CCMtg11-20-00MinLONGWOOD CITY COMMISSION
Longwootl City Commission Cirnmbers
1'15 W. Warren Avenue
Longwood, Florida
MINUTES
NOVEMBER 20, 2000
Present: Moyor Pnul Lovestrnntl
Deputy Mayor John C. Mningot
Consmissioner Den Antlerson
Con er Butch Bundy
Cant nlasioner Steve Miller
John J. Drngo, City Atlminis[retor
Geraldine D. Zembri, City Clerk
Rosseli McLntchey, Interim City Anorney (left nt ]:25 p.m.)
Richard S. Tnylar, Jr., City Anorney (nrrivetl at ]:23 p.mJ
Terry Baker, Dir. of Public Safety
Jahn BroeN. Dir, of Community Services
Richnrtl I(on:bloh, Utilities Division Mnneger
Tom Smith, Streets/Flee[ Divisioo Mnnnger
Jey Sargent, Pinnning Division Manager
1. CALL TO ORDER Mayor LOVeslrand celledasegular mee0ng to order at ].00
p m.
2. AmomentofSD.F,NT MEDITATION was FOLLOW ED BY TUE PLEDGE
OFALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS: The following announcements were
made:
A. Results of November ], 2000 Ciry EleUion.
District #3. 9[eve Miller reelected
District#5. Mayor Paul LOVestrnnd reeleeted.
B. Annonl Ramtim:o[DeputyMayor to Lire District #1 Comroissim:er,
John C. Mningot.
C. Tha City of Longwood Aununl Ho/irlay ]Yee Iw'd'lsring Favrivn/will be held
on Saturday, December 9, 2000, at the Longwood City Rnil Complex.
Festivitiu will begin et 4:00 p.m. ~ Tree Lighting a[ 4:00 p.m.
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D. The Central Florida Society for Historic Preservation will lsost
Clvisains in Olde Longmoad an Decunber 9, 5, and d. For
infmmatton plenae roll Lynette Dennis at Jp]-8349506.
0. RECOGNITIONS.
A. The Longwood City Commission recognized the members of the
Parks end Recreation Advisory Hoard fur their service to the City of
Longwood:
Dnniel McCoy Chairmmi (Present)
Lynne Breckoa Vice Chair (Absent)
Rea Anderson (Absm~q
Ted Daugherty (Absent)
Mxry Huttnor (Pruant)
Matthew Meele (Pra¢nt)
Ral Taylor (Absent)
B. Dist rt ltd Nomination of Bn9111es9 Person of the Mmrth for Decmnber
2000.'
Deputy Mayor Bundy nominated Michael Cavannuglx The
Architecture Ce., 220 Freeman Street Castled by nunanimous
5. BOARD APPOINTMENTS.
A. District fF2 Nomination to the l'erW and fterrcetion Advisory Doartl.
Commissioner Anderson deferred.
b. PUBLIC PARTICIPATION. No publie participatimi.
]. CITY ADMHYISTRATOR'S REPORT.
Mr. Drago said, presently, the City was doing a wastewater project on Evergreen,
off of Grant and approximately 300-000 feet was not included in this project to be
wend. He requested[he Commission allow achange order for approximately
$3],500 in orderto service the rest of the street. Following wmpletion of the
project, he intends to add sidewalks. Mr. Drago wntinued saying there are funds
~n die Public Utilities Repair line within the Public Utilities program to rover this
requested amount.
Deputy Mayor Maingot moved to approve Mr. Drago's request. Seconded
by Commissioner Anderson.
In response to inquiry, Mr Kornbluh said this line would serve all the properties
on 4l4 Rom Grant to the White Rose Nursery.
Motion carried by a unanimous roll tali vote.
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8. MAYOR AND COMMISSIONERS' REPORTS.
DistriU W. No repon.
Di_~. Mayor Lovestmnd asked the Commission to approve
requesting an Anorney General's opinion with respect to whether a
icatien IeR on an answering machine by one board member to another
violation ofthe Sunshine Law. Mayor Lovestrend continued saying he
believed the wmplein as give o the Stae's Attomey who said, as no
rsation took placeWil was naaviolation. He believed if Commission
nembers were w follow that same line ofreasoning, it would be a violation and,
therefore, believed it was important to get the opinion. Mr. McLatchey said it
appeared to him to be a violation. '
Mr. Taylor arrived at ehis point in the meeting ("1:20 p.m.)
Mr. Taylor then assumed his sea[ on the dais at which time Mr. McLetchey left
the dais (]:23 p.m)
Deputy Mayor Bundy said before the Commission proceeded, he would like a
n[ to confer with the City Anomey.
The Commission recessed from'/:2S X0'/:30 p m,
Commissioner bandy explained the reason for his discussion with the City
A~tomey, was to ascertain whether he had a possible wnflict with voting on this
as his wife was tl~e recipiei t of [he voice mail message. He continued to say
that Mr. Taylor s opini as that sine there would be no f nancial gain, he
would not heveto resuse himself,
Commissioner Anderson said from what he I>as heard it appeared someone
technically violated the sunshine law but we do not know if there was any indent
to do anything and suggested the a rney clarify the issue with those involved to
ascercmn if it something more serous.
Mayor Lovestrand said his reason for asking was because the State's Attomey
said (here was oo violation and if so, thou it would be logical to conclude Ihet we
an lea ssages for each other and, in his opini
that wavessa big red Flag. vTher'efore~would like to par ue an Attomey General's
opini on that.
MrTaylor said he would be glad to dos arch and co a she
rneys at the Rlorlda League kiowavar~in hisropini technically a
violation and rewmmended that no one leave messages fortanother member as to
how they would vote on a matter.
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Mayor Lovestrand said, then, he would suggest tabling to give the Attorney time
to gather the information and Cac[s and to provide Commission with a report at the
next Comm~ssiaom ting.
DistDistn'ct Nl. Deputy Mayor Maingot congraWlated the Parks & Recreation
Advisory Board members who were present in the audience for their consistent
good work end espceially with regard to the tree lighting festivities. Deputy
Mayor Maingot challenged the members ofthe Parks and Recreation Advisory
Board, acknowledging that there was short time to pull off another activity, to
hold, on a test basis, a Tree Lighting Festival on the east side oftown a~ the
Candyland Park area, similar to the one held a[ the City HaII location, whereby
the people in that area ran be invited to come forth and participate in a light-up-
the season type ceremony. Deputy Mayor Maingot said he has asked the City
Administrator ~o see if he ran locate a trce [hat <an be illuminated and possibly
corporate either Lake Mary or Lyman High School choral, band, or ROTC, in
additio to gan a. He said he would lea o the Board to think over, end to
commence some action with the appropriate city authorities.
Deputy Mayor Maingot asked that special invitations go out [o the City
employees asking those who sing or play inswments to voWnteer to put together
a choral group, to include members ofthc City Commission, to visit the Eive
nt homes in the City on one Friday or Saturday evening before tlse
hol'days.
Deputy Mayor Maingot suggested sending a Dost card to all City residents with
Sea 's Oraetinga and with photos ofthe City Com rs, to includes list
ofthe City's plans for next year, i.e., wnswct Community Center,
implementation of the Perks and Recreation Master Plan, continue paving
projects, etc. Mr. Sargent put an example of what the post card would Zook like
on the projection sawn.
Deputy Mayor Maingot moved to consider the development oF[he
Seasmi s Greetings post card as briefly described. Mayor Lovestrand
seconded for discussion.
Mayor Love and said he would not be edve to putting a greeting in the wader
bill. Bu[, thetone problem Ire had was to use axpeyer's m nay to promote the
commissioners or his image.
Commissioner Anderson did no[ want his image on the card, but did like the idea
of reaching out and noting any acwmplishmenls and what would be upcoming.
However, did not believe a sepam[e mailer was needed and suggested the City
wsletter would be a fine plain. He noted that Mr. Drago said he might have a
~ weletter randy to go befarethe wd of lheyeer.
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Nr. Drago advised that he was developing a short newsletter that world be sent
out prior to Christmas naming the newsletter, advising of all the happenings
aund the city, suoh as the Trea Lighting, newly hired employees, capital plane
and schedules, etc. A picture of the Commissioners could be on the fiont, or
Season's Dreeting; but it has to be mailed shortly.
Deputy Mayor Maingot moved to amend his motion to have the thought as
he pres nted, in modified form orpora~ed into the newsletter.
Seconded by Mayor Lovesmand ~ n
Deputy Mayor Bundy, Commissioner Anderson and Mayor Bundy did not favor
having the Commissioners piotures in the publioatiom
Motion canted by a voice vote
Deputy Mayor Maingot wished to have the Commission rewgnize the crossing
guard who works a~ the corner ofRangeline Road and E G. W illiamson for her
sem<e to the children of Longwood.
Mayor Lov vtd said thew ce of Con needed. If a
Com wished to hav someo~w r cognizedshe should so mlify the Clerk
for i~clusioo on the agenda. e
Deputy Mayor Maingot wished to thank Mr. Drego end Director Baker for their
regarding the wck activity on Bengaline toad and encouraged Them to
keep up the good work. He did, however, note that some were still not s~opPing
at stop signs
Deputy Mayor Maingot acknowledged the presence of students and swots in the
audience
Deputy Mayor Maingot moved that Commission approve, Ibnt during
2001, invitations be sent to students ofvarious groups within the schools
nvitiog [hem and theirfimilies to participate audience members.
~Sewnded by Commissioner Miller and carried by voice vote.
Dis[et d2. Commissioner Anderson stated, aswthe mowing oFtlte
drainage ditch and re cotton pond in his district, that he thought this was
meshing that the City nwdal to stay on top oP. Ha said the Couoty nceded ~o be
good neighbors to our neighbors.
Con er Anderx nted on the Arts and Crafts Fest vat being s
sandnthat it was also n ce to see all the people and that Ire show was an w
eto the City. He noted that same vendors welted ibree years to Set into Iho
show.
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Upon inquiry by Commissioner Anderson, Mr. Taylor respo0ded that the
agreemem between the City and [he Planation Subdivision, regarding their
ligbling and use oftheir property by the city fore sign, should be completed in the
next couple of weeks.
District q3. Commissioner Miller asked the Adminishatorm
estigate the possibility of putting on another Codes Enforcemen[person.
G van the umber afviolati uttbere, he believed there was too much for two
people [o handle. He said the Cvy should rethink its position on Codes
Enforcement and get someone more Codes Enforcement oriented than the Fire
Marshal to menage the division.
Mayor Lovestrand extended appreciation to Mr, Drago and s[efffor the
oopera on give otlre Society in pulling on the Festival and, espaially,
Director Heker and Mr Smith and his people.
CONSENT AGENDA.
A. Pay Approved Hills.
6. Approve Minutes of November 6, 2000 Regular Meeting.
C. Award, based on RFP N003-O1, continuing serviccv contmefs witM1
Georgetown Enterprisea, Inc. nntl with Central N'lorida
Environmontal corn. rhr miaeananeom acorn, wamr rcnao- and
servmes and authorize the City Administrator m sign [he
ootrncts 11fe
D. Approvenbinnket purchase order for Afro Products dbn Medic
Master in the sum of $15,000 and amhorize the City Administrator m
sign the purchase order.
E. Approves blanket purchase order with Seminole County Fleet
Main(enance in the sum of $3'/,500 and authorize the City
Administrator to sign the purchase order.
F. Appro etare Monthly Financial Reportfor October.
G. Award, based on RFP 00]-Ol,acontinuing service cm~tract with
Castile Company, Inc for miscellaneous concrete repair and
iotu~mmnservi~es and authorize the City Administrator to sign the
o~dra<t.
H. Award the Lawn Mowing MaintenanceServiceaCon[rnct(HitlM00t-
00) to The Hon Terre Graup, Inc in thn amount of $128,920.00 nnJ
authorize the City Administrator to sign the Contract.
Commissioner Miller moved to approve the Consent Agenda as
submitted. Seconded by Commissoner Anderson.
Deputy Mayor Maingot requested 9.H. be excluded.
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Comm ar Miller ended his oapprove the Con
Agenda, with the eaceptioo of 9.H. Seoonded by COmmiss~oner
Anderson and carried by a unanimous roll call vote.
Deputy Mayor Meingot requested a copy of the contractor proposal for
his perusal. Mr Drago wdl l provide. Mr. Drago in response to Deputy
Mayoc Maingot said the bidder had visited all the sites and pre-bid
maetiogs, atc. wars held.
Deputy Mayor Maingo[ moved to approve 9.H. Seconded by
Commissioner Miller and <artied by a unanimous roll call vote.
I0. PUBLIC HEAR[NGS.
A. The City AJministretor recommends the City Commission ndopt
Ordinance No. 00-1550, amending and restating fhc City's
Firefghlers' mid Police Officers' Pension Trust funtl [o iueorpor e
Federnl Law and applicable provisions of Cbnpters t]5 and (85 nt
Florida Statutes.
Mr. Taylor announced proofof publication for this and all public hearings
listed on the agenda. He then read Ordinance No. 00-1550 by title only.
Mayor Lovestrand opened the public hearing. No one present spoke in
favor or in opposition.
Commissioner Miller moved to close the public hearing. Secnnded
by Connnissioner Anderson and carried by a voice vote.
Commissioner Anderson moveA to adopt Ordinance No. 00-1550.
Seconded by Deputy Mayor Meingot and wrtied by a unanimous
roll call vote
ll. 'fhe Fina <e Division of the Finencinl5ervices Depnr
mends the City Commission adopt Ordinance No. 00.!551,
amending the 2000/200/ budget.
Mr. Taylor read Ordinance No. 00-1551 by title only.
Mayor Lovestrand opened the public hearing. No one present spoke in
favor or in opposition.
Deputy Mayor Meingot moved to close the public homing.
Seconded by Commissioner Miller and carried by a voice vote.
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Commissioner Miller moved to adopt Ordinance No. 00-1551.
Seconded by Commissioner Anderson end cartied by a unanimous
roll rail vote.
11. REGULAR 6USlNESS.
A. The Planning Division of the Community Services Deportment
roods that thn Ciry Commission approve Re-plat (SD 0400)
(hc Reserve nl Rerbor Isle Raplat OnG in order to esNblish two (2)
conforming lost within the R-IA zoning district for New Point
Development Corpornhon.
Mr. Sargent explained that the raptor was a redesign ofLots t and 2. The
recnnfguring will take away Inke access from Lot I.
Commissioner Miller moved to npprove SD 04-00, Seconded by
Commissioner Anderson and carried by a unanimous roll call vote.
ll. The Fire Division of the Department of Pnblic Snfety remmmeltde the
City Commission ndopt Resolution No. 00.1019, formnlly reeognlzhtg
and adopting the Seminole County Local Mitigation Strn[egy Plen.
Mr. Taylor read Resolu[imt No. 00.1019 by title only.
Commissioner Miller moved to approve Resolution NO.00.I019.
Sewnded by Commissioner Anderson.
Mr. Drago said the state provides updates to the Plan and we are adopting
the updates In response to inquiry, Mr. Taylor said there were some
changes but they were not substantive.
On page 2 of 4 in the Plan, it was noted the vulnerability assessment
submitted box was not checked as having been received for Longwood.
Mr. Sargent said to his knowledge, all of(he required information Irad
been submitted.
Commissioner Miller questioned how much each local government paid.
It was noted that the pie chart indicated Longwood had paid more than
Oviedo. There was uncertainty es to what the chart actually meant.
Commissioner Miller withdrew his mohan
Deputy Mayor Maingot moved to table to the December 4, 2000
' ring. Sewnded by Com er Miller. Coro
Miller asked that the Piro Cl of be present. Carried by aovoice
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C. Tha CityClerk recommends the City Commissimr adopt l2esolotion
No. 00-1020, which designates a depository, designntu authored
signers and facsimile eignntnrea for the Ltity.
Mr. Taylor read Resolution No. 00.1020 by lisle only.
Commissioner Miller moved to adopt Resolution No. 00-1020.
gewnded by Commissioner Anderson and carried by a unanimous
' roll cell vote.
D. The Dtilities Oivisian of the Prrbiic Works Department recommends
that [he City Commission review the parchnse of the sodium
hypocldorite gmreratimr system fmm Curter & VerPlmrck in the
uvt of 5118,945 antl give the appropriate direction to stag to
bring forth nn ortlinnnce ammrding the butlget for the purchase and
the enpital Improve+aent Plan.
Mr. Drago explained that this item was scheduled for the 2001/02 budge[,
however, Richard Kombluh had contact with this compavy and they had
rte for purchase. He said he would like to purchase one now and save
$80,000 plus 596,00 in operating cons.
Commissioner Miller asked how long this refurbshed system would Iasi.
Mr Kombluh explained drat the sysle:n was only in opera n about six
onrhs, it wlll last 2p years and rha werranry was the same as a vew ove.
Mr. Drago said the funds would coma out of the Publle UIiIi4les Reserve
fund. The budget msd capital plan will be amended.
Commissioner Miller moved to move forward and to bring forth
the appropda ordina s. Sewnded by COn rissioner Anderson.
Motion carried by s nanimous roll call vote.
F.. The Cily Attorney rc ends the City Commission read by title
only, set December 4 c2000 as [he publi<hearivg date and approve the
first reading of Ordinunce No. 00-1552, grunting Metromedia Fiber
Network Service, Inc. anon-ezcinsive franchise to provide local
privvta line telecommmnratioas services.
Mr Taylor read Ordinance No. 00-1552 by title only.
Commissioner Anderson moved to approve Ordinance No. 00-
1552 on first reading and to sdredule n public hearing for
Uecember 4, 2000. Seconded by Commissioner Maingot.
Motion carried by vuan:mous roll call vote.
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I4. All~~.~ ~ n tin4 zAjuumed ~t B:S~piit
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