CCMtg04-16-01MinLONGWOOD CITY COMMISSION
Longwood Clly Commission Chambers
1]L W_ Warren Avenue
Longwood. Florida
MINUTES
APRIL 10. 2001
Regular Meeting
Present: Mayor Peul Loveslrand
Deputy Mayor John C. Maingat
Commissioner Dan Antlerson
Corrtmiseioner Butch Buntly
Com er Steve Miller
John J�sDrago. City Administrator
Geraldine D. 2a1bri, City Clerk
Richard S. Taylor, Jr., City AOomay
Terry Bak r, Dire r of Public Safely
MP,h Mitchell. D`111-of Fnenciel Services
Craig Dunn, Computer Services Manager
Richard F—bluh. -Billies Division Manager
Jay Sargent. Planning Division Manager
Tom Smlfh, StreetslFleel Division Meneger
1. CALL TO ORDER. Mayor Lovesl—d called a regular meeting to order It 7-00
p m.
2. A moment of SILENT MEDITATION was FOLLOWED BY THE PLEDGE OF
ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. The following was announced
A. Blue Grass Pickin' -Saturday. April 21, 2001 - 6,00 p m. to 10'.00 p.m.
Loc n_ Ed Myers Recreation Buildingcorner of W. Warren Avenue
II
d Wl Street.
'I. RECOGNITIONS:
A. Presentation of the April 2001 Beautifcation Award to Texaco Food
Mart, 1001 W. SR 43E,
Mayor Loveslrand recognized the Texaco Food Martin Longwood for
having done a landscaping b—fiflcation p ,d at the Longwood
celion es wolf as at other area staf— Me. Pel Etlgingtop Manager of
the Texaco Food Marl. accepRd the award on behalf of Texaco. A
photograph was then lake,.
D. District #4 Nomination of the Business Person of the Month Aweld
for May —1.
Commissioner Bundy nominated UN, Holiand Of HDlland Pools, 125 W.
Pine Avenue, Mr. Holland has been in the pool business since 19K
employs 50 people. Owns property antl resides in the Historic District.
Mr. Holiend recently organized a golf tournament Ie benofif the restoration
of buildings In the Hl l.he District. Nomination carried by unanimous
5. BOARD APPOINTMENTS. No appointments.
6. PUBLIC INPUT:
A. City Atlministrator recommentls the City Commission hears
presentation from Government Services Group, Ill. regarding the
atl valorem assessment program for dirt street paving and
approve the Road Paving Assessment Program as presented.
Ms. Laura McKinley of Government S—ew, Group. Inc presented the
l ad valorem assessment program. She then responded to questions
from the Commission.
Commissioner Mllier moved to accept the Pregram as submitted.
Seconded by Commissioner Bundy antl —bed by ..,:thous roll
call vote.
8. Public Participatio,
MicM1-I Holland, 125 W. PItw Avenue, wif a panied by his e Gloria,
mended the Chy Cammisslon on thenDmcontinued e2o1to beautiry
downtown Longwood. Mr. Holland then presented the Commission with It
check for $6 480, the proceeds, after expenses, from a golf tournament
he had Organized to benefit the Historic Dlsthct in Longwood. The .,tell
st the owners be contributing structures with matching grants In
ordertore eVenhence their beadily,.
J. CITY ADMINISTRATOR'S REPORT.
Mr. Drag. rep.hed that two bees behind City Hall are red -tagged as they are
hollow In the center and will be removed.
8. MAYOR AND COMMISSIONERS'REPORTS.
District 43. Commweeler Miler said he was heppy to report the( many
I the code violations. which he had bmugtd to the attention of the Atlministmtor.
welln the process of being -1 led up, said notices of violations were
ed. Within three days 90% had been cleaned up; there was an amazing
outo n
arnd. He compli—ld DO staff for their endeavors in this respect.
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District k0. Commissioner Bundy said he echoed Commissioner
Miner's sen(imenls. H as been dlsapp.inled in the past with same of the
pert.rmances of the Code Officers tug said M1e would always support them when
Ihey were doing their lob and also believetl the Commission needed tost—
With tespeot W task wllectlon, Commissioner Bundy said M1e fled ,i-d this
a few months back, and he hatl met with the trash company and they
0 omised to improve service. H -1 week M1e received numerous
omplaints about the —1, pickup_e After the company had been contacted and
despite promises made for three days, if he hatl not threatened to pick up the
1-1 self, it would probably still be there. Commissioner Bundy said he was
1,l of this and did not see wby the City —d,d to spend time dealing with this
problem.
District K5. Mayor L.vestrand saitl the City had an ordinance dealing
with collecting tax on bottled gas dislfibut.rs antl asked the Atlminlstrator to
be selling gas, were submitting the tax money
Commissioner Maingot saitl numerous people put out items that were not picked
up when they should have been, and they had to bring the items back in. He hatl
advised Mr. Drag. of (nls, and believed Mc Dag, was resolving this issue.
Deputy Mayor Maing.t said ill wished to focus on working with the people and
etlucating them. He noted thalmany-t—hnderstandorvisualizh—
nslltutes a ,,h,p,olatlon_ lie suggeity the Clty.,,t, tth a brochure and
circulate, ,r peehaps mail it with Ne utility bgls, m etlucate the citizens_
Mr. Drag. advised that Diacl,r Baker was working on developing such e
brochure antl Ihat it was in - daft stage bailst—
Distict k2. No report.
9. CONSENT AGENDA.
A. Pay Approved Big, antl estimated bills for April 2001.
B. Approve Minutes of March 26, 2001 Work Session antl April 2, 2001
Regular Meeting.
C. Approve the Monthly Financial Report for March 2001.
D. Approve the attached list of City property as surplus.
E. Approve the attached list of college classes to be taken by Fire
Division Personnel.
F. Declare a Ibb, Ford Crown Vlctorta surplus to City needs antl
CollegeneD usly authorize the donation to Seminole Community
3�Ztffi3nF.v,
G. Approve a bid award In the amount of $'I]4,911A5 to Central Florida
Environmental Corporation, Inc. far the construction of the water
and wastewater projects listed below and authorize the City
Administrator to sign all appropriate tlocuments.
H. Approve a bid award m the amount of $171,824.oD to Bruce
MCGonigal Inc, for the construction of the water and wastewater
projects li—d! below and authorize the City Administratof to sign all
appropriate tlocuments.
I. Approve a bid award in the amount of $145,665.00 to Ryan, Inc.
E.-' , for the construction of the SR 434 Wastewater project and
authorize the City Administrator to sign all appropriate documents.
3. Approve two (2( change orders totaling $7,544.60 to Georgetown
Enterprises, Inc. for additional curbing and drainage improvements
for the Oak Street drainage retro{it antl various concrete {fume
stallations.
K Approve an amendment to the existing contract with Roe
Construction & Utility Services, Inc. in the amount of $19,930.00 to
provide for the re -construction of a portion of Bayw..d Avenue
which is located m the Baywood Industrial park,
L. Approve a Hold Harmless Agreement fora
voluntary annexation of
property located on Lake Emma Road between the City antl
Theodore and Ann Takvorian antl authorize the Mayor to sign the
agreement.
M. Appove the purchase ortler increase for Land Design Innovations
for the completed renderings fof all eight parks m the amount of
$4,200,60, bringing the total purchase ortler to $11,296.92.
Mayor Lovestrend asked the Commission to consider Item R separately.
Commissm— Miller moved to approve the C.nsent Agenda with
the exception of Item F. Seconded by Commissioner Anderson
and canted by unanimous roll call vote.
Mayor Lovestrend said the Commission has a policy to not make
donations and a,k,d why the vehicle was being d... Id. Mr. Drags, -d
as his understanding that the college has a crlminat ),slice program
and they teach students how to operate a police vehicle. He said it was
not unusual for titles I donate oltl pollee cars far this purpose.
Director Baker saitl the college has approached each of the cities and the
County and Longwood has not contributed a vehicle since he has been
with Longwood.
Commissional Miller Bald he hatl posed guestlons to which he did not
ers that he considered suitable that might have convinced
Ippl app—, this Item and. therefore, said he would move to not
approve Item F.
Mr. Drag. suggested the motion be to doclere the vehicle surplus and to
still it at auction_
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Commis,.... Miller moved to de-, . the vehiGe surylas . Cty
lads and manna venide bo sold at auction. Seconded by
Commrssloner Andersoo Intl carried by unanimous roll calf It.
10. PUBLIC HEARINGS,
A. Finance Division of the Financial Services Department recommentls
the City Commission reatl by title only, and adopt Ordinance No. 01-
15fi8 amending Chapte. 23, Public Utilities, to repeal the
Development Assistance Fees for irrigation.
Mr. Taylor announced having proof of publipatlon for the public nearing.
Mr. Taylor men reatl ON-bbb No 01 1568 by title only.
Mayor esrand opened the public nearing. No one spoke in favor or in
op'.Ifibn
Deputy Mayor Maingot moved to close [ne publi, hearing_
Seconded by Commissioner Milt and carried by voice vote.
Commissloner Milli mould to adopt Ord o- No. 01 1568_
Seconded by Commissioner Bundy and carried by a unanimous
roll cats vote.
11. REGULAR BUSINESS.
A. City Administrator recommentls the City Commission review the
upgrading to the City's computer network equipment and approve
the expenditure of $38,364.04 to Avoet Computer Marketing, approve
the trade-m of existing netw I, Iub,00- and authorize the City
Administrator to sign the purchase order.
Commissloner Anderson moved to approve Item 11 A. Seconded
by Deputy Mayor Ml.
response m inquiry by Commissioner Miller, Commissioner Anderson
said he had di—Ild this issue It length with the responsible staff
member end he believed the expenditure was necessary.
MolIb carried by a unanimous roll call vote.
B. The Director of Public Safety recommends the City Commission
apply for a federal gran[ through the Florida Department of
Transportation to purchase equipment for traffic eof.... — in the
City of L..'—I.
Mr_ Drag0 explained Ina, no personnel were attached to the gent aftera
year the equipment belongs to the City and there were no matching funds
required.
Deputy Mayor Mamg,t movetl to approve Item 11.8. Seconded
by Commissioner Miller end carried by a unanimous ,It ,It vote.
C. Finance Division of the Financial Services Department recommends
the City Commission .it by title only, at May 7, 2001 as a public
hearing data, antl approve the first reading of Ordinance No. 01.117o
ending Chapter 23, Public Utilities, to reduce the Development
Assistance Fees forwater capacity from $4.83 per gallon per day to
$2.00 per gallon per day.
Mr. Taylor r,ad Ordinance No. 01-1510 by title only.
Com er Millerm 111 approve Ordinance No. 011570 on
first reading and to schedule a public hearing for May 1, 2001.
Motion carried by a tb11, to two roll call vote, with Mayor
Lovesirand, Commissioner Anderson and Commissioner Miller
voting aye, bail, Deputy Mayor Maingot and Commissioner Bundy
voting nay.
D. Personnel Division of the Financial Services Department
ends the City Commission bad by title only, seta public
heaor ngrdate for May ], 2001 and approve the first r,,dibg of
Ordinance No01 1567 amending the Personnel Policies and
Procetlures Manual to include a Family Medical Leave policy.
Mr. TayW read Ordinance No. 011567by title only.
Commissioner Anderson movetl to approve Ordinance No, 01
1567 on first r,ldb9 and to sahed- a public hearing for May ],
2D01. Seconded by Commissioner Miller.
Com er Anderson stated his understanding w s tbai the purpose
of the ordinance was to bring the City in line ,th the Federal policy on
family leave. Mr. Dreg, said Commissioner Anderson was correct.
Motion carried by a unanimous roll call vote.
E. The Planning cDivision of the Community Services Department
ends Ibe City Commission read by title only, set May ], 2001
asthe public hearing date, and approve the first reading of
Ordinance No. 01 1569 b, vacate and abandon (VAC (5 00) a portion
(approximately 150 feet to the west of the CSX Railroad right of -way)
of W. Pine Avenue (a 50-foot right of -way), east of Wilma, while
providing the City with a drainage and utility easement over the
entire right -of way being vacated.
Mr. Taylor ebbd Ordinance No. 01-1569 by title only-
D C, u,I,