CCMtg01-05-04MinLONGWOOD CITY COMMISSION
Longwood Ciry Commission Chambers
I75 West Warren Avenue
Longwowl, Plorida
MINUTES
JANUARY 5, 2004
7:00 P.M.
Present: Mayor Dan Anderson
Deputy Mayor Ontch 6nndy
Co:mnissim:er John C Maingot
Comm er Mike Holt
Comn er flrian Sackett
Russ M<Latchey, Acting City Auoroey
John J. Drago, Ciry Administrator
Sarah M. Mijam, City Clerk
Tom Smith, Divi on Manager of Streets/Flee
Pat MiDer, Interim Director of Coat:nunity Services
Tom .laehson, Chielof Pollee
Richard Kornbloh, Divixion Manager of Utilities
Carol Rogers, Interim Director of Finm:cial Services
Absent: Richard S. Taylor, Jr., Ciry Attorney (Ex<oeed)
i. CALL TO ORDER. Mayor Anderson called the regular meetingto
order at ].03 p. m.
2. A moment or SILENT MEDITATION was followed by THE
PLEDGE OF ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. The following announcement
made:
Aei ABhra Grnss P'c/nn'will be held on Jammry l], 2004 fra:o
fi:00 p.m. unti110:00 p.m., Longwood Community Building,
200 West Warr¢n AVwme.
4. RECOGNITIONS.
A. Divtrict kl Presentafioo ofthr Business Person of the Month
Award for January 2004 to Joe Sutherland of Sn[httland
Construction Co., Inc, located at 5855outh County Roed 42],
Suite 133.
Comm u Maingot deferred the Ares ion to a laru time
since Mr51Sutherland was not in attendance.
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B. xominauonandaeaaiononneraripiamorroeMarvinLamar
King Good Citizenship Award (Presentation scheduled for
4enuary t9, 2004)
Deputy Mayor Aundy nominatai Verdelle Pugh Home, teacher at
Seminole High School. Ms. Home has also taught at several
colleges and un s She is Vice Chair ofthe Board m
Seminole Community Collage; she is a member end past president
afthe Republican Women's Club oFSemimlG and recipient of the
2003 Award as one oC[he ten most inFlUential Republican Women
in Central Florida.
Commissioner Maingot mminated Blanche Beli Weaver, also
known as Mother Weaver. She received the Points of Light Award
hour Governor Jeb Bush. She is the founder ofThe Rescue
Outreach Mission. He noted she is a person ofgrace and
mendous humility who has made contributions to [he less
fortunate purple in Central Florida.
A1ayor Anderson stated that in the past they have honored more
than one recipient He stated both nominees sound to be worthy of
recognition.
Deputy Mayor Bundy moved to honor both women.
Sewnded by Commissioner Maingot and cartied by a
C. Recognaing the following organ with a "Certiflca a of
Appreuation"fartheir par[icipaa n°CeleArare the Seazon
and Annual Tree Lighting Ceremony'
Tne Girl Scouts tram Dream Catchers Service Unit
Hide Tide Barbershop Quartette
Lake Mery High School Holiday Band
tike Mary High School Madrigzle
Lyman High School Band
Lyman High School Chorus
Lyman High School Color Gaard/Danre
Next Generation Kids
Xtrrme Dance Stutlio
Commissioner Maingot presented a CeniEcate of Appreciation w
the Lake Mary High Schonl Madrlgais He noted the City
Commission recognizes the ranrribution made to the city by sIi of
the performers. Pictures wue then taken.
5. BUARD APPON'TMExTS.
A. DinriU ki Nomination to the Land Planning Agency.
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Comm er Maingot ated George McKenzie, 3218e1ogh
Place. 'Nomination carried by a unanimous voice vote.
B. District pl Nomination to the Board o(Adjustment.
Commissioner Maingot deferzed the nomination.
C. District kS Nomination to the Land Planning Agency.
Com er Sackers oared Judy Putz, 280 West Warren
Avenue Nom~oahon rartied by a unanimous vome vote.
6. PUBLIC INPUT.
A. Publie Participation. None.
'/. CITY ADMINISTRATOR'S REPORT.
Mr. Urago stated he distributed a pemphltt entitled Checkbook Jvsnce.
kie stated the Florida League ofCities was requesting all cities to adopt a
esolmicn asking the legislatureto overturn House Bill 113 A, which states
that the State Attorney's Office would no longer he able to prossute local
ordimn<es. He stored this waz a legislative priority for the Florida League
oFCities and for the Tri-GOnrny. He rewmmended bringing Earth a
resolution.
I[waz thec sof the Cily Commission to have the City
Adminis¢awrsdevelop [he resolution and bring it baforethe Ci[y
Comm~sson.
9. MAYOR AND COMMISSIONERS'REPORT.
District N3. Commissioner Holt wished all a Happy New Year and sated
he was looking forward re a productive year. He asked for a wnsenws of
the Commission to have a Town HaII meeting in February or March.
Discussion was held regarding holding a Town HaII meeting or Work
Session f r public participation.
Commissioner Holl moved to hold a Town HaII meeting on March
22, 2004 at 7 00 p.m. in the Commission Chambers. Seconded by
Deputy Mayor Hundy and carried by a unanimous voice voce.
District N4. Depmy Mayor Bundy reported he mrnded the retirement
party for the Supervisor of Elections, Mrs. Sandra Gore. He stated he
appreciated her help when he was ~unuivg for elec[iov, and stated she will
be missed.
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Diamet #5. No report.
District #I. Commissioner Maingot sated the St Joint s River Water
Management Disteiet requires submission ofa comprehensive report. He
aced that when discussing iha flood problem ofHigldaud Hills a request
made for the Commission w receive an update He requested the City
Administrator give an update at the next meeting.
District #2. Mayor Anderson reposed he discussed bus benches earlier in
the day with the City Admimnmtor He smted Mr Drago informed him
thus had not been a resolution to date but he would have staff look into
the issue. He stated there was a dangerous situation at 421 and Dog hack
Road whue the Soutlt bouvd left mm lace ovto Dog Track Road has a
green arrow. and at [he same time Dog Track Road has a right tum green
w. tie stated there was no prohibition of U-mms and suggested this
0oeded to be addressed. He atflrmed tha[anolher eafuyiasue existed wi[It
the t sing malfunc sing at North Stre and there has bee
asolut on tosthis problemtWe lusher reposed that he has been mceivivg
vompliments regarding the new trash service
9. CONSENT AGF,N-A.
A. Approve Minutes of December t5, 2003 Regular Mewing
B. Fine ce Divi n of the Fina cial Serv es Depart
mendsspayment ofapproved andcestimflted billstfor
January 2004.
C. Utilities Division o(the Public Works Department ruommends
the City Commission approve fl blanket pnrchese order in the
ounl of $38,500.00 to Mueller Service Company far
furnishing Fire Hydrant Maintenance and Andtt Services.
D. Utilities Division ofthe Public Worka Department recommenAs
the City Commission aDProve a change order in the amount of
SI81,6A3.50 to the purchase order with Central Florida
'Capping & Construction 3ervica, Inc for the completion of the
I,ongtlale Subdivision AC Water Main ReplacemuA Project
and avdtoriu the City Administraror to sign flit appropriate
documents.
E. Personnel Division of IOe Financial Services Depflr
ends the City Commission approve the Vansfertof 80
hanrs of a<uve4 vaeat~ov leave to Marilyn Pardo.
Deputy Mayor Bundy moved to approve the Consent
Agenda as submiued. Seconded by Commissioner Maingot
end cartied by a unanimous mil call vote-
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I0. PUBLIC BEARWGS. None.
Jt. REGULAR BUSINESS.
A. Ciry Aaminintrator requests the Ciry Commission review me
City Administrator's aecomplishments as it relates to his goal-
orienled appraisal.
Mr. DreKO stated throe were a few things ha missed, but the
inf ma[~on provided was s might forward and he had nothing to
add.
Discussion was held
Mayor Anderson moved to increase the City
Administrator's salary for the upcoming year m $115,000
which would place him in the middle ofother
Administrators Seconded by COmm~ssioner Maingot.
Com wSackett asked ifthe motion included the car
allowance.
Mayor Anderson responded in the affirmative.
Mayor Anderson amended his motion to an annual salary
of $115,000 and raise the automobile allowance $10 00 a
oath ro $500.00. Seconded by Commissioner Maingot
and by a unanimous roll call vote.
B. Finanre Dlvuion of [he Financial Services Departmeat
mends [he City Commission read by tide Duly, set
January 19, 2004 as a public hearing tletq and approve the
first reading of Ordinance No. 04-1680 amending the Fiscal
Year 2003/04 budget.
Mr. McLatchey read Ordinance No. 04-1680 by title oNy.
Deputy Mayor Bundy moved to approve Ordinance No. O4-
I680 and.set January 19, 2004 as the public hearing date.
gewnded by Commissioner Holt.
Com er Meivgot Hated he requested information 6om the
City Adm nrimator as it pertains to lobbyist and their function. He
s[med the proposed contras with this lobbyist was for one year,
wo years. He stated he would like to see the peAbrmance for
a period of one year.
Mr. Drago advised, if approved by the Commissioq the contract
was Rom January 19, 2004 and terminated on September 30, 2004.
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He armed chat a performance based wntract was prohibited by
law. He stayed the proposed contract was for $45,000.
Discussion was held regarding the funding of a lobbyist.
Commissioner Maingot stayed he would Tike to see a provision in
the contract where the Commission is given an update on the
pragess.
Mayor Mderson sated he was wcomfonable with taking money
ut ofthe General Reserves and also was not wmfortable with the
idea of a lobbyist on behalfof the city. He stated that in checking
other who have hired a lobbyist, he did not sae a tremendous
return oo the investment.
Motion tiled to carry by a threa/two roll call vote, with
Mayor Anderson, Commissioner Maingot and
Commissioner gacken voting nay.. and Deputy Mayor
Bundy and Commissioner Holt voting aye.
C. City Administrator recommends the City Commission review
the ndes and regulations among the city appointed boards and
take action the Commission tlcems appropriate,
Mr. Drago reported that Deputy Mayor Bundy had requested an
analysis ofthe rules for the various boards He pointed out there
me differeums in anendance requirements and number of
members appointed.
Discussmn was held tagardivg the anevdanw requir menu.
Deputy Mayor Bundy stated the Parks ffi Recreation Advisory
Board requires members to ba a registered voter. He v~eted this
should be changed to be covsisten~ with the othu boards that
requ'va members ba a resident oPthe city- He furthu stated all the
boards should be required m submit a fnancial disclosure. He also
stated diet "bimonthly' needed to be defined-
Mayor Anders rated that regardst andardizing attendan
regvir s there ways this could ba a omplished fairly. e
He sorted than were legittmete reasons Por financial disclosure for
me boards, but he did no why others ould need to hav
their fine inized. He agreed [hat the requir meats fo e
eppointmentsshould be standardized.
Discussion was held regarding f nancial disclosure requirements.
Discussion ensued regarding attendance requir meats.
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Mayor Anderson movedwdefinethe meetingsa ce per
onth as needed, except tDr the Pension Board, allow
three absen welve omh calendar yea and the
requir robes esident ofthe city whh the exception
oCthe historic Preservation Board. gewnded by
Commissioner Maingot.
Diswssion ensued regarding the Rnanael dieGOSUre requir ment_
Deputy Mayor Bundy m ved ~o emwd the motion m
requiro fnancial disclosure for all boardx Seconded by
Commissioner Holt and carried by a three/two roll call vote
with Mayor Anderson and Commissioner Maingot voting
The original motion, as amended.. carried by a u
roll call vom.
12. CITV ATTORNEY'S REPORT.
Mr. McLatebey reported ~hes Mr. l'aylor had requested he inform the
Com n ghat he had an uaI co t this ning preva ting
his a te'ndanoa and requested hie ebsenoe be excusedeV
I3. CITY CLERK'S REPORT. NO report.
id. ADJOURN. Mayor Anderson adjourned the meeting at 8:20 p.m.
1
J~ ,.o~~~
Daniel J. Anderson, Mayer
ATTEST:
O eG0
Sarah M. Mljarcs, City Clerk
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