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CCMtg11-15-04MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES NOVEMBER 15, 2004 7:00 P.M. Preserve Mayor H. G. "Borah" Bu:dy Deptny Maya, Brian D. Sackett Commissioner John C. Maingot Commissioner Dan Anderson Commissioner Mike Moll Richflrd S. Taylor, Jr., Cily Allorney John J. Drago, City Administrator Sn Ia M. Mjjares, City Clerk Pal Mille, Director of Corson—ity Serei— Tam Smilh, Divlalon Mnoager of Streets/Fleet Richard KornbNo. Division Manager of Utilities Carol Rogers, Director of Financial Services Tom Jackson, Chief of Police L CALLTOORDER. Mayor Bundy called the meeting to order at'/_04pm_ 2. A moment of SIC -NT MEDITATION was followed by the PLEDGE OF' ALLEGIANCE. 3. COMMUNITYANNOUNCEMENTS. Thefallowingannonncements—e made: A. Anmml Rolalianof Deputy Mayor. Ms. Mijares announced the Deputy Mayor would be rotating from Deputy Mayor snokeu to Commissioner Meingot B. Senior Matinee will be held on November 17, 2004 from 11:00 ntil 1:00 p.m.. Longwood Community Building, 200 West W flrren A--. C. ABlueC,,o,r9,kio'will be held on November M, 2—from-a p.m. until I=p.m.. Longwood Cnmm::nny Building, 200 %Vest ren Avenue. War. D. Eg'" Annual fungwood AM and Crafts Festival will be held in Dowolown Hklorir Longwood, front 0:00 a.m. to Saa p.nt, on CC 11-15-04605 Saturday, November 20, and from 9:00 a.m. to 4:00 p.m. on Soaday, November 21, 2004. E. The City of Longwood Jingle Deli Wfllk, Run & Bnrk, mid Cbildrea's Rua with Santa will be held on Saturday, December 4, 2004. Registration for the Jingle 8e115K will begin al'I:30 I. m, and the walk and I. will begin a18:30 a.m. Registration for the Pet Parade will begin at 8:45 -1, end the parade will begin at 9:30 a.m. Registration for the Child—', Fun Run with SIMI will begin It 8:45 :Registration the run will begin al 10:00 a.m. F. The City of Longwootl"Celebrate the Season' and Annual Tree LigbDag Event will be held on Saturday, December 4, 2004, 2:00 p.nt. to 6:15 p.nt., 175 West Warren Avenue. 4. RECOGNITIONS. A. Recognizing Commissioner Sackett for his service to the City as Deputy Mayor, May 2004 to November 2000 Mayor Bundy recognized Commissioner Sackett for his service to the City as Oeputy Mayor and preserved him with a plaque. Pictures were then taken. B. Di -id 42 Nominfllimt ofthe Business Person of the Month Award for December 2004. Com er Anderson nominated United Heritage Bank; Dave Powers, Founders President, and CEO; and Betty Miller, Vioe President and Branch Manager. Nommation carried by a unanimous vmce vole. 5, BOARD APPOINTMENTS. A. Endorse the Seminole County Council of local Government's (CALNO's)—,Id,tiI thnt Sanford Com er Art WoodrnlT be app,m(bd to the Seminole County Expressway Authority. Commissioner Anderson endorsed the appointment of Commissioner Art Woodmffto the Semnole County Expressway Authority. Endorsement carried by a unanimous voice vole. B. District 42 Nomination to the 8o11d of Adjnm-1. C..er Anderso aced Marc McLarnon for reappoin the Board of Adjustment. N—i-i ncarried by aunanimous voice vote CC 11-15-04/306 6. PUBLIC INPUT. A. Public Participation. JoAnne Rebel lo, 301 Loch Lomond Avenue, said she noticed the Blne Gmss Piekin' was being held during the An, and Craps Festival. She inquired how they would address parking.. signage, W how the vendors —ld be able to protect their goods that evening. Mayor Bundy stated there would be directional signs for parking. He said Mra Patz lot would be available for parking, as well as the new parking lot and parking at the police sbtfl- 7. CITY ADMINISTRATOR'S REPORT. Mr. Drag, repotted the total cubic yards of debris picked up from the right-of- ways was 54,668 cubic yards. There was 23 349 cubic yards of mulch ground up and hauled away which equates , 119 aromps that were removed_ He repotted the oral estimated cost of the removal program so far of $1 556,296. This figured— _ include personnel cows during the storm. Be repotted sending the City Comm relative to Progress Energy's reluctance to cooperation on the Highland Hillis project. H—,p ,,dMr.Millerhas since received a phone call from Progress E—,e, agreeing to meet on Monday, November 22n° i sv vie options relative to the pond being enlarged. He witI report back regarding the outcome ofthis me ring Mr. Drago reviewed a picture ofth, flagpole in the cemetery and pointed out an where the a mad farces logo en w ded_ He stated an Eagle Scout project mbes to add the tips to the — hleareviewed their proposal and said they were advised the project would need to be moved in the future when the flag pole is relocated. Ms. Mijares stated the tips would be m granite with each emblem of the armed forces on them. The Eagle Scout has contacted a granite company who is willing to donate the tips wish the engraved emblems_ She stated the labor would be done under the supervision of the scoot and his scout master_ Mr. Drago reported the city had received a petition from forty-four (eb) residents of Sandalwood wmplaining about the skateboard park. He said there have been me problem n the a and stated a candy damaged a fence in the area and the dnver left the vehicle. He stated the owner of the vehicle —Id be required to pay forth¢ damages. H—id,tietef—id w,i,g to the neighborhood park. He stated there were three options; 1) leave the skate perk and police it more closely. 2), the skate park end 3) set it up temporarily at Reiter Park_ lie was inclined to remove the skateboard heility. He stated the design of Reiter Perk would probably be completed by the end ofthe year_ Discussion was held regarding a skateboard facility CC 11-1S-t 8b, Itw sthee ,ofthe City Comm a the skateboard facility from the Sandalwood Neighb000 rhd Perk ands store the equipment. Mr Dmgo said Progress Energy bmffeu ed soe dilry in trying to ..pleb their building. He said they worked on a new agreement to allow additional time_FIe repotted they have not returned the agreement. He stated Mr Mill,, would be drafting a Iener with a time certain that their certificate of occupancy would be revoked: and they would need to vacate the building until it is brought up to w& MAYOR AND COMMISSIONERS' REPORT. District M3. Commissioner Holt repotted the United Heritage Bank had their grand opening and most Commissioners, the City Administrator and City Attorney were in attendance He attended the Safe Kids breakfast and said they had phenomenal ideas. He Width, Town 11.11 meeting was a success He reported the clean up at Dog Track Road and 427 looks like there was nothing there. He attended the open house for Senator Lee Constantine and spoke with many fhis constituentsandaskedforiaput. He woNSenator Constantine scheduled the Community Building for a February 2, 200E Town Hall Meeting. He said he was conversing with a Commissioner Rom Maitland who told him they hav a program where they work with theschool board to help maintain I.- of the school properties. He said he would like to help Longwood Elementary to improve the area around the school. He stated he spoke ro the City Attorney regarding educating new board members on Sunshine Law and issues regarding the board to which they were appointed. Mr- Taylor said the City Clerk provides material as well as a pamphlet on [he Sunshine Law to new board members. He suggested an online course oK d by Florida State University Law School on Public Records, the Surehi ne Lew, and Ethics might be c nsidered. I le stated they w re four-hour online courses at a oral cost- He sorted if people were no[ trained properly, they usually were not aware of the Sunshine I.aw, Mayor Bundy suggested the City Anomey check into these classes and bring forwazd information at the next meeting. Mr- Taylor stated the Commission mayw Id&, a seminar forth, Codes Enforcement Board relevant to the provis ens of Florida Statutes Chapter 162 and their general requirements District 04. Mayor Bundy inquired a bout theater., oftha space study for the Fire Station, Police Department. and Public Works building. Mr. Drago said the status was at zero until negotiations with the Fire Union were sealed Mayor Bundy said StI or Constantine spoke with him and requested he contact the oth,, cities to present in a package —II, delegation regarding issues encountered bItfi— and after the III— es. He asked the City Administrator,. CC I I-15-041308 act his fllow wlleagoes to regncst this information He said he also met the coordinator Gom Semmole County who agreed to coordinate with us. Commissioner Anderson said he has been hearing wncern that FEMA was going tt ther imbum tchecks to the &ate of Florida anddh ould not be distributing them un it late December_ He said Maitland was onsaof the wnce arias_ Mayor Bundy reported that Ms. Uliano's class pres -d a request last year to do a proclamation claiming September I I'" Herri s Day. He said Semioole C.—y did the same end this has been placed on the legislative agenda to request a proclamation n the state declaring September it H.ro`s Day. He addressed Codes Eforoement and said he noticed that it looks like a jungle on certain am properties. He said there had been a problem with tents going up m these and people living there. Ile suggested checking into having property owners clearing the underbrush to prevent people fiom wngregeting in thoseareas. He said another area was along the right-of-way of the railroad track. He suggested sing community service peoplq giving them the appropriate tools to ales,, this C. er Holt inquired abou a specific property and whether the Cary Admm orator had received an ackeowledgemeut fiom the oou,,ry regarding biz Mr_ Drag. said the area referred to belonged it, Seminole County. District 405. Commissioner Sacken said this was an exciting and itt—ming day for him. He said he had cleaned out his garage and when Waste Pro came by the gentleanan were very polite end informed him large items were only picked up on Thursdays and on as on -call basis He stated Waste Pro has moved in the right direcrion_ He said the Town Hall meeting was good. but he was somewhat disappoimed that the agenda was open-ended. He suggested posting certain ideas for the Town Hall agendas. District kl. Deputy Mayor Maingot ,p—d Zachary W eavar of Boy Scoot Troop 849 had bestowed on him the rank of Eaglo Scout M a Court of Honor held on November Y° at the Longwood Community Center. He was i-a,d to attend and participate in this t_ He enjoyed participating in the Town Hell meeting and said the rec —i dwi,,,e of proposed items far di —lion on theagenda would be helpful. He also aumd,d the Seminole County Safe Kids breakfast_ 11e sand the United Heritage Bank was a very impressive buildin5 and the IandscaDine very well done. t{e offered his assistance in landscaping efforts with Longwood Elementary, boering in mind, maintenancewoold be a problem. Distract 02. Commissioner Anderson said, while the conwpt of an agenda would be good, hetho,,ght one of the bast things about the Town Hall meeting was allowing the public to speak their mind and it was a good f.tum for wmmunicauon. He stated the city needed to have the wunty maimain the venal CC I I-11-/1. that goes It— 427 through Wild.— to Lake Fairy. He thanked the Police Department for doing a great job. He reported there had been some break-ins m the Wi ldmere and Columbus Harbor areas and it was good to su something was beingd—, Hereportedthat Northland Community Church has the outlines of their new building done by balloons He said the whole process has worked very well. He said they have been approached regarding building a me .6.11. to law enforce I office s. He said he would like t nsider n the futureehaving a dual memor ei in a prominent space with a large flag D nice landscaping, and have en area frr ugraved plaques. He stated this wouldld bee nwetribute- 9. CONSENT AGENDA. A. Approve Minutes of the November 1, 2004 Regular Mcetin,, B. Fine ce Dmi not the Fina dA Sery es Department recommends paymem of approved and estimated bills for Duemher 2004. C. Fina ce Divismu of the Financial Servile, Department recommends approval of lbe Monthly Financial Report for October 2004. D. Computer Services Division of the Fioanclal Service, Deportment mends the City Commission approve payment in the nmcunt of 535,65011 H.T.E., int. for annual "fim— maintenance uP91d1 mid support. E. Utilities Division of the Public Works Department ruommeods the City Commission approve the pipeline crossing agreement will, CSX Railroad and nIth.tde the City Adminisstm- w sign all appropriate documents. F. City Administrator recommends the City Commission flppm-an endment to lbe Collective Hafgaiuing Agrce ant betwun the City mid the International Uuion of Operating Engineers, (IUOE) Local 6T3 covering the Hlue Collar Unit for the period of October 1, 2004 ro thugh September 30, 2005 and authorize the Mayor to sign th, amendM agreement. G. City Administfmor recommends the City Commission approve an mendment to the Collective Bargaining Agreement between the City and the international U.fl- of Operating Engineers, DUDE) Local 673 covering the White Ceilar Unit for the period of October 1, 2004 through September 30, 2005 and anthariae the Mayor t0 sign the amended agreement. H. The City Administrntor recommends the City Commission app,—I foal change order in the amount of $132,541.41 to Ed— Constrnetion Group Inc. for the East Palmetto Avenge Road Improvements Projut. CC 11-15-04/310 1. The City Administrator recammends the City Commission approve the purchase of property at 294 Raider Avenue for W,000.00 with $500.00 in associated closing co and authorise the City Administrator to sign all appropriate documents. Com er Anders ved to approve theonnt CAgenda Items A s H, considenng Item 1 separately. Seconded By Commissioner Holt and retried by a unanimous roll ,It vote. Com er Ander tared he had a fine cial in st with the prop nysownes end he would be abstaining on Item Iom Con er dolt moved to approve the purchase of pmpeny at 294 Reideo Avenue for $3J,Oo0 with $50o in eesoaated closing and authorize lb, City Administrawr to sign ail appropriate doswments. Seconded by Commissioner Sackett. Discussion was held regarding the parcel located at 294 Raider Avenue. Mr. Drago staled the hrnding wad from Fiscal Year2004/2005- Motion carried by a 4/1 ,It .11 vole, with Mayor Bundy. Deputy Mayor MBingot, Commissioners Holt and Sackett voting aye, and with Commissioner Anderson abstaining. 10. PUBLIC HEARINGS. A. City Administrator recommends the City Con isdWt sad by tide only, and adopt Ordinance No. 04-1937 amending Chapter 24 Section 24.6 (b) (I) - st.'...- Utility Fees. Mr. Taylor announced having proof of publication for this and all public hearings on the agenda. He then read Ordinance N. 04-1737 by drle Only - Mayor Bundy opened the public hearing. No one spoke m favor m the ordinance. The following spoke in opposition w the o,dinenae. C�iert�n It C Il 1636Gm,, C,l - stated propmty values were sing but ol. Shes aced she —military widow a Fred in et Shemaid meopropeny to and on mere waae90 coreiderati0n fcr r,i—, or f mnedei-- fa nlres� She i,,,kr d about the a nt for Barrington and me homeowners had paid for the upkeep p—i—ly. She said there wise consmnt inOreases end mere hud to be—ideration for the elderly - CC 11-15-04/311 Commissioner Sackea moved w close the public hearing. Seconded by Deputy Mayor Maingot and carried by a unanimous Commissioner Holt moved to adopt Ordinance No. 04-1737 mending Chaptor 24, Section 24.6 (b) (1) - Stormwamr Utility Fees as presented, Item 10 A. Seconded by Commissioner Anderso, Commissioner Holt said while fees were iooressin& the Commission ravtawed and capped the ftt over four (4) years Commissioner Anderson said there was a huge back log of stormwater projeots and the city does not have the revenue to implement these projeus. He said a four (4) year work program was developed end this only for those four (4) years, then it would go back to the Mayor Bundy said the city was faoed with --mg problem, that was - developed correctly and for some time has been ignored. Com er Sackett said that he spoke w 50 to 60 people who were not infavorofthis e. Hesatedthe5323.000rasedannuallyjus nc a oal m i,tenae and why was this of providedfor m the gene al budget. Deputy Mayor Maingot said that the stormwater was a dedicated fbnd and must be specifed for projects related w normwater. Discussion ensued. Motion carried by a 4/1 roll .It vote with Mayor Bundy, Deputy Mayor Maingot, Commissioners Anderson and Holt voting aye, and C—miner Sackett v ring nay. B. City Administrator recommends the City Commission road by title only, and adopt Ordinance No.04-1]38 which amends the monthly solid waste and Recyeling colleetimn fees. Mr. Taylor read Ordinance N. 04-1738 by title only. Mayor Bundy opened the public hearing. No one spoke in favor to the ordinance. The following spoke h, oppo,m.,t to the.,dim—, Den WCov, 137 East Maine A--, ,aid he had made a number of phone calls to Commissioner Holt, Commissioner Sacked, and Mr. Hyres CC 11-15-04/312 regarding Ilse service He suggested waiting until all the problems have been corrected before approving a rate increase. Cl—illillll Sacked ved to close the public hearing. Sended by Deputy Mayor Maingot and carved by a unanimous moved Comm er Holl to adopt Ordinance No, 04-1 738 whioh mendssthe monthly Solid Waste and Recycling collection fees as presented, Item 10 B. Seconded by Deputy Mayor Maingot, Commissioner Anderson explained the bids were made on a faulty assumption of the amount of p,,119l to be hauled from the city_ Comm er Holt said this - as disc used at the Town Hall Meetings) He reiterated the amonnle being taken to the dump was greater than that repres rated. He stated the repres es hav responded promptly when cont= d. He said the company picks up—,ih'mg Discussion was held regarding pick op of large items. T1 Dolan, representativeof Waste Pro. said the primary reason for bulk pick ups on the second day was because III- tended to be less garbage on those days. Dix ae held regarding concerns ofuniforms and temporary unployeeaw Motion carved by a unamm—roll call wte. C. The Finance Division of the Financial Services Department ends City Commission read by title only, and adopt Ord .a tt No. 04-1139 which amends 0., Fiscal Year 04/05 Budget. Mr_ Taylor read Ordinance Na 04 1739 by title only. Mayor Bundy opened the public hearing. No one spoke m favor or m .pp—fi- to the ordinance Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Holt and—tr d by a unanimous voice Deputy Mayot Maingot moved to adopt Ordinance No. 04-1739 as presented. Item 10 C Seconded by Commissioner Anderson and carried by a unanimous roll call vote. CC II-15-04/31i It, REGUTAR BUSINESS. A. City Clerk rewmmeads the City C—d1li.. end by title only find adopt R— Ig on 04-1111, wIkh designs a depository, designs es authorised signe and fecsimiie signs ores for the City. Ms. Mi)ares stored with the annual rotation of the Depury Mayor, this Resolution complied with the requirement to designate a depository and authorized signatures on all city accounts. Mr. Taylor read the title ofAewlution No. 04-I 11 I. Commissioner Anderson moved to adopt Resolution 04-1111. Seconded by Commissioner Sackett and curried by a unanimous roll call vote B. City Add,i.4 ator recommend, the City Commission discuss participating and co t sharing for a driv ing track et Seminole Community College and give stag the appropd— direttion. Mr. Drago said representatives from Seminole Community College rwed funding options for the driv ni ng tacrk at nt CA NO ing. He lid he oPPosed the t nng t—k being used sit ictly frlaw enforcemem vehicles. They requested each by present this information. He declared he would not want w sce the ecnool come back for and use fees m the ibtura- He staved these issues were not d sus M, Chia h kson reviewed and described the dnving worse, lie stated he n s the Chair n ofthe Sem nole County Crim nal Jus ce Asso and he has had n with Mr. Hague from Semi— Com nity College. He stated the wllege position was that each agency would own a propoaioned am tofthefacility. He said,h, college would like to taend the use beyond the use of law enforcement. He said they would like to build the course to support any rype ofvehicle. Mayor Bundy said he was in favor of the concept. Com er Anderson said they desired to build the fire tower for ningson He stated that when this was presented there was ant b because ofitbeingusedas acombination facilityi said the , H, been discussion on this possibly having an impact nn insurance st. Hedcusse isd fundinons an g optidstatedthe goalwas gohavealow per usage fee. He stated if each city pledged their share this could happen very quickly. Discussion was held regarding options th— (3) and fur(4). Discussion was held regarding the tmek being a multi -use facility - CC I I-15-o M4 Mr. Taylor said there should be an m-local agreement. Mr. Drego said this would boon the December CALNO meeting agenda foraconsensus of all cities. Restated he is hesdanti regards to the cost_ It was the consensus of the Commission bo move forward as a multi -use fardliry with e preference ofoption three (3)_ Discussion was held regarding Lynx transit. C. City Administrator recommends the City Commission read by title only and adopt Fit04-1109 authorizing the execution ofnn 1"t 1acal agree tint for theea9WHAdient 0f annexation, water and wastewater bnnnd1li, between Longwood and C—Oherry. Mr. Taylor read Resolution N. 04-1109 by title only. Deputy Mayor Maingot moved to adopt Resolution 04-1109 as presented Item 11 C. Seconded by Commissioner Sackett. Com er Ander bated this only a water and wastewater sent et ag Bement. but also included annexatmrt Mr. Drag, stated the issue the Mayor had was on 427 and it has been, taken b of bad N-io2 He reviewed a map of,he service area b,undary_ He stated the City Manager of Casselberry has indicated he ould l ike to have further as he has nagre--, n pan of rhea ache Mayo�had Ss with. Hepotntedou ncotporated area and stated a developer -,,, ro the CRAtaud warned ro developbhisproperty. Hesaidifthditmith depenment ruluires the developer bo hook up to wastewater they would be recuired bo sign an on agr[ ement with the oity end development would need to adhere to our design —,,thirds_ Discussion ensued regarding il—lopmortl in this umnwtporated area. Motion carried by a unanimous roll call vote. 12. CITY AT'TORNEY'S REPORT. Mr. Taylorreferenced a memo sent to the Mayor and Com bning the sign ordinance. He did some research and said it had been re Ndd�He reported he would not be bringing this forward at this time. 13. CITY CLERK'S REPORT. Ms. Mitt —stated at the last meeting, Deputy Mayor Sackett had mentioned a picnic in appreciation for staffs' efforts during the hurricanes. She suggested a Christmas luncheon from 11 30 am m 2 00 p.m. She reviewed a quotation f r the even to be oatmed by River City Cate mg_ She re --d diradion Rom the Commission. CC I-I'CIM5 Mr. Drag. gated when Co. — Sackett brought ap this idea understood he preferred thi.... d w be delayed; and because of it being close to the holidays this was an option. Commissioner Holt asked ifthis was intended for all employees. Ms. Mijares responded in the affirmative. Ms. Mijares reviewed the menu and rep—d the date ofthe event would be December 16'^_ Com er Anders said he would like t ethe Com ceatl any deawim, and the balance be taken Rom the Commission's development fund. Discussion was held regarding contributions. Itw sthe c softhe Comm wi- I. fund anrem y amiag balance Rom the Commission — fond. 14. ADJOURN. Mayor Bundy adjoomedthemeetingm9:58p.m. NaYj✓oOd f,. Bundy. Jr., K1x"Yor AnESI': Sarah M. Mijares, City Cl,,k CC 11-15-04/316 INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES pnr.i�n ELECTED OFFICERS: APPOINTED OFFICERS: