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CCMtg06-02-03MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES JUNE 2, 2003 7:00 P.M. Present: Mayor Dan Anderson Deputy Mayor Steve Miller (Arrived at ]:09 p.m.) Commissioner Butch Bondy Com er Peul Lov and Com er Jahn C. Mflingot Russ McLatchey, Acting City Attorney John J. Drago, City Administrator Sarah M. Mijares, Clry Clerk Richard Kornbluh, Division Manage of Utili[ies Tom Smi[h, Division Manager of Streets/Fleet Jay Sargent, Division Manager of Planning John Brock, Direetar of Community Services Mon rfl Mitchell, Director of Finflncial Services Russ Cohen, Commander of Police Division Absent: Richard 5. Taylor, Jr., City Anorney I. CALL TO ORDER. Mayor AnUUSOV Cxlladaregulxr meeting to order at ] 02 pm. 2. Amoment of SILENT MEDITATION wns FOLLOWED BY THE PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. The POllowing avnooncement was made: A. ABlua Gnus Plckin'will be hdU On Juve 21, 2003 from 6:00 p.m. until 10:00 p.m., Longwood Community Building, 200 West Warren Avenue. A. RECOGNITIONS. A. Distric[Md Presenwtian of the Business Person of the Month Award [or June 2003 m Mlke Bolt of At Your Service, locaced at 161 Exst 13'" Avnrae Commissiouer Bundy presented the Business Person of the Month award io Mike Molt, owner and operator oFAt Your Service:. CC 0602AJ/4J6 having bee iv bus ss for f fteen yea s. Mr. Holt's community vvolvainevt includes: Chairmen ofthe Parks and Reueation Advisory Board, peat President of the Longwood Elememary PTA, and se nshe Sen note COUnry Swimming Pool license BoardrvPic ores werethen takev. 5. BOARD APPOINTMENTS. A. DlstriU #fi At Large Nomination to [he Parks and Reelention Advisory Board. Com ner I.ovestrand dot ed his appointment till the next me tingsio H. Appvin[men[ofa LCngwvad citizen to the City aPLangwaod Polies OlReets' and Firefighters' Pension Trust Rriud, Mayor Mderson nominated Jaok Smythers, 33I Isabella Drive Carried by a unanimous voice vote. 6. PUBLIC INPUT. A. Public Participntian. There was no public participation. ]. CITY ADMINISTRATOR'S REPORT. Mr_ Urngo distributed and stated he wanted to brieFly discuss with the Con v the Prelim nary Plat Rev w for Bren nod Club. He said at the lays ring, the Com told the developer Par Laka Emm follow the node. He reviewed two major i[emsthat the Commission o needed to be aware of relative to the subdivisions development. 8. MAYOR AND COMMISSLONERS'RGPORT. District#4. Commissioner Huvdy spoke in regards to the lrce company located on Longwood Hilis Road and said, after doing some research he Pound out the company does business with the city- He suggertad the city put a hold on doing business with this tree company until the company gets the landfill problem resolved. It was Iha aoneensus ofthe Ciry Commission to hevethe City Administrator comact the DEP and St. John's Water Mnnegement and notify them ofthe vituation with the tree company. The Com n also ruluested a report be give at the next regular Contmisston me ring regarding this issue. n District#5. No report. District#I. Commissioner Maingot nosed on Sunday, May 25'", the City Commission received an invitation from the City Church of Longwood to CC 06-02-03143] participate in lion ring our hero s. He raid he anended this event and said tt wasaworthwhile care ony. e Comm er Maingot said on May 2B'", he attended a pros et the RDV Spotts Complex that was sponsored by Plorida MunicipalaElectric Association and specifically dealt with the Las Cruces, New Mexiw story regarding power. He saidtheir werea number ofelected otTicials that Wended this meeting all the way from Pinellas Coumy to the Central Florida area and added this meeting was very informative. Commissioner Maingot said on May 27'", he met with Mike Morrisoq 290 Ean Church Avenue regarding speeding on Church Avenue. He said Mr. Morison has observed the Longwood Police have taken some immediate and there has bee owble wll to ring the s n. He seed [hansks to the Longwood Polive end encouraged the ertueuon to be dealt with. Commissioner Maingot said he met with Joal King, this past Sunday regarding Columbus Circle and Grant Street He said Mr King is once again having problems with speeding and in addition, purple are now dropping bottles on his lawn when stopping at the stop sign. He said the last me Longwood Police addresud rhos ouple hundred tickets sued- He requerted Director baker sand the Longwood Police Department begin to put pressure on this area. Commissioner Maingot said he checked the Longwood Canal at the wmer ofColumbus and Grant and the area needs some cleaning urgently. District #2. Mayor Anderson said he had reported two meetings ago that his hour culated a petition and one of the items requestedw eaddiufional spa bumps. Hesaid he had reported in discussion with his homeownes asuuation that they lied indicated the desi to have speed bumps. He said he s w the letter from the hour r that lead [he peti end the hour er had interpreted that either Mayor Anderso or the hour on has authority regading anything [hat haDPenwonrGrsant Street, wbiel tis not the case- and he wanted to Gear up that enders ending. He said it erely him reporting the des eof his hour n. Ha said the speeding still oonttnues in (that area and the homeowners are converned_ Mayor Anderson said a neighbor approached him that lives near the onhea sideofthe drainages nal at Gram Svee and hisneighbor ndipted that he was working with the city in regards to having problems with mnoffon the coed that of goring in that nal likei ended to. He said his neighbor said every time he bets a herd rain it Floods his garage He said the canal needs some cleaning antl noted the anal belongs to the county. Ha then asked to make the wunty aware oP this issue CC lJb-02n3/4l8 District N3. Depuy Mayor Miller said he apologized for beingafew minutes late to the meeting Deputy Mayor Miller said regarding the beer bottle issue noting it is not solely the problem on Grant Sbeet, but stated this problem is going on all er the uty. He said at his comer property a[ /essup and Oak Street, every time he has to mow the lawn, he has to pick up ten beer bottles out ofthe grass before he Oas to mow and said it is not unusual that this is hePpening. He said two and a half weeks ego, he had to pick up e drank driv tofhis law who decided to park his vehicle in his ffont law and to evup ell his nice plants. He said Mr. Norman Wolthangea' decided there sufficient evidence to charge the driver ofany cr e. He stated for the record that Mr Wolfhenger needs to be reposed to the Dar Association for gross negligence and stated that this is the third time hie house has either been burglarized or vandalized and Mr. Wolfhanger has on fit not to prosecute the parsons involved who were caught- He said the driver was aught red handed. 9. CONSENT AGENDA. A. Approve Minutes of May t2, 2003 Work Session and May t9, 2003 Regular Meeting. 6, Finance Division of the Financial Services Department mends payment of approved antl estimated bills for June 2003. C. City Admt ends the City Con n appro e cialteubdiviaion agree tt between tho Clry antl Barclay Longwood Partners, LLC' D. The Engioecring Divlslon of the Community Smvlees Department recommwttle that the City Commission award DidNIU03 far the Seminole Ave. & Credo-Land Drainage lmpro ant Project to Prime Cunstructlon Group, Inc in dm an[ of$8I8,0]2.00 antl authorize the Mayur to sigh the Commissioner Lovesvand requested that the City Commission would consider Agenda Item 9D separately. Mayor Andarron said that the City Commission will eovsidu Agenda Item 9D separately- Comm u Love and m ved to approve the Con Agendasas mbmittedtwith the exception oPAgende Itemt 9D. Sewnded by Deputy Mayor Miller xnd carried bye unanimous roll call vote. CC Ofi-02-03/419 Com er Lov and m ved to approve Con Agandasltem 9D as submined. Saoonded by Comm etsioner Bundy. Com er Lov rand inquired on Agenda Item 90 and asked how much fuvds wareallocated to flood end road. Mr. Dingo responded and staled that Sem note Ave oad and drainage projau, which is 8504,000. He said than Credo-Laud which is a drainage project is 8314.000. Com er LOV reed asked if there were sutfioievt funds in me sror,n aetm~ F~nat Mr Drego said the storm water fund pays Pot Credo-Land and the public (aralities pays for the scree project. Re also noted the ury had met with residents from Credo-Land and Seminole Avenue regarding these projects. Commissioner Bundy noted he received three phone calls over the weekend from residents on Seminala Avenue and they had expressed their gratitude Pot this Project. Motion passed by a unanimous roll call vote. I0. PUBLIC BEARINGS. Nova. lt. REGULAR BUSINESS. A. The Finance Division oP the Financial Services Department ends City Com cid by title only, se[Jone 16, 2003 asna public hearing date and approve the first reading of Ortlioance 03-1662 whirk amentls [he Fiecfll Year o21d3 Budget. Mr. Mc(.a[chey read Ordinance No. 03-1662 by title only. Deputy Mayor Miller moved to approve Ordinance No. 03- 1662 on fret reading and Por a public hearing to be scheduled on June 16. 2003. Second by Commissioner Maingot and carried by a unanimous roll call vote. B. The Planning Division of the COmmnniry Services Deparlmenr mwrds the City Commission approve the Final Plat for the Walgre as Site known as fhe 434 Retail snbdivislon, a to- plat (SD 0}03) at the NE corner of SR 434 and CR42], in order ro establish three (3) <aoformiag lots within the Land Use Designation of General Commercial. CC 0602-03/440 Mr. Drago introduced this agenda item and said when the Ctity Commission first sewthe site for Walgreens and noted it was a singles e. He said th City Comm on had aPProveda betty anttha city and with Rerelay Longwood Partners under~theU Consent Agenda 1[em 9C that gives details if the commercial subdivi to be sold, then then sof lots 2and3 ould haduto wnform with canain items on thersite He said this mendment allows Barclay to begin dividing the lots wMther for sale or for lea e. He said Son is looking at Lot 2 and they may hav aprospecuve bank in LOt 1. Deputy Mayor Miller moved to approve re-plat SD 03-03 submitted- Sewnded by Comn er Maingot and carried by a unanimous roll call votesion c. enmmi:sonar Radar reyaeae ate city encomia:con aiarnaa a petition from residents of the Markkam Elills Sabaivision to mprave and maintain their cammm~ity entrance. Commissioner Bundy introduced this agenda i[em and noted that he has bee working with so e of the residents from Markham Hills Subdivision Cor several monxhs. He said MS. Fern Pearson, who is one of the residonts went around end got a petitmn signed from 52 of the 56 residents within the subdivision He said the residents from the subdivision are asking the city to takeover the maintenance ofthe public areas within [heir subdivision. He said they hav indicatedawillingne to deed any co sthat caned by the homeowners association to the city.nCom- er Bundy said bom the inform on he ved fiom the Properly Appmi s offea, he noed the island In tthe street is already awned by the city. Commissioner Rundy moved to proceed forward to do me bas signage and landscaping in the landscape island to the front entrance of the Markham i{ills Subdivision. Seconded by Deputy Mayor Miller. Commissioner Lovestrand said it would seem to him the city is ning some danguoas precedence He said for number one, the signage was added, which was never there before and number two. he slot of inequit and the city. He said Bartingxon gox their island landscaped ben it belonged to the city and tared there a lot of Mme who pay due and do net gat this service. He stated thatshe peyso$30 a year and his subdivi ondoe of get this e. Coco er Lov and said the city is providing this serv ce for free m people whatcannat organize and they can organize only when they come to ask for this CC 0602-03/441 to be done in their subdivision. He said there is an inequity ihereCeHe said supPOSedly the standard was Por the subdivision to er [he land to the city and Ihen Highland Hills applied for landsoaping, and they w e rjecte4 bee a there to ground where the city could plant. He noted ov Sn Com Maingot's subdivi nthe city planted where there no ground. Ho said he is all for~hia but he minks s arch needs to be done end do it equitably. Commissioner Loves and suggested far the city to oRer this service to all homeowners associations and suggested the City Administrator to come uP with a pace per year. He said the city has to tlo something where theeity treats every hom n the s and said beautif ca n ofthe city does raise esveryone's property values- He stated he sees a deluge coming because when his subdivision hears about this ce, they are going w say they want the flee landscaping also. He said until the city comes up with something that is equitable, he would like to hold oR'on this issue. He suggestedastuay to be done where the city can come up with something that is equitable for every subdivi nHesaid when there subdivi n, he sv66ested taking care of thorn iPthey are willing to pay Por the e_ lie voted that he is not ready to approve this item until he sees every subdivision treated aluitably. Mr. Urago said that he had spoken to Com er Lov and about this while back. He said he hadsMrs. Mitchell do ~n Aga soma Homeowners aaaoclanona wamea ~noier bock walla others wanted more trees and sidewalks ne He said there echan mtnat the city could us and it' tinge beautifica nt dist et for each subdivi ne Mr. Drago said the c iy made i[ clear to Longwood Gov and Sleepy Hollow that if they pick out what they want, he would approach the Com relative to creating an nt district POr their subd'vie9on I{e saidthe assessment district would have two omponeuts- 1) oapital wmponent frr the walls, signage, end lighting 2)m compon t. He said it as his- nt iP these subdivia on board nthen he world co otthe Commission and ask that Bartington and Golden G ova be ssed retort o the m e. He said with Markham liil Is the Commission does have theroption to have the city beautify the mediaiy and the city mould maintain the mediaq or the residents an pick out what they would like in the median and the subdivision would gw assessed. Come er Bundy voted that he i t adve t dist osubdivi nif the resider mtt bricktwallsass aJSOm lighting, etc. He vatNthat he w medsthis to be a approach iPtha residents wantedthat. He said terra nlythe feels the Commission should Ko along with this once Markham Hills has CC Ofi-02-03/442 made the determination as [o what they want and what the vests are going to be Hesaid so eofthe subdivi moNinga little betterthan what Choy have. Hasaidsitonouldnnot hee signifcant investment and it would beautify the neighborhood Commissioner Maingot said he agreed with Commissioner Bumdy and said ha would like some action takev with the island in the er. He suggosted the City Administrator look into what else is required and present the information to the Com a faro ring. Heszid with regard to creetivg the essessmovt. he has e apoken to several people in hie subtlivision and smted [hue would not be great resistance. He said wha[Commissioner LOVesvand oned ie a fact and the Comm on has to bew mad with the mavpower Po do all [tie work He said it is o k to da the initial atallz[ion, but now the Cnmmissiom has to be concerned with rho end that takes additional man power-He said he ould to go with the a n taken by the pity regarding the c r pan of the entranoe and requested the Admiviattator speak tome people in the[ subdivision to see what else [hey requir and to wme back to the Commission with the coal Deputy Mayor Miller said he would like to know what the costs for the landscaping andm e. He said if you drive dove Igighwey 1 ]-92 and look at thecslands in Gasselbarry whoa they spent all their money landscaping and what you will f nd is trash and cigarette butts. He said nobody is taking care ofihe islands and it looks like an eye sore. He said the questions are: what is the city going to do, what is it going to tort. and who is going to in [he area. He said every other landscaped island at an on people are going to threw their msh in the landscaping 'and it will he a mess iv vo time He said recently the Orlando Sentinel had en aniGe on that very subject. He said he would like to hee a ideas from the Ctity Admi n these Who is gomg to mkav eoP it?Who is going to clean n?n Wloie going to nigate it? Whet G it going [o cost. Mayor Anderson re-stated the motion end said he agree o [het to a point He said as 19r es this being e gity owned piece oPproperty, he thinks the city is responsible[ in level ofca ands[atad that it is the city's rasponalbil ty esniewards of [hat e pieoa of property. He said with that said, the Commission does not know what is eppropria to put n the island such as: what kind of plants and how many plznis. He said as Commissioner Lovestrand had pointed out ifevery subdivi and asks for plantings to be made andm to be don and noted pretty so n [he Comm will hav Wither budget m for anothu employee who is going to be thegrounds kaapec'tHe stated if the city is going to pursue thia then at some poivt in time it does have en CC Ob-02-OJ/443 impac ur perso nel and the Commission is going to hav m fo~ihat He said plants die out and he qua ned how o ucechm nay the COmm is going to Wt nthebodget replace things, which ist pother nsidera n. Mayor Anderson oted that COm er Lov and pointed at his subdivi and he would like to applaud for going out organizin6 and getting n people w agree m this He said two years ago, his homeowners ciation lapsed. He said they were caught offguard by that and the hom s agreed to have the a on put back together and this happened because of a Pew netghbora that really kept pushing it and made it happen. He said as a result ofihat, the renal budget they were used to was used by attorneys. He noted the following year they had a very hard time Fnancially and a lot ofthe services which were provided, they were short of He umged the neighborhood m do it themselves since it is what Ftis neighborhood chose to da and some people went around the neighborhood and collected money. He noted that one family volumeered their time to maintain their front entrances and soon others volunteered their time He said this expuieoce was very valuable on a few levels because it made their entrances look bttter and it brought the neighborhood together. He said instead of having plants, you wil I also have relationships. He said if a neighborhood w make impro s, then they need to fins ethos impro and he said an sihe Eaire way to go. He said his goal is o approve this' presented He said the oiry should m andard of the Property that they own and this doestnot molude assign for the neighborhood. He again encouraged the homeowners to do this rhemselves because they will get more valoa in the long too and will spend a lot less money than if the city wore going to do it. He said if the Commission decades to do this, then he requested the City Admi or bring forth a mechanism to assess and provide for this servicerto be done Commissioner Bundy said he agreed with a lot of what had been said and noted the city owns this island. He noted the island has been there since the inception ofthe subdivision and said he knows city crew has et foo n the island to plvit or pickup any trash off that island s He said the city has don very poorjob ofm ping this property that they own. He suggested he would like tonsee the island brought to the standards of when the city ived it_ He said he would like to seethe motion pass to bring theesland back to andards and to have the city continue the mamtennnce of its own property. Commissioner Lovestrand noted that if a propeny is deeded to the city, it does not mean the city owns the propeny, he said the propeny has to be both deeded and accepted by the city. He said CC Ob-02-03/444 he does not go along with the argumem That just because meshing is owned by the city, it does no[ mean thecily has to [. He [ben gave the a ample of how he has and mem~mn'I3 x 96 feet of city properly in kohl of his reside~ce Commissioner Maingot said he would go along with Commissioner eundy's proposal for the city to maimain that island. lie said it is not a high maintenance effort and noted it Iias planting m rral on t. He said if it ned by the city, then with t ofco t, the city shooldm nlhe island-He said be has seen people throw rash on ihatasland and with the signagan ¢he requested the Cily Admi for to come back to the Commission with regard to the cost. fern Pear n, 1404 Heanhstone Lane. she noted she has lived in she sobdivo ce 1984 and the subdivision was built in 1982. She said she and'her husband are the Treasurers and have been ping the annai~iaion for many years. she raid mar also eollnem dues Nom 60 people and the dues are noI mandatory, but the dues ere very difNeuh m wllaoL and snggcsted having andatorydue order nthe sundivi n. She pointed ut that the city maintains bmh the Golden Grove~nnd Barrington oibdivisions, but that the city does not maintain her subdivision. She also noted mat she picks up iha trash around bu subdivision. Deputy Mayor Miller offeredacompro use and suggested sodding and mowing the properly. Can er Maingot said the median ran her ilalized and enhe cad wish a nt of expenditu eV He e ended this o(fu to Ma. Peace on thacnhe would go o it there and xt renabililete [he area Pot Nee antl the sty would maintain the area merrefter_ Com er Lov and noted the city said no ~o mam~mn the front entrance ofHignland Hills Cam er Maingot clad that be has done meimenanoe for free a[ Highland Hills and he said it is his Dleasure to do this and slates mid is now me any pan rasa, em m me comm nity. Commissioner Loves~tand said in Devonshire they gladly pay $3t1 and may have Trees and shrubs. He said (heir island looks nice and nothing extravagant and this might be what ilia city is going to do in Markham Hills. He nosed that 60%of the people in Devonshire pay [heir 830 and that money takes Dare ofthe maintenance. He said for the people who do nog want ~o maimain CC 0G6L-63/445 their fron e. then t should be added to their ax bill. He suggested to arch aM fiKUre out how the city can be paid Por [his service, end to treat averyove the same. Mayor Anderson said he does not want to belittle Ms. Person s effort [hat she has placed working for her subdivi on for any year to disn ss her f s n that her Callow neighbors hav notjoined hu n her efiOn trHe said her evbdivision has put thee work and the burden on her shoulders and he observed the[ there r three hom at tFe Commission meeting who do end do w metbing to happen. lie suggettad for he+not to poim her frus[ration to the Commission because they ere not the es living within her subdivision. He said that he does not think is fair for the city to Wndscape certain subdivisions and she is pointing out the inequity- He said he could not vote in Gvor frr [hem and said hewould be in fivor of the city tekinK Care of avdm ning its property. He rewmmend the Administrator to e up with a echan m that ovld az end provide for this service w be done to iha differem homeowners assomevona Commissioner Bundy withdrew his motion. Commissioner Bundy moved that the city not do any landscaping on any subdivi ntil the city hose macltan in plat sit be paid for. Seconded by Deputy Mayor Mil ler o a Discussion followed regarding the city spending additional city funds o any subdivisions marmenance umil a mechanism is to place. n Com er Lov rand said he i ended on ring against the on bee ongs don makes righto Hesuggasted the city maintain whetohay have vow and corzect the problmn. Mayor Anders ended them n that the city doe do any additional landscaping, while the city pars sthiso echan and program otake care ofeveryone equitably. Seconded by Commissioner Lovesvand. Mayor Aoderon said if the Markham Hills subdivision deudas to landscape the evvy thatvselves, and Commissioner Maingot volunteershis asststa e, then he would also volumeer his labor. Amended motion carved by a unanimous voice vote. Mr. McLatchey said Commissioner Lovesirand made a valid poim when talking about the ownership issue. He said when considering CC 06-02-03/446 a future plan, the qua on Yhev bewmes ifatitle searches scary m determine the ownership of each parcel. He said he suspac s the hom argumen will lazgely depond upon who ns that piece of property, and it strengthens their argument on who should maimain it. He suspects that as, in many cases, a small sliver was installed by a sub divider about twenty years ago and date nivg actual ownership ofthat parcel is sometimestoo difllc ih and subjec neble minds differing as otho etship of that propeity6OHe cautioned the Commissmn to keep that in mind. Discussion followed regarding subdivision signage being placed on both priv and oily property and how [hat is going to effect the assessmevts. Motion cartied by a unanimous voice vote. The City Commission recessed from 8:35 p.m. till 8:45 p.m. D, City Administrator recommends [he City Commission review the toP two proposals for solid wnste collection services and take the action the Commission deems aPPropriare. Mr. Drago introduced this agenda item and stated the Commission direct staffto review Ilse proposals. He said six proposals were ved and noted [here alist of cr athat sraf£wa suppoamd to which staff did. He noted in the agendai staff did Bete eNet top proposals for the CPm nsideration Mr. Drago noted these are only recomm ndations and staff does not have ownership. He said the Commission does have the right to chaPge, add, subtmot, muhiply, divide; however, the Com ould Tike t ee f[ He said in statCs e anon. thos companies listetl iv theagenda item, are the top m e two proposals. Mayor Anderson asked the City Administrator if his ended to sGiedula a presentation to hear hom these two vendors a~d then make a f nal decision. Mr. Drago agreed that would be his rewmmendation. and he said ifthe Com on goes along with it then the COm Beds to hav wmfon level. Hesaid the ~~ly way the Com hav omfort level is to hearfiom that ompan s~hle~~aidan after that, if Ne Comm satisfied, Nan there are four more companies to choose fromnot CC OG02-03/447 Deputy Mayor Miller said he was under the impression that Advanced Disposal does not have any residential contracs in this area and asked if that was true. Mr. Drago said there s ofthought to er your qua n_He said on Mey 28'",rthe St. John's County Commission ously a-Proved two residential franchise agreements for solidtw e. He said the first to Adva ce Disposal for 19,500 and the second to Republic Services for 20 000 s. He said St. IOhn's selected the two based on service, egm'pme and price. He said ofthe bids that q Florida ftecyclingtwes [he lowest bidder, sewnd was Advanced Disposal, and Repuhlic Services was sixth He added saying the County Commission unanimously approved Advanced Disposal and Republic Services. Deputy Mayor Miller asked the City Adminisrator if staff determined ifthese compan es have the ability to get thejob done, ifthe job willtbe wmpleted on time, and if the <om0any will be reliable He moted tnat they do not have any residential o show what they can do. He inquired how staff artived ~iheir endatioo for thetw top companies and if it was based on St John's County decision. Mr. Drago responded and stated [hat Republic Services provides to the City ofCesselberry and other cities in Florida. He saidtAdvance Disposal currently is ring in with St. John's County. I Ie said St. John's County had~he sameaconcem as the Commission. He stated that he is heating that since Advanced Disposal doe of hav esidential co ct, [hat they would not be serviceable and if that werewe Se John's would not have approved Advanced Disposal. He said he sees this as an advantage because they do not here any residential contracts and now Adva cad should only pay attention to the one who signs the nttaa, either City of Longwood or St. John's County. He said their ould ba dedicated to the city that they have the convect with s Cam er Love rand said the c a tnat he would hav use0 of these what the City Adm nis[mtor used and noted the ompanmstha[ ro piekedw vuly not the two ompanias that he would have picked eHe said the one Thing that ns him with five to[six of these proposals the raty is goring to give astax increaseuw people. He said the one proposal. which would no[ give atax increase, was not chosen by the Administrator- hie said he would have figured the lowest bid woWd be a c. He said it only a few dollars a month but wnem yrn eel ulateame mtW cosy the aavings ror me coy wenla CC 0602-03/448 o a halfa million to a million dollars over a period of fve yams He stated that Florida Recycling is substantially cheaper and they have offered to go even lower with their price. He also noted Floridv Reoyoling has dedicated a third yuck to the oily and said i[ to him, that lie would have give weight to that. He said ifyo teka a look at Waste pro they lied very few residential rs bat noted in the past theyw under many different s1eHe suggested when taking a look at the compan s, they need to base their deo o things: performance end price He noted that he was having trouble with both of those issues bac a the perform ce that has bea cured by the Com on Florida Recycling hesnm bee as good- He noted rveysoand city surveys that have been don on Florida Recycling they did fine. Com er LOVestrand inquired if the City Administrator had the ranltesoPthe city survey. Mr. Drago said he probably had those surveys in his once. Commissioner Lovesirand inquired iFthe surveys showed general satisfaction with the system. Mr. Drago responded saying the surveys were done shout two years ago. Comm er Lov and said he would disagrae with that sendati and wantedm express his feelings to the rest of the Commission. Commissioner Maingot stated he would have liked to be able to wail the apPlica and noted he s where the Commcssion ie going to go with this. He noted thue wuetwo other which w t addressed and when the Com tact, he s aced that reliability end v penalty clause need to be added. He saidtif the tympany doe of perfori penalty needs to be immediately assessed. He said cost isa factor but stated performance is also a factor. tle said he does not think the people will want to be paying considerably more than what they are presently paying and stated the people are not for any esult of lack of performance. He said if the ompvny doesanot perform, or they missed subdivisions, or whale may be. there a pric to pay. He also requested that their staff operating tlieegoipment be adequately at ired_ Fle suggested in ving forward he requested the compan to do formal presemations to the Commission and asked thvtinot only Advanced Diepreal emU Republic Services conduot prasentations, but also to include Florida Recycling to give them an opportunity to Present. CC 06-02A3/449 Con er Bundy said he said the s e thing on April ]'", wne~ [the commiaamn aiaanaaed this, aoa stated mat rte wm say the same Ming again. He noted that Commissioner L.ovestrand of happy with the t top proposals that selected and Com er Meingot used that he would like[ wFlorida Recycling brought before the Com n. }Ie then requested at that ring to bring all si and in wtllem. He said [hers ix going to bed dwc nrtha~the Comm ~ will hav make and not base it solely on criteria that the company can put to down on paper. He said any of them are probably capable of doing thejob, but or later the Comm is going to liav to pick company, and live with the wnseque s. 1{e said he ss not in favor of saying let's bring Florida Recycl rig in because they're the oheapast beoausa that was not the criteria the Commission set for the rtaff Restated tha[if the Commission is koing to bring Florida Recycling in, then he would Tike to seethe Commission bring them all in, tle said he would like the potential vendors have the opportunity to do a presentation and they can sit at mat table and the Commission can ask the vendors to questions that are import othem. He saidthe Commission set Porth the criteria et that meeting for the Administrator to review the proposal and oted if the Commission deviates from that aritetia, then the Commission is being unfair to any ofthe other vendors. Mayor Anderson noted Commissioner L{undy said something that really imponanS which is ifthe Commission deviated Rom the criteria mat the Commission selected. then the city is being unfair o the differe endors. He said this Con on gave the Admi or dire end said the Com anted the Admi to bung bank rho two best endors that rebased upon perform end qualifw s. He said the Com said price nsidera an bus of that sides rim He said the Admi as given that dirtt a oMeyot Mderson said if you look arena cltert, mere was one proposal [net was higher, another proposal that was lower, and ma test of the proposals are all in betty n. He said how the Com ould throw nthat dire when the dire as given by the Com n FIe rated the Administratorcwentcut and responded and he brought back the t o that he thinks a e the best endors. He said he would feel bast going with the Ctity Adminis[taror's tewmmendation. He aced that Com er 6undy is wnsistem and he .said the same thing lest time aodsexpressed that rte wanted to personally wall si endors Mayor Anders said he gives him kodosi Por being co en46ut aced the Comm nohos ask the Administrator to bn'ng baakstwo vendors. Hesadded saying he ould feelm wmfonable ifthe COm ntinued with the process and scleded Rom these two proposals n CC o6-02~tr1/450 Corn er Maingot said them ould reflect teal he endorsed COn er Bundy andnnoted there re two members oerne commis o~~marvoled and warned au six orn,e venanra ro naked pres tt He said dire as give otha Adminietratortba ause the Commission did not want to devote [he time to interview all six applican~s. He said the Commission needs o ask them the hard questions and he said he is sure Mr. Orago ould have preferted that in the frst Instance. He said [his isa very import e [hat is being provided for ou airy end for or people and wish duediligencethe Com will hav oery to get dow whet sthe best mlx, the bestnseleesioq the best I o do this service for us. end stated it's going to take and the Com issio is going to have to be prepared to devote thetime to do it. Deputy Mayor Miller said with all due respect to the City Admi or Ise ould be w ong. He said the feu of the m Advanced Disposal, being one of the first andidates has madera mely low bid. He then read a sentence ow of she board itenin and eaid he does no[ believe Advanced Disposal has any residential colleotioo wmponent to even consider, so the possibility exists that both Commissioner Lovestrand and Commissioner Maingot may be right and iEthe Commission may wane to consider the Iowesl nidder also. He said in the Commission's final decision, the city n tat away, subtratt, implore, and tlo a lot of things here- He said he doe rule out the possibility of the low nidder, especially whenotliey hav teed to a third truck. He ated that hei really caught up onthis beat-them-up.ov - perl6rm stuff ifa WCk breaks down. Deputy Mayor Miller said performance to him isihe company leaving trash all over[he place end the Pact [hel they don`t come one dxy is not a performance issue, if it's a breakdown. fte said he is not sure iP[he Com ould w to fine them bec e they break down He saidses far as leavingtirash lying all over the place and throwing rash cans about and voting in a manner inwnsistent with the way the Commission warns Whinge, Ihat could ba a performance issue. He suggested that perhaps Florida Recycling being low. should be heard also. Com er Lov and said for the record. Commissioner Bundyrand Commissioner Maingot were right and hewas wrong He said he has looked at these companies and they are all big ompan otthy compan s. Hesaid when the city had Wast Maoagem nt, hetnought the city lead she peak ofperformanca but [Heir pric uch higher and that bothers him. He said he knows the people at Waste Pro and they do well and he said they re geeing a ompany now, but they are an old company wlteo you look al their management- He said they are working CC 06-02-03/451 meir warm Dial eomaeta all evermeehy. He said earn endm' has a to of experi and that why he tends t ward pries. He said rte would haves taken with regard to whet Com er Miller said earlier abou rtes broken does ruck and a[ed this should not be a e. He said he w s all for listening o all the proposals. He said he would like to see the price in the low Sl 1 00 range. Commissioner Bundy said he would have to agree with Commissioner l.ovestrand. He said whenawck breaks down he thinks it is a performance issue and if they miss a day, they're getting paid to come by and pick up that day. He said if they don't me by and pick up that day, whatever amount that is allocated for his garbage bill to pay Iham for coming by then they, in eflea, have stolen from him so than aperformance issue. Commissioner Bundy moved that the City Commission rues s[affsevalue and in eall si avdors make presentat~ons_ Sewnded by Comm~sswnu Maingo[. Mayor Anderson said he would like to add that he does not think this's the best se but that's the course the Commission is going to go donu Motion carried by a four/one roll call vote, with Deputy Mayor Miller, Comm er Lov and, Comm Maingot avd Com ner BUndysvoting ayewth Mayor Anderson voting ayssio Itw stheo sof the City Com scnadulea Work Sess onsforsMonday, June 30'" ands[o hear presentations from all the six vendors. 12. fli'Y ATTORNEY'S REPORT. No report. 13. CITY CLERK'S REPORT. Na report. CC 06-02-03/452 16. ADJOURN. Mayor Anderson adjourned the mee~ing at 9.IOpm. i Daniel d. And rson. Mayor L/~L~c_- LG d SaraM1 M. Mijares, City Cierk CC Ob-02-03/453