CCMtg08-03-98MinLongwood CiCty CC BCnambers
LongwooaLrFiorid aue
August 3
Present. nayor Rusty n
Deputy Mayox R argent (left meeting at 8.04 p.m.)
a~15L estrana
eo~issioner s Hiller
micnamcicy xa~inieerator
bxi, City Clerk
Taylor, S city A Hey
xry B of P blic s ety
ityas
oi<nard X Manages
Rbonda L ingsM Hager n
ndy L Nanager
1. ALL T Mayor M.i 1es called a regular meeting to oeder
at y,06 opRmEA
r
of si2.Erv2 nEO2TATI0N was FOLLOWED EY THE PLEDGE OF
3. COMMUNITY ANNOUNCEMENTS. No community announcements.
4. A OGUist~~ct #5 Nomrnation of Business Pe eson of the Month,
August 199A.
r Lovestra nd n ted G orge Hodges,
HodgessFina nci al s Hodges i
corn i~ea a reaieeaMt~n aa~isor^;
iicenaea by <nenl Hal R
s bus iness ei tly an
lo~aceaeo y an. operaeea ni
ongwootl forbthe past 11 years, a two
other locations. Nomination carts edeby voice
5 A. oestrretM#~TS Nomination to Busaness Advisory Council.
Deferred to next meeting.
r B. District #1 (AC large) Nomination to Parks and
CC a-3-9£\231
Reoreaaion Aawieory eoara.
Mayor Mi ies n natea Tom x a inat
Harris naampreoioos ly s ~e~~D eea o Hoeing
r ealth problems at thatr[ hadua problem
attending. and desires to
serve. Nomination oarrieaeev~~oiee vote.
c. oisiriot xs - Nomination to charter Advisory Hoara.
commissioner Miller Has openea cne f r to
nations from any commissioner tC fill this
vacancy.)
Miller s e has been i ontact w a few
aeparties andiexpects to comenforward at the next
meetingtw ith some nominations.
D. District p3 - Nomination to Land Planning Agency.
Deferrea to cne next meeting.
H. t #~ nation co Lana Development coae
RewieweAa xo~ committee.
Deferrea to next meeting.
s. euaulc nARTxcxzAmxoN. None. 1
~. CITY ADNTNISTRATOR s R¢PORT.
A. Yard waste volume and related specifications.
Mr. s ith s sidential solitl w t provides f
a limitationioftup t 0 bundles/bags of tyardnw however, he
initially did not reali2e that provision was ina the contract.
. Ledford explained t t during the pre-bid conference, the
yard w e limitation w s discussed and a limitation w s then
made aapart of the Did addendum. Ms. Ledford s apparently,
there was a concern about some people putting outalarge trees,
Hal Taylor, Devonshire, spoke against Having a limitation on
umbee of bags/bundles of yard t ash; n ing he lived i
Heavily wooden a and during certain t of the Yea r, ahe
would have as manyaas 18/26 bu na les at a time.
Mayor M suggested r p ing negotiations on that section of
ina eonc~e~t.
seronaea cr D~e~cv Mar ~ s~rye~cda~a ~arriea by ,`
cc e-3-se lz 3z
zolos m n na~iny a e-bier
onference ana ~ mnynawr of leotio oeetlna<ei iaq
sed and wanted the tapes checked. Mr. Smith saidehe ewou ld
checks
unders' Day 5 Smith referred t
letter rega~d ing audits o bthemF undersMrOay s ittee dodder
eeply (dated Suly J0, 1998) from M Cchell.ubMr. Smith read a
few sentences from Ms. Mltche l3's memo.
r Lovestra nd suggested, as this i subcommittee of
themes c Preservation Boa ed and, a ucRS should h by-
laws.rs erhaps t and could s eup a
system for ha ndlingHOf tthecf ina ncesatetc.ef r Foundersetpa y.
ought, r board was charged to do this, they would
pr vide ahgood systemhe
and m ved to request the
vation B and s up a system of
ontrols,PChecks and balancesetand rules and '
procedures for r ing the Founders' Day e ent.aM
to-submib the same to theCity-COmmisa ion.v ~ '
r Mayor Miles questioned if F unders' Day, a see
than a advisory b ard, s ould b requiredstotfilemF
ambr in aid she Raa questioned the s n
whethe rst c Preservat ionse ard3 (NPB) o
eeded tohf ilemduestofhavingrbeen3a11ocated a udget, tate
esponded t n HPB b ing a advisory board o the s
developmentho dDistrict, tR ey a required
o file a did addeess the question posed
with respectrtolbeingeallocatedvarbudget. Mayor Miles thought
tRe F unders' Day 5 pique in that i
not appointed n onfirmedtby the CitywC Commissioner
Lovestrand said they were a subcommittee of the1NP6.
Motion carried by a una nrmous roll call vote.
c. ewy. v-9z sewer Proieca.
mith r ted on the cost to put conduit under Hwy. 1 - 2
eon a rei~~e. e lease o e pipe w eeaea ana s
possimywa Doer. x aid i a b~ageaea inem ana that he
would proceedcg ivenHnosobj ections.
s. ~'y Distri~t *S Sx Dock i xePOx~s.
istrict Ms. estrand read a prepared s
~., about how the cityrhasobeenLevolving, over a period of trme, into
cc 6-3-98\233
what he consrders mediocrity and he cried a number of
[ #i. Mayor M reported on having a copy o plan
from Naperville, Illinois known a the most favors blefplace i
. to r side. will sharesthe i n he has withn
Mr. Smrth andespecif ically some of the recreation programs they
t #i. Deputy Mayor Sargent requested to be e sed from
tonight's meeting at 0:00 p.m. as he had to go to tnewaieport.
istrict #3. fated by C Miller
a letter fromuM waggonerltchairman of these
ory C cil (eAC), > which he requested the citynpurchase
business cards for his use when visiting businesses.
Miller m ved to purchase b
ardssf aggoner a cnai rman o mess
Advisory c cll. seconaea by commrss loner
Govestrana.
Discussion e ued as to the need far o aed members fo have
business cards; a all o nshobld be given c
Daly, former chairmaneof the B Advisory C cil Tawas
asked for his input by Mayor Milesusi ssDaly e indednthat
brochures w e printed by the B ertime ba ckmand there are
.thousands t t have n t been distributed. suggested M
Waggoner behg iven a ame stamp and he <ou ldWStamp [hc brochures
and distribute same.
Miller m ved to have a rubber s amp
maaerwicnnm waggone~'a n itle, ana n ma of
ine boas o e ne oowlams amp ana then a
distribute thetbrochures. Seconaea by
CommrssroneY Lovestrand.
Miller then addressed I n the agenda. e
aidrherundersta nds M enley has withdrawn h
ration s a for agenda Itemnl e butmwi shed
r Mi11ee then gave a
iefmo coEtthe chronology of rthe e red t a
heduleet atlopted by t ssionntn nedate -
only o en ley; selection date -
iey w by acclamations t
discussedit o tlefer the presentation t October ub ing
saying they spoke w
ealeyasecampa ign m eMbelieved
some commissioners were mrsled 1n believinglsomethiaghthat was
cc 6-3-90\234
wspapers h w picked up on this and he
believes M ely h been completely dishonored and tha< he is
owed a formalHapologyas
icL p9. esponded t
Miller's c entsmrsayinq s believed it w nappropria to
because he did n side o nr<he city and
believed the timingrw s poo ,DdueatouMrneHenl ey being a aidate
the < unty election a thought to postpone was just saying
the city would not be endorsing a ca naidate.
5 A. PayAApproved Bi11s and Estimated Bills for August,
B. Approve M of Su1y 1 1998 work Session and July
8 Aegular M ing.3
C. articipation in- Personal Watercraft Loan
rogram2e P
0. Approve Softball Umpire Contract with Andre L. Prr ,
E. uthor ize to Participate and Utilize "Information on
F. uthoaizerMayor to Sign ACH agreement for Direct
Deposit with 5
c. Approve A ualua wal of s Hole c ity college
ing C ntracta for EMS Student Proctoring
Ag eeement.D
ved t approve the C
AgendaS3a by C
Miller ana ~arrieaeev a onanrmoos roiim~aii emote.
10. of d to
present ~heMKeyhto the CitysAwardtto Carl toneHenleyted
mmissioner Miller opened discos ion and w advised that i was
necessary to have a motion on the floor to open discussion. t
filler m ved t Sider the
datelselec[edMto present the Key t The city
ley. onaea by o
Commrssioner Lovestra ndec
Extensive a ued a ong the C about
Xey t TheuCi tynA ard; C anden ing he had
tetl The Key to The CitymA and torbeog iven t those who made
major c the c when m
offered, a ought a trhim spending ll yearssw
youth o Dogwood„ he n natea h aid she
thoughtf the key should bezgiven t lwho r sidedco d a
usinese i ongwooa, ana furtner a tnene
~, appropriate trme given the fact he was runningeforroffice.
Cc 6-3-9B\235
argent a felt i t prudent t the
ardsa othisSt andlnad also spokennt etnought
s histcampa ignmm nager w sngooa
i ng. Did n tha thheashoulddnate beenkn
Miller said M Henleymwas aeservi ng
and thenpo li ticsmwere created right here
Commrssroner Sargent left the meeting at this trme (8:04 p.m.).
Mayor Miles i ted there w e two people from the a
fished t speakica and called a pointrofcoraer
as he dad not believemtnerf SOOrLShoula be opened to everyone who
at. this time. He felt i and given t a deserving
c it'i ten. As t r proceaureaw s followed Mayor Miles said
the fact t n does n the
e geestineea ara.wnrnewc scion m veatenca=ete~cion ante
i~g i owtobermto a wia the politiwal
rsycanaecnat rewei~ing cne award in owtober apes not
a~~ai~eetne award.
xolna a kea t speak. Mayor Miles yielded t floor t
i~ios. and v wed nis ob~ewnion saying sne
did n t haverasformrf illeatout anarshou l.a have spoken at Public
Participation.
. Tolos said what h happened h reflects on her and e ery
the public body speaking f
a ndeaoestn othenc scion to c t her opinion a ity
and felt the commission was infxingingmon the rights of the w
er Miller antl Commissioner Lovestrand said this was out
ctmoraeron
aid T Mey e Tne ciey n ara has noening co ao w
Tolos' nal rights or her right t aid she
ere out of order and the mayor snoula
newe~whaveealtccccnit.w
Mr. James Daly, o ord S t thanked Commi si ac a for
protecting his n aid e eryone knowssne w tnewo e being
red t and =ae.a neew s tired of being a seas Daly
explained t sequence otae starting f uwhen nerve t
roauwea to M enley. Nens a he n a he w SsM=firs
enley's campaign m nager b t herhaa sa idet
supporter. He sa idatM1is became political because of see rta.rn
people.
Commrssroner Lovestra na said he knew Carlton Henley, liked him
cc 6-3-98\236
if. aawisory e M1eiier
e~om ea„ness~aa~isorvn~oanorl to all Longwootlreasrnesses.
repnrtea t waggnner regaeatea the o
approwetthe letter with the s s listed. [ed
Waggoner, by letter, had r and tha tithe
eequested Ue letter be approwedras revised.
n aisowesea the letter.
indicatedshee e ith the word " onf lictsone
felt i negative m sage. Mayor Miles asked=if t
tedtword she wouldslike t ert. e words concerns
anang~ssnes were menironea aar ing a,scwss,on.
Millar m wea t caps the letter as
written. Mnt.on aiea for lackcof a secona.
wed t ame eo the next
in9ron o~aee br c
ied bySaofour-zero ~oteSSwithrDeputyrMayor
I Sargent absent.
12 rwrce commercial propertAes alongDNOrth
sEaeROr e. sa aBa.
repnrtea that t had been a problem m
eekswith P either having to go a and them rsdo
thing else b bog, but s expect w
ought i and foundsi u1d take 1 onyardseofaf ill soil i
order to be able t the s r lineD~nat way. referred to
and a price quoted by B uck ing and r
approving the project, n ing s Cnen the firstmcompany has
pulled out, but Liefer Truckingrwou la do the project.
Miller questioned i uck w only i ihe. city
rightsoP way a ould thencity bring t e line o
nesses p p rty where the property is good so t y an hook
up.r
nbluh replied t ity does not u wally go on private
prope~ty. rnbluhssaid that w why he m
that i ou ld probably b expensive f ses to
connect as [hey will have to do what the citytis tloinges
wed with respect t ing e s from
~. DM1ecpropertynowners rn order to bring theylrne onto their
CC 6-3-9H \23]
property to enable them to hook in. 1
o table i order to have
ithnreportcbackwn eek as to whether the
property o agreeable f
their property e(grant a ttheocity)
that if they doeobjecttthey would
thenihavewtoespena more money to Fook in.
Mi 11 er suggested C end her motion
tomallow Mr. Smith additional timeitoigetrthe information.
ended her m say two
logs f night, September ]
Miller s aea ine motio~ea
eeanby a fear-:ero emote, with
DepuayaMayorisargent absent.
ith a ked i anted s o peoceetl with
ondemnation t obtain e order tcyr r line
gown the south side of E. SR 4]4. tie said They only hadetwo of
the eight neeaea.
,Doer Miller saia the tits neeas to proeeea w.i in <neir
plansss ~
Miller m d to allow the city
rato.r to do whatever i ary to gain
s. Seconded by Commissioner
cowestr~~ant
ith ees peer to having to pay the property
value~o s property. Taylor s that w s true
andefurther, there a a lot of steps in the condemnation process
and, fuether, not only would Che city pay for r nable value of
the property but often pay more as you would be required to pay
estrana ana ~ by a four-aero
vote with Deputy Mayor s rgentrabsent.
19. INCREASE IN BgDGET ALLOCATION Foa RENOVATION of THE EO MYERS
CC a-3-98\236
aaoiaea o apaatea arawin~, a - - ana
matehof cost offapproximately $7 D, OOO.at requested approval
oftthe drawing and of the e mated cost, no{ing t o get
if CRe building i be ready for the "pick in eedeVent on
the ]rd Saturday in October.
Mayor Miles indicated h spending $J D, ooo; n ing
has drscussed on several occasrons the need for
new building.n
r Lovestra nd s tl he felt it would be four-five year
befoiesanytR ing else would be done and did not feel it was a
ing aye and Mayor Miles and Commrssion er Vacca
vot.i ng nay.
commissioner Lo~estrana wisnea t offer a ompromise; u ing
$15,000 from this year ana $15,000 fzom next year; doing kitchen
apart. r putting in $]D, OOD, s
omplisheallfthe eepairs n ary, r wa lls~
saltation, e and natl a problem putting ax"band aid' on
something falling apart.
r Lovestrand felt The building w structurally s
and hasta oof. aidsM Lomax has even
pointed out where youc~an seeothoughctheswallss
the outslae walls
e outsrde sealed up; noting commissioner Vacca had a good
pointth
which point, C
'~ Millersmoved to suspendtthe rules. Theocammrssron
00 6-3-98\239
ued about spreading the r, o years.
MayorsMilesrwoula like to s e programssrn placewand said his
big concern was foe senrors and people 1n his age bracket.
and m yea t approwe the
e~pena iture of ssotooo; 51s,ooo from the c
year's budget and $15,000 f ext year'subuaget.
ondea by C Millernw ith a ent
that he would likestonnave the. outside cracks
r Lovestrana a ended h on to
in~i~ae~c Miller's req~e
commrssroner1Miiierrseoonaea ehe ame~aea motion.
uea about the process Of bidding o t the total
project o ual items. suggested
e guickestna eapest way.CO ner Millernaaia he
believes the administrator will aomtha{io
Motion c ied by a four-zero vote with Seputy
Mayor Sargent absent.
35. inq the budget f cal
yea~LbeginnN~q October 1 and e ing Septemberf 30,
19 providing for buagetltransf ersna
Mr. Taylor read Resolution No. 98-957 by title only.
ved to adopt. Seconded by
Commrssioner Millermo
sued with respect to the need for a trailer with an
arrow sign.e
Commrssroner Mi 11er withdrew his second.
xn response to c and, M aid ne woala
have pulled the itemse cept theyssaia they need herefore is
recommending it be approved.
commrss,oner Lo~estrana seconded the motron.
explained i e1y a eaeety aewioe t n
ozk ingci the right ofWwayPUr erector Bakerhe
sa,a ne copra alao nse ,t on eerta~n oocasrons.
Motion c ied by a three-one v Mayor Miles,
votingsayeeYCOmmrss loner Mrller votl ngvn y, aTh
cc a-3-98\240
/~ Deputy Mayor .Sargent absent.
. Taylor advised that he h s turned the s ity's
ompany3 that represented
a rdisi alsorrepresenting T Upon r eipt of the s
aylor said he called D Roper, whochas a
pastTa d has knowledge of t ity, and asked him torproaeed, tat
which t e he filed a o dismiss. rthee, he and M
Roper a ing W esdaynt r to Che writs
Taylor saidohe will a empt to tryst solve w t gettingM
into litigation. .iTaylor s d his contract allows him to
retain help and would have Mr. Roper assist him.
ved t Taylor,
basedson his r endation, as
hours needed and if the i endoes n
Taylor would then asst callowed to defend
ith the a istance of Donavan Roper. Seconded by
Commasszaner Miller.
Taylor c ied t t he may need up t o defend
the suit filedrn ing c ently they a eeking damages and the
ompanytw urr s
/~ heyrdocn t pursue tlamages~er will n andvhe~woula
then be required to defend thess Tayloroadded that while
the i s to c Roper's fees will be
redLL aFUrthertrheew ill advise Mf any additional hours ace
.needed.
d her m o qra n[ M
Taylorsupnt otron as amended seconded
by eommrssroner Miller. M
Discussion e ued with respect t settling the c and M
Taylor said he would not settle any suit without the commission s
direction.
ied by a four-zero vo ith D puty
Mayoen Sa rgent absent.
e. Aaalc encerta.~enc orarnanna.
Taylor reported h talked with M cchiarel la and he is
willing to provide Mei Taylor with updates t hey have done.
ing r of s Taylor will b ing forth h
recommendations for anyecha nges needed to the city's adult co
c. clot zda water Servvices.
CC a-3-98\243
Me. Taylor said i espouse t request regarding
object to Floeiaa W snpetit ion to expand
their s uld e Dula cost the city
approximately $7 e500„$9WOOD plusr$1t5ootf vel and related
e furtner n representat ivesahad m
h imtthatMthis w tof rtheir favorite plants which may be
why they n r followeanthrough o the expansion. aid they
also indicated they may abandon their plans to expand, sif s t
estrand said the city needs [o decide if it wants
to se rV rceethatVarea.
Ved t ity expand i s
r[ne e industrial t
o~aea ey c and.
Motion c ied by a fourszeroevote, with Deputy
Mayor Sargent absent.
D. Dual of Eace Holding - PuCli< Safety Dvrector serving as
dual off.i ce holding. Taylor s opinion w e
dual office holding prohibition didrn Lapp ly to thespublic
safety a the city clerk if they w only appointed on
a temporarycbasvs with no remuneration paid. eTO go one step
aaminiacrator. a limited time wicn lim itea powers could
be set Eor[h by resolution.
Commissioner V vea to bring forth a
resolution outlining the specif is job aescri.pt ions
and put a cap on spending.
esarana inaicaeea his c cnaa the
appoi~cme~< coda b nea as anal ofri~e nolainq if
appointed withoat a i~yrwnat ^temporary^ m ambri
sed t ityic rly d nedea empora ryZ
administratortha eadmini.stratorl" y being f r
t periods of na teDiscuss ion c vetl a rwnether it o
omplmcatea if both, t atpublic safety
dir ea tor,lwere not designated as actingca dministeatoes.
cc 6-3-9P\242
Deputy Mayor Sargent absent.
I~. cxxx cl,eax s Aeeoam. No report.
M.i ller called a ention t a letter t ity
ved advising of The sa letof Sanlanao Utilitieset
e possibility o being a acquire a portion of
the utility D ing o he customer base that rs wiehin the
city limits wastdiscussedi t
Miller m yea chat the aaminiserator
a~amtherattorney be directed t inquire a the
city's options, onded by C
ied bySa ur-zero vo e, ithrDeputy
MayoraSarge nt absentfo
Mayoe lti les a ced that t
oE1dNn Dadjourn antl then m executive session
at 10. 10 op.m. to discuss labor negotiationsyo
18. ADTOUAN. Meeting adjourned at 9:53 p. m.
-1,~
Charles C. M11es,- II, Nayoe
Geraldine D. Lamk+r i, ~~C ity C1erkC Jerk
CC 8-3-98\293