CCMtg02-03-97WSMinLONGWOOD C Y COMMISSION
115 W
Longwood Flo Vida e
Feb[uaiy 3, 199]
PRESENT: Mayor Bi11 W nston
Deputy MayorrR sty Miles
Commissioner J m Carrico
~ Shelton s i[ha, mCity Administrator
raldine D ambri, City Clerk
ichard 5 Taylor, J City Attorney
e lines D e worth, Deputye Citx Clsr=
John oc k, oPlanning a d uildrng Vvices
ondrarL Parks and R
Chief GxegaManning, Polices Department
1. CALL T Mayor Winston called a work sessvon meeting
to order at 6: 1fi8 p.m.
Commissioner Sargent m Ved to suspend the rules.
onded by Commissioner Carrico and carried by Vorce
vote.
2. .O.T. CONTRACT - snowing Hwy 1]-92/434. (COnt'd
from 1/20 /9]~~D
. Smith r wed the J ary 30, v99] m andum with regard to
sed estimates form rug from M Lomax~rnoting city's cost
ould be $32,918.82. ewpointed out the r sed estimate w
lower than the previous estimate provided the Commission.. aHe
recommended the city do [he mowings on CR 42] and Hwy 1]-92.
Commissioner Sargent suggested private industry take o
design/maintenance of medians. thought the i
companies would be responsible for the cost of hazardous cleanup.
Mr. Smith did n think m rchants wanted to take c of it a
they did not want to be responsible for edging in Front of their
businesses. The city would n t be involved; hazardous cleanup
would be responsibility of HAZMAT.
. Taylor pointed o t there w requirements in the
ont ract for which [he state woulds~ t hold the city responsible,
although the c ambiguous i that regard. A letter o£
clarification fromaStatess ing whatncity would n t be
esponsible for would holdtup it c urt. lie did note the state
would want the city to clean up debris from hurricanes.
Deputy Mayor' Miles inquired if the contract superseded the letter
of clarification or Vrce versa.
. Taylor responded that a document Following the signed
contract would hold up in court.
CC 2-3-9]\33
Deputy Mayor Miles questioned if F.D.O.T. would allow city t
intain cutting at a level city thought proper. Suggested ~ity
only fill in the gaps o w 11 times and a ark [he savings fox
the Historic District, perhaps far lightinga~
Ms. Lomax said Charles Krne informed her F. D.O.T. would issue
o[ sod, etlging, spills, sidewalks, ar weeds
Mr. maylor noted the City had letter from F. D.O.T et ting that
should the city not do work to their satisfaction would not pay
city for the work.
acknowledged the State did monthly inspections m nthly
which w e helpful to the city t sat is factory workG
ted he did n ant to losentheecontract with the city
these t did not elude to number of m ings n
nofaliving clause which t nable Co
havingninc ludetl. Mr. Kine also s ted M mithwcoulde
negotiate the contract with City couldBdo 11 m ings a year;
however, the advisory committee had recommended bi-weekly mowings
Commissioner v requested Commission direct City Administrator
negotiate c ith and bring the renegotiated contract
back to the Commissron.
Commissioner Miles asked that i uch a urteous m ing,
intaining city s andartls, andscity's liabilities due town ral
disasters, injuries, etc. be clarified in the renegotiationatu
Mayor Winston sought flexibility to r negotiate all aspects of
the contract a well a agreeing to preparat ionof side
document following signing of the c which would spell o [
clarifications separate Erom the state scboilerplate contract. u
r Miles requested the r negotiation apQly only to this
specific contract, not any subsequent contracts with.
Mayor Winston asked the C n for c o have Mr.
ith go forwartl with r -negotiations a outl inedti the
discussion. Consensus was unanimous bysvorce vote.
Commissioner Vacca m ved t adjourn. onded by
Commissioner Sargent and carried by voice vote.
Meeting adjourned at 6:42 p.m.
~../ ~:
William e. Winst , Mayor
ATTEST:
KJ.icG,., A JZ
Berlin U. Bosworth, Deputy City Clerk
CC 2-3-9]\39