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CCMtg02-21-00MinLONGWOOD CITY COMMISSION Longwawi Cily Cowmissiou Cha[nbvrs FIS W. Warreu Aveuve Lovgwoad, Florida MIM7TES Febuary 21, 2000 Present: Mayor Paul Lovestrand Deputy Mayor Burch Bundy Commissioner loM C. Maingot Commissioner Steve Miller John J. Drago, City Administrator Geraldine D. Zambri, City Clerk Richard S. Taylor, Jr., City A¢omey Director Terry baker, Public Safety Department John Brack, Dir. of Community Services Monica Mhchell, Dir. of Financial Services Richard Kornbluh, Utilities Division Manager -Tom Smith, Streets/Flee[ Division Manager lay Sargen[, City Planner Absent: Commissioner Dan Antlerson (exeusM) 1. CALL TO ORDRR. Mayor Lovestrand called a regular meeting to order a[ "1:00 p. m. 2. A womevt of SD.ENT' MEDTTATION was FOLLOWED 6Y THE Pk,EDGF. OF ALLEGE\NCE. 3. COMMUNPFY ANNOONCEMENTS. There were no announcemen[s. 4. RECOGNITIONS: A. District #5 Presen[a[ion of Business Person of the Mmrth for February 2000, ro H. Phillip Dairvwood, Daimwuod, Derryberry, Pavelchak, Architects, P. A. Mayor Lovesrrand recognized Phil Daimwood, noting his business was IocatM n the Historic District in a historic swcture tha[ once housed the City Hall antl Fiie Departtnev[. The Mayor acknowledged his accomplishmen[s az an erchi[ec[, noting he was the archi[ecl who was designing the City's new unity building. Photographs were then taken. 6. Recognizing: Jevn wtd George Svri(h Tim Robitu'ov, D'vec[or, Rowo Ouly For the'v uusclf h covtribu[ious to the yovlb of the couvuwuty CC 2-21-00\8'!8 Jean and George SmiW were not in attendance. Mr. Robinson was not in attendvme at this time; however he arrival following Item'/ arM waz raogniud at Nat time. C. ' District pl Nowimtiou of Busivcss Person of We Mould for Mnrch, 2000. Commissioner Maingot :wminated William Bentley. 6entley Architects and Engincers, inc. Nomination carried by a voice vote. D. Recoguaiug the wewbers of We Basiuess Advisory Corwcil: Nicholas Waggoner GewW Korntan Mark Wesson Mirhael Xmmer Hill King F'J Meixsel[ Slepfierz M. G/uver Members of Ne Business Advisory Council were recognized for their dediaetlon to Ne City. Members present were: Nicholas Waggoner, Mark Wesson, Bill King, and Stephen Glazier. Phoographs were then taken. Mr. Kormmt, Mr. Kramer and Mr. Meixscll were not in attendance. E. Presentation -City of Longwood Rmployee of the Yrnr. Chief Chapman. Fire Division, presented the Fire Division's nominre for employee of the year -Rik Myers John Brock, Community Services Director presented Ne City Hall Administrazion nominee for employee of [M year -Beverly Majors Chief Jackson, Police Division, presenred We Police Division's nominee - Matthew Kleinmann. Tom Smith, StteetslFleet Superviwr, presentel Ne Public Works DepartmenCs nominee, an employee in Ore Properry Maintenance Division -Debbie Renfro From Ne nominees, the Employee of the Ycar Award was given to Debbie Renfro. Photographs were taken as each employee was recognized. F. Presentation -City of Longwood Rwployee Service Pius. Service Pins were awarded to the following employees: Five Years -Teresa Armnrong, John Brp;k (in attendance), Edward Finney, Darrell McCaskill, MiGtam Peters, Paul Ross, Herbert StlWansnn. Ten Years -Rodney Campbell, Corey Cohen, Richard GrifOn, lames Hockenberry, Dawn /ackson (in atendance), Kevin Shea, Keith Shoemaker. ,Steven Simpkins, Harry Sobhraj, Karl Strohsal, Phyllis Williams. Flheen Years-Gndy Carbonell, Evelyn Cohen (in atendance). Bonnie Howingtom Larry Jackson, EI>1e lohnwn, Robert Langley, Rik Myers, Jesse Yelvingtan. Twenry Years -Richard Kombinh (~n attendance). Twenty-five Years -Terry Baker (In attendance). 5. BOARD APPOATMENTS: A, District #3 Nomination [o [he Codes Cuforcement Board. Comm er Mlller mated Laura Moehle~amp. Nominaton carried by a voice voteom 6. District #3 Noudantion to the land Plawiag Agency. Commissioner Mlllrs deterred. C. Nomiuatimr of a City resiUent m the Florida Mmdupal Pewion'Itast Fund for Police Officers and Firefightere. Mayor Lovestrand opened the floor to nominations. Mayor Lovestrand nominated G ~ H d There were nn other nominations. Nomination carried by a voice vote. 6. PUBLIC INPUT: A. Inibrmative Repnrt of Upcoming Special Gveats of [he Parks and Recreation Advisory Board. Presented by: Dan McCoy, Chair, Parks and Recreation Advisory Board. Mary Hutmer, Parks/Receation Advisory Board member, appeared on Mr. McCoy's behalf, reported on the upcoming special events: Annual Faster Egg Hum, April 15, 2000, 9:30 a. m. ro 12:00 p.m. (Rain Date: April 16.2W0, same time) Candyland Park. CC 2-21-00\SHU Yeuth Bike Rodeo. August t9, 2000, 9:00 a. m. [0 12:00 - location to be antrounced. Annual Holiday Tme Lighting, tentatively soheduled for Saturday, December 2, 2000, 4:00 p. m. ro 6:00 p.m.. City Hall area. B. Public Participation. Jo Anne Rebello, Loch Lomond Avenue, said she had an opportunity to see dte unity building rendering. thought it was beautiful, and oncouraged the Commission to move forward with the conswc[ion of dte community building. Sharon Wright, 216 W. Warren, indicated some concern about the proposed unity building relative to its size aM height and purposes for which it would be us~I and its impact on the neighborhood and encouraged tIw Commission [o f nish tho mazter plan for the Historic Dis[ric[ before going forward wiN the constmction of a community building. 7. CITY ADMNRSTRATOR'S REPORT. Added on: A. Mr. Drago advised of Rep. Mica's request far a rewlu[ion in support of wmmuter rail. e. Mr. Drago reminded Commission that Nere was a work session scheduled on Monday, Pebmary 28 regarding CRA's. C. Mr. Drago remind d of a work session scheduled on Mareh 13, 2W0 rcgaNing [he Land Development Code. D. -Mr. Drago reported on the possibility that a full service restaurant, The Mona Lisa, might be locating in [he Historic District at t35 Jessup Avenue. Mayor Loves[rand addressed Representative Mica's request, suggesting the resolution be placed on the agenda far the nest meeting, thereby givlog Commission members time to study the commuter rail proposal. Commissioner Maingot moved for a consensus [o authorize the City Administrator m prepare the necessary documentation for Commission to consider at the next meeting. Seconded by Commissioner Miller. Commissioner Miller and Commissioner Maingot debated the merits of muter rail, with Commissioner Miller speaking against [he idea. Commissioner Maingot spoke in support and asked his colleagues to seriously oonslder supporting thin effort. CC 2-21-00\fl81 Motion carried by a dtreelone/zero vole, wiN Mayor Lovestrand. Deputy Mayor Bundy and Commissioner Maingot voting aye. Commissioner Miller vo[ing nay, and Commissioner Anderson absent. Mayor l,ovesrrand returned m Item 4. B. upon being advised tha[ Mr. Jim Robinson had arnved. Mayor Investrantl, accompanirA by Director Baker, then recognized Mr. Robinwn of Promo Only for the community service he rendered ro the Center for Youtb Diversion (Night Moves). Photographs were [hen Wren. B. MAYOR AND COMMISSIONERS' REPORTS. 1?~c NtM -Absent. District /l3 - No report. District k4 -Deputy Mayor Hondy reported on having attended the Tri-County League of Cities meeting on Thursday and encouraged his peers to also attend noting it was a good opportunity [o mee[ with other officials, many of whom face similar or Ne same issues as does Longwood. Deputy Mayor Bundy applauded the City employees who received awaNS and service pins saying Ney deserve the supPOrt of nc~ Commission and the community. District p5 -Mayor Lovestrand initiatetl discussion regarding what he perceived az n nced for a policy to be estabiisbed in Ne area of codes enforcement, noting he thought a needing defining and refinement He mentioned hearing statements that the City is not proactive and only works on a complain[ basis. He mentioned also Ne practice of not accepting anonymous complaints. He believes the Commission had become involved in [he past and had tlone a poor job, and made decisions to work on a omplaint bais only and to not follow up on anonymous complaints and thought clarification was needed. Mayor Lovestrantl proposed that the Commission ask dte Administra[or to put [ogether a policy regarding codes enforcement and suggested eaGt wmmlaelon¢r could give input [o the Administrator after which he could bring a policy back to Commission as an nem on the agenda. Commissioner Miller was io agreement and further snid he did not believe the Commission has Ne authority to Inswc[ Ne Admhilatmtor to not obey the law. Further, though[ those laws in the Land Devciopment Code (LDC) that do no[ make sense, should be changed. Either that or they need [o be enforced. Deputy Mayor Bundy said that prior to his election and while serving on the Codes Board some of Nese same issues were discussed and one of the Hoard's concerns was CC 2-21-80\862 the policy of not accepting anonymous complaints and mentioned rho[ a procedure whereby arronympus complaints would be accep tl had been discussed. He funlxr agreedthe Commission waz not in apositleo to instmc[ Ne COdra u[Bcers no[ to enforce the law and he concurred there was a need to address a formalized policy. but, if a policy is set in motion, Cmnmission haz to have Ne fortitude that when somwnc calls and complains about being cited to say Nat it is Ne Code. He continuM to say he did not want to pw staff out (here and then saw off the limb. Commissioner Maingot also concurred on neMing a policy, but wan1N to work on Ne development of codes to deal with the infractions referring to Gail Easley working on the I.vtd Development Code. He would, however, welcome the draft proposal ftom Mr. Drago. Maym Lovestrand suggested if someone were to Iotlge a complaint and did not warts to give their name, Nen Ne Codes Offcer could become the complainant and though[ that would solve some of Ne problems of anonymous calls. He suggested Mr. Dmgo be given a month to produce the policy. Mr. Taylor requested Ne Floor. He addressed the issue of Codea Enforcemwt being In tlu~ land Development Code (LDC) and that he had objected to it being placed in the LDC at that rime and also had objected m the new language, in that he had just f nished sing tlx language to comply with State Law. Further, as it is written now, it wnBic[s with state code. He asked for consensus to send this section to Land Planning Agency asking them to recommen0 it be repealed in its entirety and then on ordinance be drafted to place the section on Codes Enforcement az previously written, with any updates if needed, back imo the General Code. In response to Mayor [nvestrand, Mr. Drago agreed the composition of Board, the authority it has, and when things come before Ne Codes Board, the auNOrity they have, would be placed back in the General Code. Deputy Mayor Bundy moved Nat that portion of the Codes Enforcement n, that is applicable, be taken out of the Land Development Code azcper Ne City Anomey's remarks. Seconded by Commissioner Miller atM carried by a voice vore, wiN Commissioner Anderson absent. Deputy Mayor Miller direc[etl that the City Administrator prepare a policy. for the city's Policy book, an modes enforcement. Seconded by Commissioner Maingot and carried by a voice vote, with Commissioner Anderson absent. District Nl Comm er Maingor reportN on having attended a reception o[ the Altamonte Hlimn hosted by Ne Sanford Orlando Airport for Ne Ieglsletors, Nanking Nem for their support. CC 2-21-00\883 CONSENT AGENDA: A. Pay approved bill . B. Approve Mbmtes of Februvry'1, 200U Work Session and February'/, 21100 RegWar Meeting. C. Approve Ne Monthly Finvucial Report for January, 2000. D. Award [he bid for a cab<hassl truck to Heiutzelmarn Truck Center, Inc. in the amount of $52,868.00 and authorize the City Administrator to sign the purchase ortler, E. Award of Jar annual audit for Flrvl Years 2000, 2001 and 2002 to McDirndt Davis and Puckett & Co. for dre avenge cost of $14,900 per year and authoris the Gty AUtnlnlstraror to sign the engagement leer and the Purchase Order. E. Approve the attached Iut of co0ege classes to be taken by Fve Dtvlimr :personnel. G. Grant the Historic Preservation Bnard's Founder's Day subcmnmi« ee permission to ca[duet its 5'" Annual Founder's Day Arcs anU Crafts Festival ou March 11 mW 12, 2000; approve [be criteria for We iss a of a permit as required by City Code t4-11(3), and evtborize the closing of W. Warren Avenue, Wilma Street and Church Avenue. Commissioner Miller moved to approve the consent agenda as xumm~tea. Deputy Mayor Bmxiy requeslM Duliing Item G. Commissioner Miller moved to approve the consent agenda, with the xceplion of Item G. Secnnded by Depury Mayor Bundy and carried by a fourluro roll call vole, with Commissioner Anderson absent. Item G. Depury Mayor Bundy questioned Mr. Drago as to whether the questions raised had been answered to his satisfaction. Mr. Drago said he did with the sub-rommittee and had explained the Commission's wishes. That ning, the Chair of Founder s Day Subcommittee met with the i{istoric Preservation Board and presented an update. He continued saying, az the guard item indicates, the Historic Preservation Board recommended the City Commission sponsor U1e FoundeYS Day Festival and he read from the Agenda mo dated, Pebmary 21, 2008 tIe sold the Founder's Day Subcommittee nderstands what the rules are in the fumrc. Depury Mayor Bundy moved m approve hem G. Seconded by Commissioner Maingo[. Mr. Taylor said it is the Commission that gmnta the closing of streets and it should be noted that they will work with the residents az was done in the previous festival. CC 2-21-00\889 Mr. Drago said a week ago today, he met with the Fire Chief. Police Chief, and Direnor Baker with regards m the Festival. He said the boundaries are not as wide, the City will provide the same level of service az was given at the last festival. Parking is not a problem, except for Mr. Hopkins, but he can access from Wihna Street. Mayor Lovenrand requested the properties be ribboned and staked off as was done before. Mr. Drago indicated that would be done. Motion carried by a fourlrero mll call vote, with Commissioner Anderson absent. 10. PUBLIC SII~:ARINGS: A. Finance Division of Ote Financial Services Department recommends the City Commission read by title only and adopt Ordiunuce No. 00-1534, approvurg the proposed rise oP the 1999 Law Buforcemeut 61ock Grout lauds for expetMitures related to law enforcemem acuvittr.s. Mr. Taylor announced having proof of publication for this and all public ,hearings listed on the agenda. Mr. Taylor read Ordinance No. W-1524 by title only. Mayor Lovestrand opened the public hearing. No one present spoke in favor or i i opposition. Commissioner Miller moved m close the public hearing. Seconded by Ueputy Mayor Bundy and carried by voice vote. Commissioner Miller moved to adopt Ordinance No. 00-1524. Seconded by Deputy Mayor Bundy and carried by a four/rcro roll call vote, with Commissioner Anderson absent. B. Flnatke Division of the Financlal Services Department recommends the CIty Commission read by title only and adapt Ordumuce No. 00-3525 wlricb emends the ESSCaI Yepr 99/00 Opdge[. Mr. Taylor read Ordinance No. 00-1525 by title only. Mayor Ixrvestrand opened [he public hearing. No one spoke in favor or in 'opposition. Commissioner Miller moved to close the publie hearing. Sa:onded by Deputy Mayor 6urdy and carried by a voice vote. Commissioner Maingot movM to adopt Ordinance No. W-1525. Seconded by Commissioner Miller. CC 2-21-00\885 In response m Commissioner Maingot. Mr. Tom Smid[ replied the bleachers would be going to both parks. As to the ones being removed, some would be modifed for use at some oNer location. Motion carded by a four/uro roll call vote, with Commissiorrar Anderson absent. C. Plartning Division of the Community Services Department recommends Ne Ciry Commission read by [isle only and adopt Ordivavice No. 00- 1526, provlUivg for gran[ivg of an Easanevt to Sprint-Florida, lee. Mr. Taylor read Ordinance Nv. W-1526 by title oNy. Mayer Lvvesrrand opened the public hearing. Mr. DiAgostlne, 101 Shadow TrzII, questioned the lovation of the easemenr. Mr. DiAgostine was shown the location. tie haU no Yurthes uomnrents. No one else spoke in favor or in opposition. Commissioner MIIIer moved w close the public hearing. Deputy Mayor Bundy seconded. Modon carried by a voice vote. Commissioner Miller moved to adopt Ordinance Nv. 110.1526. Seconded by Commissioner Maingot and carried by a four/zero roll call vote, with Commissioner Anderson absent. D. Planning Division of the Community Services Depanment recommends the City Commission read by tide only, schedule a public hearing for March 6, 2000, and approve dre F t reeUivg of OrUivavre No. 00-tSY/, (SPA OB-9~ mevdiog the CityOs Future IavU Use Map for the subject progenies from Residential Professional (AP) ro GenernFtbmmnual (GC). lMOblev. 1021 .Talmo t T ID 33 1 120 0 1 and W 0030) Mr. Taylor read Ordinance No. 00-152] by title only. Mayor Loves rand opened the public hearing. Mr. lay Sargen[, City Planner, presentN [he request. ~Mr. Roger Mobley. 1021 Talmo Stree[, Mr. Rick Moquiv, 1041 Talmo Srreet and Mr. lurmanq 3"10 Rockwell Circle, Lvke Mary, were present and spoke In favor of the reque ~ CC 2-21-00\886 NO one present spoke in opposition. Commisioner Miller moved ~o close d[e public hearing. 8econdd by Commissioner Maingot and carried by a voice vote. Commissioner Miller moved m adopt Ordinance No. 00-1527 on first reading and to schedule a second public hearing for March 6, 2000. Seconded by CommissioMr Maingot and carried by a four/zero roll call vote, with Commissioner Antlerson absent. E Planning Division of the Community Services Department recommends the Gry Commission read by tide oNy, schedule Ne second public hearing for March 6. 2000 and approve the f [ readVug of OrrWtavice 00-1528, (RZ 09-99) re<mimg Ore subject progenies from Residential Professional (RP) to Commercial-General (C-3). Moblev. 1021 Talmo Street. Tax ID 33-20-30. 513 f0800-01201 (OC00.0010)(OC-00301 Mr. Taylor read Odinance No. W-1528 by ti0e only. Mayor Igvesrrand opened the public hearing. Mr. Mobley, Mr. Moquin and Mr. Lormann were present and spoke in favor of the request. No one else present spoke in favor or in opposition. Commissiocer Miller moved to close the public hearing. 8econtled by Commissiorrer Maingot and carried by a voice vote. Commissioner Miller moved m adopt Ordinance No. 00-1526 on first reading and to schedule a second public hearing for March 6. 2000. Seconded by Commissioner Maingot and carried by a four/zero roll call vote, with Commissiorer Anderson absent. 11. REGULAR BUSINESS A. The City Administrator reommends the Gty Commission review the proposed revderivg for t8e vew Covsmusd[y Ruildivg and give staff the amhorization to proceed. Mr. Drago invoducM Mr. Daimwood of Daimwood Derryberry and Pavelchak, Archi~eccs, P. A. He said Mr. Daimwood was asked ~o do two renderings, a one aory antl a two story and he wanted the Commission ~o see both renditions. The tlismric Preservation Board did however recommend the two-tone blue, two-story rendition, with carriage house. CC 2-21-00\887 Mr. Daimwood presented a two rone blue color rendering of the elevation of the story building and d1e Floor plan, with a carriage hove: main entrance to Lace on W. Warren Avenue; 1" Floor, 4,811 sq. ft, which consists of a large sa:ial hall wish multi-media teG[nology, an elevated stage, a full kitchen with pazs-through and pantry, uParate storage rooms, and an office/reception area. Second Floor. 1,153 sq. f[., consisting of ofOces and conference room. He explained the exrerior feamrcs: brick veneer foundation, horiwnul siding, seam metal roof, wrap around Dorch, second Floor balcony, gazebo, builAing is handicap accessible, pedestrian benches and lamp posts, carriage hove with orage, landscape to be native Florida plants. He noseA the banquet social hall would hold 200 prople. 'Discussion ensued with respect to an elevator ro the second door. Mr. Daimwood explained that with the planned square foouge uDSlairs, no elevator s required by law. To justify putting in an elevaor, which is quite expensive, the upper story would neM to be expantle0 and if it were, the roof height would have m be raised. Height of the building was discussed and Mr. Daimwood said it was approximately six feet higher dun the Hopkins house, but not quite az high as die Bradley Maclntyre House. Following his preuntation, Mr. Daimwood tlis[ribu[cA a bound informational booklet which showed one two-story rendering in three Aift'erent colors and the floor pimr for a two story building. Mark Pease azked if consideration was going ro be given so providing a buffer between this building and the adjacent properties, such az fencing or IaMUaping. Commissioner Maingot [Loughs pro[ocarpus could be u[ilisd as it was elegant, cold hearty and would grow az tall az wanted. .Sharon Wright, adjacent property owner on W. Warren Avenue, questioned who the building would be usN by and said she believed Ne building was too large for the property. Mr. Pease inquired, and waz inform b, [hat the building would be urv d by r. Mr. Pease offered his opinion with respect[ m du bricking of the streets n the lust is Diss and asked that she fake brick pav of be used. Mayor lovessrand also favored using the same bricking [hat haz been done so far. Deputy Mayor Bundy moved w approve the two-srory, two tone blue building, with carriage house, and to ausYwriu staff to procerA. Seconded by Commissioner Maingot. CC 2-21-001888 Mayor Lovestrand commentetl tlut d\e Ciry is debt free and there is money in the budget m pay for this building in cash. Motion cartied by a four/sro roll call vote, with Commissioner Anderson absent Mayor Igveurvttl said the Administrator should proceed with dte project within budge[. B. The City Administrator recommends the City Commission consider a request from Ne Florida Shrine Association to have they couventinrr Parade iu [he Oily. Commissioner Miller moved to approve We Florida Shrine Association's request m use the city for its paratle. Seconded by Deputy Mayor Bundy. ~Mr. Drago informed the Shine representatives that if the Depannxnt of Trartsportation (DOT) did not approve the proposed route, [he Shrine would have m come back to the Commission for npprovel of a difTerent route. A representative Prom the Shrine Aswciation trodded ItMicating be understood Mr. Drago's comments. Motion carried by a four/zero roll call vote, with Commissioner Anderson absent. C. The Planning Division of the Community Services Department recommends dta City Commission approve [he site plea (SP 21-99) for Fluishiog Systeovs in ecordanee with staff comments. (Soper, 1ti0 Dag Track Road. Tax ID 5-21-30-518-OOOP0016 Mr Sargent prcsenletl the site plat, noting the frs[ building will include'1,500 sq. R., the second building, which will be 3,600 sq. ft., will be done as a second phase. ' Motion by Commissioner Miller ro approve site plan SP 21-99, subject staff comments. Secoraled by Commissioner Maingot. Motion arried by a four/zero mII call vote, with Commissioner Anderson absent. D. The City Clerk recommends the City Conmrission approve [he increases In the Cemetery Fees and amendments to We Cemetery Rules and Reguiotiorrs and authorize the Ciry Clerk to prepare the appropriate documents far atloption. CC 2.23-00\889 4lrs. Zambri presented the propose thxt ~` ew fees wam based on a SnrVP~~ ~~ond'irn.J of m~~ nm ~« s. She io rr9 Nat ~tY ~ r >t. She explai red ri~at rhe Roles and Rlror pi for wxie adUleional regu. hon. .ullN n~c.~. en[. (w. i. the _gi s~o~a~ . ~> ¢n: o~~ vore, w h Coe nntlersr ~ ~ bsen~. 12. CITY dTT(YRIVRY'S kLYORT. No re port. i3. (TI`V ~irRR05 RL+POR'I'. Mr -¢rnl reported dear Mr. Namilmn, torn~er Ohando Ci .gill advise ae ~ie gill be¢vxilableO glveepres nin~ion on the Stingy.. _ .... _-_~he ~ry o_ a schedulr^Is conFlnnW. xa. no _... '~v. span. cc azi-anxvo a~. z: ai.nmasi