CCMtg06-03-96MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
I>5 W. Warren Avenue
Longwood, Flottla
lone 3, 1996
MINUTES
Present: Mayor Bill Winston
Con r lim Carr
Con r Ron Sargett
W. SheltonnSmidt, City Administrator
Gealdine D. Zambri. City Clerk
Richard S. Taylor, Ir., City Attorney
Ass[. Chief Baku, Police Depfltt t
John IIeock. Dir. of Planning/Ridg.u
Sandy Lomax, Parks & Rrerea[ion Director
Monica Mimhell, Fina e Dir¢etor
Fernand Tibliet, Dir. of Public Works
Absent: Deputy Mayor Annamarie Vaua (exwsed)
Commissioner Iris Henson (ezcused)
1. CALL TO ORDtR. Mayor Winston called a reprlar meeting w order at 7:00 p. m.
2, A moment of SILENT MEDITATION was FOLLOWED BV THE PLEDGE OF
ALLEGIANCE.
3. RECOGNITIONS
A. DISTRICT p2 NOMINATION OF THE BUSINESS PERSON OF "fHE
MONT}I FOR TUNE 1996.
Conn r Sargen oared Merrill Schriinshu, Precision Automotive,
s the )unee1996 Rosiness Petmn of 'ChB Month. Nomination carried by
Preservation mnbe' Wade atP'tuly IteI996, me a
4. IIOARD APPOINTMENTS.
A. CONFIRM APPOINTMENT OF MONICA MITCHELL FINANCE
DJRECTUR_ AS FIFTH MEMBER OF THE POLLCE AND
FIREFIGHTERS PENSION BOARD.
Ms. MitGtell's appointment to the Pension Board was confirmed by a
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nnam~no[ta ron ~,n vme.
5. PUBLIC PARTICIPATION.
Charlo[I M. Carroll, 1636 Grange Cir., Earring[oi indicated her c [he
onditioe or the e way in fmnt of [he Eartingeon Subdivision, also the condition of
the w s, both of which she behoves a e public property. She explained
that in the pas[t"the homeowners' a n has assumed the ws[ end have taken ca of
aintenance.
[be front entry but no longer havesthe afunds or volunteus to e the m
Also indicated her c m [hat Ne r enlly being mowed
aPProximmely every fou nmcnths. In responsento her inquiry, MscCartoll was advised [hat
her district commissioner was Deputy Mayor Vacca.
Ms. Carroll also indicated her c abou[ Rangeline Road and requesred so
discussion as o the su and further asl .d if there w any way to purchase land and
make a widertwrner bmween Lake Emma Road and Rangeline Road. Mayor Winston
explained that [here will be many more m n [his respeu but ti will not permi[
discussion now, but that he, or perhaps Commissioner Vacca, would be glad m discuss it
wim her at anomer nme.
Ms. Caaoll also qne ned [he st r fee saying she has Ilve<I in Longwood fo while
and has s o progres impro n the drainage e the ( w iinposW.
Mayor Wins said the r feesmhavetbee very valuable Nroughott dtescity, many
projects have been pones eHe suggested Nat Mr.nTiblier could provide Iter with details of
the projects if she so desired.
6. CONSENT AGENDA:
A. PAY APPROVED [SILLS AND ESTIMATED BILLS FOR THE MONTH
OF TUNE, 1996.
e. APPROVE MINllTES OF MAY 13, 1996 WORK SESSION AND MAY 20,
1996 REfiUI,AR MEETING.
C. APPROVAL '[RANSFER OF SURPLUS POLICE CAR '['O THE PARKS
AND RECREATION DEPARTMENT.
D. AUTHORIZE PAYMENT OF SI B,B]bT0 RICHARD JAY FOR COST TO
DE INCURRED HY UPS[ZINO SEWER SYS'[EM. NORTH STREET
INDUSTRIAL SEWER SYSTEM.
Commissioner Sagent moved approval of the Conserve Agenda as submived.
Sewnded by CommLSSioner Carrico and earned by unanimous roll call vole.
]. PUBLIC HEARING - ORll[NANCE NO. 96-t314, AMCNDING CH_ 23.,
UTILITIES, ARTICLE I[. WATER., REVISING SEC. 2}40 THROUGH SEC.
23-45. CROSS CONNECTION CONTROL PROGRAM.
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Mr. Tayor advised of proof of publication for all pmblic hearings on the agenda. Mr. Taylor
read Ordinance No. 961314 by title only. Mayor Winston opened the public hearing. No
one present spoke in favor or in opposition.
Moron by Commissioner Carrico, second by Commissioner Sargent, to close
the public hearing. Cartied by e voice vote.
Commissioner Carrico movetl that Ordinance No. 961314 be adopted.
Seonded by Commisstoner Sargen and carried by unantmous roll call vote.
8. PUBLIC HEARING - ORDINANCE NO. 961315, AMENDING CH. 23.
UTILITIES. ARTICLE III. CI"[Y SEWAGE TREATMENT SYSTEM; SEC.23-62.
BILLING; SEC. 23fi3. LATE CHARGE.'. TERMINATION OP SERVICE., AND
SEC. 23fib. VIOLATION; P6NAL'CY.
Mr. Taylor read by title only. Mayor Winston oVeneO (he public hearing. No one present
spoke to favor or t uppositton.
Commissioner Sargent moveA to close the public hearing. Seconded by
Commissioner Gmw and carried by a voice vote.
Commisxioner Sargen[ moved [hat Ordinance No. 96-1315, amending Ch.23.
Utiliries. Article III. City Sewage Treatment; Sec. 23fi2. Billing; Sec. 23-63.
[are Charge; Termination of Service and Sec. 23-6A. Violation; Penalty., bo
atlopted. Seconded by Commissioner Carrico and caried by unanimous roll
call vote.
9. FIRSTREADING-ORDINANCE N0.96"1316, APPROVING ENTERING INTO
A DEVELOPER'S AGREEMCNT WITH ERM DEVELOPMENT CORP. TO
GRANT AN CASEMENT OVER CITY PROPERTY FOR THE USE 6Y
DEVELOPER AS A PLATTED PRIVATE $'tREET_
Mr. Taylor read Ordinance No. 96-1316 by tide only.
Mr. Smith advised that the raseinem w s needed in order to go forward with the Longwood
Club Subdivision and recommended it be accepted on first reading and [ha[ a public hearing
be scheduled for lone 1]. 1996.
Mr. Taylor said h¢ had previously rc awed the agreement and m s changes w
made and wished tm recommend o e additional change. He suggattednaddiing lvtguage that
if the mbdivi I develope4 and the a not used within L2 months of
adoption of the oNinance. the agrument would expir .
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Commissioner Carrico moved that Ordinance No. 96~ 1316 approving entering
a developer's agreement, be amended as per the uty at mey's
mendations, and that the ordinance be accepted, as mended, on frst
reading and that a public hearing be scheduled for lone ITfl 1996. Seconded
by Commissioner Sargent and carrietl by unanimous roll call vole.
10. RESOLUTION NO. 96-846, AMENDING THE CITY COMMISSION RULE$
AND PROCEDURES, ADDING SECTION B., RELATED TO ATTENDANCE
AT SEMINARS AND CONFERENCES.
Mr. Taylor read Resolution No. 96-846 by title only.
Commissioner Sargent moved tl[et Res. No. 96-846, amending th¢ Gty
Commission Rules and Procedures, adding Sm[ion e., related to AI[endance
at Conv eons and Conferee be adop[ed. Seconded by Commrss~onu
Carom.
Mayor Winston said he was still not mmfortablc with local mileage being deducted e
veI expcn and suggextcd that n bes nick. Coro r Sargett explained that
there could be a circumstance where tw ouldsbe er veling to different local
aftaira tiros ~ e their a venue a~a o~ex~wo~la use me eby venmle, whim Ix
advantageori W Commissioner Cameo asked if Mayor Wins[on w saying there should be
mileage deduction Eor use of the city car and Mayor Winston Bald [hat wes what he wes
sugges[ing. Said he thought u of the pool vehicle, locally n whatever, should he
maged a would give greeter Flexibility, such as, a spontaneous trip where permittion
of Me city commtsston would be difficult to have.
Coro r Carn ved a endure trike the s which
begins with the wordso, If the o ofntha e'ty ppol vehicle andeendscwiN the
words, al h'cI ,and that the resolu[ion be adopted as amended.
Can r Sargen nued t speak in fav of passing the resolution as wnhen,
citing add Clonal examplesnas justifcalion for passing as written.
Amendment to motion died for lack of a second.
Main motion carried by unanimous roll call vote.
Commissioner Carrico moved fnr e e break. Seconded by
Commissioner Sargent and cartied by a5eimanimous voice vote.
Recess wzs taken from 8:00 p. m.to 8~.0'/ p. m.
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It. RESOLUTION N0.9684'/,PROVIDING FOR AN INVESTMENT POLICY FOR
THE CITY OF LONGWOOD, (~LORIDA.
Mr. Taylor read by Resolution No. 96-8d] by title only.
Com r Carr ved w adopt Resolution No. 96-84]. Secontletl by
Commissioner Sargeent nand carried by unanimous roll call vote.
12. A. CONSIDER APPROVAL OE IMPLEMENTATION OF NON-UNION
PERSONNEL PAY PLAN.
Mr. Smith said I[em B. is the resolution to mnsfer the funds if Item A. is aPProved. He
explained Ihet these are the people in the pay plan where the 2 I/2% did not bring them
up m the m He said [hix was the same olTer as was made to them anU
endedn'approval. lie noted that rome of the increases were to be given ovu a two
yeas oedod.
Com Sargent Quad w direct the city attorney to draw up a
rexm~.en mmdar m me one .n Iz. e.
Commissioner Sargent continued saying~t, just move to implement the plan then adopt
a resolution-
seconded br eemmissmner cardoe.
Mr. Smith advised that e if e. is approvrd, the funds wfll not be spent until [he pay
implementation is approved
Commissioner Carries indica[ed co with some of the Dropored in ses based on the
fact that a pay plan has not yet been adopted, noting tha[ in the paycplan eduwtion is a
prime considemtton - educa[ion and experience.
Commissioner Sargent disagreed saying this plan w tended by the city
administrator after being recommended by the wnsultant and while education ~s impprtant,
felt the people in the pos re doing the job. Said he did not disagree tbet education
was impor nt but felt it otnly takes you m fxr.
Mayor Winston said he wantetl to do so in depth understanding of where the
m fgmes came from; were they evaluattions of wmpaarable jobs, other cities, etc.
Saidnthe city attorney will bring bock the resolution x[ the nezr meeting and the other
cmnm~ss~oners will be here and feedback will be received.
Commissioner Carrico thought it should be looked a again
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Commissioner Sargent said if education is being considered, then ao across the board
standard should be required.
Mayor Winston suggested the commission share wish Mr. Smith whit changes they think are
appropriate or bring back those ideas for discussion when the resolution is brought forward.
Motion carried by unammous roll call vote.
e. RESOLUTION NO. 96-848, AMENDING THE BUDGET FOR THE FISCAL
YEAR 6EGINNING OCTOBER 1, L995 AND ENDING SL'-PTEMUER 30, 1996,
PROVIDING FOR TRANSFERS AND AMENDMENTS.
Como u Cart cued to eppro a Resolution No. 96-94R, amending
the budgwnfor fiscal year October 1, 1995 and ending September 30, 1996
with the exclusion of the tranxkrs for the pay in Mayor Winston
passed lie gavel and seconded the n c Mayer Winston and
Com r Cam ring aye and Co no r Sargen dog nay.
There twas disoussionoa whether tde mononstpassed or faileA and Mr.
Taylor ruled that the motion carried.
13. REVIEW AND CONSIDER INFORMATION PROVIDED WITH REGARD TO
PROFESSIONAL ENGINEF,RING SERVICES ADDENDUM TO CITY OF
LONG WOOD WATER/WASTEWATER SYSTEMS AGREEMENT -
LOCHRANE ENGINEERING, INC.
In accordance with Mr. Smith's request, Mr Tiblier responded to questioiu and noted that
If there w s a problem with passing the agreement, It could be split into two programs, pm[
this year and part next year but would prefer to do this way.
Commissioner Sargent said he had a problem understanding wiry one project m ionerl
would not have to be re-engineered but this one would. Mr. Tiblier reported dteeC,tity did
ve favorable word on the Pura 41ut IiR station ecqulsltion and then explained that the
['aide of SR 434 from Oram to Hwy. I]-92 was not part of the original plans and finther
[het this agreement was not a study but is a final set of engineering plans Cor eonsmetion.
Motion by Commissioner Carrico, seconded by Commissioner Sargent to
adopt the revised Cochrane Agreement. Motion carried by unanimous roll
call vote.
Mr. Taylor asked that the c agenda Item 12. R., advising that under
Roberts Rules of Order, a - cold have passed, however, the commission has
adopted dreir own Rules and Pmcednros which require an eFlirmative vote of three
CC fi-3-96\i9R
~ members to approve any item.
12, e. Corn r Sargen ovM that Resolution No. 96-848, a ending the
budget fo~ the Fiscal Year beginning October t, 1995 and ending September
30, 1996, be adopteA. Seconded by Commissionu Carrico.
Mr. Smith advised that the m nay will not be spent unless the pay plan i approved.
Carried by unanimous roll call vote.
Id. DISCUSS ATTENDANCE AT FI.OftIDA LEAGUE OF CITIFS ANNUAL
CONVENTION, AUGUST 8-10, 1996, BOCA BATON, FLORIDA.
AHer a shott diswssion, the cu agreed that based on the adoptio of the earner
solution, each would have to reque oapproval of the commission in ting to end the
Florida Leaeue Convention and those interested would submit et the next me e
I5. COMMISSIONF,R IRIS BENSON - REQUEST TO ATTEND FLORLUA
LEAGUE OF CITIFS CONV ENT[ON, AUGUST 8-I0. 1996.
Commission Sargent roved that the request be c nsidered when
Commissioner Henson is present. Motion died for Ieck of a second.
Mayor Winston said Ite believed no action was necessvey a[ this time.
16. CITY AUMINIS'1'RATOR'S Rf-,POR'1'.
Mr. Smith regocsted a emhoriu the city administrator and the city Ivbor attorney
culminate wllective bargain ng with Fire Deparhnent employees with 3'% in re for
this year: 2 I/29o, year two; 2 1/2%, year three, in accord with negotiations and bring [o the
n agreement for consideration. This authority is subjectroCity's receipt
ofa ratified agreement from the fire union to be then considere4 for ratification by dre Ci[y
Commissioner Sargent moved az -er Mr. Smith's request. Seconded by
Coinmiuioner Carrico end carried by unanimous roll csll vote.
17. CITY ATI'OftNEY'S REPORT.
COLUMBUS HA26OUR PARK_ Pursuant to the agrtetnent to se the property,
Northland Church has asked for an t that They would like touhave the power
poles moved from their present location me the side of Ne property wward the Gmrch
propeay. Mr. Taylor askW Ne permission of the Commission to forward the subject
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