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CCMtg03-01-04MinLONGWOOD CITY COMMISSION Longwood Ciry Commission Chambers I'/5 West Warren Avenue Longwood, Florida MINUTES MARCH I, 2004 7:00 P.hi. Present: Mayor Dan Andersov Depvry Mvyor butch Buedy Commissioner.lohn G Maingot Commissioner Mike Holt Commissioner 6riav Sarkmt Richard B. Taylor, Jr., Ciry Atmrney Jobn J. Drago, City Admivistrafor Snrah M. Mijnres, City Clerk Pat Miller, Interim Dlreelor of COmmuniry~ Serviccr Tom Jnclcron, Cbief of Police RicharU Kvreblvh, Divisive :\1avager v[ Il[ili[ies Tom Smith, Division Manager of Streets/Fleets Carol Rogors, Interim Director of Fleanclai 9crvlees 1. CALLTO ORDER. Mayor Anderson Wlal Nemeetingw oNerv]:02 Pm. 2. Amoment of SILHNT hIEDITAT10N ryas (olimred by THE PLEDGB OF ALLEGIANCE. J. COMMUNITY ANNOUNCEMENTS. The following amoeneemeets made: A~e Old Fkshioned TO\vn Hall Meeting, Monday, March 22, 2004 et'/:00 p.m. in the Lavgwovd City Commission Chambers, 17$ Wes[ \Varreu Avenue. 0. AB(ne Crass Pirkln'will Ne beld on March 2U, 2004 from 6:00 p.m. uetil 10:00 Fl.m., Longwood Community eviidivg, 200 West Warren Aa'enn¢. C 2n°Annval Florida Chapter Beat the Heat, Inc.,a "Cestom mod Classic Car Shvw", located at the Corner of Rnnaltl Reagan Boulevard and Church Avenue, Saturday, March 6, 2004, 9:00 a.n~. nntii 4:00 p.m. Registra[fon begins at 9:00 a.m. vnri112:00 p.m. The cost is $20.00 on the day of Ne show. A portion of tNC proceeds will go to the Nadoval Safekids Campaign. CC 03-01-04/33 d. RF,COGNITION3. A. District#3 Presentation of the Business Person of the Meath Award for March 2004 fo Larry and Chrietive Belair o[Helair Wa113ysteme, Inc, ioesled at 131 14'"AVennv Com er Holt pres rred Larry and Christine Belair of Belair Wall Syatemq Inc„ 121 14'" Ave with Ora Hvsiness Person of nue the Month Awmd. They have oavred their business, Belair Wall Systems, Inc., for eight and a half years. they aze both graduates ftom Chitlenevgo High School in upper Naw York State. Mr. Beleir was recently appointed to the Board of Adjusunent Board. Mrs. Beleir was also recently appointed to the Parka enO Recreation Advisory Board. They both volunteu in school related projects and events. The City of Longwood is very pioased to have Laity and Chris rte Belair as part of Ore business conmsuni[y. Pivturea were thorn takev. S BOARD APPOINTMENTS. A. District#S NOmtnation mthe Parks and RecreaOOV Advisory Boartl, Cm vecSeakett nominated ElaieRi<hazdsoq 1050 Alemade Drive tNOmrveuon carried by a uvemmous vmce vote 6. PUBLIC INPUT. A. Presentation-LOUgwood Habe Ruth Baseball. Warren Brown, President, Longwood Babe Auth Baseball, made a pres nofa don oche amount of $IO,000 mthe City of Longwood. He stated that this donation was in a cooperative effort to try and relieve some ofihe Hnancial bwden. He reported that trio snore board had also been repaired. He steteU Ovt he enjoys the support the city gives in remm. Pictures warn Nwr taken. B. Public Participation. None '/. CITY ADMINISTRATOR'S REPORT. Na report. 8. MAYOR AND COMMISBIUNER3' REPORT. District #2. Mayor Arrderson reported the sewer project on South Grant as approximately haltcomplatad and the roads ware now open. He stated that he appreciated sll the warm wishes during his illness. District#3. Commissioner BOlt reported lha[on February 24, 2004, he eOended tho Sohool Board meeting at Lyman High School along with CC 03-01 -0A/I6 Comm er Maingot end Con er Sackett. He acknowledged that this tinges regardsw lhemezoning is eof the sohocls. He reposed that onsFebniary 26, 2000., he attended the Lake Emma Road Project meeting at Greenwood Lakes Middle School. Also in eueodance ere Convuissioncr Maingot. Commissioner Saekul, mtd Deputy Mayor Bundy. He also attended the Seaninole Connty Corrections meeting on Pebrvary 21, 2000.. Restated that they were looking into bringing beck the program, which allowed individuals fiom community service to work under the supervision from someone m the city. Disrict #q. Deputy Meyer 6etndy reported they had previously received infortnetion from Mr. Mitchell regaMing taking photogaphs of buildings and Uoinga ataloguo. He advisod that lhiv ethan likely not geiug to heppcn. He fitrther stated that other communities have revised theirbttilding permit process so ntat i[paa ofa building was being demolished, part of the process would be to famish photographs prior to demoliti n. He proposed to nave the City Administrator bring forward the appropriate doe making [M1 s a requir nt prior to any demolition permnsebcang ins ued. Deputy Maynr Bundy moved to hoe the City Administrator bring fnrwvrd the appropriate doe making it requir on demolitio perm to have all eidea ofdte building that is beingu proposM for demolition be photographed, and attached to the application. Sewuded by Mayor Anderson. Discussion was held regarding rheas rewrds being archived. Motion carried by a unanimous voice vote Deputy Mayor Bundy reported that he attended Rock the Park on Saturday night. He stated the event was not az well attended as the first one, perhaps because it was very cold. Ooeconcem he had was the tSCt that the skateboarders were not able to ekotedue to dre liability involved. He aftismed rhet staff did an excelleau job with the avant. District NS. Commissioner Sackett reported that Diane lGamer made the prosontation on the rezoning forsehools. He afSrmed drat the timeline tied in that the elementary re tiugw w, Metr school re hinges scheduled for the summer, and middle school followed. Ha advised there ee School Board meetings scheduled az well es the irSonnetien being posted on the Sebool Board web site. eommisamner sarkeu amtea ne wa9 aiaapeomtea ane<attanaing ma Lake Emma Development meeting }le stated the county needed to understand CC 03-01-04/37 theta 300 unit development wroulU impact the schools and the roads He had concerns on haw to protect Danbury Mili, Barrington and haw the oed woulU impeet thorn. Restated he woulU st ongly ro avd oxploring the traffi<exiting through LongwoodrHills Roadnm Commissioner Sackett etatad he had received a lever of concern regarding the billboazd located along I-41hat contains the worcl "sex' within its title. He inquired if anything could be done mgazdivg this. Disc os helU regaMing each Commissioner writingnleater of displeasure to the billboard wmpnny. Mr Taylor adviseU that PDOT Doty approves the site where the billboard is placed. District #]. Commissioner Maingot reported that on Pebmary I8, 2004, he euended a Public Workshop at the Iuke Mary Community Cextter that dealt with the Nosh/South Commuter Corridor Alternative Analysis. He reposed that as proposed the mute is 60.8 miles in length. He repotted chat he also attended the School Board meeting on February 24, 2004. He stated the[ he attended the Town Hall meeting at Casselberry and it was very inmresdng. Commissionu Maingot at5rmed that on Febmary 26, 2004, he also tended the meeting at Grewwood Laken Middle Soltooi regarding the Lake Emma Development. He stated that Rangetine Road was maxed out with «affic. He afOrmed that as Commissioners, they needed to address this issue Commissioner Maingot addressed the ooneem of the"Sex Cor Life" billboard located offof I-4. He seated the billboard company is Viacom and [fie advertisement is on behalfof the Boston Medical Group. He said in Washington there is House Bill No.3]I], ref 'ng to Decency in Broadcast He stated Congressman CIiRSteams of Ocala is the lead vocal poin on Ibis Dili, as well as FCC Chaieman Powali. He sateU that as a city we might be smal I, but we are laud end detcrmineU to make e dilTue a. He said w ough~ to take a stand and bring it o tho ettevtion of people that we know very well, inelvding Congressman )ohs Mica end Congressman C1itEStuarns regarding House Hill3]1]. 9. CONSENT AGENDA. A. Approve Minuteaof February lb, 2004 Regular Meeting. 6. Pay aPProved and estimated bills for February 2004 CC 03-0I-04/38 c city Aammiatrator rewmmm~as me city con,miaaion appw a close ASpecial Event earmino d~eeovenamenn~mnnire e Churcb far their Annual Easter F.gg Hunt. Depmy Mayor Bundy moved to approve the Consent Agenda es submitted. Sawnded by Commissioner Snekeu andcarried by e unmimmis roll call vote. 10. PUBLIC HEARINCrS. A. The Finance Dlvision of the Financial Services Department ends City Commission reatl by title only and adopt Ordinance 04-1682 which amendx the Fisral Year 03/00 Budget. Mr. Taylor announced fiaving proofof publication for this and all public hearings listed on the agenda Mr.lLylor read Ordinance No. 04-1682 by title only. Mayor Anderson opened the public hearing. No one spoke in (aunt or~toppos~bon. Comm er Meingot oved to close the public hearing- Sewnded by Deputy Mnyor Dandy and curried by n Deputy Mayor candy moved to adopt Ordinmw No. 04- 1652. Sewnded by Commissioner Meingo~ end carried by a unanimous roll pall vole. 6. The Planning Division of the COmmanlty Services Department mends [he Ciry Commission approve the Final Plat for the Kincaid Subdivision (SD OS03) on the east side of N'ayman Street betty en E. hlagoolia Avenue and E. Osage Avenue, in order to establish [hirteen (1J) conforming lots within the Land Use Designation of Lon' Density Resitlentlal. Mayor Andersov affirmed that this waz a quazi-judicial hearing and reviewed the procedure. Ho opened the public hearing. Mr. Taylorwndacmd the swearing in ofwitnessea. Mr. Drago affirmed tlrepinpeny bad been cleared and the developer was in the process of building one house- He ataced this as the final phase of the project for final plat approval. He onfirmed [here re tfiirt en lots to be c wcted with fiou He stated that three of No houees face Magnolia Avenue, rlnees CC 03-01-04139 houses thee Orange Avenue, and seven houses face \Vayman Sneer. Mr. Miller advised ghat slaffhas uppioved this subdivision and, as Mr. Urego indicated, bnilding has begun. He s~a~eda represen~ativeof the subdivison as present. Commissioner Holt affirmed he hazl dixussed dris project with Mr. Drago and sidewalks would be in place. He also staffed there would be a lift station in ~hesnbdivision. He inquired about the hype of mailboxes Ibr postal serv~ee. Mr. Drago slated this was ~o be determined. Deputy Mayor Bundy asked if i~ was customary to issue a building permit for a subdivision chat Fad not been replotted. Mr. Miller atlvised Fewould have ~o research the files to determine whether this was customary. He did affirm that the plat was in order. Commissioner Holt asked how many lots abutted [aka Orange. Dennis Kres ewski apresentative of Kincaid Subtlivision, stated thereware three or four lots that were not wntiguons to the lake Diecuasion was held regardiogsafaty issues and maintenance of Lake Orange. Mr. Drago atFrmed the city mnrently maintained Lake Orange. Mr. Kraszewski stated this would be a vice addition io ttre unity. He atlirmed tfie homes would be in the price ranKe of $150,000 to $190,000. Commissioner Maingot moved to approve the Pinal Plat for the Kincaid Subdivision (SD OS-0S). Seconded by Com ssoner Holt and carried bya unanimous roll call u. aecm,Ax eustnHSS. A. City Administre[or requests the City Commission hears pre non from SemmMe COanty regarding roe GlU ao 1] 92nta CC 03D1-04140 Kevin Fall. US I ]-92 CRA Coordinator, Seminole County Economic Development DepactmenS stated he welcomed the opportunity to be back. He reviewed the material provided that axd mepropaty values along the corridor from t99] to presen~He advised that the comdor had Krown at a ] 4% annual e of epproc nHes aced thnt the City of LOngrwod had faired very.vell along the comdor. He reviewed the planning expenahn nnK mat senfnrd had me t vawe whnm n,e rridor moth 38 % followenl by the uninvorporvtvd er a. He stated mat if Lovy vood were tojoin the CRA they would be the third highest valued entity. He cominnod w review the pmjecra within the comdor. Mr. Fnll reviewed the invhi-party Inierlocal Agree ant. He stated mis agrnem eared in an effort to give cities e voice in the expenrdim eeofthes rstCund dollars. He alilmred mere hove heen no projects in Casselbeny or Lake Mary, but they have voted ously ro support the other Projeus. He did sraterhet both Cesselberty end Leke Mary have projects iv reserve. lie affirmed that the CRA does not override any municipal compeehensive plan, develapme regrlnti ning modes, land development eodae, m dom enman'ty. tle affirmed that thec mty or CRA would no utilize nt domain pmv without the expressedw ~t from thejvriadicYon fron whichthis s slated to ~i He advisal that the CRA n~as required to adopna budget by Resolution each ycvr. Mr. Drago left chambers at 8:18 p.m. and rammed at 8:19 p.m. Comm er Meingot asked who had the final determination as to whether a Project would move forwaN. Mr. Falls stated the Board of Connty Commissioners ana es the 1 ]- 9? Community Rodevelopmavt Agency. He furflrer aRrtned the CAA COUId no naprojec withou endation from the ABA. He st red the CRA could new a project. Discussion was held regarding me CRA vtd projec[ control. Discussion ensued regarding the City of LongwoodjoinivK with only two yeas lafl in the current CRA end how Longwood would accrue dividends towaNS Niwe projects. Discussion was held regaNing me mimbursemem of CRA funds contributed bym icipelities ifihe CRA is not renew W. CC 03-0I-04I4i a C;ry Atmrney re enaa Ina city comaaaamrt rasa br dne outy, sat March 15, 2004 as a public hearing date antl approve the first reading of Ordinance No. 04-1664 granting a vivety- veyear lea a of real property oxnetl by the City of I.ovgwood tosNOrthland Commvviry Church. Mr. Taylor reed Ordinance No. 04-1684 by tide only. Mr Taylor advised the[ tlteoriginel plat of Columbus Harbor showed this property as e park. He stated it was never used as a pazk, but was originally used as a city sewer treatment plant. He affirmed that the city requesced bids on theproperly. The elmrch had the high bid on the property, but the appraisal on the properly Inch hieher, therefore, it was not sold He indicated that the designation of tfieproparty as a "perk" orented n problem relative selling the property. He affirmed that the church egreod to tease the properly with av option to purchase and began to work on a solution to purehasethe property. lie advised the solution would be to lease Iho peopeny with e 99 year Irasa with yr option to purchase Her ewetl the rvey and the r s. He stated this rregulnr shaped property vtd the city hadmm~imained the onthwest section o[ the property. He advised that in the new agreamovt tho lest modidoatiou would includethis soctiov of property in [he lease and the church would, in tam, deed to Ne city the property they oan on Dog Track Road. Com er Maingot Quad to approv at first reading ofOrdinaz~ce No. 041684 and set March t5, 2000. es e cond publio heazivg data Seconded by Commissionu Holt. Deputy Mayor Bundy asked for explanation regarding [he land [Fie city would be retaining. Discussion was held regading Ihepercels ofcity owned land being excbanged. Discussion was held regxMing the vade of laztd owned by the altureh for the lend owned by the city. A mnp was eleo reviewed of Che propOSed properties. Motion carried by a unanimous mIl call vote. C. City Admivistra[ar regve sthe City Cmmmission review the Legislative Cvvsultivg Services proposals and take aetlon the Commission deems appropriate. CC 03-01-04(42 Mr. DWg0 stated that after the Commission approved a budget amendmem for 545,000 for the lobbyist contract the city advettised for proposnis. He s aced the Cnn on had two options: 1. Selec afrtn this ning; or2.H a'r all presensenonset anothu meeting and aeleca aufirm at that timc. Discussion was held regarding the bid pmposals. Mayor Anderson moved tv selwt Pennington lav Firm. Seconded by Commissioner Sackett. Discussion was held. Mayor Anderson amended the motion to ask the City Administrator to explore what the expec[ed expenses are and to negotiata an appropriate cap on those expenses. Seconded by Corcunissionw Sackers. Mayor Anderson amended the amendM motion to put a cap expmtses vfnat more tltan 35,000. Secondod by Contmtssioner Sackett. Discussion .vas helU regarding whwher e Special Mceting would be required to approve a contract. it was the understanding o(dte Com,nissiov that if an answer was not received by tomorrow, a Special Meeting would be scheduled Motion <artiedby a tmanimous roll cull vote. D. City Attorney recommends the City Commission read by title only, set March 15, 2004 as a public hearing tlete and approve the first reading of Ordinance Nv. d4-(685 regulating Adult Arcatles. Mr Taylor read Ordinance No. 04-I68s by title only. Deputy Mayor Bundy moved to approve the frst reading of Ordinance No. 04-1685 and set March I5, 2004 as a public hearing date. Seconded by Commissioner Meingotend cartied by a unvtimous roil call vote. E. Ci[y Adminismator regve sthe Ciry Commias~ion discuss ADA Paratransit service [aodhtg for Fiscal Year 201V.i/2004 vntl take aUion the Commission Ueems appropriate. CC dl-01-04/43 Mr. Drago e~rnred [hat m the lest regular meeting Ilre Commission requested this he brought back. He stated drat he aunohed to the board item explanation for the cost increase. Mayor Anderson expressed concern ofthis becoming vn annual m. He Hated that if the city was going to be funding this, there ceded to be a dedicated Cuvding so e. He stated Ilse county ould use the gas tae for [undivg. He stated that it had been suggested ifthe cities were to pass solution in support of the County Commission vvdesaking ihisnlhen Ne Commission would be more comfortable with raking that step. He stated that he would like to see the city participate, but pursue a better way of supposing the service. Commissioner Maingot read tinm the minutes of Ora Deemnbu I G, 2002 Regular Commission Mewing mgarding the same item. He stated !liar he agroed die oily shonid participate in this program. He further stated [bat Iho contribution shonid be the some vs that contributed Iasi year. Deputy Mayor Bundy slated that on a per trip basis the city had a ]6% increase. He stated Nat et the last meeting the City Administrator suggested submitting 50% of the request. He nftimled the eomrty veeded a pennanevt solution. Deputy Mayor Aundy moved to give 50% of Ne request, approximately $30,000.00, vtd have the Cily Administraor bnvg Rrzward a Resolution supporting the County in sing the gas to find a perm I solution. Seconded by Comm~issionu Maingotnev Comm er Sacker[ rated hew suppos of the v. rie atiivned Nerewas a need for Otis type ofservice. Fle further stared a pevvanevt solution to finding an adequate Ponding source was needed. Motion carried by v unanimous roll call vote. F. City Clerk regnes(s the Ciry Commission review the City Clerk's accomplisbmmrts as it relates to her goe4orientetl appraisal. Ms. Mijsres a[firrneU that her contrmt calls For the City Commission to covdua an awual goal oriented appraisal oC CC 03-01-04/44 performance. She reviewod Iter nwomplishments over the pazt year. Deputy Mayor Bundy stated that the Commission was wrong e year ago when they hired someone with no experience az a clerk. Deputy Mayor Btmdymoved to not renew the City Clek's eppomt Deputy Ciry Clerk Linda Gol[ as interim City Clerk and in ct the City Adminisvemrto advertise the posthon. Seconded by Commvsstoner Holt. Mayor Anduson nvowad that whrat Ms. Mijares was hired it ws known by Ne Commission that site did not have experience u a City Clerk, aside from the fact that she had worked very well with the prior City Clerk. He smted the Commission bad e lot of faith in Ms. Mijeres and ackvowledging the lack of long temr experience, sled she attend cenihcation. He acknowledged she hu done fins and stated she hus dove nn outstandivgjob in her f at year. Deputy Mayor Bundy discussed snvmal issues fiat Irvve resulted N him no longer having conFdonce in the Clerk's ability to perform herjob. Mayor Anduson left chambers et 9:52 pm. avd resumed at 9:53 p.m. Mr Taylor advised that the opinion received regardivg proeednre w follow ov temtinativg the City Attorney also applied m the Llty Clerk He smted that this section of Che Charter supports fie motion made He stated the issue then becomes if the Ciry Clerk can be eted at will or acwrdivg to the Chrer, temtinatiov for Comn cr Holt referenced rite requested salary iverease and inquiredawhether the City Clerk was now certifed Mr. Drago confnned that certili<ation was a three year process. rie smted that fie o s she has o obtai tti6ca on then n the c nifica n, Hets atod she x workbtg toward obtaining cenifica tit tlvoughathree year proc s. HeaRnned that regazds to the salary increase, the policy w established by the COm oedjust snleries aawrding to the oM Of the pos n. Henate4 that any employee would have received either (he m(mmum salary or their salary times the pay perwntage CC 03-0L-U4/d5 wnionnver is greatu. fde aonnnned tnnt ine salazy muease requested was in accordance with city policy. Discussion ensued regarding the salary for the position of City Clerk. Deputy Meyvr Bundy moved to extend the meeting for the duration of the agende_Secovded by Commissioner Maingot and carried by a unanimous voice vote. Commissioner Holt stated that chooeing someone with the credentials to perform drejob would make it eaeier to fulfill Lire job. He afWnod the being newly elected tv his pasitioq it was very diffimtlt [o know avaryrthing you should know to he able to represent thecinuru. Commissioner Maingot slated the prior City Clerk eLso had to go dvough a similaz process of aduvetion and oertificerinn. He stated that she also want through Nal and eaor. F Let et the e ofappointing Ms. Mijares titer she was ~ td choice bee nofexpari e. He fuller aced that f.l..w Comm onfdent that she had the pate dal, the and the imellec to be able to more tharr handle the job. He afHmsed that the Commission made a commitment tv Ms. Mijares nod she has demonsttated she deserves this chance. Commissioner Sackett stated that in his work heknows in the beginning people will makemistakes and team from them. He eted ha vnderstavds that Ms. Mijares is a cluk in training. He stated he was not ready to dischazge her from her otTice. Mayor Mderson aEHrmed drat the Commission saw in Ms. Mijares a pars vith much potential, dtiv and to city. He S acknowledged that his expeuetions have been met. He pointed out Itabringing iv the Seminole County Occupational License. He a[ed the move to index more of the city records was a ttemendous value. Motion Failed to carry by a tlvee/two roll call vole with Mayor Anderson, Commissioner Maingot, and Cora uSackeat ring nay, Deputy Mayor Bundy and Commissioner Holt voting eye Commissioner Seckea asked Nu. Drago if the minimum salary m<rease was S43,0006y wino. CC 03-O1-04/46 Mr. Dwgo responded in the negaiivc Con er Sackett stated that, if givi ~ aise, he.rould like to see a two portent tutee. Mr. Dingo stated that if Choy elect to move tv dtis manner, he could recommend thesemc percentage of 4% drat other eanployves received. Com er Sackett ved to in NO City Clerk ate mte of 541,600. Seconded by Comtmissitncr Meingor. Discussion ensued regarding the almration oCsalxry. Motion carried by a bur/one mll cal I vote with Mayor Anderson Commissionu Mningot, Commissioner Sackett. and Commissioner Holt voting aye, DePUty Mayor 6undy voting nay. 12. CITY ATTORNEY'S REPORT. No repon. 13. CITY CLERK'S REPORT. :~. Annual ROard Appre on Dinner Receptio Ms. Mijares stated the Aonlual Roard Appreoiation Drover Reception has been mmetively scheduled for Saturday, May 1, 2004, at the Longwood Community Building beginning with light refreshments at 6:30 p.m. followed by dinner approximately al '1:15 p.m. She repotted that invitations would be mailed the beginning nt April. if them are no obj«tions lkom the Commission to this date, she stetcd she wonid begin theproaess o[ looking Cor a caterer. Thety weee no objections. 14. AD]OURN. Mayor Anduson adlonmed the meeting et 10:12p.m. Da~iel J. AVdJ. r~ ATTEST: ~,,/ S ~~ /" % ~ SIIiIO Svrah M. Mijares, City Clerk CC 03-OI-04!41 'Ph ie Page Left Biaok luteotionaily. CC 03D1-0C/48