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CCMtg02-02-04MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES FEBRUARY 2, 2004 7:00 P.M. Present: Mayor Dan Anderson Deputy Mayor butch Hnndy Commissioner John C. Maingot Commissioner Mike Bolt Commissioner Brian Sachett Richard S. Taylor, Tr., City Attorney John J. Drago, City Administrator Sarah M. Mijares, City Clerh Pat Miller, Interim Diru[or o[C,ommunity Services Tom Jackson, Chief of Police RichaN Rarnbluh, Division Manager of Utilities Carol Rogers, Interim Director of Pioancial Services 1. CALL TO ORDER. Mayor Anderson cslle]ihe muting to osdcaz]06 pm 2. A moment of SILENT MEDITATION was FOLLOWED BY THE PLEDGE OF ALLEGIANCE. 3. COMMt1NfI'Y ANNOUNCEMENTS. The following announcement as made: A. A Rlae Grass Pickin' will be hdd on February 21, 2004 from 6:00 p.m. un1810:00 p.m., lungwootl Community Building, 200 Wes[ Warren AVMUG 4. RECOGNITIONS. A. District N2 Pr¢smtetion of the Bnsiness Person of fhe Month Award for February 2006 to Dr. Lawrence D. Halley of Lawrence D. KNI<y, M.D., located nt 515 West 6tnm Road C34, Suite 306. Mayor Anderson presented Dr. Lawrence Kelley, 515 West State Rond 434, Suite 308, whh the Business Person ofthe Month Award. He stated that Dr Kelley has been practicing medicine in Longwood since l9"/S. Ae reeeived his medical degru hom the University of Florida and has been a physician for forty-two years. Dr. Kelley is the father affaur, grandfather of fve, and has been married to Ws wife, Dona fortwenty-eight years. He is a CC 02-02-04!19 cemed physician who treats his patients with skill and compassion The City ofLongwood is very pleased to have Dr. Kelley azpart of its business community. Pictures were then taken. 5. BOARD APPOINTMENTS. A. Commission nomination ofa resident to the Board of Trustus [or Ne Police ORUn' end Fircfighten' Pension Trust Fund. Commissioner Maingot moved to reappoint Robert Reddiq 835 Mmaval Court. Seconded by Deputy Mayor Bundy and carried by a unanimous voiu vote. B. District Nl Nomination to the BOard of Adjustment. Commissioner Maingot nominated Don VanDemark, 304 Loch Lomand Avenue. Nomination carried by a unanimous voice vote. C. District N3 Nomination to the Parks antl Rarealion Advisory Boats. Commiseionar Nol[ nominated Christine Helalr, 131 14°i Avevve Nomination canted by a unanimous voice vote. D. District ql Nomination to the Perks antl Rureation Advisory board. Commissioner Maingot nominated ]oMne Rebeilo, 301 Loch Lomond Avenue. Nom~nahon carried by a unanimous voiu vote. 6. PUBLIC INPUT. A. Public Participation. jygnne, R_e¢gilo, 301 Loch Lomand Avenue, inquired whether the city needed a lobbyist stating i[ was voted down on January 5'". She aked, with the numerous lobbyists available to the city; why s oNy one suggested. She slated this should be put out to bid to wba bas them n meperi and best e. She read bom the parliamentary rules Ne procedure regarding ewvsidemtioa She asked why this amendment to the budget was coming foeward. ]. CITY ADMINISTRATOR'S REPORT. Mr. Drago stated the City Commission had recently re ved a copy ofa letter from Seminole County's Attorney relative to a provision for disposal ofwastewater. He reported that from 199] to 2003 there had bcen no wrrespondence Dom the county relative to any problems. He affirmed that CC 02-02-0420 thecity had adopteda esoluli n199]supponing that unry rules and regulations. He stazed thaz thisoparticular facility bed given the county all the documentation on a yearly basis. He repotted that he lus a meeting scheduled in a week with the wunry to review this issue. ,W. Drago repotted there have been some complaints regarding drainage far throe construction pr jec[s at Magmlia, Seminole, and Jessup. He awed pictures ofthese areas. He stated that the plans were designed for the type of Swale system as in the pictures. He repotted that after residents complained about the depth oftlle swales, the city went to the and w utred with the residents. He rter~ the city contacted the engiveera to find a solutioa Ha reported that they recommended tapering the swales so that they appear to be part of the front yards. He advised that a change order would be brought forward az the neat matting. Discussion was held regarding residents maintaining the Swale areas. Mr. Drago advised [list the Swale areas would all receive sod mnsislent with what the propetry ovmer has in their yard. e. MAYOR AND COMMISSIONERS' REPORT. District #5. Commissioner Sackett stated that he had touched base with Tiberon Hom 's Asso and they ere pleased with the trash e. He affirmed that [heyahave had some problems with vandalism and speeding through the neighborhood. tIe advised that Tiberon would be eting with the Police Department regarding a neighborhood watch program. He repotted that when driving doom Bengaline Road, Tiberon does not have any sheet lights. He advised that he had diswssed This issue with Mr. Drago. He repotted that he had met with Code EN rcemem regarding sa es end stated he was very pleased with their professionalirsm ssu District Hl. Commissioner Meingot repott~on January 30'°, he presented Mother Weaver withthe Martin Luther King cenifiwte. He stated that the Seminole Herald was present for the occasioa Dist ct N2. Mayor Anders repotted that hew vited to the ground breaking for the YMCA expansion behveen Lake Mary and Longwood. He also repotted flat he spoke with Diane Parker from the Chamber and she was excited about the success of Longwood's Land Development Code He slated that ha was very pleased and epprceiativeof employees wming together helping each other. Dislriet N3. Commissioner}lolt also spoke regarding employees helping each other and sceiog the d[y coma together. 1{e commevded Chief lackso and the Depart ul for tlie'v respon and dealing with so ofthe mishaps in his neighborhood. He requested the City Administretore CC OY02-0421 schedule a Work Session to review the Community Redevelopmem Agency proposal. Discussion was held regarding acwmplishing [his as a Regular Agenda Item. Mr. Drago stated he would contact Mr. Falls to see when he would be available and azk him to be prepmed to provide more information. Commissioner Ho0 aeked Mr. Taylor if the Commissioners would be able to attend the warty meeting regarding the bake Emma Road pmjem. Mr Taylor advisM they could at end how ould not be able to discuss any items coming bePorotthis body fbrra unto Discussion ensued regarding this meeting and the road expansion. Discussion was held regarding public notice ofthe county meeting. Mr. Taylor stated dsat perhaps there sbwld be votice ofthis meeting pored If more than one Commissioner planned to attend. He reheated Net there should not be discussion among the Commissioners regarding anything that may come before this body for discussmn or am~on. District X4. Depmy Mayor BUndy effvmed [het [he city staff palling together for others shows the good things about working and living in Longwood. 9. CONSENT AGENDA. A. Approve Minute of January t9, 2004 RegularMceting. H. Finance Division ofthe Financial Services Department mends payment of approved end estimated bills for February 2004. C. The City Administrator recommentla the approval of Ne rank order of ArchitatumUEngine ring Consulting Firms for Reiter and Smallworltl Perk and autkoriae the City Administrator to negotiate a contract D. The Engineering Division o[the Community Services Department recommends [hut the City Commission approve a CM1ange Order in Ne amount of SI5,000 to the Blnnke[ Purchase Order to Berryman and Heniger for stormweter relvted professional surveying services. E. Personnel Division of [he Financial Services Department recommenda the City Commisaioo approve the Ironsfer of CC d2-b2-04/22 mutated vacation leave to Aponu Smith from various city employees. F. Personnel Division of the Financial Servitts Departmeu[ mends the City Commission approve the donation of mulcted vacation leave hours t0 Tom Smith from various city employeen. G. City Administre[orrecommends the City Commission approve a Concession Agreement between the city and Babe Rath Lengne commencing on February 2, 2006 an0 ending December 31, 2009 and euthoriu [he Mayor to sign the agrecmenL Deputy Mayor Bundy moved ro approve the Consent Agenda as submitted. Seconded by Commissioner Maingot. Commissioner Sackett asked how empioyces that donate hours were impacted. Mr. Dmgo Hazed that the employees who gave vacation time and embers ofihe Flaridn Retirement Synem were entitled to the pen on bavefit. He advised that die city is the contributor to the peasioq nor the employee. Discussion was held regarding Consent Agenda Item 9 C. Discussion was held regarding Ne Concession Agreement with the Babe Ruth lsague Motion carried by a unanimous roll call vote. t0. PUBLIC HEARINGS. None t1. REGULAR BUSN'ESS. A. FinenceDivision of the Financial Service Department mends the City Commission read by title only, set February tb, 2004 as a public Rearing date, and approve the first reading of Ordinance No. 04-1681 amending the Fiscal Year 2003/04 budget. Mr. Taylor read Ordinance No. 04-1661 by title only. Mr Taylor stared that when this originally came up he was ofrhe understanding the city was treedng the lobbyist as a sole source. hle stated that if looking at other lobbyists, he would suggest a Request for Proposal (RFP). He stated he also researched bringing CC 02-02-0 412 3 this back before the Commission. He aff ed that the subject mould be brought beck at a different session or meeting. Depury Mayor Bundy moved to approve Ordinance 04- 1681 and sal February 16, 2004 as a public hearing date. Seconded by Commissioner Holt. Deputy Mayor Bundy stated that after mlking with State Senator Ize CoruranCive and State Reprerenlatives David Simmovs and David Meelor, he was made aware that the city mould submit requests, but ifthere wasn't representation in Tallahassee to shepherd them through, they would be negotiated away. He affirmed the way tv a this Quid bet end out an AFP. He affirmed that it would inolude spec el sesvons end comminee work. Commissioner Meiogot stated Bmt he spent lima meeting with Mr. I,ew[on regarding his desires to represem the city. He stazal that he also met with Representative David Mealor and his legislative staff and ihry strongly recommended having someone representing the oily. He affirmed that since this involves entering imoa d that there should bee bid proses Ha sated h¢ w e ofthe limeGeme, bmthere should be the opportunity for otheewm applicants. lie Hated [het hewould not went tv cireumvent the normal procedure. Commissioner Sackett steed he agreed the city did need representation. He affirmed the motion was to move the ordinance forward for public diswssian. Mayor Anderson effvmed [hat was wrtect, the motion was to approve rn ordinance to move forward for public hearing. He affirmed that the ordinance was fora budget mf for the purpose ofnansf 'ng funds for Harbor Communications. He Hazed there needed m be more research on the items to be lobbied and there needed to be an RFP. He affirmed that he could not support the motion. Discussion was held Motion cartied by a four/one roil tail vote with Mayor Anderson voting nay. B. City Adm evds the City Commission review and d'uc nopinion Jett relative fo [he terminative of the City Attorney end lake action the City Commission deems appropriate CC 02A2-OA/24 Mayor Mderson stated that he spoke to Mr. Cardwell to discuss his opiniov on this malter_ He stated that Mr. Cazdwell advised him that a simple motion would move the process forward. Deputy Mayor Bundy affirmed that when the maner came up previously there was some wnfusion regarding the process and the Commission asked for some clarification regarding that portion of the Chaner. Mr. Urago stated that Mr. Cardwell indicated to him that the City Commission interpreted the Charter procedure. Headvised that he asked iPthe Commission could esmblish a set of roles that world require a motion to be made and voted upon to move the process Forward to the next meeting giving them the oppottunity to a public hearing. He Pointed out that ffds procedure applies to the City Attorney and the City Clerk. He stated that Mr. Cardwell responded in the affirmative. He advised that Mr. Cardwell pointed out that Section 4.02 and 4.03 were in wMict. Discussion was held. Mr. Taylor agreed that phis portion of the Charter was not well wnnen. He affirmed that the procedure needs to be clarifed. Mayor Anderson moved to ask the City Administramr ro formulate procedure and bring it forward Cor adoption. Seconded by Deputy Mayor RwMy. Discussion was held. Motion carried by a u I2. CTTYATTORHEY'S REPORT. Mr. Taylor reported that the issue regarding the gaming ordinance needed to be resolved by April. He stated a judge has mled that the devices in question were illegal. He stazed that with this ruling, the question arises if there is a need to specify the city is not going to license or allow meeing that has been determined by Ne courts to be uNawful. He affirmed that to air on the safe aide they should brivg Iheordinanoe forward to state that nothing ofthis nature would be allowed. 13. CITY CLERK'S REPORT. A. Reschedule the July 5, 2006 Regular Commission Mceting. R was the wnsavsus ofthe Commission to ceuwl the July 5, 2004 mceting. CC 02-02-04/25 14. ADJOURN. Mayor Anderson adjovmed the meeting at 9:28 p.m. ~~ ~~ Daniel d. Avdersvv, Mayor ATTEST: Sarah M. Mijems, CityCity C CC 02-02-04/26