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CCMtg08-27-01WSMinLGNGWoOU CITY COMMISSION ongwood OMCommission Chambers 175 W. Warren Avenue Longwood, FL 32750 Minutes Work Session August 2], 2001 Present'. Mayer Paul La Mb—d Deputy Mayor Jahn C. Main91t Commissioner Dan Anderson Commissioner Butch Bundy John J_ Drag, City Administrator Garaldlna D_ Zambrl, Clty Clark Serrin D. Bosworth. Deputy Ci(y Clerk Terry Bak, Director. Public Safety Depblllll l Monica MlWnelk Director. Fnancial 1-1 Department Juhn Brock, Director. CommunlYy Services Departrtmenl Tom Smith. Manager, Streets & Flee( Dlv.. Publlc Works Dept. Richard Kornbluh, Manager, utllltlos Dlv.. Public Works Dept Absent'. Commissioner Steve Millar(au.used) t. CALL TO ORDER. The mayor called a work session to order at 7'.03 p.m Commissioner Anderson asked to suspend the rules. DeputyMayor Maingol seconded and Members concurred bye voice vale_ 2. REVIEW PROPOSED FY--2002 BUDGET The City Commission ra,,,.,d Revenues and Expenditures. each DepanmentlD—b, budget Mr. Drag. staled, in response to questions and dialogue on Personnel ,..efts —page 3 of his Budget Message, the $50,000 term III In--, coverage for all employees snd along - term disability was Wr those Individuals in the Citya deAnatl 1—blibution pension plan, cost br said items would total about S2S,000. — mspe.l Y. lbe Capping Podcyempigeea et.r oust Iheir to their base pay. The bonus payment would be equivalent to the percent Increase that they Atldltlonal discussion and questions centered on .Nattier the bonus peyrrpn(was .r was nc sad in computing ones annual salary and used as their total benefits to be paid by the Gty Whether the anions have accepted the proposed three percent (3%) raise. Mr. Otago pointed to the kc teat pan of ibis was legl—,d by the State, beycnd the Citys control as far as what the State considered Wtal salary Acan D group ofp.sitlons-because Deputy Mayor Maingot complimented the City Pdministrator'a Introd 0, very intarmafive. Commissioner Bundy asked about page 17. Buiidinq Permit prgections espon5e, Mr. Dmgo bsllevsd the housing development on take Emma was going to break ground in 2002. a5 well as Ne East Street sabdlHsion Intl the sasaMsion off Rangal— Road was beginning to develop. Othar revenues were h reviewetl,s as thb 2% ,garette tdK which was given to the City by the Slate; motor fuel tax rebate; the fivepercent (5%) savings on fuel'. the onesEnt (SO o1) lax ould Y be passed by voters, the Cry portion -Old be apprommately $550.o00lyear strictly for oatls, francha, fee for electricity in 2001 which was predlceted on amount collected up -ill June 10. 2001; lagltlmate parking fine figures; ,by there was no figure indicatetl on page 19. Iha time, Alarm Billings and W y mo pr.1-Sd dollar figure was at I -figure., with discussion to providng the Office of me City Clark part-tlms help Intl br the City Ad,,bb retor to look Iota if Purchasing could provide one half of the Buyers time to this efion. City Commission - PIa 21 Commission members revlewetl butlgat, after discussion Intl questions no mange, vere suggested. Addluonllly, Mayor Loves —d urged fallow Gommissionera to attend s Florida League ofCR— Conference at least once. Mast City Commission members attend with their fami(es_ OHlce of the Clty Cl--Pave 23 Commission members retiewetl butlgel. after tllswssion and questions no changes very su99es'tW. City Ad— strator - Paae 2] Commission members reu,ewed bddgeL after discussion and questions no changes v\ere suggested_ City Attorney - Paae 30 Cammission members reHewed budget, after dscussion and questions no changes xer¢ suggested. General —a-- P-s 32 Cam embers reHewed budget, after discussion Intl queafions no changes v.ere suggested.n m Personnel -Paoe 35 Commissioner Anderson specifically asked about line 450o. Liability lnsurence. Dialogue cents ad on the benefit of motorcycles end whether there would be a benefit to replacing them with police cars. The City Atlminisirator xas d—sif to pursue the signal installation at Marvin and County Road 427 with the City. County, School Board and Mr. Woods sharing in the castand to update the City Commission on the progress untler the City Administrator's Repod at a regular meeting. Commission members continued r,m—after discussion antl questions no changes vere suggesled. Purchasjng_ Page 38 Ala, discussion, the City Administrator wes to determine advlsabllfty of having the Buyer position is Purchasing be d,,ded 50/50 with ne-half of timein Purchasing and —mg one half of time for the oflice of the City Clark'. or. give the Security Alarm billings task to the Purchasing Divisio, The Cty Adaa n atrator Slaletl he twuld look into that proposal. Financial Services - Paoe 41 Comn embers reviewed budget, afterdiscussion and questions no changes xere sug9 sted. Utility Billing - Page l Commission members reviewed budyet, after discussion and questions no changes xere suggesled Comouler Services - Paae 47 Commission members reviewetl budget. after discussion antl questions no changes vere suggested. Police - Pa. 5o Commission members reviewed budget, after discussion and questions on a number of Line items no c anges were suggested. Fire - Paoe 53 Extensive discourse centered on the extra (older) ambulance: very useful This past year is the new ambulance was on down fine& the fact that the Cityhad Iwo ambulances without there being a ba—p -so in Nat sga,d it — beneved It Impoltanl to keep the extra (,Id,,) ambulance: that the Citywas spending an additional $4,000 11 this vehicle: if there were problems with the two new ambulances with dawn time, the Commission mic that situation_ A canopy neetletl to be furnishetl a canopy for the ambulance Mr. Drag. asked the Director of Public Sataty, Terry Bakerto calcutele the Ilmos each ambulance was down, how much revenue the City would have lost It It did not have the spare ambulance, and when an ambulance was down for serviced neetletl tD —d.1, Seminole County and Casselberry and sae if one of their ambulances was available on those dales the City's were tlown for maintanan.a and if It were available at that time, the Citywould not have lost the revenue. Mr. Did,.11 have staff run numbers to sse worst -case acenari.. Ptanning - Pa.e 56 Mr. Draqo was directetl to set up joint vgrk session of the City c,mmisaion and me Hlsmrm Presenanon Board m this q.a er b rtnalize me Reased Dran Lend Davel„mem coda. Com embers wad budget after dscu b, and questions one number ofLme hems no changes ware suggestetl. Builtlino - Paoe 59 Com embers ea budget, after discussion and questions on a number of Llne hems n, changes were suggested. Engine . _Page 62 C.mmisaion members rehewed budget. after discussion and questions on e number of Llne hems no changes were suggested. Recreational Program - Paae 65 Mr. Drag, informed Commission the Summer Program db,loped by Leslie Mr. Drag, confirmed the Agreement wth Lyman High School for use of a building for n�cal Programs as Cityhelped fund renovation of one of their bbildings M_Taylor ed he had reviewed the Mutual Use Agreement, rei,,t,d it, and vas working on new Agreement for City Adminisvabr di Bedew. commssion members reaawed budget. aner dacwaion and q,earona on a namder,arne M1ems no changes were suggested. StreetslPl3gJ�� Commission members retiewed butlget, after discussion and questions on a number of Line hems no changes were suggestetl. Pro➢ernes Mainfenan-Paoe]1 Co —embers wed budget. after discussion and questions on a number of line hems IioscM1anges were suggested. Public Ulillties Fund Budoet Summary -Pane 76 Commission members rehewed budget, after discussion and questions on a number of Line items no changes were suggested. Caoifal Ouliav -Paoe ]] Staff was dlrecled to .,it quickly on installation of wafer lines from Longdale to Sheppard on both sides of U S. Highway 17-92 in order to get propedies to annex into the City. Commission members rehewed budget. after discussion and questions on a number of Llne items no changes were suggested. Cemetery Funtl -Page 60 Commission members rehewed budget, after discussion and questions on a number of Line items oo changes were suggested. Hl-to Dlsirict Fund -Paoe 83 Mayor Loveslrand advised the Central Florida for Historic Preservation was gang to need o $25.000 Grant to design and an additional $150. D00 to construct the Longwood Historic Museum. The City has raised money from brick sales and the annual Nrts 8 Crat Fair. He !nought the City might consider gMng them a 510.000 Grant The Museum will be in the Longwood Woman's Club buitding. When going to the construction phase, they— going to be asking the enure community to halt, them S.". Education Fund -Paoe 86 o Co—,,— mber wed budget. after discussion and questions on number of Line Items noschanges were suggested. 5 ecial Law Enforcement Trost Fund Budet S—o, -Pae90 Com embers rehewed budget, after discussion and queslions on a number of Line Items no changes were suggested. Slormwater Manaoement Fund - Paoe 94 Staf(was aeketl to look into the new drainage being put in Devonshire subdM,,o, Orst street oo left as you enter, as Ihare we e problems. <,,,.. 1 �..,,