CCMtg02-16-04MinLONGWOOD C1TY COMMISSION
Longwood City Commission Chambers
175 Weat Warren Avenue
Longwood, Florida
MINUTES
FEBRUARY 16, 2004
7:00 P.M.
Present: Deputy Mayor Bufch Bundy
Commissioner JOho C. Mvugot
Commissioner Mike Bolt
Comm:asioner Brian Sackett
Richartl S. Taylor, Jr., City Attorney
John J. Drago, City Administrator
Linde F. GoR, Recording Secremry
Pat Miller, Interim Director of Community Servim
Carol Rogers, Interim Direcror of Financial Services
Tom Javlrson, Chief of Police
Richard Kornbluh, Division Manager of Utilities
Tom Smith, Division Manager of Streees/Fleets
Absent: Mayor Dau AVderaon (Excuutl)
Sarah M. Mijara, City Clerk (Focused)
t. CALL TO ORDER Deputy Mayor HmMy called the meeting to ordmaz
].03 pm.
2. A moment of SII,ENT MEDITATTON was followed by THE
PLEDGE OF ALLEGIANCE
3. COMMUNITY ANNOUNCEMENTS. The following announcements
made;
wAere A BWe Grass Pickin' w61 be held on February 21, 2004 from
6;00 p.m. uot010:00 p.m., Longwood Community Building,
200 West Warren Avenue.
B. Rock the Park-Candyland Park, 599 Langdale Avenue,
SaNrdey, February Z8, 2004, ]:00 p.m. until 10:00 p.m.
C. 2°a Annual Florida Chnpter Beat [he Rent, Inc- Located at the
Corner of Ronald Reegaa Boulevard end Church Avenue,
Saturday, Merck 6, 2004, 9:00 e.m. uot0 4:00 p.m. Registra-
tion begins at 9:00 am until 12:00 p.m. The cost u 535.00 for
pre-regis[mtion until February 25, 2004 nntl 520.00 on [he day
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of Ne snow. A portion of the proceeds will go to [he National
Safekide Campaign.
4. RECOGNITIONS.
A. Presentation ofNe 241h Annual dOY (dnvenile of the Year)
Awards.
Deputy Mayor Bundy read the history ofthe JOY Awads and daen
no-oduced each recipient He read biogrephic infirmatiov that was
Cumi'shed by the uhools about each smderv. Commissioner
Maingm, Commissioner Sackett, and Commissioner Hoit
preserved each ofihe following smdmas with a Beamed certiffate.
During and following the presentations, pnotograpbs were then
taken.
Scat Felcou Altamonte ElemenmrySchool
ICesie Gibbs Choices iv teaming Charter School
dWiam Sabiao Greenwood Lakm Middle Sehool
Alexander M¢tlina Highlands Elemwmry School
Rachel Morgan Lake Mary High School
Michai Hanley Longwood Elementary School
Jamie Schell Lyman Higb School
James Bach Milwee Middle School
Nina Goddty Rock Lake Middle School
Rebetta Harrison Waotllavds Elementary Scholl
The City Commission recessed from ]:16 p.m. m ]:21 p.m
B. District M3 Nomination of [he Business Pereov of the MOV[h
Award for March 2004.
Commissioner Holt nomirut~ Lmry end Christine Belair,
President and Vice President ofBelvr Wall Systems, Inc, located
at 131 14'" Avenue as Business Person ofthe Month for Mmch
2004. Nomination carried by a unanimous voice vote with Mayor
Anderson absent.
5. BOARD APPOINTMENTS.
A. Dietr7ct N6 Nomiastiov to the Lend Planning Agency.
Deputy Mayor Bundy nominated John E. Walck, N, 248 Wen
Long Crttk Cove. Nomination carried by eunanimous voice vote
with Mayor Anderson absent.
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B. Distrito q4 Nvminadov to the Parks cod Recreation Advisory
Board.
Deputy Mayor Bundy nominated Chrinine BeIWr, 131 14'"
Avenue, for reappointment. Nomination certied by a unanimous
voce vote with Mayor Anderson absent.
C. District p5 Nomination [o Me Parke and Recreation Advisory
Board.
Commissioner SackMt deferted his nomination.
6. PUBLIC IIWUT.
A. Presentation-Longwood Babe Ruth Baacbe6.
Presemation deferted to the next meeing.
B. Public Participation. None.
]. CPCY ADMINISTRATOR'S REPORT.
Mr. Drago reported that Ms. Angers and Ms RenDo had me[ with 25
residents ofMmklram Hills regarding their beautification efforts. E1e
advised that the residents came to a wnsensus of what they would like. He
stated the city woWd be working on the cost and repotting back to them.
He atTrmed tlmt the next group with whom they would be meeting waz
Longwood Goves.
Mr. Drago reported he had the oppormWty m represent the city at a
YMCA funnion et Lake Nona.
8. MAVOR AND COMMISSIONERS' REPORT.
D'utrict Ml. Commissioner Maingot wngraNlated the Police Depanment
for then vigilance at speed conhol on Rangeline Road. He stated this was
a busy comer and IhaNced ail involved for making sure vigilance had been
obtained. He stated he receives a call earlier in Ne day from an individual
of Markham Hills who has a metting scheduled with the Polity Chief
regarding speeding in the area going into Lary Acres.
Distrito q2. Absavt
District fl3. Commissioner HOltewounced there will beaTown Hall
meeting held on March 22, 2004 in the Commission Chambers. He
affirmed he has bcen riding Ibrough District 3 and watching the road
in the area. He slated that the revisions m the swWes Wong
East Magnolia were looking good. Re fuller statW that a wntranor had
ivPotmed him that Seminole Boulevard would be complMed by the end of
this month.
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niatri« a4. Deputy Mayor Eanay hanaea out espies of ertiWes and read
excerpts from these articles regarding public records He affirmed that
ver the years he has had residents wmplain [o him [ha[ when they have
asked for rewrds or espies they had received delays before obtvning
these records. He propoud having the City Attorney work together with
the City Clerk m review the City oflongwood•s policies for public
ewrds request and set up procedure for sNtf He alu stated he woWd
Tike m see Nat those receiving the records be given a espy of[he policy.
Mr. Taylor agreed Nis woWd be a gwd idea. He advised he bad worked
with some staffregardiug tbis issue. He suggested anyone dealing with Ne
public and public records should anend a seminar. He advised that there
as a three pan wwse online from Florida State University. He affirmed
that this i~ rmation was valuable avd recommended sniff and
Commissioners iHce these onine wurses.
Discussion was held regarding Ne public records law
Deputy Mayor Bundy asked for a wnuvsms fr uheduling a training
session and forward the opportunity to the Commissioners to anend.
It was the consensus of the City Commission to hold a uminm on Public
Records law.
Mr. Taylor suggested this woWd ales be a gwd time ro rover Sunshine
Law as well He asked i£Ne Commission would be willing to have
somwne assist him in this seminar.
Mr. Dmga sated that from time to time rewrds beivg requested are stored
archives and Ney may take a day or two ro retrieve. He ati'umed [het
Personnel often will have pwple walk in and ask to see records He
advised Net Ne records were provided for review immediately with
n informetiov such as Social Seauity mrmbers being blacked out.
He further afFirmed that individuals reques[mg to review rewrds in Ne
Clerk's Office may be reviewed with a sniff member present.
It was the wneews ofihe City Commission to allow Ne City Anomry
and the City Clerk to determine whether to have someone Dom outside
desist in the seminar.
District q5. Commissioner Sackett sated that he assisted in Ne
wnslrvaion of a Habitat for Hurran¢y home W s pest weekend He
affirmed that Ids[ Wednesday Woodlands Elementary School realized their
sudrnt would not be able ro attend the JOY awards. }fe stated thaz Ms.
Mijares came ro the uhwl and they held a very nice celebration et Ne
school presenting Rebecca Harrison with the award. He dwlered Net in
speskivg with the principal Nry diuussed how it is usually dlfPCUIt ro
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attend the Commission meeting due to the holiday. fie Hared they would
like b recommend moving this to the first Monday in Febmary.
Discussion was held.
Commissioner Sackett moved to hold the l0Y Awards to
the first Monday in Febmary. Seconded by Commissioner
Maingot and carried by a unanimous voice vote with
Mayor Mderson absent.
9. CONSENT AGENDA.
A. Approve Minutes of February 2, 2004 Regular Meeting.
B. Fivena Division of the Financial Services Department
meads payment of approved and uti~vated b0u for
February 2004.
C. Finance Division of [hc Financiel9erviea Department
mends approval of Ina MonNly Financial Report for
January 2004.
D. The Engineering Division of the Community Servires
Department recommends that the City Commission approv
e a
Cnange Order iv the amount of $192,191.04 m the wvtmct
with Prime Construction Group for the East Seminole Avenue
improvements project.
E. The Evgincerivg Division or the Community Services
Department recommends that the City Commission approve e
Change Order in the amount of 5125,400.59 to the contract
with Central Florida Environmental for the East Magnolia
Avenue improvemenu project
F. The Engineering Division of the Community Services
Department recmnmenda that the City Commission approve a
Change Order in theamouvt oC$191,9]],00 to the covtmei
with Ceotml Florida Environmenal for the East Jessup
Avenue improvemend project
G. The Engivcerivg Division of the Community Services
Department recommends that the City Communion approve e
ne year eonimet earen,inn in the amannt nraz],]so.oo to
Southern Waters Aquatic Management Services for aquede
wad control servives.
R. City Admivistrabr recommends the City Commission mnfirta
the reappointment of Carol Rogers es the Interim Fivanrlal
Services Director for six months.
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L ciroAaminiao-atorreeommeaasmeectycammiaalaneanrrm
the reappointment al Petrick Miller as the Interim Community
Services D1fMOr for sia mootba.
Comm ns Maingot moved to eppmve the Consent
Agendasas presented. Seconded by Commissioner Holt.
Commissioner Sackett inquved about Ageada Items 9G, 9$ end
9I.
Commissioner Holt inquired about Agmrda Items 9D, 9$ end 9F.
Mo[ioo carried by a urimdmous roll call vote with Mayor
Anderson absent.
10. PUBLIC ~;ARINGS.
A. Fiueace Divis no[Me Finanual Services Deparhnwrt
mends the L}ty Cammkssion read by title anty, and atlopt
Ordnance No. 04-3681 emending the Fiscal Yenr 2003/04
budget.
Mr. Taylor announced having proofofpublicerion and read
Ordinance No. 047681 by title oNy.
Deputy Mayor Hundy oprned the pubic hearing. No one spoke in
favor or in opposition ofthe ordinance.
Commissions Maingot moved to close public nearing.
Seconded by Commissioner Holt a~M carried by a
unammous vmw vote with Mayor Anderson absent.
Commissioner Maingot moved to adopt Ordinance No. 04-
1681. Seconded by Commissioner Holt.
Commissions Maingot affirmed he was pleases that the City
Administmmr had moved forward with the RFP.
Morton carried by a unanimous roll call vote with Mayor
Andeson being absent.
Il. REGULAR HUSDt'ESg.
A. The Fiuauce Divuiou of the Financial Services Department
mwds City Commbsiou read by title ouly, set March t,
2004 ae a public hearing date and approve the Hra[ reading of
Ordinance 04-1682 wbieh amends the Fueal Yeer 03/04
Hnageb
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Mr. Taylor read Ordvmnce No. 09-1682 by title oNy.
Commissioner Mvngot moved to approve at ffist reading
Ordimnce 04-1682 and se[ March 1, 2004 az a public
hearing date. Seconded by Commissioner Beckett and
carried by a unanimous roll call vote with Mayor Anderson
absent.
B. City Administrator request the City Commission d'ucuv ADA
paretrensit service funding for Niscal Year 20032004 and take
action the Commission deems approprute.
Mr. Dingo sorted slut last year there was discussion regarding
fuudiug oftha ADA parazmneit iv whioh [he Cammission agrred to
pay $33,615. Headvised d,flt Mayom and Managers met regarding
this issue and agreed to fund one more time. He Hated that the
wunty was to seek permanent revenue funding by increasing the
gas tax by one cent. He affirmed that tNs did no[ occur and tbey
re requesting funding. He reviewed the breakdown ofthe con
per city. He advised that Longwood's share for FY 03104 was
$58,208 and this amount waz in the budge.
Discussion was held regmding Ne funding ofthis service.
Discussion was held regarding whether the individuals using tlds
service would have otter options available to them.
Mr. Drago suggested that considering the city is 6 months into the
budget year and 34 residents have used the service, the
Commission wnsider paying halfthe amount holding half beck
until eaoh Commissioner obtains some level of satisfaction
Deputy Mayor Bundy suggesed tabling the issue to the next
eating end in the interim talk with County Commissioners end
staff He affirmed that this was a necessary service.
Commissioner Maingot Hazed the figures do not tmly represent the
servme es provided.
Commissiovu 8acken moved to tableto the next meeting
Bewnded by Commissioner Meingot and carried by a
unanimous voiu vote with Mayor Anderson absent.
12. CI'fYATTORNEY'S REPORT. No reporc.
t3. CtTY CLERK'S REPORT. No report.
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14. ADJOURN. Deputy MayorDUndy adjourned the meeting a[8:23 p.m.
~~~N _ i~
Daniel J.~Avde*aon~ Ivlayor
Livda F. CoR, Recordivg'Strretary
ATIES
Sarah M. k[ijares. City Clerk
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