CCMtg09-06-00MinLOYGWOOD CITY COMMISSION
LongwooA City Con: missim: CI:I:mbrrs
175 W.\Varran Avenue
Longwood, Florida
M INUTI;S
Regular Mrsliilg
sEVTmIRea 4, zooo
Present: Mnyor Paul l.ovcstrand
UePmY Aiayor Rnlrb handy
Con: m issiuncr Dnn Anderson
Com missioner .IOl:n C. Maingot
Comntlssloner Stcvc Miller
Jobn J. Drago, Cily Admin isirntor
C,eraltllne D. Za n:Dri, Cily Clerk
Rirbnrd S. T.rylor, Jr., Cily Adorncy
Jobn Rrock, Dir. of Cail:niunily Scnires
Dlonicn AIileDell. Dir. of Flnxnclrl Services
C hief Tnn:.lar ksol:. Police Uiv isinn
Ricbnrd I~ornDlu D, UIIIII ics Divizioil Mn~ager
Jny Snrgcli 1, Pln ilp my Div islon Mannger
Tom Sn:ll lt, Strecls/Heels Division Ala eager
I. CA LL TO ORDE R. Mayor Lovell rutd called angular meeting to order at ].OS
p.m.
2. Amament of SILENT AIEUITATION rv'as PO1.1.O\V F.D 6Y TIIE PLEDGE
OFALLEG L4.\'C E.
3. COAIAIU NITI'ANNOU\CEOIEn IS:
A. Blue Grass Pickin' gill be I:eld nn Salu nl ay, September 14, 2000, 6:00
p.ln. to IO:UO p.n:., at llle Ed MYVI's lie<I'ention Building, 19A \Vil:nn
SDeet. Annoonccmenl made.
A. I2E000NITIONS.
A. Uisl rlct#2 Preseulntion of lbe Business Person of Mond: of
Srplem ber, 2000, m Jose \l urillo, Aln rn renn's Mevican Grill, 1150 \\'.
51t ~3a.
Commissionv' Anderson said the h1urillo'a were unable to be in
all endanceond asked thal the presuntalion be deRrred_
C.f. 9-600\i 032
D. Recognhing Allan Lambeiu, I l9 Shady Court, for his con[inoed
Aedirntion towrord the Iseroutifcation of Longwood.
Mayor Lovestrand recognized Mr. Lambein for his community service end
tended him for tTe many years that he haz mowed the uu:y area end
stands in the Shadow Hill Subdivision- Photographs were then taken.
5. BOARD APPOINTMENTS.
A. District N3 Nominntien to the Land Planning Agency.
Commissioner Miller moved for the reappointment of Denny
Emory, saying chat Mr_ Envory is currently serving and would like
to continue Carried by a voice vote.
6. PHBI.IC PARTICIPATION.
Lynne Van Horne. ]10 Georgia Aveuue, discussed paving ivsues end asked the
f (lowing questions whether rho Commission had checked out wld paving; of the
five miles of unpaved roads how many streets have dry sewer lines: whet will the
esidants do if aRer the roads are paved, aRer which it iv then decided to pnt:n
sewer Tines; who will pay for it]
Sherea M1t ~nhv ]JO Geo ~eiv Avrn ie read a letter writtwt by Mr. and Mrs.
Roberta of ]40 Georgia Avenue who were unable w attend, in which they
indicated tltoir concern about the poteaitial paving of Georgia Avenue. espeually
to how that cold impact the residen and how the paving would aR'ect
the environment end the n:nl quality of their neighborhood-
Ms Murphy said she has wntected 12 cities cad counties in the area about cold
pack paving and would be reeeivipp documentation from each about their use and
experience with cold pack paving. She will be happy to share the'mfonnetion
with members of the Commission end will fbrnislt copies of the responses ifthey
o request- She said the residenrs in herarea love the rural quality and would
prefer to keep it coml.
]. CITY ADMINISTRATOR'S REPORT.
Mr. Drago reported that the Longwood Police Depattment had apprehended three
juveniles who have admixed m doing the damage to the Barrington Subdivision
well, eta This hex been tamed over to the Smte's Auorney Por prosecution.
MAYOR AND COM1IMISSIONERS' REI'OR'C$
District dJ. No report.
District d5. Mayor Lovestrand indicated his dismay about codes anforcwnent.
He discussed a recent complaint about signs in the Historic District and was told
this wmplaint had beeat put on hold omit rte whale Historic District is looked at.
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It w of his imprea n that [he Com rted les code eu:fore rat but
rather_that they want<d m vigorous evrfmceanent. He said the Coma on has
passed the node enforcement ord'inaace and it is up to stets to assure compliance,
not suspend it.
Oistna[#t. Commissioner Meingot reported on having attended the Bike
Rodeo.
Reported on z wmplai rat, repinered by Mr. Ron Butler regarding a naaorvtrailer
being parked in Tiberon Cove, having been resolved.
Reposed on having mat with the consa pant. Trewy Crowe. reeerding the Parks&
Reueation Master Plan.
Thanked Mr. Drego end the Director oC Public Safety Cor the timely, effeuive
achon taken regarding the disperagine oCthe 6errington sign
Thanked Mr. Kornbluh for the prompt action taken with regzrd to the waterline
problem being experi cad by p1r. Trod due to the road constmction. He
sugges[ed the water be tested to assure it is up to standard-
District d2. Commissioner Anderson requested tho Ciry maw the trap of land
caned by Mr. M<Williams. which he allows the City to use. until his mower is
apes red. Mr. Drago said this was dlrendy taken cure of
District#d. Commissioner Miller will defer his remarks on the cold peck paving
until that item is discussed later in the agenda.
CONSpNT AGENDA.
A. Pay Approved Dills aitd estim rated bills for September ROOD.
IL Approve Min rates o[Angnn li, 21100 \Vorlc Sesslo n, Angas121, 2000
\YOrk Srssion and August II, 2000 Regular Dleering.
C. The Dri litirs Uivlslan of the Pu blic \VOrks D<partm ant recom mends
We CDy con issloo npprnva a parcbnae order h. the mm~nm or
SI I,J26 to Reese \lncon & Associates for RFQ d052-00 \Vater
Distribution and \Vastesvater Collortion Systant Ma1FS nnA authorize
the City Ad min istralor m sigt all appropriate domimen ts.
D. The Util stirs Uivisioit of the Pn blie \Yorlcs Deportment re<onnnends
the Gtp Commission nppruvo the amend mast in the amount o[
SI i,6I3 to the eontrnet I'ar prafessionnl .services b<tw<en tls< City of
Longwood and Doyle [ngineering Corpora Lion tar the Den nett Drlvc
Sesr<r Project.
C The Il l it sties Division o(the Pnhlic \VOrks D<pa rt in ant recommends
the City Cantnsisslon renew the min a al sva tar and srwer nmtcrials
r«t~tren~<nt <omrart: m sa~~.rwte Met<r s snnnlr in tbum~ount ar
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$29,051.94, to U.S. Pilfer in (he amount of $'16,9'/8.41 and fo Ferguson
UndGground in the nmonnt of $A'1,990.A1.
Commissioner Miller moved m approve the Consent Agenda with
the ceptio t oP Item 6. Sewnded by Commtss~oner Anderson-
Carried by a unanimous mll wll vote.
Item 9.-.
Commissioner Miller said the diswssion in the August 14, 2000 work
s regarding reducing the millage, page 1022. was somewhat
abridged ~tHe said ther ales of disw nebout the ex deer ethat
of reflected and asked that the diswssion be expanded and he ro
moved to amend the minums_ Sewnded by Commissioner Anderson.
Motion carted by a voice vote
Commissiaoer Miller moved to approve Item B. ofthe Consent
Agenda. as tended. Seconded by Commissioner Anderson and
carried by a unanimous roll enll vote.
10. PURLIC II EARINGS.
A. The City AJininistrtttor recommends the Clty Commission rend by
title only, set September I8, 2000 ns n poblic bearing dote, and
approve the first rending of Ordiunnce No. 00.1543 which tlxes the
e of atl vnlare nr tnxatlon for the tiseal yens contmeneing October I,
2000 and wtUiug September 30, 200(.
Mr_"Taylor ennounud having prooCOC publication for all poblic hearings.
He thrai read Ordinance No. 00.1543 by title only.
Mayor Lovesrrand then read the following stammenc
Name of the TaxinS Authority: City of Longwood
Rolled Rack Rate: 4.9002
Pert ntage Inc
e Rolled beck Rate 3.26
ProposeU Millage Rate 50601
Mayor Lovesrand oputed the public hearing No one present spoke in
favor or in opposition-
Commissioner Miller moved w dose fire public hearing Sewnded
by Commissionu Maingot and carried by e vain vote
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Conmtisnoner Meingot moved to approve Ordinance Na 00.I54~
on first reading and to schedule e public hearing on September 1$
2000. Seconded by Deputy Mayor Rundy.
Mayor Lov end m ved en endure et the propored rate at
S 00 mills aSeconded by Camn ssioner Miller.
Commissioner Miller thought, while going ihraugh the budget book there
wher nay could be eaved. He advised that
Longwood losthe sewnd hi¢hnest millage rate in the county. Ha said the
City has suffident reserves not like fve years ago when there wxs no
mingency, and believed it was time to non a down turn end return some
money to ilia homeowner-
Comi er Meingot qua ned rhea tofm nay that will be
econted55as a result of the adjuittnent. pernlioineowner.
Disc sued that the reduction in millage would result in an
approximate 33>.000 reduction in revenues. which, if divided by the
umber of water cunoiners. would be approximately 36.33 per water
Commissioner Meingot asked Commissioner Miller what items he.vould
elim raduc tthe budeea. Continissroner Mille noted some of the
liner he believed could be reduced.
Deputy Mayor Bundy said nothing he has heard has made him change his
mind noting the City has embarked on some major capital projects. and
further. if n tnie tax decreare wue to be given, the milinge should be
reduced to A.8 mills. Otherwise. he was in fevoc of lexvinn it az is_
Mayor Lovesinnd said di'is could start a trend of trimming earn Year end
could be absorbed because of the expanded tax base He noted ilia City
oPOcoee hex for the past en years been taking onlyepent ofthe increase
each year. antl it has added up. They have been chipping away at the
millage eaoh year. The City can do the snore.just tyke pan oftlte
Commissioner Miller noted that all of the capital projects being done. i. e..
paving se m. dmi ~ tc ere being done to improve expansion of the
tax base
Commissioner Anderson said he was going to vote yes on the ehen¢a to
5 00 mills spying he heard some good things and iCyou cannot do it in the
good rim s. you certainly cannot do it in the bed dines. He said the
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disc Winded him shat mportant to maintain discipline and do
the bestwa can with the least emoum of money.
Amendment m reduce mil Inge ro 5 00 carried by n three to two
with Mayor LOV end Coma er Miller and
Coml et Anders ring aye, Deputy Mayor 6undy end
Commissioner Maingot ring nay.
Maio motion eartied by a three to two vote, with Mayor
Lovestrand. Commissoner M1liller and Commissioner Anderson
cuing aye. and Depmy Mayor Hundy and Commissioner Maingot
voting nay.
6. The C{ty AAministrator retoinmend,s the City Commission rcatl by
title oNy~ set September I8, 2000 ns .r ptiblit hc~ring data and
approve the Rrst rratling o[ Onlinanee No. 00-t544 which establishes
espmidilures miA fend balmitts for the CitY's listal YCnr
hutlgetacommuieing October 1, 2000 anA ending September 30, 200t.
Mr. Taylor read Ortlinaace No_ 00.1544 by lisle only.
Mayor LOVestmnd opeted the public hearing. No one presmtt spoke in
fzvor or in opposition
Coinmissi0ner Miller moved to close the public hearing Seconded
by Commissioner Anderson and canied by n voice vote
Commiesionet'Anderson moved to approve OrdinanceNo.00-
1544 on flat reading and to schedule a publio hearing for
September 18.2000. Seconded by Commissioner Miller.
Commissioner Maingot quesuoned approval as presented having reduced
the budget by Sl'1,000 end asked Commissioner Anderson to emend his
motion asking the Administ~atorm adjust the budget_
Coma er Anders ved m end hie motion to reduce the
and expenditwesnby the mnannt necessary due to she
reduc~ion in millage from SA601 to 5 00. Seconded by
Commissioner Miller_
Mori ended carried by a three to two roll cell vote. with
Mayor LOV and_Coim er Miller and COm loner
Andeta Ming aye, and Deputy Mayor Bundy end's
Comm'ossioner MeingOt voting ney_
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C. 'IYte plnn ning Division of the Com m entity Serviess Department
ends Ilte City Comntisslon read by title only, set Septen~her
1 R, 2000 as the f nal public hen ring anA approve the first reading of
Ordinance No. 00-1541 far Comprehensive Plan (small sale) I.nnd
Use Amendment (SPA 02-00) rnr :\B Design Group
Mayor Lovestend disclosed having had a wnversetion with the eppliunt.
He said he was campaigning and met Mr. Buehler. and without intention,
n about the request rook place He asked that his
~t be madea part of the rewrd. Statement ix horeto attached asa
part oftherecord-
In response to Mayor Lovestmnd, Mr. Taylor said the Mayor sues correcs
in disclosing the conversat ion. As to whether he was allowed the vote.
Mr. Taylor said Mayor Lovestrend could vac
Mr- Taylor then reed Ordinance Na- 00.1 i41 by tide only.
Mayor Lovestrend opened the public hearing. No one spoke in Favor or in
ovpnrnion
Commissioner Miller moved to eJOSe dte public hearing- Seconded
by Commissioner Meingot and carved by voice vote.
Commissioner Miller moved to approve Ordinance No. 00~ 1541
on first Leading and to sGtedule the public hearing for September
1 H, 2000. Seconded by Commissioner Mningot.
In respon to Commissioner Anderson. Mr-Brock rnplied that the County
z ning fora he property, which tics immediately nonlr oCthe subject
property, calls for OtT~celCon:mercial. Several homes have already been
vacated nnd. once the road is wmpleted- will be developed commercially-
Motion carried by a utmnimous roll cell vme
D. The Plnn ning Division of the Canm~m~ily Senices Department
ends the City Cnm mission restl hY title only, set September
IR~ 2000 as the fnnl pn blie hearing antl altprove the first reading of
Ordinance No. 0o-154R, for reznn ing (I2Z 02-00) for A13 Resign
G rnup.
Mayon Lovestrend announced that the seine dsclosure he made during
Item G applies
Mr. Taylor reed Ordinance No. 00-1548 by title only.
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Mayor Lovestrand opened the public hearing.
No ana present spoke in favor or in opposition
An unidentified gontlaman in the audience asked whet R-P meant. Hewes
advised that it allows the properly to be used for residential xnd
profssi nal offices, no ruail_ height of structures regulated by residential
heighbv o
Motion by Comm:ss:oner Maingor. seconded by Deputy Mayor
Bundy w close the pub~icbearing. CarneA by a voice vote.
Commissioner Maingot moved w approve Ordinance No. 00-1546
on first reading and to schedule a public bearing Por September l8_
2000. Seconded by Commissioner Miller and carried bya
nnen:mous roll call vote.
The Commission recesseU from 8 DS ro 8 22 p m.
tl. REGULAR BUSINLSS.
A. The Planning Division of the Community Services Depar[nrent
ends the Cily Co:mnission reed by title only, set September'
18,E 2000 ns the public hearing nntl approve the first rentling of
Ordinnnee No. 00.1546 to va<nte and nbandun (VAC 03-OO) n portion
of an tmnumed/nnimproveA right-nC-wny Best of 1340 Dennett Drive
wblle Providing the CiIY a drninnge/otility easement over the prtire
right-o[-way.
Mr Taylor read Ordinance No. dd-1546 by title only.
Mr. Sey Sargent explwined that the request was to abandon a portion oC
right of way on the east side cf Dell Additives. hb. Sergeant explained
chat the area has never been used, u overgrown and tba npplicam is
requesting to abandon so [hey can have souse use of it. The City will
utility easement. In msponse to inquiry he said
it coulde ~l ba bu~rlt on rc would rema: open area
Con er Miller ved to approve Ordine u No_00-1546
on first coding and to schedule a public hew ngnfor September I8,
2000. gewnded by Commissioner Maingot and carried bya
unanunous roll call vote.
B. Per ref Div' of the Fin: inl Sn~ es Depar nds
the City Cpn cud Dy tide only, set September l6'20tldn
public henring Aate, amt approve the Drst rmding of Ordinance No.
oo-IS4s, aarending we Par and anasiremmn rlnn.
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Mr_ Taylor reed Ordinance No_ 00-1545 by title only.
Mr. Dingo saiU every year the City does e salary survey relative to
positions in the Ciry end atteanpts to set salaries based on the worth of the
position end this reltects that survey end the edjustmentc
Commissioner Anderson moved to approve Ordinance No. 00-
1505 on first reedin6 and to schedule e Dublic hearing for
September 18. 2000. Sewnded by Commissioner Maingot and
carried by a unanimous roll call vote.
c. try Aanararvamr retlnest: or<eny ennrmi..mn re.tlew arts ai:suss
a proposes rrsidentinl sail base street paving assessment pelicy arts
gicc>'mfl'dircetion the Commission decors npproprlate.
Nr. Drago noted that in rite recently approved Nabors and Giblin proposal
relati nod valor xtheyw rte beck witha
pavingea~ nt policynin aboutn45 days. Heeseid based on the imeresr
of the residen sehe crafted this drofl policy, and toed to Crams it so they
can identify rewmmendations relative to the costs they would be assessed.
Mayor LovestranU rcid the Residential Soil loose Street pavin}y Policy.
prepared by Mr. Dregu end submitted with Agenda Item I IC, dated
September 6-2000. Mr.Draao htnher explained some of the items.
Mr. Drago asked COin ~ widen oche list of ire not
included in the Policy thin mete listed in his Agenda Mema ms
Mayor Lovestrend asked Commission to decade on earth of the items:
Administrative vests relative to Vre-assessment end post
Mayor Lovestrand moved not ro charge the administrative
s. Sewnded by Commissioner Miller_ Carved by a
unanimous roll call vote
Interest charged on unpaid balance.
Deputy Mayor [randy moved that no imeresr be charged on
the unpaid balenoe if the non ed valorem assessment
process is used. Seconded by Commissioner Meingor and
oarried by unanimous roll call vote
Hisoric Distant relative to brick streets.
cc u-omto4o
Mayor Lov and m ved no o charge the additional cost
for lho bricks but only Gtarge what ould w to do the
mal paving. The edditi cal wst for backs is to be box
by the Ciry_ Seconded by C.ommiseioner Miller. Carried e
by a unnitimous roll call vote
Offer diswunta to residents paying their assessment in full.
Meyorl.ov randm ved to give en Pero nrdisc
thos who paY up Ikon and that they be given x paned oC
oaths From the eof their asressment to pay.
Seconded by Comnits~sioner Anderson and earned by a
unanimous roll call vote.
Number o[yea s to pay assessments.
Con er Miller oved to et the assessment payback
at li years tSeeonde<I by Deputy Mayor Eundy. Carried
by a unanimous roll call vote
Mayor I,ovestrand then enteixained a motion on the Residen[iel SOil Base
Serest Paving Assessmem Policy.
Commissioner Millis moved. far discussiai~to adopt the Policy.
Seconded by Deputy Mayor auney for dieoussion.
Coin er Miller thought there needed to bea sixth line in order to
ask whether najoiity of the eciden cold pack pavine or not. He
said he does noc car do his neighbors5wem wld paving- Lie wants his
property values to So up. He wants paving with sidewalks. aprons.e
He's been subsidizing For 12years and now ha wants what everyone else
Itas- He has seen a cold peck paving which is now (a!Iing apart and does
not went that for his street-
Mayor Loves(rand said the cost of cold peel paving is much cheape+, but
there would he no sidewalks. curbing,dreinaee, subbase or aprons If the
proper sub-base and the other iteans were included the price would not ba
mch cheaper. From a quelhy siendpoint. he believed it was not
rewmmended_
Mr_Drago said the Engineet~ing Division said regardless ofwhich final
paving materials is used, proper sub base nmst be used- Otherwise early
deterioration will ocwr. Since proper sub grade and base preparation
s the lie share ofthe pavine coat it ended that
regular type ot'aspbelt be used because of higher gtaf~y lon6er life
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expoaan<y ana reau<ea n,amtenan<e. Mr. nraso men save some
examples of costs using regular asphalt versus cold pact: paving
Deputy Mayor Bundy said lie Depanment of lTansportation does not
mend cold peck pevinS lie said ifthe City were to put it dowg it
would ba the City's responnlbhity to have to redo if it wllepsed in three
years or in sia momhs. Hesaid Longwood has bee eed in the past
for doing thingv half way. He ssid he was not in t§vor otf cold pack paving
and would rather sec the City put a cap on the pct foot assessment cost.
Commtsstoner ATller spoke to the impon~ance of proper drainage
Mayor Lovestrand said cold pack is only slishtly porous and added that
oold paving has m be oiled evory mree years that will add more pollution.
Commissioner Maingot endorsed Deputy Mayor Dundy's comments. lie
said do i right the Frst time:. do what is best for the area and the City. He
ould like to proceed with a proper paving program which include
proper drainage. sidewalks, wales. etc_ to Cunher enhance the beauty of
the City_ He also rewmmendcdacep be set.
Disuussion ensued.vilh reNeel to what dollar amowtt the cap should be
Cam er Main oved a~ endure tthe cap at
&25 persfoo< for the eotel pacF ge pav'mS Seconded by
Commissioner Miller. Commissioner Miller einpharized not cold
pack. Motion<arried byeunanimous roll call vote.
Con er Anderson initiated discussion about a former paving
policy.1eHe then said he was oFihe opinion that if a large nuntbu on the
et don it Vavecl, he would likewrespea meir wishes-
Alehouuh he.vnnted to see things iinprovea zs it improves the City. ifa
large number do not want it, he would like to respect mat.
Deputy h1ayor Bundy questioned who was going to maintain the din roads
Discussion ensued with respec to the cost to maintain dirt roads.
Mr. Dtago said if the Commission sets that policy- there would probahly
be no str et pavinys.
Mayor Lovestrand discussed the reasoning for the 6014dpercentage split-
It was done to deter tie deterioration of the neighborhood by encouramn¢
request that their Dads be paved- Mayor Lovestrand said
pav~eg would improve the neighborhoods sod increase property veluez
better for tie police and fire tmH:s to travel 4nd. it ~s also quite a bit
cltenper to maintain.
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Com er Miller urgedthat it be AOne now and make it as ezsy on
veryoneias poesible. Hesaid ho did not went his neighborhood to
deteriorate any more. Hethought this was the right thing to do.
In respon inquiry, Mr. Drago explained that the c tt policy
allowed Ssle% of the property owners to petition for paving or the City
enmmiaainn coma pave ate atreat.
Main motion, as amended, carried by n unanimous roll pll vote
The Commission recessed Irom 9:3J p. m. to 9'48 p. m.
D. City AUministrator regtie sthe City Commission consitlera request
from Shemo Murphy of "133 C,eorgin Avenue to be plaead on the
Agentln to Provltle ansrers to questions Vosnl by the Luke Wnyntnn
Heights Residents.
Mayor Lovesirand asked Mra Murphy it'ell her questions had been
answered- Mr. Murphy indicated they had not.
Commissioner Miller said he agreed Ms. h1uryhy should be heard at the
eting but thought that 9o/9i % ol'tha initial quastioosshe
submnited had been answertd. He said the issue of cold pack paving is no
longer en issuo and asked if sia could emend her queriona
Commissioner Anderson moved tc allow Ms. Murplry on the next
agenda provided that she can supply a mini agenda of her
qua o the Admi to plat n the agenda and
thetstltenCUy has that to give sem input onotltis_ Seconded by
Commissioner Miller e
Commissioner Anderson said it was his desire there is a forum to discuss
rhos s, but that it be str uctured and chat there rs ume allotted m sprnk
about i`sue
Mayor Lovestrand believes it is the Commission's jab to set policy and
staffs job to try to answer Chore questions prior to the me tiny- Staff is to
address the questions in Coinmissiori s packet.
Mayor Lovestrand azked if Commissional Anderson would amend his
motion to have stntTprepare written answers.
Commissioner Anderson amended his motion to have staff prepare
writicn responses. Seconded by COmntissroner Miller.
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F, ... ,,
~~ 9.6.00„~~~
'fl~iv pope in~en~innnliy left hlunL.
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