CCMtg01-27-97WSMiniongwo aG c~~ y c T~1 sAion en ~bera
vongwowoa, ~ £1 rwiaa e
ork 5
,ianuaxy z~, 1s 9~
Present. Mayor Bill W nston
Depu<y MayorrRUSty Miles
argent
Commissioner Annamarie V
sneuon s itv Aaroi~iacrabox
ra ldine D ambri, City Cleik
ara s zavlor, a
cnief e Poiioe Department
Sohn B ing Public W Drrector and Dir. of
PlanningA and Bldg. 5
Chief Charles Chapman, F Department
ndy L arks a ector
Dnda Ledford, Purchasing D or
Dawn Jackson, Personnel officerct
absent. Richard 5. Taylor, Sr., City Attorney (Excused)
Mayur Wrnston called a work sessron meeting to
order at 7.OO p mA
The and Taylor, city attorney, from
endances butn asked shim t e present at the o scheduled o
ary 2 99], at 5:30 p.m Mr. Taylor then Left the chamber
(]n05 P. m). 1
argent asked if t intended C
only rtRe Poli e and F Departments t nigRt~ why then w oallvtRe
other department headsepresent. mi Ch said h asked they be
present to hear what the c rnterested rn, but had
excused those who were unable to make rt.
a rgent's suggestion, he Frre Department
Operations sGUidelines were rev rewed first.
argent ved uspend tRe
Seconded by Commissioner Vacca and carried by voce vote.
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a rgena aid anything added the
yuiaeiiiesene would include Having the color of x ides
and a onief,e a eoretion. eurxnerYewo~ia aaa
the same for the Policent7epartment.r
Chief Chapman s Department has used the s color scheme
since he s Cea with the city but would put it intom the guidelines
if the commission desired.
Mayne Winston quest i.onea why the commission was reviewing the
police c niforms, etc. to be adopted by the c
referred the c ssion to a page i the P nel oPOlic ices
h gives t ity a istratore then authority t
approves aeparimentc proceaurese or guidelines. of t
ing t ething ethat aincluaed
all edepartments ha w business w He continued if
the c e to atlopt, oulda be ea m
istrativen policy ou ld be iset by the t
udnderstooa he w supposed t take all and put intoio e documents
which would then be the nami~istrative Polley of the city.
argent tnowght what the o trying to a
wa smto put a consistent policy in place that the citizens can count
would just adopt as a code.
Mayor w ned, i adopted, it would c a policy
oula oe being able t cal with a
Mayor r ted io legislates and
administrative procedures a e developed to tell how it is done and
that is up to aaminlstratlon.
argent said if there w s the need to deviate, then
madmi~istrator could tell the commission what happened and how
it needs to be done.
Deputy M suggested t cepk of
having administrat.i ve procedure se de~eloped oby departments but noT.
necessarily adopt [h p ceaures.
commissioner vacca was concerned with aaopti ng administrative
CC 1-2]-9]\24
prooeaoree and inolaaing i thoae proceanres, t
and c ing x s year t of t e policelo niform rpa nts
changed ~ta nd if atlopted a atpa~t o the co hey would have
needed to hold two hearings in tlo so.
Mayor W sidered <his t - nagement, ing if
rcha nged where The time cardbwas signed it would req Ire an
ordinance to make that change.
Chapman said the gu itlelines w almost a ing d
r add ition, t my o subeset of rulesr that lie ch
notings others, ached the u persodnnel
policies, e wTich all eef sect back for thecgu itlelines.
Chapman saidca ny changes h make he would have approved
by the city administrator w of ication to the c n but
hopetl the c ould not make where i ould restrictrhim t
the point wheres rt takes a month to address a problem rn the
argent s ould n t have a problem as long a
ewM1ereni the procedures t authority t approve changes as
given to [he administrator or the commissron.
ing d argent also m ould be
nable to attend them works sess.i on tomorrow eveninged Ta ovary 2 ,
chief Chapman appreciation of the commr.,s ron s
interest in the rdepartment'~s sgvidelines.
aid he could s the difficulties it would
sifn cha nges co eeded be not the
flexibility t o becau eo of beinge adopted hbyeo
suggested t n put therr trust rn the depadrtment heads
and the city eadministrator.
Deputy Mayor Miles asked fora consensus to accept the guidelines.
The c by v vo agreed to accept the Frre
Depa etments qu id elinesice
Police Department
any of t r procedures w taken from
noleef ntysa5her iff's Department
cedures Cpassed nal explained
andard o rating p cedures for then Polices Department w
the purposes of leyality and 11abr1ity, such s, making esure
cc 1-27-9]\25
reports, a e done properly. Also g s the Police
Departmentrthet legalc bounda ey t require employees vto follow the
standard procedures that have been appeoved.
asked for a consensus to accept the Police
Departmentes procedures.
The c agreed, by v e vo to accept the
Police Department's proceduresic
yea for
o~aea eyr comm.aa goner Sargent ea~a carrieaebr e~orce
ote.
The commission recessed from ].55 p. m. to 8:17 p.m.
3. Discuss /CONBIDER REDAGAN22ATZDN.
separate the Poblic orks ector's position and the city
engineer's position. aid he believed i r for t engineer t
do an adequate job designing plans, etc. he needed to be free of
and might have to advertise it again.
ith explained the c code has the engineer a taff
posit iron under the city admrnrstrat r, r rt could be placed under
nayor w s given s ought t ing s
and hgrants specialist. ing talked on ith
brepresentatives from other cities, found they a applying wfor
grant m ney and have a specialist o Believed it w
something Longwood was going io have [o do ato become more viables
There w a aiaaseion a the c a grants w
athere w alreaay , tacr w o~~1a aotgra~c
ing. Mayor aW e key w xpect t
e position rand to generate s ral t
whatatheapersonristpaid. Believed s one alreaayeactrve in that
community woultl be preferable to hireme
Ledford n ted V F has a tlepartment d o grants
ing. er, suggestetl thr ring a consultant could be a
consideration rt
cc 3-2]-9]\x6
Mayor W requested a s from the c
o haverM itn r tigatee with respect t ing
that type of ampos itions Tne c ion agreed byrvo ice
vote to have Mr. Sm itF invest igate ss
espouse t itn said ne aid not
ity had r vea any rr ent grants, o
ecyclingheand believede the city elost the one tfor the SR 434
beautification.
d perhaps the Commission could go ahead and
cepC all rthecdepartment policies as presented.
argent said o addition would be the and
suggested a monk ss ould be
scheduledst antlrr ing that was usually done
shortly after the swearing ein ceremonynot
aid s able with all the procedures
s~bmitteananaVw fished to get as consensus to approve as submitted.
argent said he nad n t yet r
themadministrator had no problem -with th em,e he woulaf no[ objectif
Mayor Winston said the c rssion always has the option to rarse
questions if they so wisb mm
In response t request, by v
cepted Vtne aprocedures m ualsra
s~bm fitted bym then city department heads (Administrators
ity Clerk, Purcnasing, Public Works, and Planning/S 1dg.
Services.)
Miles ved adjourn, onaed by
commissioner vacca and oca rri ed by voice vote.
Adjourned at e.as p.m. ^/~~
wil3iGam~e. Winston, Mayor
ATT~
C. /EI=F~i~W.li Fli-.CG
Geraldine D. Zambrr, City Clerk
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