CCMtg08-16-99MinEoKCwooo cIT~~ coMMlsslorv
Longwood Ciry Commission Chambers
1751V, tVarren Avenue
Longwood, Ilorida
Regular D9ccting
DSinutes
Aagust lfi, 1999
Presanl: Alayor Panl l.ovexlraxd
Deputy Mxyor Sieve!sliller
Contmissloncr Uan Andmsox
Commissioner Rnsly Miles
Commissioner ,lnnmimrie Vneen
John .1. Drago, GiIY AAministrxtor
Gxrnldine D. Zmnhrl. City Clerk
RteltarA S. Taylxr, .I r., GIIY ADa1'n y
Joint Drack, Dir. O(Communlry Smvi<es
Monien Mitchell, Dir. Of I inaxrinl Scrvixes
CM1Ief Torn Jnckson, Police Division
Richard Kornhlxh, tltllitles Dlvisioo Mxnager
Toni Smith, Strrxt~/Rlecl Division Mxnager
1. GLL TO ORDER. Mayor Lovestrand calledereguler meeting to order at
]03pm.
2. A momext of SILENT MERIT A'rION wxs EOLLO\VEU ISY Tflh: PLEDGE
OF ALLEGIANCE.
3. COM1IM UNITY ANNOUNCEMENTS: The following announcement wes
Wade:
A. Slue Orxss Vickin' - Semrday. August 21.1999, 6-00 p.m_ Io 10:00 p. m.,
\Vilntx Sveet and West Warren Avenue. in Downtown Historic Longwood
!. PROCCAMATIONS/RECOGNITIONS.
A. Distrin#i Preservation oClite&~siness Verson ofthe Mondt Awerd for
Angusl to NoweN end Kathy Richmond. Auction World. CR 42~ and Bey
Avenue
DeVutY Meyor Miller recognized Howard and Kathy Richmond. A. the
Riohmond's had not yu arrived, the DeVuty Meyor asF:ed w defer the
presentation unlit their arrival
D. Dist u#n Nomination oCthe business Person of thx Manth far
September 1999_ Commissioner Vacca deferred to next meetiog
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C Proclaiming City of Longwood Genacel Election to be held on November
2. 1999, ]~.00 am. to ] 00 P.m.
The City Clerk read the proclamation which had been issued by the
Mayor, tinge City would be held to fll co is for
Dist is l~2~and4 end thatproposed an endmo smthe Charter ax per
Ordinance No. 99-1491 wine also on the ballot. nt
3. DOARD APPOINTMENTS:
A. Distriu NS Nomination to the Bissiness Advirory Counoil. Mayor
Lovesvand wished to defer.
B_ Disttiu M4 Nomination to the Codes Enforcement Board. Commissionor
Vacw wished to dekr.
6. PUBLIC PARTICIPATION.
Phylhs'I'urnar, i62 W. Warzett Aveftue, extended appreciation to the Fire end
Police Divisions for due diligence, noting their response to an accident and a
follow up cell to the accdent viuim by bath agencies.
Jackie Casson, Our Bwtique.250 W. Church Avenue, spoke favorably about the
Fall Festival and its continuance.
Bwty Chandler, Enclta~ tad Cott oe 228 W. Warrcai Avenue. cave Pnvomble
tt about the Fall Festivalaand hoped- somehow. the issues that have arisen
between the City and the residents can be worked ant.
Virginia Demrorv Consignment Collection W. Warren Avenue. gave favorable
tt about the Fell Festival and encouraged the City and the residents to sit
down and come up with an agreeable plan to nteke the festival work
JOAnn Ridella Apple Basket- W. Ciurclt Avenue. spoke fvorably about the Fall
Festival, echoed the suttimGtts of rite firmer speakers.
7. CITY ADMINISTRATOR'S REPORT. No report.
8. MAYOR AND COMMISSIONERS' REPORTS.
District H5. No report.
is> tq1-Commissioner Miles was oftheunderstanding that Aquatic
Biologists have backed out of their contract to maintain the condieion of Mudd
Lake end asked whet the wntingoncy plan was and did Aquatic have the ability to
book out- Mr_ Dr~i+a said he believed Ihey were an a montlrto-month basis. He
Aid, how end to iteve the City Gigineei contact another firm in order to
connnue to wntrol the l.eke.
Upon inquiry by Contmissonu Miles. as o whet alter oontrauual
roletions Aqua is nay have with the City, it was the consensus of
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Coin to drectthe City A«orney Wlookat theircommet as tothe
City's ability to relieve [hem from any other con[matuel relations with the
CiIY_
Comm er Miles said heunderstands that Lake Wineor Faso problem with
hydrilliasand the residents hxve asked that the City look into this problem. Mr
Drago will inv stigate.
Como er Miles said_with respu oche rurgen to ,some people believe
~t to be e ftivolous move as it had been working wel I. z
With re put to Fealth insurance [ r wmmissioners, Commissioner Miles
diswssed tFe commissioners eligibility to have ary hrelth insurance noting he
had qua honed this before anU has yet to receive any reponse to his inquiry.
Commissionu Miles referred to e ropy of wrrespondence he had received from
Mayor Loveatrand relative to the chairs abili[y to make motions and enter into
discussion- [{e said while in some governmental situations this was pouible
under Robens Rules of Order. Scan, Pnresman Ldition, adopted by the
Commission. end he referenced pe@e 389. however, the Chair has to pass the
gavel to make motions and to enter into diswssinn. He noted it says the Chair
shell runxin impanizl et ell times. Wi[F respect to the parliamen[erianwhc was
asked to give her opinion. in speaking with her. he found Char she did not know
the City had adopted Robens Rules
Com er Miles announced tltatthecitizuts'pert to place Chaau
mendments on the ballot was pue forth end racetved mot _ ores than
needed end was glad to see democracy in action.
District#2. No reyort_
District f43. Discussion was initiated by Deputy Mayor Miller that the
Commission's Rules end Procedures should be amended so that the Mayor could
makem and participate in the meeting then other embers of the
Commisosion's He remindul that Mayor Lovestrand wasselectednMeyorby the
embers of the Commission. however. he was eleceed by the people to represent
everyone end did not believe Mayor Lovestrand should bo renriaed.
Mayor Loveserand said the Commission s Rules and Procedurza could be
amended to adopt the Sutphin book
Deputy Mayor Miller moved (or a wnsensns m direct that a resolution he
brought Porward to allow the use of Robens Rules oPOrder wieh the
provim that the Mayor or any other Commission member can make
motions and enter into debate Seconded by Commissioner Anderson.
Disc need with Caminissianu Miles noting that under Roberts Rules
of Order iFe Chair has all the rights end privileges of the other members
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however. once a person asxn~nea me poaamn of a,ao-, me responxfbflitiex orme
chair snpercede ,hat person's position as a memnw'_ hlowever, he/ahe may
render the Chair to take up any position he/she inay wan,. He said this is just
rte parliamentarian's opinion and further did not believe the parliamentarian had
ved zll ofthe City's Rules and Procedur which includes the Soott
Foresmen Edition oC ftobens Rules of Order.cs
Mayor Lovestrand said the book rte is referzing to specifcally applies to
governmental bodies, written by Randi Sutphin, and xtates that tie Chair has the
right to nzkei and further. believ sthe edition of Roberts Rules that was
chosen by the Con m,ssion is not the best arty-
Commissioner Vacca noted when she was frst elewed, Mayor Covestrand was the
,e that recommended that particular edition of Aeberts Rules of Order and did
not understand what had changed so drastically since then.
Coin er Anderson was not sure why there was concert, raised about the
Chair makping motions, etc, as he believed Roberts Aules provides for mcaings to
be conducted in an orderly fashion and floes not recall any member ever being
denied an opportunity to speak, though[ the Commission's meetings progressed in
orderly fashion end did not know why this point was being debnled es he did
na see that there we aproblem [hat needed to be addressed.
Con er Miles qua ned why there was e deviation trop, [I,e horn,- Every
nohe Char[w' denote came tram the chair. and that wac e deviation front
the mle~oforder that Comp n adoWed so rte back. He further suggested
tha[ the City's parliamentarian be asked to make parliamemary dews~ons on the
Commission'x rules.
Mr. Drzgo said its undustanding was this change wax only Cor the Commission
o[ the Boardz no[ing he believed it was not appropriate for dte Chair of LPA or
Codes Board to make motions as they ere quasi-judicial bodies.
Commissioner Miles called Por a point ofinCOrmation asking if the Commission
t a quaxi-judicinl body at certain times? Mayor Lovestrand replied it was
Mahon carried by x three to two vote. hfayor I.oveslrand, Deputy
Mayor Miller and Commissioner Anderson voting zye and
Commissioners Miles and Vacca voting nay.
With respect fo iivaurance coverage Cor Commissioners. Deputy Mayor Miller
zskeU for infortnztion on ,his issue, noting lack as Pnr es 1994, Mayor Lovestrand
tinder the City's insurznce. Ma}rc,r Lovestrand clarihad it was m no cart to
thesCity: he paid the entire cost.
Corny er Miller palled [or a consensus for Mr. Drago to bring
[onvmd Snfomration on ,Iris subject. 'there were rte ~bjections-
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D'sMct H4 l.o report.
Deputy Mayor Miller noted Mr. and Mrs. Richmond had arrived.
Deputy Mayor Millis presented Howard end Kathy Richmond with the Business
person of the Month Award for Atrguxt. 1999, noting their business, Auction
World. hav been located in Longwood far seven years- Photogrnphs were then
taken.
9. CONSENT AGENDA:
A Pey Approved Bills.
B. Approve Minutes of Regular Meeting ofluly l9, 1999 and Regular
Meeting of August 2, 1999_
C. Finance Division of the Financial Services Department rewmmends the
City Coinmissian approve the application for dte 1999 Law Enforcement
Blook Grant Pro¢ram and name Lbe Financial Services Director as the
Meyoe s official designee b egmplGe intemet baseU application process.
D. Finance Division ofthe Financial Services Department recommends the
City Commission epprovex paixial request for payment for the CR 42]
widening project in the amount of P2,'l00.
E_ Purchasing Divi not the Fina clot Serv es Depart ends
the City Commissiion approve the attached list of City prow rty as surplus.
F. &tgineoring Division ofthe Community Servicec Department
tends the City Commission eVProve the expenditure for resurfacing
of the W ildmue Subdivision and Marvin Avenua.
Deputy Mayor Miller moved to approve the Consent A¢enda, es
submitted. Seconded by Commissioner Vacca end carried by
unanimous roll call vato.
10. MONTHLY FINANCIAL REPORT.
Finance Division of the Financial Services Department rtcominends approval of
tha Monthly financial Report for Suly- 1999-
Deputy Mxyoc Miller moved to accept the Financial Report for
]uly. SewndeA by Commissioner Vecw_ carried by a voice vote-
Il. PllBLIC It EARINGS.
/. Finance Division of the Financial Services Department rewmmends the
City Commission adapt Ordinance No. 99-1492, which emends the Fiscal
Year 98199 budget.
Mr. Taylor announced having proof of publication frt the public hearing-
Mr. Taylor read OMinance No- 99-1492 by tiNe only.
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Mayor Lovestrand opened the public hearing No one Dresent spoke in t6vor or in
oPPosil ion.
Deputy Mayor Miller moved to close the public hearing.
Secnnded by Comnnssioner Anderson and carried by voice vote.
Deputy Mayor M11iller moved to adopt. Seconded by
Commissioner Vecca and artied by unanimous roll call vote.
12. REGULAR BUSINESS.
A City Administrator rewmnfends the Ciry Commission review the material
relati orbs Annual Fell Arts and Crafts Festival and give stafithe
direction it deems appropriate.
Mayor Lovestrand yielded to the City Attorney.
Mr. Taylor requested the Gity Contn on hold a~ on Cor
purposes of discussing the pending I'nigation, MorrisYet al veCeiy of
Longwnod.
Deputy Mayor Miller moved to table discussion of this item fo a
date following the executive session, Septenfber ), 1999.
Seconded by Commissioner Anderson end carried.
13. CFFY A"rTOIiNEY'S REDURT.
A. Morris, Morris, Morgan, Smallwood. Flopkins end DeROSa, Tnistez v. the
City of Longwood.
Mr. Taylor referred to copies of leUers etc. that he had distributed this evening
relati orbs Mar to quash se c. He
requestede scot the Cono to lfeve JUdge Free used,
explaining hiA~raeiionale for this ragas t~ Additi nal ly. Mr. "1"aylor suggested the
Commission schedule mf exewtive closed session to discuss tlfe bending a it
Deputy Mayor Miller moved to allow Mr. Taylor to file his motion
se Judge Freeman from the case Seconded by
Comintssioner Vawa and carried by a unanimous roll call vote.
Mr_ Taylor cautioned the Commission not to discuss this issue publicly or witlf
anyone individually and that the Commission should only discuss as a uni(ed
body.
If w s the consensus of Commission to sdfedule e Closed Session
at 6.96 P.M_ on AuS sf 23. 1999 m_ Mortis. et al v. City of
Long\ood.
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