CCMtg03-01-04MinLONGWOOD CITY COMMISSION
Longwood Ciry Commission Chambers
I'/5 West Warren Avenue
Longwood, Florida
MINUTES
MARCH I, 2004
7:00 P.hi.
Present: Mayor Dan Andersov
Depvry Mvyor butch Buedy
Commissioner.lohn G Maingot
Commissioner Mike Holt
Commissioner 6riav Sarkmt
Richard B. Taylor, Jr., Ciry Atmrney
Jobn J. Drago, City Admivistrafor
Snrah M. Mijnres, City Clerk
Pat Miller, Interim Dlreelor of COmmuniry~ Serviccr
Tom Jnclcron, Cbief of Police
RicharU Kvreblvh, Divisive :\1avager v[ Il[ili[ies
Tom Smith, Division Manager of Streets/Fleets
Carol Rogors, Interim Director of Fleanclai 9crvlees
1. CALLTO ORDER. Mayor Anderson Wlal Nemeetingw oNerv]:02 Pm.
2. Amoment of SILHNT hIEDITAT10N ryas (olimred by THE
PLEDGB OF ALLEGIANCE.
J. COMMUNITY ANNOUNCEMENTS. The following amoeneemeets
made:
A~e Old Fkshioned TO\vn Hall Meeting, Monday, March 22, 2004
et'/:00 p.m. in the Lavgwovd City Commission Chambers,
17$ Wes[ \Varreu Avenue.
0. AB(ne Crass Pirkln'will Ne beld on March 2U, 2004 from 6:00
p.m. uetil 10:00 Fl.m., Longwood Community eviidivg, 200
West Warren Aa'enn¢.
C 2n°Annval Florida Chapter Beat the Heat, Inc.,a "Cestom
mod Classic Car Shvw", located at the Corner of Rnnaltl
Reagan Boulevard and Church Avenue, Saturday, March 6,
2004, 9:00 a.n~. nntii 4:00 p.m. Registra[fon begins at 9:00 a.m.
vnri112:00 p.m. The cost is $20.00 on the day of Ne show. A
portion of tNC proceeds will go to the Nadoval Safekids
Campaign.
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d. RF,COGNITION3.
A. District#3 Presentation of the Business Person of the Meath
Award for March 2004 fo Larry and Chrietive Belair o[Helair
Wa113ysteme, Inc, ioesled at 131 14'"AVennv
Com er Holt pres rred Larry and Christine Belair of Belair
Wall Syatemq Inc„ 121 14'" Ave with Ora Hvsiness Person of
nue
the Month Awmd. They have oavred their business, Belair Wall
Systems, Inc., for eight and a half years. they aze both graduates
ftom Chitlenevgo High School in upper Naw York State. Mr.
Beleir was recently appointed to the Board of Adjusunent Board.
Mrs. Beleir was also recently appointed to the Parka enO
Recreation Advisory Board. They both volunteu in school related
projects and events. The City of Longwood is very pioased to have
Laity and Chris rte Belair as part of Ore business conmsuni[y.
Pivturea were thorn takev.
S BOARD APPOINTMENTS.
A. District#S NOmtnation mthe Parks and RecreaOOV Advisory
Boartl,
Cm vecSeakett nominated ElaieRi<hazdsoq 1050 Alemade
Drive tNOmrveuon carried by a uvemmous vmce vote
6. PUBLIC INPUT.
A. Presentation-LOUgwood Habe Ruth Baseball.
Warren Brown, President, Longwood Babe Auth Baseball, made a
pres nofa don oche amount of $IO,000 mthe City of
Longwood. He stated that this donation was in a cooperative effort
to try and relieve some ofihe Hnancial bwden. He reported that
trio snore board had also been repaired. He steteU Ovt he enjoys
the support the city gives in remm. Pictures warn Nwr taken.
B. Public Participation. None
'/. CITY ADMINISTRATOR'S REPORT. Na report.
8. MAYOR AND COMMISBIUNER3' REPORT.
District #2. Mayor Arrderson reported the sewer project on South Grant
as approximately haltcomplatad and the roads ware now open. He stated
that he appreciated sll the warm wishes during his illness.
District#3. Commissioner BOlt reported lha[on February 24, 2004, he
eOended tho Sohool Board meeting at Lyman High School along with
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Comm er Maingot end Con er Sackett. He acknowledged that
this tinges regardsw lhemezoning is eof the sohocls. He
reposed that onsFebniary 26, 2000., he attended the Lake Emma Road
Project meeting at Greenwood Lakes Middle School. Also in eueodance
ere Convuissioncr Maingot. Commissioner Saekul, mtd Deputy Mayor
Bundy. He also attended the Seaninole Connty Corrections meeting on
Pebrvary 21, 2000.. Restated that they were looking into bringing beck
the program, which allowed individuals fiom community service to work
under the supervision from someone m the city.
Disrict #q. Deputy Meyer 6etndy reported they had previously received
infortnetion from Mr. Mitchell regaMing taking photogaphs of buildings
and Uoinga ataloguo. He advisod that lhiv ethan likely not
geiug to heppcn. He fitrther stated that other communities have revised
theirbttilding permit process so ntat i[paa ofa building was being
demolished, part of the process would be to famish photographs prior to
demoliti n. He proposed to nave the City Administrator bring forward the
appropriate doe making [M1 s a requir nt prior to any
demolition permnsebcang ins ued.
Deputy Maynr Bundy moved to hoe the City
Administrator bring fnrwvrd the appropriate
doe making it requir on demolitio
perm to have all eidea ofdte building that is beingu
proposM for demolition be photographed, and attached to
the application. Sewuded by Mayor Anderson.
Discussion was held regarding rheas rewrds being archived.
Motion carried by a unanimous voice vote
Deputy Mayor Bundy reported that he attended Rock the Park on Saturday
night. He stated the event was not az well attended as the first one, perhaps
because it was very cold. Ooeconcem he had was the tSCt that the
skateboarders were not able to ekotedue to dre liability involved. He
aftismed rhet staff did an excelleau job with the avant.
District NS. Commissioner Sackett reported that Diane lGamer made the
prosontation on the rezoning forsehools. He afSrmed drat the timeline
tied in that the elementary re tiugw w, Metr school re hinges
scheduled for the summer, and middle school followed. Ha advised there
ee School Board meetings scheduled az well es the irSonnetien being
posted on the Sebool Board web site.
eommisamner sarkeu amtea ne wa9 aiaapeomtea ane<attanaing ma Lake
Emma Development meeting }le stated the county needed to understand
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theta 300 unit development wroulU impact the schools and the roads He
had concerns on haw to protect Danbury Mili, Barrington and haw the
oed woulU impeet thorn. Restated he woulU st ongly ro avd
oxploring the traffi<exiting through LongwoodrHills Roadnm
Commissioner Sackett etatad he had received a lever of concern regarding
the billboazd located along I-41hat contains the worcl "sex' within its title.
He inquired if anything could be done mgazdivg this.
Disc os helU regaMing each Commissioner writingnleater of
displeasure to the billboard wmpnny.
Mr Taylor adviseU that PDOT Doty approves the site where the billboard
is placed.
District #]. Commissioner Maingot reported that on Pebmary I8, 2004,
he euended a Public Workshop at the Iuke Mary Community Cextter that
dealt with the Nosh/South Commuter Corridor Alternative Analysis. He
reposed that as proposed the mute is 60.8 miles in length. He repotted chat
he also attended the School Board meeting on February 24, 2004. He
stated the[ he attended the Town Hall meeting at Casselberry and it was
very inmresdng.
Commissionu Maingot at5rmed that on Febmary 26, 2004, he also
tended the meeting at Grewwood Laken Middle Soltooi regarding the
Lake Emma Development. He stated that Rangetine Road was maxed out
with «affic. He afOrmed that as Commissioners, they needed to address
this issue
Commissioner Maingot addressed the ooneem of the"Sex Cor Life"
billboard located offof I-4. He seated the billboard company is Viacom
and [fie advertisement is on behalfof the Boston Medical Group. He said
in Washington there is House Bill No.3]I], ref 'ng to Decency in
Broadcast He stated Congressman CIiRSteams of Ocala is the lead vocal
poin on Ibis Dili, as well as FCC Chaieman Powali. He sateU that as a
city we might be smal I, but we are laud end detcrmineU to make e
dilTue a. He said w ough~ to take a stand and bring it o tho ettevtion of
people that we know very well, inelvding Congressman )ohs Mica end
Congressman C1itEStuarns regarding House Hill3]1].
9. CONSENT AGENDA.
A. Approve Minuteaof February lb, 2004 Regular Meeting.
6. Pay aPProved and estimated bills for February 2004
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c city Aammiatrator rewmmm~as me city con,miaaion appw
a close ASpecial Event earmino d~eeovenamenn~mnnire e
Churcb far their Annual Easter F.gg Hunt.
Depmy Mayor Bundy moved to approve the Consent
Agenda es submitted. Sawnded by Commissioner Snekeu
andcarried by e unmimmis roll call vote.
10. PUBLIC HEARINCrS.
A. The Finance Dlvision of the Financial Services Department
ends City Commission reatl by title only and adopt
Ordinance 04-1682 which amendx the Fisral Year 03/00
Budget.
Mr. Taylor announced fiaving proofof publication for this and all
public hearings listed on the agenda Mr.lLylor read Ordinance
No. 04-1682 by title only.
Mayor Anderson opened the public hearing. No one spoke in (aunt
or~toppos~bon.
Comm er Meingot oved to close the public hearing-
Sewnded by Deputy Mnyor Dandy and curried by n
Deputy Mayor candy moved to adopt Ordinmw No. 04-
1652. Sewnded by Commissioner Meingo~ end carried by
a unanimous roll pall vole.
6. The Planning Division of the COmmanlty Services Department
mends [he Ciry Commission approve the Final Plat for
the Kincaid Subdivision (SD OS03) on the east side of N'ayman
Street betty en E. hlagoolia Avenue and E. Osage Avenue, in
order to establish [hirteen (1J) conforming lots within the
Land Use Designation of Lon' Density Resitlentlal.
Mayor Andersov affirmed that this waz a quazi-judicial hearing
and reviewed the procedure. Ho opened the public hearing.
Mr. Taylorwndacmd the swearing in ofwitnessea.
Mr. Drago affirmed tlrepinpeny bad been cleared and the
developer was in the process of building one house- He ataced this
as the final phase of the project for final plat approval. He
onfirmed [here re tfiirt en lots to be c wcted with fiou
He stated that three of No houees face Magnolia Avenue, rlnees
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houses thee Orange Avenue, and seven houses face \Vayman
Sneer.
Mr. Miller advised ghat slaffhas uppioved this subdivision and, as
Mr. Urego indicated, bnilding has begun. He s~a~eda
represen~ativeof the subdivison as present.
Commissioner Holt affirmed he hazl dixussed dris project with Mr.
Drago and sidewalks would be in place. He also staffed there would
be a lift station in ~hesnbdivision. He inquired about the hype of
mailboxes Ibr postal serv~ee.
Mr. Drago slated this was ~o be determined.
Deputy Mayor Bundy asked if i~ was customary to issue a building
permit for a subdivision chat Fad not been replotted.
Mr. Miller atlvised Fewould have ~o research the files to determine
whether this was customary. He did affirm that the plat was in
order.
Commissioner Holt asked how many lots abutted [aka Orange.
Dennis Kres ewski apresentative of Kincaid Subtlivision, stated
thereware three or four lots that were not wntiguons to the lake
Diecuasion was held regardiogsafaty issues and maintenance of
Lake Orange.
Mr. Drago atFrmed the city mnrently maintained Lake Orange.
Mr. Kraszewski stated this would be a vice addition io ttre
unity. He atlirmed tfie homes would be in the price ranKe of
$150,000 to $190,000.
Commissioner Maingot moved to approve the Pinal Plat for
the Kincaid Subdivision (SD OS-0S). Seconded by
Com ssoner Holt and carried bya unanimous roll call
u. aecm,Ax eustnHSS.
A. City Administre[or requests the City Commission hears
pre non from SemmMe COanty regarding roe GlU ao
1] 92nta
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Kevin Fall. US I ]-92 CRA Coordinator, Seminole County
Economic Development DepactmenS stated he welcomed the
opportunity to be back. He reviewed the material provided that
axd mepropaty values along the corridor from t99] to
presen~He advised that the comdor had Krown at a ] 4% annual
e of epproc nHes aced thnt the City of LOngrwod had
faired very.vell along the comdor. He reviewed the planning
expenahn nnK mat senfnrd had me t vawe whnm n,e
rridor moth 38 % followenl by the uninvorporvtvd er a. He stated
mat if Lovy vood were tojoin the CRA they would be the third
highest valued entity. He cominnod w review the pmjecra within
the comdor.
Mr. Fnll reviewed the invhi-party Inierlocal Agree ant. He stated
mis agrnem eared in an effort to give cities e voice in the
expenrdim eeofthes rstCund dollars. He alilmred mere hove heen
no projects in Casselbeny or Lake Mary, but they have voted
ously ro support the other Projeus. He did sraterhet both
Cesselberty end Leke Mary have projects iv reserve. lie affirmed
that the CRA does not override any municipal compeehensive plan,
develapme regrlnti ning modes, land development eodae,
m dom enman'ty. tle affirmed that thec mty or
CRA would no utilize nt domain pmv without the
expressedw ~t from thejvriadicYon fron whichthis
s slated to ~i He advisal that the CRA n~as required to
adopna budget by Resolution each ycvr.
Mr. Drago left chambers at 8:18 p.m. and rammed at 8:19 p.m.
Comm er Meingot asked who had the final determination as
to whether a Project would move forwaN.
Mr. Falls stated the Board of Connty Commissioners ana es the 1 ]-
9? Community Rodevelopmavt Agency. He furflrer aRrtned the
CAA COUId no naprojec withou endation from
the ABA. He st red the CRA could new a project.
Discussion was held regarding me CRA vtd projec[ control.
Discussion ensued regarding the City of LongwoodjoinivK with
only two yeas lafl in the current CRA end how Longwood would
accrue dividends towaNS Niwe projects.
Discussion was held regaNing me mimbursemem of CRA funds
contributed bym icipelities ifihe CRA is not renew W.
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a C;ry Atmrney re enaa Ina city comaaaamrt rasa br dne
outy, sat March 15, 2004 as a public hearing date antl approve
the first reading of Ordinance No. 04-1664 granting a vivety-
veyear lea a of real property oxnetl by the City of
I.ovgwood tosNOrthland Commvviry Church.
Mr. Taylor reed Ordinance No. 04-1684 by tide only.
Mr Taylor advised the[ tlteoriginel plat of Columbus Harbor
showed this property as e park. He stated it was never used as a
pazk, but was originally used as a city sewer treatment plant. He
affirmed that the city requesced bids on theproperly. The elmrch
had the high bid on the property, but the appraisal on the properly
Inch hieher, therefore, it was not sold He indicated that the
designation of tfieproparty as a "perk" orented n problem relative
selling the property. He affirmed that the church egreod to tease
the properly with av option to purchase and began to work on a
solution to purehasethe property. lie advised the solution would
be to lease Iho peopeny with e 99 year Irasa with yr option to
purchase Her ewetl the rvey and the r s. He stated this
rregulnr shaped property vtd the city hadmm~imained the
onthwest section o[ the property. He advised that in the new
agreamovt tho lest modidoatiou would includethis soctiov of
property in [he lease and the church would, in tam, deed to Ne city
the property they oan on Dog Track Road.
Com er Maingot Quad to approv at first reading
ofOrdinaz~ce No. 041684 and set March t5, 2000. es e
cond publio heazivg data Seconded by Commissionu
Holt.
Deputy Mayor Bundy asked for explanation regarding [he land [Fie
city would be retaining.
Discussion was held regading Ihepercels ofcity owned land being
excbanged.
Discussion was held regxMing the vade of laztd owned by the
altureh for the lend owned by the city. A mnp was eleo reviewed of
Che propOSed properties.
Motion carried by a unanimous mIl call vote.
C. City Admivistra[ar regve sthe City Cmmmission review the
Legislative Cvvsultivg Services proposals and take aetlon the
Commission deems appropriate.
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Mr. DWg0 stated that after the Commission approved a budget
amendmem for 545,000 for the lobbyist contract the city advettised
for proposnis. He s aced the Cnn on had two options: 1.
Selec afrtn this ning; or2.H a'r all presensenonset anothu
meeting and aeleca aufirm at that timc.
Discussion was held regarding the bid pmposals.
Mayor Anderson moved tv selwt Pennington lav Firm.
Seconded by Commissioner Sackett.
Discussion was held.
Mayor Anderson amended the motion to ask the City
Administrator to explore what the expec[ed expenses are
and to negotiata an appropriate cap on those expenses.
Seconded by Corcunissionw Sackers.
Mayor Anderson amended the amendM motion to put a cap
expmtses vfnat more tltan 35,000. Secondod by
Contmtssioner Sackett.
Discussion .vas helU regarding whwher e Special Mceting would
be required to approve a contract.
it was the understanding o(dte Com,nissiov that if an answer was
not received by tomorrow, a Special Meeting would be scheduled
Motion <artiedby a tmanimous roll cull vote.
D. City Attorney recommends the City Commission read by title
only, set March 15, 2004 as a public hearing tlete and approve
the first reading of Ordinance Nv. d4-(685 regulating Adult
Arcatles.
Mr Taylor read Ordinance No. 04-I68s by title only.
Deputy Mayor Bundy moved to approve the frst reading of
Ordinance No. 04-1685 and set March I5, 2004 as a public
hearing date. Seconded by Commissioner Meingotend
cartied by a unvtimous roil call vote.
E. Ci[y Adminismator regve sthe Ciry Commias~ion discuss ADA
Paratransit service [aodhtg for Fiscal Year 201V.i/2004 vntl take
aUion the Commission Ueems appropriate.
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Mr. Drago e~rnred [hat m the lest regular meeting Ilre
Commission requested this he brought back. He stated drat he
aunohed to the board item explanation for the cost increase.
Mayor Anderson expressed concern ofthis becoming vn annual
m. He Hated that if the city was going to be funding this, there
ceded to be a dedicated Cuvding so e. He stated Ilse county
ould use the gas tae for [undivg. He stated that it had been
suggested ifthe cities were to pass solution in support of the
County Commission vvdesaking ihisnlhen Ne Commission would
be more comfortable with raking that step. He stated that he would
like to see the city participate, but pursue a better way of
supposing the service.
Commissioner Maingot read tinm the minutes of Ora Deemnbu I G,
2002 Regular Commission Mewing mgarding the same item. He
stated !liar he agroed die oily shonid participate in this program.
He further stated [bat Iho contribution shonid be the some vs that
contributed Iasi year.
Deputy Mayor Bundy slated that on a per trip basis the city had a
]6% increase. He stated Nat et the last meeting the City
Administrator suggested submitting 50% of the request. He
nftimled the eomrty veeded a pennanevt solution.
Deputy Mayor Aundy moved to give 50% of Ne request,
approximately $30,000.00, vtd have the Cily Administraor
bnvg Rrzward a Resolution supporting the County in
sing the gas to find a perm I solution.
Seconded by Comm~issionu Maingotnev
Comm er Sacker[ rated hew suppos of the v. rie
atiivned Nerewas a need for Otis type ofservice. Fle further stared
a pevvanevt solution to finding an adequate Ponding source was
needed.
Motion carried by v unanimous roll call vote.
F. City Clerk regnes(s the Ciry Commission review the City
Clerk's accomplisbmmrts as it relates to her goe4orientetl
appraisal.
Ms. Mijsres a[firrneU that her contrmt calls For the City
Commission to covdua an awual goal oriented appraisal oC
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performance. She reviewod Iter nwomplishments over the pazt
year.
Deputy Mayor Bundy stated that the Commission was wrong e
year ago when they hired someone with no experience az a clerk.
Deputy Mayor Btmdymoved to not renew the City Clek's
eppomt Deputy Ciry Clerk Linda Gol[ as interim
City Clerk and in ct the City Adminisvemrto advertise
the posthon. Seconded by Commvsstoner Holt.
Mayor Anduson nvowad that whrat Ms. Mijares was hired it ws
known by Ne Commission that site did not have experience u a
City Clerk, aside from the fact that she had worked very well with
the prior City Clerk. He smted the Commission bad e lot of faith in
Ms. Mijeres and ackvowledging the lack of long temr experience,
sled she attend cenihcation. He acknowledged she hu
done fins and stated she hus dove nn outstandivgjob in her f at
year.
Deputy Mayor Bundy discussed snvmal issues fiat Irvve resulted N
him no longer having conFdonce in the Clerk's ability to perform
herjob.
Mayor Anduson left chambers et 9:52 pm. avd resumed at
9:53 p.m.
Mr Taylor advised that the opinion received regardivg proeednre
w follow ov temtinativg the City Attorney also applied m the Llty
Clerk He smted that this section of Che Charter supports fie motion
made He stated the issue then becomes if the Ciry Clerk can be
eted at will or acwrdivg to the Chrer, temtinatiov for
Comn cr Holt referenced rite requested salary iverease and
inquiredawhether the City Clerk was now certifed
Mr. Drago confnned that certili<ation was a three year process.
rie smted that fie o s she has o obtai tti6ca on then
n the c nifica n, Hets atod she x workbtg toward
obtaining cenifica tit tlvoughathree year proc s. HeaRnned
that regazds to the salary increase, the policy w established by
the COm oedjust snleries aawrding to the oM Of the
pos n. Henate4 that any employee would have received either
(he m(mmum salary or their salary times the pay perwntage
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wnionnver is greatu. fde aonnnned tnnt ine salazy muease
requested was in accordance with city policy.
Discussion ensued regarding the salary for the position of City
Clerk.
Deputy Meyvr Bundy moved to extend the meeting for the
duration of the agende_Secovded by Commissioner
Maingot and carried by a unanimous voice vote.
Commissioner Holt stated that chooeing someone with the
credentials to perform drejob would make it eaeier to fulfill Lire
job. He afWnod the being newly elected tv his pasitioq it was
very diffimtlt [o know avaryrthing you should know to he able to
represent thecinuru.
Commissioner Maingot slated the prior City Clerk eLso had to go
dvough a similaz process of aduvetion and oertificerinn. He stated
that she also want through Nal and eaor. F Let et the
e ofappointing Ms. Mijares titer she was ~ td choice
bee nofexpari e. He fuller aced that f.l..w
Comm onfdent that she had the pate dal, the
and the imellec to be able to more tharr handle the
job. He afHmsed that the Commission made a commitment tv Ms.
Mijares nod she has demonsttated she deserves this chance.
Commissioner Sackett stated that in his work heknows in the
beginning people will makemistakes and team from them. He
eted ha vnderstavds that Ms. Mijares is a cluk in training. He
stated he was not ready to dischazge her from her otTice.
Mayor Mderson aEHrmed drat the Commission saw in Ms. Mijares
a pars vith much potential, dtiv and to city. He
S
acknowledged that his expeuetions have been met. He pointed out
Itabringing iv the Seminole County Occupational License. He
a[ed the move to index more of the city records was a ttemendous
value.
Motion Failed to carry by a tlvee/two roll call vole with
Mayor Anderson, Commissioner Maingot, and
Cora uSackeat ring nay, Deputy Mayor Bundy
and Commissioner Holt voting eye
Commissioner Seckea asked Nu. Drago if the minimum salary
m<rease was S43,0006y wino.
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Mr. Dwgo responded in the negaiivc
Con er Sackett stated that, if givi ~ aise, he.rould like
to see a two portent tutee.
Mr. Dingo stated that if Choy elect to move tv dtis manner, he
could recommend thesemc percentage of 4% drat other
eanployves received.
Com er Sackett ved to in NO City Clerk ate
mte of 541,600. Seconded by Comtmissitncr Meingor.
Discussion ensued regarding the almration oCsalxry.
Motion carried by a bur/one mll cal I vote with Mayor
Anderson Commissionu Mningot, Commissioner Sackett.
and Commissioner Holt voting aye, DePUty Mayor 6undy
voting nay.
12. CITY ATTORNEY'S REPORT. No repon.
13. CITY CLERK'S REPORT.
:~. Annual ROard Appre on Dinner Receptio
Ms. Mijares stated the Aonlual Roard Appreoiation Drover
Reception has been mmetively scheduled for Saturday, May 1,
2004, at the Longwood Community Building beginning with light
refreshments at 6:30 p.m. followed by dinner approximately al
'1:15 p.m. She repotted that invitations would be mailed the
beginning nt April. if them are no obj«tions lkom the
Commission to this date, she stetcd she wonid begin theproaess o[
looking Cor a caterer.
Thety weee no objections.
14. AD]OURN. Mayor Anduson adlonmed the meeting et 10:12p.m.
Da~iel J. AVdJ. r~
ATTEST: ~,,/ S
~~ /" % ~ SIIiIO
Svrah M. Mijares, City Clerk
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'Ph ie Page Left Biaok luteotionaily.
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