CCMtg08-28-98SMMinLong ooa c~ cy c s cn mbere
Longwood r Florida e
SPECIAL M&ETI NG
August 2 98
Present. Mayor R sty Miles
Deputy Mayor R argent
a~lsLO~estrana
m5heltone5 itha, mCity Administrator
raldine D City Clerk
i chard s Taylobrr yS ity Administrator
John D ock, D of Planning
Chief Chapma n~ f'i re Division
C le hand, F
ief 1S
ackson,~ P ne110
ndySL nager, Pa rksrand R eation Div.
Say Sargent, M nager, P v,
Lt. Yelvingtona lnspectionsa Drv.
Absent: Commissraner Steve Miller
1. CALL T Mayor Miles called a special meeting to
order at 1.00 p.m.
2. DISCV552oN of REORGANI2ATI0N OF cxxx GaVERNMENT.
Mayor Miles opened discussion a why he called the m ing and
s to his c aid, r t he will be late forthe
eet.i ng nexrTM1Ursday~ethere w e things that hatl been
sed at prior m ings, n ing c and had
ents, t twhich hethas givenss eethoughttra nd Eelt
theresw d points m relative t themfunction o ity
government andrt things a e getting done o
perhaps not getting thingsrdoneich ity has gone through
s personnel changes o inghi departments a
what w s being done w ing t eff ectsnand n the c of
oblems. e hadagraveac of thescity
ands n and be lieved~na enteusted
by these ing pubic a sstooa othescity e
efficiently, s snget lperformed, andrthe public gets w
they need for their t dollars. d felt at this t there
and to do that, s ong
hip w eeded and hadrs e leadership.
ooki ng a aspect o and believed i should
Punction as a team,awhicM1 takes a ..trong leader, and does not
CG 8-28-98\263
hey naa t
ceeft ana nisanopeAi
- of chose i andeget the city back
[hattne eaedd<oobet solvediandsaskediforbsome
d questioned the urge
and t oughtri oulda have been handled i
ing all c ou Ld n t be prase
not nave a cna ncestonbeshere and give input
commission g e direction to the city administrator to supply
Deputy Mayor Sargent spoke to continual reorganizing saying staff
disarray. questions needed to be a however, r
always o of t r doeswn t know. Xowever,ewnen he
is calleds "I tlon't know" does not work ~
and responded t Deputy Mayor Sa rgent's
oa boutor organizing, and s d perhaps h talking
aboutnthe c n before November w aupon i f to
a lot of or organization. And n todaytotnei su bj act i
organization of city government and believes the c n is
of what he c erf erence w ityio
nagerrea andnsaid the c o look
at the r suits is nd m nagevbytr sults~ to lookma stnenbudget and
if the administrato[ has kept within budget` to look at
projects and see if they finished on time, etc. How the
close superwision and by interfering with him
CC a-28-98\269
Deputy Mayor Sargent said the plan put in place w the
plan a that w why h
esroner Loveetranadsa is toot was notpwnaa was reiatea to
himmi
Deputy Mayor Sargent spoke t and's r
letter of c andvsa id hew selook in
ontinuedraneC
s pe hapssst asdifferent etopicdo
thed agentla, which againrpointslt hwhy b oughT i should be n
done i regular m ing o =_pecial work s He said he
urprised; he would Sike to get i r his plan
Deputy Mayor Sargent and Commrssroner Lovestra ndndebated issues
aniza up c the
wayr9he city i aoperatingsha wel Ira red
by C mmissioner L estrand and thought itmu It ima rely doeec
down to the r salts r that the r sulks needed ha~eenot
been r vetle and the <itieensda t getting The e sulks they
eed toss The c n has beeepre n the direction it
s Theecity to gomandsh s Ya Ilan very s rof Chat. The
r has b o pursue c look
erpurchase o anla ndo n ing its hoes embeen sold for
aboutt516 million andSfelt the administrator m ved f slow
n the direction he h setl the Hwy.
roj act wa<erespect t tYM1e road ~idening project a
feltZthewadministratoe should h ofnd
the need to get s redo the discussieeenwlowering
ing provided with a endation for a $5.00
dngeshe did not believe itcwou ld be a substantial
reduction that would help someone on a fixed income. The way to
provide the c ith these programs and ideas; i
provided, therew way far tM1e c
riper, discussedsa ity of t sadministratordi Chem
of hiring; the i ith E t yet beingnpaved
questions about Mudd Lake that thetadministrator w noble to
without Mr. Merhel present. She further discussed the
poster orga ni2ation and n siderat ion being given to
reorganizing again and that she did not belreve rt would work.
and said he agreed with m of what
hey w t getting the r sal
ought c eeded t taken; however-
andvsaidthe had evaluated t vor
sof tM1 ese s and n tedahercou ldetrf ind a
e~alua<ion forefrom Commrssroner vacca or the mayor, and aske
CC 6-2B-9B\265
o ao to is if a ~amaaion naa n
Feltti unfair t tiloth
aaa ao~eweneir ants ana met wrtn nimea~aae~ai~axearhrm.
aid evaluations a a good tool but thou
oolrw d gave tl a
bequested thi ng swantl C ctheirsn t beingnbrought forward
felt the c n gavenF ing; i requested
ouyhtrf ard. a5hewfurther discussedewnat she
coneideredrwas a grey area with respect to discussing issues
a the negotiator i that i
ommtssionee acca sat n ssue was the
administrator and a labor a hey h o be hired and many
problems w sea becausti of time to c e to a
nclusion ewettthe a Shetfurtheros ery
difficult thi nq to discuss because Mr. Sm ithahatbeenshere longer
personal Feelings, and i o put those aside, thought iC
was a decision Chat neededwto bermade.
Mayor Miles s o less than s e his
election, s atnhM ithnand discussedlhiscc sabout
things n t being done t mely and a of oinformation.
Tne administrator many t bedthe didkn e item
r did n t know. mayor Mm lesasaia he believed i s histh
esponsibility, a agenda i e he thought those
should n t havelbeen brought forwardrunless the
administrator was thoroughly briefed.
Mayor M aid he did look at
y a sallow t
ns. Thetare entitled to resin
cc 6-28-98\266
the way r salts a e given i o put proper people in place and
was not convrncedrihat situa tron exists in the city today.
ith a lot of that i that only
half the roadLpr of ectsdh eebeen completed a the e a
urplus. any t snbetter t take e
ef9iaamene mayors < aown w
aamrnrstrat r[ybut he should have done a wrrtten evaluation.
Deputy Mayor Sargent talked to < ect ive action and said the
n has been c ect ing nimrfor a long Y and that h
hasmtalked to him o ral o about nowmhe felt and h
aone hrs evaiuatr ut rs notcgoingsto mrcro-manage things.
the past five years, n -
ing i value[ionnhe hesogiven~ he hes to la
MrtuS eeds toebenstrong--come to the comm rssron and say
enis mstwnae x neea.
also told M o be
saysw taneaw and why and to give d n but
herhas had 7-4 yearsao t gave c of lic[ing
signals, r orycs amatory s pave with
sed m cadam, pavedw ith n cadamm And untilwt
n that gives a steady c he is goinget
aia ee weala lixe t n to say bring a ~la~3Vana the
commission will measure hrm byrit.
Commissioner V ced a objection t ent made by
acca vor n o a comm
and. Sne said for t o years, t had been
clearsdirectionvo amatory s s go ingri the
ground before paving, e feltwlinesdshoulanbe in place before
ing paved; t ought i a pro-active s
has been givennf or t ewyea rs a iPgs h trbeen n
aone. r line n ca liea~o tcnuroh x ana mere
e peeliminary plansaf oreE but n oaas ha veubeen paved,
tal led, n urfacing nas been done, a ese
maj orli e paying t theseth
ing the s ity i
f orvt saaministra[orrt they a erfollowetlRthPOUghba
this point does n t feel the a ougn
and given clear a~rect ion and guidanceato stafffana tnoughe
something needed [o be aone.
r cC B-2B-98\267
Deputy Mayor Sargent s ith has been a good friend to
eople o unity. Wily, o
eryonehofpthe eva luationn he h tolathint ity.
e aeterminaiion t acnie~a a eeas r
yioee~setne aetails or what ne neeaa to ao anansaa~a~benina it
Mayor Miles said based upon the c ents, the chair would
ertain a ely draft and adopt a solution
requesting to eti signation of the city administrator
and i solutiontallow him to have full b nef its of the
ecpa ckage as per his contract rn light of his immediat
re sgnation.
int of order and appealed t
themparliamentaria nra edlegal aspects, s he understood
n annert Fines ana also i ine c
cedures, the only business that c
inq is c nappropaiatedt make any
anyty it w called w
discuss r organization ofuthetcetYeasThis w t aiscussion
asking for resignation, that is out of orders nAlso, short
possible. aid he c e to fu Sf ill the agenda, t
organization, a t to take votes. asketl f 1e9a1
aspects of that and thought t Quid bersued by the
administrator for improper notice and askedcfor the city
attorney's opinion.
Mr. Taylor said, C the agenda tlid n specifically Sist any
specifically a ity administrator b
discussion of r organizationt ofhcity government which w sspretty
broad and coulaee ompass many t ings and coula possibly
ompass a organization of employees in the city due t the
broad n of i The law s agenda tloes n t have t
specifically s ery i m forediscussion a the meeting but
the importanceeof thiseo Quid a o have
ing s organization oficitysgovernment listed.
Thn questionci asdoes r organ ivation a ompass a change i
employment in the city.e It is stated so broadly i g ss you
e public o s you
nave these m i~gs b employersra employees oa nd when you
walk a y have the feelingnof needing to ao wha y need to do.
CC 8-28-98\268
swt o t nere t night and day t t o
what needs to be done without it beingea ~egular meeting and
Mr. Taylor refereed t ity CDaeter, specifically 5
val of t ity administrator, and he read e erptsefrom this
regard t ing the city administrator by
spec if icwprocedore. aid he wished to make clear that any
action taken this e ing would be, u r the charter, i
prei tminary f sign,
and t dsbe hisnoption}ebnamthesc eeaea to know
erything woultl De of a prelimina ey procedureoand M
ou ld be entit lea e ing v h public input a o give a
espouse t ocharg es o allegations againstnhim and he
wouldeber ent it led <o that trme to respond.
ith said he w unprepared to respond but would 'address
somesof the issues mentioned:
anla ndo - empt s 1 years ago t buy i
pricesst s froma5a nlando through M and w sho
by thetc ast t ith x lly c oups m
mmission.
itD them end had prices m
ted in following throug~hanPerhaps eI CShouldrhave cony
Theecommission.
advertised for a nity s s director a
Has comma eev ice n was
going t what he could get Eor the pay being offered before
giving theecommrssron a plan.
The c stopped staff, wanted to add a
rElinesty ciliated, did rs ork, there w engineering
antl M erkel startedma redesign whichrtook m nths.
tedsthe city w without a engineer for close t a year.
erhaps, should have gone o ith respect t
Pa edesi's complaints regarding theoholdi ngwpond o
srnce been taken care of this week and Mr. Pardesitis
haPPYs
e jobs w t back antl forth a
makingedrynlines w ing spent
o $zo ing drynlinesew and all that w activated
ongwoodoC ool eak any t s feltim sages w
And,bdia n d you w organ ivationtplanaright
way, trying todhireas ithas ongrpublic works background
and get these jobs goingeOnWill t erpart o the blame, but did
not feel these things were iota llykhis fault. Too many things
Cc a-2B-9a\269
anaerstooa from M oaline chat the Len wantea it soneaulea
the c rigee awav,ana he has no time to atnay i
eerhapsmthisow t he did i and if the commrsston v
unhappy wtth hts pe~f ormance, he would eesign.
Deputy mayor sargene Bata he appreciatetl Mr, smith s comments
ith replied there w ing M aay night. ueputy
Mayor sa rgent said, then,aatntheen ing, Thuesday.
mm Sssioner Lovesteand said he believeaethe agenda w already
e but the commrsston could request the clerk to change the
agenda.
Deputy Mayor Sa egent so movetl.
and said he did not believe in voting at a
meet ing It hat says sd iscussion.
Mayor Miles said perhaps u what w
ary would be for thenahairht ing ing forth a
resolution regartling the removal of theecitynaamrnistrator.
Deputy Mayor Sargent s not know that would b essary
at this point. Mayoz Mrles said he could understand that.
Mayor Miles said there has been a se rres of things and it has
red, ind, a administrator, if he felt s ongly a
thesi lnbelieved i upon h m to makerthe pointut
knownsstrongly that [hewc might b ing in the w ong
direction and to guide theme i{eesa ~a M mith has a
tremendous s of experienceri cipal government, far m e
than the commass ion. The commrsston needs to rely on the city
it y. o look toward the
administrator of or nthe v andsc
through the c assion.rsNeed the guidanceha ndvdotnotrbelieverwe
ar g ring it.
way t place i ily
ahf lawed structure. eTherehhaveebeenecomments here thatcsayait
cc 6-28-98 \2]0
might b by c solidatinq s the s o key
~mbuT.fdoubt w
eplace i nagement C
antl 1 s job to buildmt nagement Y
erd idhn e~gineer for long t ou ld naveam
optiontt oago o a get a sultingeeng ineer, and the
optionnw t broughtubef oze the c salary
being offered w o low, the c rshouldnn
informed. tnent~eferred to M mitnns c aabobien
advertisingMfor a public works director withoutekn ow ing if the
salary offered w aegvate. a ne believed there w
ailable t a pro~iae inac informae,on ana ene neea to be
more resourcefuloul
Meeting adjourned at H.02 p.m.
i~_r~'<,
narles c. Miles, Mayor
era la me D. ambr i, City Clerk
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