tnxatiov for the Racal year commencing October I, 2004 and ending September 30, 2005. Mayor Bwtdy read the following statemend The tax ra[e being proposed far FY 2004/2005 is $4.9900 per $1,000 ofnon-exempt assessed volvatiov. Said mte is 10.64% higher than therplled-back rate of $4.5100 per $1,000 ofnon-exempt asussed valuation as computed by f~.S. 200.OGS. Mr Taylor announced having proof of publication for this and ali public hearings listed on the agenda. He read Ordinance No. 04-I]O6 by tide only. Mayor Bundy opused the public hearing. No one spoke in favor or in opposition to droordinance Ueputy Mayne Seekett moved to claseshe public hawing. Seconded by Commissioner Maingot and caried by a unanimous Commissioner Maingot moved to adopt Ordinance 04~ I]06 as presented, Item 10 A. Sewnded by Conuviseioner Holt and carried by a unanimous roil call vote. 6. City Admivistrnlar recommends the City Commission reed bytitle only avtl atlopl Ordlnnnce04-1'10] which esfablishes revenvea, expenditures and fund belavees for the City's Racal year budget commencing October t, 2004 and ending September 30, 2005. Mr. Taylor read Ordinance No. 04-I]0] by title only. Mayor Bundy opened the public hearing. Ne one spoke in favor or in opposition to the ordinance. Commissienes Meivget moved w close the publio hawing. Seconded by Commissioner Holt and carried by a unanimous voice Commissioner Maingot moved to adopt Ordinance 04-1]0] as presentW, Rem 10 B. Seoonded by Commissioner Boit and parried by a unanimous roll call vote. C. City Admivistramr recommends the City CvmmL¢don read by title only and adopt Resviutiov Nv. 04-1102 edopdvg a Five Year Capital Improvement Pragrnm for the Fiscal Years 2006, 200'1, 2008, 2(Id9 CC 09-20-04/220 and 2010 purevam to fhe requirements of Section 6.07 0[ the Ciry' Charter. Mr. inylar read Resolntion Nv. 04~ 1102 by title only. Mayor Bundy opened the public hearing. No one spoke in favor or in oppos non to the resolution. Comt wHOlt move4 inclose the Dublic hearing Sttonded by Commissioner Maingot and carried bye nantmous vm<e vote. Commiasioner Meingot moved to adopt Resolution 041102 es preswrted, Item 10 C. Seconded by Commissioner Holt. Commissioner Maingot said be was pleased that Ridge Street, Oak Lene, m(d Talmo S[met weresvlredulnd far work. Discussion wvs held regarding tho Public Facilities Capital Improvement Program. Motion carried by o onanimons roll call vote D. The M'inance Division of the Financial Services Depar mends City Commission read by title only and adopt Ordinance 04-1]09, which amends fhe Fis<al Year 03104 Budget. Mc Tnylor read Ordinance No- 041]09 by title only. Mayor Dundy opened the pnbiic hearing. No one spoke in favor or in opposition to the ordinance. Commissioner Holt moved to close the public hevting. Seconded by Commissioner Meingot xnd carrieU by a wanimeos voice vote Commissioner Halt moved to adopt Ordinance 04-1'109 which amends the Fiscal Year 03104 bodge[. Seconded by Conrmisaionw Maingot and carried by a unanimous roll call vote. F.. The PlvnohiR Division of the DeparDncvt o[Commuvity 6ervieea mends that the City Commission rextl by title only and adapt Ordinance No. 04-1]]0 to annex (ANX 03-U4) the property located at 114 Clifford Avenue into the City io order to fu1D11 en in(erioral annexation agreement be(w'eex the City and 6etoinole County. Mr. Taylor road Ordivenea No. 041]IO by title only. Mayor Bundy opened the public hearing. No one spoke in favor or in opposition to the ordinance. cc o9-za-oaiul Commissioner Maingot moved to close the public hearing. Seconded by Comm~ss~oner Roll and earned by a unanimous voice Comm er Holt moved to adopt Ordinance 041 ]IO to annex the prop ny located a[ t I6 Clitr N Avenue info the my in oNu to fulfills teilocnl vtvaxetiov agree nt bwween the city and Sem nole'County. Seconded by Comp ssimivr Mningot and varried byaunanimous roll cull vole ' F. The Planning Division of the Deparfinevf o(Commnnity Services ends Rhat the City Commixsim~ read by title Duly vnd adapt Ord nance No. 04-1]I I tv annex (ANX 04-04) fhe properly locnled of 202 Slade Drive info fhe Clty in order to fulfill an (nterlocal annexation agre ment between the City and Seminole County. Mr. Taylor read Ordinance No. 04I ZI lby tide only. Mayor Bundy opened thepnblic hearing. No one spoke iv fnvor or in opposnon to the ordinance. C m er Maivgotm ved to close the public hearing. Seeondal by Deputy Mayor Sackett end oerried by a unanimous Deputy Mayor Sacken moved to adopt Ordinance040]I1 to ex the property located nl 202 Slade Drive into the city in order to fulfill st ivterlocal annexation agreement. Sevonded by Commissiovu Holt and avmed by v wnnimoue roll uIl vote G. The Planning Division of the Department o[Commvvity Services meotls [ha[ thn Ciry Commission read by (ltle only and adopt Ordfnnnce No.041Z12 to annex (ANX OS-04) tl~o property larded at the corner of Longwootl Rills Rontl aotl County Road 02] into the Clty in order to fulfill an Interlocal anvexatian agreement befn~een the City and Seminole County. Mr. Taylor read Ordinstce No. 04-1]12 by title only. Mayor Hundy opened the public hearing. No one spoke in favor or in opposition to theordivsrce. Commissioner Rolt moved m close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vole. CC OA20-04222 Commissioner Maingot moved to adopt Ordinance 04-0]12 az pres ricd,ltam lO G. Sownded by Commissioner HOlt and carried by a unanimous roll call vote. li. The Plavning Division of ibe Department a[Community Seniees tends that the Cin~ Commission reed by flue only avd adopt Ord uanee No. 04-1'113 to cones (ANX 06-04) the property located at 509 Eas[ Street into the City in order to fulfill an inceriaeal annesntion agreement bef..ecn the Cih~ and Seminole County. Mr. Taylor read Ordinance No.041~t3 by title only. Mayor Bundy opened the public hearing. No one spoke in favor or in opposition to the ordinance. Commissioner Holt moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Deputy Mayor Sackett moved to adopt Ordinance 04-OJIS to ex lire property located at 509 Eest Street into the city in ordee to fulfill an interlocal annexation agreement baween the cityond the oounty. Sewndetl by Commissioner Holt and carried by a onanmrous roll call vote. I. The Plavning Division of the Department of COmmaniry Sendccs mends that the City Commission read by title only and adapt Ord nonce Nv. 04-1]14 to annex (ANX 07-04) the property located at 1050 Talmo Street into the City in order to fulfill an ivteriveal annexaDOV agreement bettveen the City and 6eminole Coavry. Mr. Taylor read Ordinance No. 04-1'!14 by title only. Mayor Handy opened the public hearin& No ono spoko in favor or in opposition to the ordinance. Conunisaioner Holt moved m close the public hearing. Sewnded by Commissioner Maingot and carried by a onenimons voice vote. Commissioner Maingot moved tv adopt Ordinance 04-0]i 4 as presented item 10 L Seconded by Commissioner Hott end carded by a unanimous roll call vote, J. The Planning Division of the Department of Community Sen~ices ends tlmt fhe City Cmmnissivn read by title only and adapt Ordnance No.04-t'/IS to avves (ANX 08-o4) the property located axt of the ivtersectien of Georgia Avenue & Highland 6treet into the City in nrtler to fulfill an ivterlocai annexation agreement benveev the City and Seminole County. cc o~-zo~o4]uh Mr. Taylor read Ordinance No. 04-1 ]i S by title only. Mayor Dundy opened the public hearing. No one spoke in favor or in oppositron ro tha ordinance. Comn er Mvingat oved to claeo the public hearing Secovded by Deputy Mayor Sackett end cartied by a unanimous Com er Hoh moved to adopt Ordinanoe 041]I S as prarevtad, teem 101. Seconded by Commissioner Meingor and oarr;ae br a nnan,tnnar cal call vom. K. The Planning Divi no(the Deparitnevt of Community SerNCes ends Nat the City Commission read by title only and atlopt Ordfvauee No. 04-1'/t6 to annex (ANX 09-04) the property located at 224 Slade Uriva into the City in ortler to fulfill an interloeal annexation ogre menf between the City mod Seminole Convty. Mr. Taylor Bead Ordinance No. 04-1]16 by tllle only. Mayor Hundy opened the public hearing. No one spoke in favor or in oppositimt to the ordinance. Commissioner Maingot moved to close Ne public hearing. Seconded by Deputy Mayor Sackaxt wd carried by a unanimous Deputy Mayor Seckatt moved to adopt Ordinance 04-0]16 to ex the property IocatW at 224 Slade Dvve into dre airy. Seconded by Commtsstover Holt end carried by a unammvus roll aan v«e. L. The Planving Division of Ne Department of Community Services mends that the City Commission read by title only and adopt Ordinance No. 04-1]1] [o annex (AMC ]0-04) the property lora(etl at 651 Highland 6treel info thn Ciry~ iv order to fullfll an interioeal amtexattan ogre meet between the City and Seminole Connty. Mr. Tvylor read Ordinance No. 041]Ip by tltlo only. Mayor Aundy op<nnd the public hearing. No one spoke in favor or in opposition to the ordinance. Commissioner Maingot moved to close the pribiie hearing. Seconded by Deputy Mayor Sackett and carried by a unanimous vorce vote. CC 09-20-04Y224 Cormn er Holt moved to adopt Ordinance 040]1'1 as preented, item 10 L. Seconded by Commissioner Maingot and tamed by a unanimous roll call vote. \I. The Planning Division of the Department of Community Services tends Dtnt the City Commission read by title only and ntlopt Ordinance Nv. 04-I ]16 fo annex (ANX I I-04) the property located at the corner Of Hitlge S[reet & Oak Lane into the City in order ro fvlfli terlocal arrnesa[ion agreement hetween the City and Seminole County. Mr Taylor read Ordinance No. 04-1718 by title only. Mayor 6undy opened the public hearing. No one spoke in [avor or in opposition to the ordinance, Commissioner Maingot moved to close the public hearing. Seconded by Holt and oarriod by n unevimeus voieevote. Commissioner Maingot moved to adopt Ordinance 04-0]l8 as presented, Item 10 M. Seevnded by Commissivnu Hoit and tamed by a unanimous roll tail vote. N. The Planning Division of the Department of Community Services mends that the Ctry Commission read by title only and adapt Ordinance N0. 04-t]19 to annex (ANX I2-04) the property loeatea on fhe north side of Fairy Lake into the City in ortler to [nlDll an ivteriocal annexation agreement between the City and Semiaole County. Mr Taylor reed Ordinance No. 041'] 19 by title only. Mayor Bundy opened the public hearing. No one spoke in favor or in opposition to the ordinance. Com er Maingot cued to close the public hearing. Secondedtby Deputy Mayor Sackett and carried by a unanimous Commissioner Holt moved to adopt Ordinance 04-0719 as preserved, Public Hearing Item ION. Seconded by Commissioner Maingot and <artied by a unanimous roll call vote. O. The Planning Division of the Departmen[of Community Services ends Iha([be City Commission rend by title only and adapt Ord'nnnee Nn. 04-1920 to annex (ANX 13-04) [he property lara[etl nt CC 09-20-04/225 902 E. sR 434 Iran me LYry in nraar a mmn an interioeal annexaroi agreement between me city ana semmme county. Mr. Taylor read Ordinance No. 04-i 720 by title only. Mayor Bundy opened the public hearing. No one spoke in favor or in opposition ro the ordinance. Comm m Maingot moved to close Ne public hearing. Secondediby Commisatonar Holt end carried by a mammous voice Commissioner Hob moved to adopt Ordinance 041'120 ns presented, Item I O O. SecondeA by Commissioner Maingot and tamed by a unanimous roll call vote. P. The Piavving Division of the Department of Community SerNces tends Dmt the City Commisstov reaU by title only and atlopt Ordinance No. o4-t'/21 to annex (ANX 14-04) the property located at 920 E. SR 434 into the City in order to fnlDll an inferiocal annexation agreement botween the City and Seavinole County. Mr. Taylor read Ordinance No. o4-i J2t by title only. Mayor Bundy opened the public hearing. No one spoke in favor or in opposition tv the ordinance. Commissioner Maingot moved m close the publio hearing. Seconded by Depmy Mayor Sackett and carried by a unanimous voice vote. Commissioner Hvlt moved to adopt Ordinance 04-I']2l as presented, Item 10 P. Seconded by Coinmissionu Maingot and carried by a unanimous roil call vote. Q. The Pievaivg Division of the Depart ent of Community Services mends [hat the City Commission reatl by titlo Duly and adapt Odinance No. 04-t'!OS to vacate and abandon (VAC U304) Die raven font (9') uDliry eesemevt at the rear of Lvt 29, Hidden Oak Estates, IoeateU at 925 Bucksaw Place. Mayor Bundy atmounced this was aquasi-judicial hearing. Mr Taylor read Ordinance No. 04-I'!OS by title only. Mayor Hundy reviewed the procedure for aquasi-judicial hearing. CC 09-20-04/226 Mr. Sizemore stated the applicant submitted a building permit application makeanadditio to rher arofhis home a(terbeing deeded the property o the back ofhis homz Staffdisc ertd there en ('1)foot utility ni I'Ie stated they had lette~vfrom till of ilia utileities sta0n& there were no objections. Commissioner Maingot moved to approve Ordinance 04-I'IOS ns preaenteQ Item 10 Q. SewnUed by Commissioner Anderson. Disc as helU regnNing dto utility e. tit botr n the npplievtfs original lot end the additional lot he purchased. Uiscussion was held regaMing Ute utility easement being moved to the rear oPthe property. Discussion was held regardivg ate other seven homes also being deeded the property to the reaz of their homes Mr. Dmgo advised the city now tried to have the utility ensemavts to the street sido rather thmi to the rear of the progeny. Mr. Taylor wnducted the swearing in of MC David Ramos, the property Discussion was held regarding amending the ordinance to allow the Mayor o sign for abandonment as the other property owners request a vacation of utility easemwit. Mayor Bundy stated they could vacate [he easement conditioned opov the upplicav sigp anew easement roloc ring it othe sides avd rem of the prop~yt Com er Anders cued to end Ordinance 04-1705 sobjec otthe appliemtapprovinge utility ear oche and sido of the property. Seconded by Comm loner Maingot and carried by a unanimous roll call vote iss Main motion caried, as amended, by a unanimous roll call vote. 11. REGULAR BUSINESS. A. CSty AUminis[rnmr recommends the City Commission review and tliscuss the Stormwater Capital Projects and fee schedule, sad girt sta(t the direction deemed nppropriate. Mr. DmKO stated this was diuussed at the last meeting during the budget process. He advised the City Pugineu developed the cost estimates and projects. He reviewed thestormwetcr fwd balavoe. He reviewed a memorandum from Mrs. Rogers recommending doubling the fees in ceder cc o9-zo.oann to have the funds necessary for projects recommended in the five year plan. Cm er Andros said hewouldbein favorofra singthe wtater fees, providhrgit as foralimited period oftime avd fora specific set of projuts. He said this infomtnhov needed to be oommvmcateU [o the public. Cmn er Moingot concurred that cominunte ring the need was impem[ive.n Disc eneued ragardivg the smrmwatec fee schedule and capital projecss. It was the consrossus of the City Commission to bring forward for their approval, a stormwamr fee inereuse to complete future stortnwamc capiml projects. B. Finance Dlvislvn of the Finanual 6erviees Department reeommeatls the City Commission adapt Resolvtivv No. 04-1108, certifying the ual non-ad valorem assessment roll to the Seminole County Tar Collector for placement of non-atl valorem assessments on the 2004 tax bills. Mr. Taylor read Rcsolntion No. 00.1108 by title only. Conunissioner Anderson moved to adopt Rcsolntion 04-1108. Seconded by Commissioner Moingot avd carried by a unanimous roll call vote. 12, CITY ATTORNEY'S REPORT. No report. 13. CITY CLERK'S REPORT. Ms. Mljares said ceeently the State Lagislamre has approved e Commivee Substitute for Seuale Bills 2346 avd 516, which contains a provision mandating earlyvoting in the main office oftha Supervisor of Hleetiovs for all eleUions. Por icipel elactiov, dre City Clerk is consideredmbe the SUperv rot Elections and Ibis would apply to ell muvioipelitias. She said this would mean That the City Clerk would be required to often early voting in their olbee el (cast eight (B) hours per weekday begitming fifteen days prior to av election and would also hav voludeeiglr[(8)houro of voting on the two weekends prior (o an election. She stated the voting in the oRCe would be required m be done by Accu-Vote and rho Clerk woultl hav submi unity procedwes to the division prio beginning the early vm~ng. Shc aeidtthie provision would Doer theclry addltlooal o es. See advised the city currently has a contract with the Supervisor of Elec s that provides for early voting iv his office avd for the absen ee ballots to be.sent to the registered voter upon r<quest. Shc suggested [he city adopt an CC 09-10-0AI228 ordinance optin5 them out of this reyairement. She azked for consrnsus ofrhe Com onto bring[oM an ordinance allowing Them to opl ant of the early v tiny rcgnir end. Discussion was held. It wvs Ore consensus of [he Commission to bring fonvartl We ordinnnce to opt oul of thie repair moni. 1J. AD.IOUIL\'. Mayor Bundy adloum ed the meeting at 8.52 p.m 2 : ~1 Ha ood G. 6undv, dr, Sarah M. M1lrjares, City Cler c cC O~zo-odi2z9 Tliix Paye Lefl Blank Intentlonaily. CC 09-2404/230