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CCMtg07-22-02SMMinLONGWOOU CITY COMMISSION Longwood City Commission Chambers 175 W. Wartev Avevve Longwood, Florida SPECIAL ME.ET7NG MINUTES July 22,2002 a:oo p. m. Present. motor eam L„rear~and Uepnty Mayor Dan Anderson Commissioner Botch Rundy (Arrived at 6:20 D.m.) Commissioner John C. Mvingol Commissioner Steve hfiller Geraldine D. I.ambri, CiN Clerk Richard 5. Taylor, .Ir., Ciry Attorney Terry Raker, Director of Pablie Safely Sarab M. Mijares, Recording Secretary Absent: John J.Dngv. Ciry Administrator (F.xevsW) I. CALL TO ORDER. Mayor Lovestrend culled v speeivl meeting to order m 6:04 pnr. A moment of Jilevt Meditation was followed by the Pledge ot'Allegiance. 2. SPF,CIAL ITEM. A. Longwood Babe Ruth Baseball requests the CiN Commission nsider a donation to assist the 19 year old A14Star ream trip ro M1ortL Carolina to compete in the Regimml Tournament on.luly 24, 2002. Mayor t,ov vnd explvined them why this sPecialm ring was cellyd vnd the Procus in order for a special meeting m be called. Mayor Lovestrvnd read the title f r Speeiol Item 2 A. tie then requested the tooth explain to the Commission about Future gvmes that they might be havivgbosidcs the tournvment they are planning ro anend in North Carolina. Coach Curtis Smith of the 13 year old AIIStar team addressed the Commission and thvnkcd the Commtss~oners Cortaking time out of their CC 0]I21J02~ 165 besy sehedule to hold the speainl meeting on meie behalf. tie told the Ciry coin n mauhcy woo me state championship ana now mar ar goingtn~Narth Carolina to piny in the Regional Tournament. Conch Smith said if they are Incky enough m win the Regional Toumemem men may will go on to play in the World Series met will be held in Louiaiana which will be held the following week after the Regional Tomnnmcnl. Mayor Lovestrand inquired iftliere is an International Toumament. In disc as mennoned thatthe World Series is the lnterna~ionnl Toumament Comm er Miller inquired about the c t of she trip to North (~roline bong twelve thousand Gve hundred dollares($12,500). Coach Smith re ponded to Commissioner Millei s requeai and stated that s whet they estimated the total to be for twelve boys to panicipate in the Cam er Miller inquired m Coach Smith as w how much money They havelaised. Coach Smim replied they have raised about Iwo thousand fee hundred dollars ($2,500). He elm slued Ihey have been working really herd vtd oned that Ihey hadjust won me Smre Championship Inst week end of fine dally prepared forgoing forward w the Regional Toamnmenh ICoaeh Smith svid the boys have been Trying really hard w go around and collect donations. They wee also planning on doing car washes, but the weather has not pertnineA them to do those fundraisers. Coach Smith confirmed to Convnissioner Miller [hey still need ten thousand dollars (%10,000) for their trip and stared the reason.vhy they ere here is they were looking for some help by the City of Longwood. Coaeh Smith reheated winning me State Gtempionship is a great achievement for the boys and Ihey have worked really hard since last fell. Commissioner Miller asked Coach Smith whet he meant by asking the Commission far"some help Coach Smith responded ~o Commissioner Millei s question by res~eting the roml cost of the trip. He also noted drat winning State Championship experience Por them mid hasn't happened since 1994. Coach Smith stvted it e ofthe roam member's momer's idea to come before the Com ss~on of the Ci~y of Longwood. Commissioner Miller asked Director Baker what the belavee is in the Paliea Confiscation Fund. CG 0]I23I02-166 Direuor baker responded ro Commissioner Miller a question and stated that about twenty five thousand dollars ($25,000) was in the Police crnraeaoon cond. Mayor Lovestrnnd requested diswssion from the Commission and thaMed the v ach for his pees t. Mayor Lov and rold tho Com on he did some research andnealledibe Ciry ofApopka m seewhet they did for their temn. Apopka's team made it to the World Championship and the to the city and asked the city for some help. Apopka donated to Nectemn one thonsend dollars ($1,000) per trip and iftbey want to the xt level the city would don an additional one [hoe and dollars (51 000]. Mayor Loveatrandastnid he wanted to give that information ro Me Com and added that the City ofApopka has its own reaeatiortal pmgramsand the Ciry of Longwood hires a private company to help run the baseball league. Ne also sinted bo[h his concern and the Gty Admi m that iftltey give to one orgvriaetion then will open Ore flood gate very getup arountl. He gave Lyman High School ample and said last year Lymvn ROTC had woo State ChaarvpiovshiPS and w to Nati vats avd tlmt nay also. Then ated that the City of Longwood bas e policy not to donate to charities. but oned this is different bees a parks program uch. and etof the programs in ourparksahle noted that giving toathis organ on due tallow o open the Flood gore o all Giari 'this ' atpazks progret ntsthat the CI[y of Longwood sponsors and the City covtraued with Bebe Ruth to ran this particular program. Commissioner Maingot noted that there is a slight difference in the Color Guard, Winter Guard, and ROTC that overate out of high uhools. hle tat d the school has ongoing fundraising throughout the yeaz established a pan oftheir program. These progran well orchest aced and supported by the parents and the sebools as arwhole and they kvow urell iv advan whatH eking place. Comm er Maingot stated he [hiN:s the a little different here n [hat we have these youngste avd as Toned previously they are opeating by themselves avlike whet has taken plea in Apopka. He nvtad they have had no lead limo to €et peepered and noted they have raised two thovsavd fvo huvdred dollars (52.500) together within a limited time frame. Commiesiover Mningot said he personally believed these young men have done a tremendousjob and was proud oftheir accomplishment. Coach Smith eesponded to Com er Maingot's comments and noted that their uniforms have already been ordered and Nava the City oP Longwood in big fora along with a to€o nn the leh hand side oftheir unit rm. CC 0]l2/U2-16] Com uMaingot oted that the Mayer has valid point in terms with co tributi with goody and of pott n. He also antedb thank sirs fellow Commissioners for having agreed to meet heee this ning. Com u Maingot oted that this is probably the first ce he has bee sa COm ernthate specialm ring has bee wllede Stated he felt then ring was fry a special rt son for very special young and felt it Query wonky cause and was iv favor of helping fn wnntever ways to yaenn. Com uMiller nted roles the Con on know hie e slang ~he s me Tine s oFComm err Maingot. hte i oted theeinhe last me the Ciry has don anyWivg forsihe Longwood Babe Ruth League in 1990.. The City o[ Apopka spovsored their temn throughout their n Commissoover Miller felt that a thousand dollars ($1,000) asra Iittleolight since the leagues have never wme to them for anything else. He noted he would vot be opposed to linaneivg abom ffry (50°o)ot [he remoiving amount dte League needed Cmm the Contiscatiov Fred, if the re t oCthe Commtsaton seee tit to do that. Commiasiover Miller noted m sme them Halt Deputy Mayor Anderson addressed Dimcbr Baker and wnfirtned the balavoe of the Confiscntion Pund ie twenty five thvusend del lays ($?5,000) end noted that movey is used fir other programs, but asked Direcmr Baker haw quickly does the money get added to. Director Baku responded to Deputy Mayor Anderson and sold it depended upon the drug aids. Director Baker also said they have edditioval money coming in Gom CPSE and that should be in about shiny (307 to sixty (60) days. Director Bakee said he felt preny comtbnable in supporting these young men with thie program, initially. he was going to request the three thousand fvelrundred dollars ($3,500) and thought that would be easy to obtain and no[ put a strain on anything. He also bid the Commission if they wanred to go with additienal money then he would be o.k. with that. Mayor Lovesvand addressed the Commission saying that they need b Kink about the future also. Ne suggested that they might went b give them some incentive and he had in mind of cutting the money in hvlf and vivg it twice to make them wiv twice. Mayor Lovestrand said he also liked the Idea that the City ofApopke did Cor ihrir league in that they did ntil the last tournament to support their team and thought they should give a cenaiv amount per win and then give them additional money itthey wm the toumamevt. Coach Smith responded [o the Mayor and said the reason why they came to the City of Longwood i9 becauseesome of the families are not able w come up with the funds. Coach Smith said three thousand live hundred dollere ($35(10) is nice, but said whenever the Commiission can do wit I be greatly aPPreoiated. Mayor Lovestrand asked what peccent of the children actual ly live within the City's limits of Longwood. Coach Smiih responded that ho did not have his list is Gone oChinx ben above filly percent o(the seam had IivrA in Lovgwood prior io movivg tams wnere else. Mavoc Lovestrand commevt 1 that most of rho team hos o Longwood aaaress. Warren Brown, l.eagve President of the Longwood Hahe Ruth Baseball responded to Mayor Lovestrend's question and staffed chat roughly about sixty-seven peccent (6]%) ofthe emim league eurzemly lives within the City oC Longwood. Mr.6rown cammen~ed some people have moved ut of the C.iiy and stil I play baseball at Ire league. Mr. Brows also s~avd that Dredominately in the youuger divisions, vge's fvc (S) Wmugh ten (10), you have higherpercentages of those children living within the City of Longwood end in the olderdivisions they hove osplit. Because Longwood Bube Rudt Baseball split and wme of league wrnt m Allamon~e Springs several years ago avd os a result, dte younger children living in Ahnmonte Springs are now gradua~ingoui of~hc program. Mayor Lovcstarnd addressed [he Commission end wanted to paint out besides she Contisc on Fund there a9 three thou and iwo huntlred dollars ($3200) in the Commission's Travel and Per Diem Aecoum and hod nod heard if any one registered for the League's Conference in Miami. Deputy Mayor said he liked Commissioner Miller'> idea and if they decided ~o give five thousand dollars (%5,000). they would take three thousand fvc hundred dollazs (53.500) from the Confscetion Fund end ne ihousantl five hundred dollars ($1500) from the Commission'fmvel Fund assaying dray are baekivgthe seam up and thinks this will be a nice gesture. Mayor Lovestrand addressed [he Commission by stating the category oC foods is probaby legal. but they are probably not clear em. fn other words the COnfiseo on Ponds doe tspecifeally say. burl says other things and Mr.'Caylor has an example ofa case Mr. "1'uylor ndtlressed the Commission and smtcd ho Aid some mseareh and anmd to mvke sum fmin a legal smndpoin~ this was poseibin. Ile rwlized this was a great opponunlty io help them. ben did not want to Jo me[hing that viola[ed any State sratmes. tlesrated he found an A«omey Onreral Opinion dating back from 1991 where a polioe department requested fiords for the police athluic league end in this case, they hail the police office volun aches underprivileged ar a that had me problems.s They stared Nis leagne for sports and the Attomey General said Nat s apprvpriv e, Basicvlly the statute requir s Chet the governing body, which is the Commission, vneds to detemrine whethee the progrvm they vre Going to support serves a9 an appropriate law enf rcemem purpose. Mr. Taylor told the Commission that what they have duumined by supporting Ne youth going on this nip is that Neir nvolvement in Babe Ruth Baseball helps deter crfme, which if they were rot doing Babe kuth Baseball then owe could argue that the bays could be out doing things that are lees desirable. To that extent, th¢ Attomey General Opinion would support doing that just as long as you make the determination that it serves for v law enforcement purpose. Mentioned that under the etatute Ne mouey is really the Police Departmem's money soil the City cannot spend it without the Police Departmem approval. voted that is wiry by had Dircotor Baku do the memo saying they would request thue Nnda to be authorized and they would vntuelly come Gom the Police Departmut's Confiscation Fund and the money cannot be spent without the permiesron of the City Communion and the Director of Public Safety. Mayor Lov and requested shut the record show that Commissioner Gandy artived[ Commissioner Bundy apologized for being Tate. Commissioner Millis moved to provide five thousand dollars ($5,000) to the babe Ruth Little League Nr Nis top due to tlra urgency offhe i; three Nousand five hundred dollars tiom Ne Contistztion PLvd and one thousand five hundred dol tare ($I.500)fiom the City Commission Tmvel Fuud. Mayor Lov and se onded that otron. Motion carried with a unanimous mlI cull vote. Mayor Lovesimnd voted Nar Ne Special Item 2A passes and noted then this was o Speoivl Mewing and Norcfore uo other City business an be discussed. Coach Smith thanked the Com on for their support and introduced Ne members of the team to the Commissivo. CC 0'/22/02-I'IO .,. \DAOt'12ti. Ime mceiing iidJOUrnul vi 6:S p.in- Tliis PnSe Lefl ~lenk ln~entiunvlly