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CCMtg02-17-03MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 775 West Warren Avenue Longwood, Florida MINUTES FEURUARY 77, 2003 7:OOP.M. Present: Mayor Dan Anderson Deputy Mayor Steve Miller Commissioner Butch 6untly Commissioner John C. Maingut Russ McLat<hey, Interim Cily Attorney Jahn J. Drago, City Administrator Geraltline D. Zflmbri, City Clerk Sarah M. Mijares, Deputy City Clerk Rlchartl Karnbluh, Utilities Division Mannger Tom Smith, Strats/Fleat Division Mflnager Terry Raker, Director of Public Safety Monica Mitchell, Director of Financial Services John Brock. Director of Community Services Absent: Commissioner Paul Loves(rand (Earusetl) Richard S. Taylor, Jr., City Attorney (Excused) CALLTO ORDER. Mayor Anderson oalled a regular meeting to order at ]:02 pm. A moment of SILENT MEDITATION was FOLLOWED DY THE PLEDGE OF ALLEGIANCE. COMMUNITY ANNOUNCEMENTS. No anuouncemaurs were made i. RECOGNI'f10N5. A. Recognize Alex Forbes, Seminole County Boys Swimo~er of the Year. Coco er Maingol rewgnized Alez Forbes as Sem hole County Doys Swimmer of the Year and read a short bin libting Fs omplishme antl ou anding perform at she Smt Championship by achievi~g gold medals in bmh the IOOm buuerfly end 2AOm ficestyle relay, silver medal in the 400m freestyle relay, and a bronze medal in the 200m freestyle. Coco er Mainga Ares nted Alex Forbes with a framed oenificate and photographs were then taken. CC 02-I ]-03/315 Commissioner Maingct also wanted to rewgnize and send his congratulations tothe principal and the educators of Lyman High School for having over 900 students receive academic awards at the start of this semesror. B. Presentation of the 23^AanualJOY (dnvwtileof the Year) Awards. Mayor Anderson read the hirtory ofthe JOY Awards and then troduced each recipient. Commissioner 6undy and Commissioner Maingot presented each of the following srvdents with a flamed certifcate during which time Deputy Mayor Miller ead biographic inform on that was famished by the xhools abou ach student. During and following the presentations. photographs were taken ofthe students. Takena White Altamonte Elementary School Karla Simmons Choices In Learning Charter School Laura Elderdice Greenwood Lakes Middle School David Hanley Highlands Elementary School Tylu Brown Lake Mary Hlgh School Zachary Cavanaugh Longwood Elemenmry School Eelipe Aldana Lyman High School Jessica Plum The Master's Academy Disney Bolin Milwee Middle School Robert Atwell Rack Lake Middle School Nicole BUltin Woodlands Elementary School The Commission recessed fiom ]:22 p.m. to ]:30 p. m. C. District NI Nomination of the Business Person of the Month for March 2003. Commissioner Maingot nominated David Putz, Owner of A.A. Alan Plumbing, Inc., bested at 280 West Warren Avenue as Business Person of the Month for March 2003. Nomination was artied by a unanimous voice vote with Commissioner Lovesirand absent. 5. BOARD APPOINTMENTS. A. Dialriel g6 A[Large Nomination to the Pflrka and Re<renNno Advisory Board. emnmiaamner Bnnar nominates caig van Honven, sae rnamea Circle. Norm arried by aunanimous voice vote with Commissioner Lovest and absent. CC 02-I]-03/316 6. PIIDLIC tNPDT. A. Pre n. McDiro t, Dnv s, Yockett & Co. will pres t the annual audit for the fiscAl year ended September 30, 2002. Ms. Kelly Leary and Mr. Aldine McDirmit, representing McDirmit, Davie, Pnekett & Company, accompanied by Monica Mitchell, Fioanoial Services Director, presented the annual audit. Ms. Leary said the audit report ofthis year is a good reWS and this is the second year of implementing GASDY 34, which the Ciry veda Cesifca eof Achiev aril. She additionally reposed that the City re ved an unqualified audit report. that being the best audit report that can be received She then reviewed diffuent aspects of the rayon end responded to me qua s. Ins n, Ms. Leary said the Managem Letter has nt year menu and the audit itselfwas very clean and st eight forwardco Ms. Leary end Mr_ McDirmit then responded to some additional questions from the Commission. 6. Pohlic Participation. No public participation. ]. CITY ADMINISIRAt'OR'S REPORT. A. State Road 434 Road Closing. Mr. Drago Hated he placed a memo n [ha City Commission boxes relative to the closing of State Road 434 for some cailroad repairs onaweekend. He said the memo included the detour routes. 0. Commeroial Shoot in Front of the Community Building. Mr. Drago said he has been approached by a motion picture company requesting to do a wmmercial shoot in front of the Community Building for en Antique Car Show. He stated that there isa possibility [het West Warren mould be closed for a rhos period oP oche ca mould drive up and use the Com nity evilding aeback droprsMr. Drago said he doe icipate West Warren to be closed for very long, but he willnprovide additional details once known. C. Request for a modification to the style of mailbox which has been approved for use in the Historic Distrim. Mr_Drago showed the City Commission both the mailbox that was approved for use in the Historic District end the mailbox that the business next to the Apple Basket would like to install. Mr. Drago said the mailbox dim ra 20"x 24' x IZ'. He stated the mailbox would meet the poa master requirements. CC 02-I]-03/31"1 Com er Maingot said that the City Commission should stay within the guidelines that the City Commission approved for the Historic Dinrict. He Hated if the City Commission approves the mailbox, than other requests would follow and then the Hisoric District would have ten different types of mailboxes. Commissioner Bundy said that the City Commission has spent a lot of time and effort in establishing guidelines for the Hinono Dirtrlct. He said that ifthe City Commission allows this mailbox in the Historic Dinria, then the City Commission should eliminate the guidelines for the mailbox iv the Historic DisMG Concept. Commissioner Bundy said that the City Commissien can not allow rte person to put up their mailbox and not allow others to put in their own mailbox. Mayor Anderson said that he agrees to a point. He said the Cily Commission needs to go back ro the reasons why the mailboxes e regulated within the Histode District He said the reasons sin quality atvndard and he does not see a true n why the City Commission should tell people what their mailbox needs to look likes Mayor Anderson said he enjoys seeing vity and likes the idea of so ming up with something unigtue arch their building or bus s Mayor Anders stated the idea that ifthe City Commission gives pum salon to one peron then the City Commission has to be prepared to allow pother person to have something different. He said that apart from pulling the mailboxes out of the Historic District Maner Plan, Quid m v the City Comm Quid hav st effort th twill allow people tO Change Me ailbox while nill6olding [he quality of the Historic District. Mayor Anderson said the bottom line is to ensure quality throughout the Historic Disvict, so that everyone's properly benefits from that quality- Deputy Mayor Miller said the Historic Dirtrlct Maser Plan is the City Commission's wnceptiov ofthe way they would like to see things in the furore. He stated that the reason why the mailbox was v the Historic District Mastu Plan was because nobody thought ofthe idea arA added that thus is nothing in the law that requir sthe City Com to fllow rhea particular guideline. Deputy Mayor Miller said the mailbox seems a little big, but he magines the way the mailbox looks, and it would be pretty nee[. Deputy Mayor Miller eeid if the business owner wants to put that mailbox oul there, then he does not have a problem with that. Discussion con~inued with respect w the style of mailbox which has bean approved for use in the Hinorle Dlstriu. CC 02-I'/~03/318 Mayor Anders oved to le[ the Hist tic Pres Board re w the request for moditiw o the mailbox and maker endati orbs City Com n. The will Nm be brought forth to the City Contmisxion For foal approval. Seconded by Deputy Mayor Miller. Mori tried by a vote with Commissioner [,Dues rand absent tce 8. MAYOR AND COMMISSIONERS' REPORT. Dist ct#2. Mayor Anderson spoke in regards to the issue ofthe bus benches that the City Commission has asked toberemoved. Mayor Anderson said he spoke to the City Anorney and the correspondence the City has been reviving threatens legal action if the City requires the oval ofthe benches. He said in talking to Mr. Taylor. there is case law that supports the Ciry end also there is case law that supports [he othu side. Mayor Anders said he did so arch and there wo piece n the c u that gate if the property ow er Uoes not wantrihe benchess adjacenoto their property, then all the property owner needs to do is request them to be removed and the bus bench will be removed. He stated the residen s that hav of base haDPY with the bus benches talk to the propmy owners and if the Property owners are not happy with [he bus bencheR then they wil I be removed. He Bald if the Ciry, a is di.svrotion, decidos a bus bench at a particular location does not servetthe public t, then the bus bench can he removed. Mayor Anderson said if they to threaten legal action, then there are two Parts ofthe wnrratt that to that the City has a way of taking care ofthis problem, which is what the residents would like the City Commission to do. Distriu p3, Deputy Mayor Miller stated that he was also going to speak about the bus bench issue and wanted to gex the consensus oPthe City Com tthis nthen xt City COm ring. He saidshe wanted the people that are involved with this iss~e to come before the City Commission. 13e stated ha was unaware the laycces were volved with this and did not realize where the money was Soing to and the good causes that the money goes to. Depury Mayor Miller said that nthovgh the Ciry Com may deader with the vtaken the other night, he would like w revisit~he ssue with the spokesperson pressor from theotganizationsrhat would be affected by the City Commismon's deoisioa Depury Mayor Miler moved to revisit the issue ofthe bus benches with the spokesperson fiom the organizations at the next City Commission meeting. Seconded by Commissioner Maingot. Disassmn continued with respeu to revis ring the bench CC 02-1"1-dl/II9 Mori carried bya nammous voice vote wish Commissioner Lovestrand absent. u Deputy Mayor Miller said one ofthe ladies fiom Florida Power called him this peat week and she was a little distraught because she received a letter fiom the City Attorney regarding the issues that were holding uD Florida Power's Agreement. He Aar 1 that there were two main issues the City Commission had with the agrcement and [hose issues were the Favor d Nati and the Material breach Clause. He stated that the Ihird m meshing Florida Power was willing to get rid oftl~e language i tlse Stranded Cost He s[med lhe[ Rlorida Pow is pretty receptiv to gtt this issue resolved and he said that message never gels to the Citye Commission Cor some reason. Deputy Mayor Miller suggested to the City Commission ro have a spaial meeting with Florida Power and for Florida Pow w bring lhe'v an so that they can iron ell of the issues out with the City Comm ssion r m Disoussion coo[iuued with respell to Florida Power and the remaining es the City Commission has, which are the Materiel Breach language, Favored Nations issues, end Stranded Costs. Mayor Anders Quad far the City to send a letter to Florida Power describing Cher ning is sthe City Com on has. which are the Material Breach languagq Favored Nations issues, and Stranded Cos and in m Florida Power will provide a used agree nt that addres and satisfies ach ofthos lhal the City Commission has SeAlsq Florida Power will provide s the name(s) ofthe individual(s) that make the tleaeions, and then the City Commission will be glad m schedule a meeting end meet with [hose individuals with authority at the nett City Commission mceling. Sewnded by Deputy Mayor Miller. Diswssion continued with respect to Florida Power and the Public Service Commission. Motion rartied by a unanimous voice vote with Commissioner Lovestrand absent. Dist ct qJ. Commissioner Bundy said he received an a-mail from TOdd Russell, who is an Oviedo Ciry Commissioner and stated that wish the Stale Budget process underway, pan of the money goes to bosh Children In Need of Services and Families In Need of Services Programs and these funds go to the girls and boys town campus and to non-Droll organi~alions to help families in neM. Commissioner Bundy said Mr. Russell is requesting the Clty of Longwood to bring forth a resolution to the Governor and to the Legislature to wntinue funding for this program. CC o2-IJ-03/320 Com er 6undym ved to bong fonha soluti support of funding ro the Children In Need of Services and families In Need of Services Program. Seconded by Mayor Anderson. Mayor Anderson stated that the Community Alliance is lead by Dr. Evans and they emphas ze preventative actions. He said that with organ earAting prev s, then gov hey will go a lot farther Mayor Anderson'saidoinothe publicarmn calletd the Ormtg¢ Cowry J~rdicinl ajudge encourages government off cials to spend money w support these types oforgamzations because by the time an individual appears before thejudgo it's too late for that individual. }le stated that Dr_ Evens is trying to tbllow that philosophy with the Community Alliance Moti hied bya unanimous voice vote with Commissioner Lovestrand absent. District d5. Absent. Distrcif dl. Commissioner Maingot said, this past Saturday the Longwood Bebe Ruth Baseball had its regiettation in Candyland Park and forty young men are registered in the age group Il to I5 year olds. He atea that me mernera are aware orme new vlarsronna egnivment ming in and they have requested to keep the existing swing se and the wo large tires that are imbedded in the ground. Com er Maingot said he had re ved about four telephone calls from a'gentleman named Randy Poneruwho said he is concerned about the rash build up in some of the homes around Candyland Park area. Comm er Meiogot said he drove around that area ead did not see anytningsofthat significance. Commissioner Maingot said he reoeived telephone calls from the residents on Southport Drive in Tiberon Cove in regards to improper orage of rash and garbage by tenants on a renal property. He said he also checked the property out and clean up action had already taken place. Commissioner Maingot said he read the Iener of high acwmmodatiun t}om Dr_ ldatry Stone wmplimenting the Longwood EMT Team Cor the excellent puform work, c and profess nalism in the handling of his mother-n-law mergency movement from Chambrel to the hospital. He wanted to congratulate the EMT Team for doing en xoellent job and expressedthat rte knew the City always had the best. He said hew rated to makes re Dr. Stone's lettu ofacwmmodetion is passed on to tha respective people 9. CONSENT AGENDA. A. Pay approved nnJ estimated bills for February 2003. R. Approve Minutes n(the February 3, 2003 Regalnr Meeting. CC 02-1'/~OI/I2I C. Finance Division of [he Financial Services Department ends approval of the Monthly Financial Report for January 2003. D. Fins ce Divi not the Fina clot Serv es Depatt menaaame city cnmm~saion arrepuhe ann ainend6 mr the fiscal year ended September 30, 2002 as presented by McDirmit, Davis, ParhUt & Co. E. City Administrator rerommends the City Commission approve the ParW antl Recreation Advisory Board's Rules mid Regulations. Deputy Mayor Mil ter move m approve the consem agenda as submitted. Seconded by Commissioner BUndy. Commissioner Maingot said he read Item 9fi and though[ the Parks and Recreation Advisory Board's Aules and Regulations was as appropriate document v~d pat mge[her very well. Mori rried bya roll call votewitli comm~sa~on~, Lo~eavanunan~m. lo. rueuc BEAwrvcs. It. REGULAR BUSINESS. 12. Cl1l'ATTORNEY'S REPORT, No report. 13. C3TY CLERK'S REPORT. NO report. 14. ADJOURN. Meeting adjourned a[8:38 pm. Daniel J. An a ,Mayor L Sar h M. Mijares, Deputy Cit Clerk Attest: ~ Geraldine D. Zamby(;ity Clerk CC 02-I ]-031322