CCMtg07-15-96MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
1]5 W. Warren Avenue
Longwood, Florida
IULY 15, 1996
Present: Mayor Bill Winston
Deputy Mayor Annamarie Vacca
Commissioner Iris 6enson
Commissioner Ilm Carrico
Commissioner Ron Sargent
W. Shelton Smith, City Administrator
Richard S. Tayloc, Jr., City Attorney
Geraldine D. Zainbri, City Cluk
Cohn -rock, Uir. of Planning/-Idg. Services
Asst. Chief baker, Pulice Depenment
Sandy Lomax, Parks and Recreation Director
Monica Mitchell, Finance Director
Fernand 'fiblier, Public Works Director
L CALL TO ORDER. Mayor Winston called a regular meeting to ordu at ]: Q5 p. m.
2. A moment of SILENT MEDITATION was FOLLOWED 6Y 'f HE PLEDGE OF
ALLEGIANCE.
Mayor Winston took a «oduce the members of the commrssron, tho oily
administrator, the city attmneynand the city clerk.
3. RECOGNITIONSIPROCLAMATIONS.
A. DISTRICT M4 NOMINATION OF THE BUSINESS PEti$DN OF THE
MONTH FOR AUGUST, I99G.
Deputy Mayor Vacca n oared Dom and Tony Oliveri, o and
operawrs of Den's Reswuram and Patio Grill. Nomination eazrieA by
4. -OARU APPOINTMENTS:
A. DIS'fRICl' H2 NOMINATION TO THE HISTORIC PRESERVATION
BOARD.
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Commissioner Sargent no inated Brenda Tompkins, who bas been ac ively
volved with tha Founders' Day Subcommittee and who has indicnvA a
desire [o serve on the Fiisroric Preservation Board. Cartied by a unanimous
5. P!f-L1C PARTICIPATION. Tbue were no public panicipents.
b. CONSENT AGENDA:
A. PAY APPROVED BILLS.
-. APPROVAL OF MINUTES OF IULY 1, 1996 REGULAR MEF,TING.
Commissioner Benson moved to approve thew t agenda, a nibmitted-
Seconded by Deputy Mayor Vacca and carried byeunanimous roll call vote.
7. FIRST READING - ORDINANCE NO. 961319, ABANDONING AND
VACATING A PORTION OF W. ORANGE AVENUE AND FREEMAN
STREET (Longwood Plantation Subd-) VAC 03-9b (PH 8-5-96)
Mr. Taylor read Ordinance No. 9bI319 by title only.
Como r Hen ved lba[ Ordinance No. 9613 t9 be cepled o
firs[ readings and that e public bearing be scheduled for August 5, 1996.
Carried by a umm~imous roll cell vote.
In response ro Commissioner Carrion's inquiry as to payment for [he right of way, Mr.
Smith said right-of-ways rznnot be sold. Mr. Taylor continued and if the ity choosos to
abantlon, then it is abandoned to the owners on either side.
Motion carried by unanimous roll call vote.
8. COMMISSIONER SARGENT ~ REQU[ST TO ATTEND FLORIDA LEAGUE
OF CITIES CONVENTION, AUGUST 8-LO, 1996.
Deputy Mayor Vacca n veU that Commissioner Sargent be allowed to attend
the Florida League Con Seconded by Commisstoner Benson and
carried by unanimous rolleullnvote.
9. COMMISSIONER CARRICO - ftEPERCNDUM ITEMS-
Cam r Carri wed his mama titled Refereed ~m Issu s, Item t, whiGi relateA
to I>afving aereferendum egvestion plocetl on the ballot this fall for purchase oC land and
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Development of a major athletic center. He notetl he had also asked ~ r input from Mr.
Sird[h.
Mr. Smith atlvisul, referring to his memo datetl July I5, I996, the frst thing would be to
ork o ending the Comprehensive Plan, as Ne Plan does n call for a major park
facility n[he eommisson would also need to a limit on how mooch they would be willing
o spend, and suggested [he question could sbe asked to approve up ro
He Nan mfeaed W some available properties, es Hated co tof the parcels; associated ~o
for Uevelopme of ce in amembcs, such as, bastketball coo s, s ~m ng pool, ball fields,
Iandnaping costs, eac.
With respect to Wing, [he city clerk explained that in order to get a referendum on the
ballot, a oNinence should be adopted no later Nan August I5, as Ne Elecdon
Proclamation m st be ac omplished and posted no later than August 22. Discussion
garding the process of amenUing the Comp Plan continued.
Commissioner Benson indicatetl she wished to have « reflect on the i
Commissioner Sargent noted, without Ne expe><se of landscaping, the con isover six million
dollars. Mr. Smith advised these w suggestions only and the commission could accept
all, some, or none of the items listed~e
Discussion ensued regarding Uifferettt amen«tes that could be included in the perk.
Ueputy Mayor Vacca was in favor of boning out more depls before rite full dollar amount
is decided. Referring ro Item 2, Methods for choos'ne a Mayer Commissioner Carricei s
o, she suggested all Ne Charter Advisory Commi«ee r nendatlons should be
awed. Commissioner Carrico asked that [he commission review each item on his memo
individually.
Mayor Winston replied that Deputy Mayor Vncca had the Floor but said he, too, thought
each item would be dealt wiN one at a time.
How to fLnd, if by bond, where will the funds wme from to cover the bonU, w
wised by Mayor Winston. He continueU saying hew n favor of a Park, but beleeved a
lot of fact finding, rome kind of detailed study, was needed before [he question was put on
the balot.
Mr. Taylor advised that the question could be fairly general but believed it Probably would
have to explain how t[ would be funded.
Commissioner Benson mid Lake Mary recently held e referendum on parks and suggested
looking at what they did, perhaps, a model. Mayor Winston asked what the time
table was for getting the qua lion onxthesballot. Mz Zambri explained the time [came.
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Mr. Smillr advised it could be done with general obligation bonds pledging ad valorem taxes
Deputy Mayor Vacca suggested the ordinance be placed on the next agenda for frst reatling
and, between cow and then, the infomtalion needed could be prepared and fiimished for
them Ling.
Mr. Taylor said Mr. Smith had matle a good poin You e going to hav show that
re being pledged. He helieved any revenues generated would probahly be only
enoeisigh to possibly pay the overhmd for the park.
Commissioner Carries agreed with Commissioner Benson saying Mr. Smith could get
information from lake Mary and it could still be put on the August 5 Agenda.
Mayor Winston re rated the schequle and said he felt it was roo big a deal not to be done
properly but had no problem with i[ if that was what the commission wan[e0 to do.
Commissioner Ranson said ifa correct package could not be put togeaher for this election.
could be done m a special referendum. Would allow us to have a good understanding
and where them nay would be coming from.
Commissionu Carrico said he understood but was pushing to get it on this ballot because
it was a major election and mo a people would be voting.
Come r Benson n oved [ha4 the ctty administrator c et take Mary
[o discuss the package for referendum in ordu to have the proppsal Cor a
park and the package unding it for a referendum item on the November
ballot. SecondeA by Con missloner Carrico.
Mayor Winston said he understood the motion w [o develop a refermndum proposal for
the November ballot to be xubmiual for first reading on August 5. Commission Benon
antl Commissioner Carrico confirmed that was correct.
Motion carried by a four to one vo with Mayor Winston, Commissioner
Bens ,Com r Carr and Commissioner Sargen v ring aye antl
DePny MayoruVacca v ring tnay.
Com r Carr nueA saying he ould also like n the refeendum for
Novembeer nthe ofe letting the nayor mid referred to then three optio s listed in his
o. keeping ihhee st us yvo, the Charter Advisory's recommendation of rotating the
mayor or an elecmA mayor. His preference was to have the volecs to elua the mayor.
Deputy Mayor Vacca said she thought the mniinission should address ell of the items the
Charter Advisory Commission had brought forward, many she thought w impor
es the selection of mayor. In order to have tliei done by the next meeting, a special meet~ng
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would have to be called ro decide what we want put on the balloe
Comm r Benson w n favor oC leaving the selection of mayor as presently don . She
cited howothe mayor nerely a figurehead. Further, tt would requir a
restructure oClungwood's government.
Com r Cam said he did nol like the cvrtent method of selection of mMayor anU
spoke favorably abo ~t the voters electing the mayor, as is done to any of the Ioeal
Comnissioner Sargent was in agrcement with Commissioner Benson, as was Mayor
Winston,
Deputy Mayor Vacea said the city has had an elected mayor in the pazt and she favored
either leaving a or doing the ro Reminded Uiat there w other it s that
hav of bee addressed and believed [he eommtssion oweU it to the committee to address
them before the next m ring.
The commisson discussed the need fora m ring to address the recommendations.
Mayor Winston asked Mr. Taylor about the aced for lead time.
Mr. Taylor said, in the in of time, perhaps a list of the recommendations could be
given to the wm mission for review tonight. In ruponse to Commissioner Benson, Mr.
Taylor advised [hat the agenUa heeding, Referenda [u would allow revtew of the
recommendations tonight.
Commissioner Benson moved Ihnt Ne present method of choosing [he mayor,
selection by a majority vote of the commission, be continued. Seconded by
Commtssone[ Vacca.
Commissioner Sargent said he had no problem voting on this issue with the exception that
he would like ro review the other Charter Committee. rec mendations. Would not have
a problem having a work session in the next couple of weeks.
Mayor Winston had no problem with Coinmissionu Sargen endation and said a
ark se ould be c nsidered. Deputy Mayor Vacea tsuggexmdmv ring of this it
taking e break and asking that copies of the recommendations be made during the recess
and distribmed far review following the break.
Diswsson wnnnued with regard to the Charer Committees recommendations.
Com Ben said she r embered the explanation ~ by the Charter
Commtuee with rcgaord to how the rotahon would work and said in [he moon r proposeU,
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tt would mean son e people on this commission would never serve as nayor
Minion carried by a three to [wo vote with Mayor Winston, Deputy Mayor
Vacca and Commissioner Benson voting aye end Commiuioner Sargent antl
Commissioner Cartmo v ring nay.
Deputy Mayor Vacca movrA fora inn-minute re o allow the city clerk m
make copies of the rec mendanons i ordera tos be reviewed along with
Agende (tent N9 a called for in Item 3 of Commissioner Carrico's memo.
Seconded by Commissioner Sargent.
Commissioner Carrico called a point of order saying he thought he had the floor with this
being his agenda it Mayor Winston said Deputy Mayor Vacca asked for the Moor
following the vote and moved to take a break. Mr. Taylor agreed that someone could ask
for the floor and move for a break during a particular agenda item.
Motion to rtied with a three to Mayor Winston,
Deputy Mayors Vacca and Commissio eor v Bergenc voting aye and
Commissioner Renson antl Commissioner Carrico voting nay.
The Cominlsslon recessed from 8:05 P, m. m 8:1"1 p.m,
Mayor Winson advised that the mmmmevdations fron+ Ilse Charter Advisory Committee
have neon distribmed and he returned to Itean 3 on Commissioner Carrmo s memo.
Ueputy Mayor Vacca moved to aPProve the recommendations of the Chartu
Rev w Comn with the ceptio of Sec i 3.03 antl Sec i 10.01,
trik ng that s of IO.OIeNat says Chaser Advisory Comm shall
make the d¢cis ouoas to what goes on the ballot. Seconded by Commissioner
Carnco.
Cnmmis~ioner Sargent offered one al[emtion to 3.06. Vacancies. and noted that it should
be clarifetl m add that the vacancy should be filled from that dimiet.
Deputy Mayor Vacca amended her monon to add Ne language "from [hat
dinda."
eemmismner sargun notea me wom °ne'showa be "hy'in from of wom orainanrx.
C m r Sergem indicated his co with Seotion 10.01, saying if tli¢ e
paragraph i uok then there n for anyon a Chan r Advisory
Committee and believed that tben~umnmtee felt this way and Ihm ~s wliy they made rite
sriggcnion.
was noted that section ID.01, ax anrently wntten, m the Chaser would remain.
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Com Ben raa from tl,e proposed ParagrapM1 2. a. of Section 4.06,
Temporary/Acting city admi anU noted tha city could hav admi
ncapacimted Cor 300 days and'did not agree with this proDOSaI. Deputy Mayor Vaccax spoke
in favor of the proposal saying currently the administrator would be replaced permanently
whoa if there was a very strong atlministtamr, the commission would have to replace that
person. This gives the commission the option to continue his employment rather than have
to replace him.
Mr. Taylor suggested in 4.06, l.a. where it scares illness of "shod duration" shouttl be
replaced win, a speeiro peaoa of rme.
Cora r Benson n ovea ro end Section 4.06 replacing the words
"short duadon witl, "for more thanme period of 60 days.'
Deputy Mayor Vacca suggested it say "of 60 drys or less." Depmy Mayor Vacca said she
would second "of60 days or less."
There ued discussion as to whether tt xhould xay "more tM1an 60 days" or "of less
than 60 day onhn
Deputy Mayor Vacca then moveA to ,rn,U hm original m Wend
4.06I(a) to say "anU being temporarily ~ncapacimted by illness of les~ than 60
days."
After wntinned debate, Mayor Winston said he felt this was being rushed when it aidti t
need to be end m nsiauation w s needed. Thought it would be inappropriate to go
forward with Yhis atetlu~ time, even ifat later required a referendmn.
Com, r Ben ve0 to table the dim ntil a special m ring
seM1eduleda in August'no Perhaps August 19. ns5econded by Commissioner
Sargen .
Ueputy Mayor Vacca ca Toned that if the commission takes n n this before
August 5. it would not go on the ballot. Cominisxionu 8emm~ and aMayor Winston w
esned that these is make the November Ballot. Commissioner Carrico
suggested a workshop this weeks Commissioner Benson said she would not be av®leble.
A date for a work .session was diuussed. Mayor Winston re rated [hat tl,e maion was to
mble to a me ring in Augus. Commissioner Benson agrcede
Commissioner Benson made an undment to her m ml,edule the
, Angus IS at ]:00 pnin Deputy MayorttVemao said she was
avalable for mcetings only on Monday evenings.
Main mot,on. to table, carried by a throe ,o two vote with Mayor Winston,
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Com r Sargen and Cain r Benson v ring aye and DeVUty
Mayoei Veeca and Cbmmissivner Cxrticoa voting nay. o
I0. RESOLUT'ION NO. 96-854-AMENDING THE BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER I, 1995 AND ENDING SEPTEMBER 30, 1996,
PROVIDING FOR BUDGET' TRANSFERS.
Mr. Taylor read Resolution No. 96-854 by tide only.
Deputy Mayor Vacca ovetl that Resolution No. 96-R54 be atlopted.
Seconded by Commissioner Benson and carried by unanimous roll call vote.
11. MONTHLY FINANCIAL, RFJ'ORT.
Ms. Mitchell re ewe4 the momhly fnancial report for [he period ending lava 30, 1996.
There was 5/,293,865in cash and in which wasa28%in er last year. She
[hGt r wcd the i po[tfolio.~ She then r coved eachufund, r and
exputditures. Commissioner Sargen[ questioned the S8S9 re in Publ cv5afwy and
Ms. Mitchell explained it as becaure the Fire Depattmenl w ving re as foc
transpor and there were no revenues pryected in [he 1996 budge) rforlthis funedou.
12 CITY ADMINISTRATOR'S REVORT.
A. ESTABLISH FY '4I BUDGET ADOPTION PUBLIC HF.AI2ING
SCHEDl1LE.
Mayor Winston explained [hai Ilre following n [ings naedeU to be uheduled: a special
ring [o I the millage at least [wo work sessions m review the badge ,
and the pubic hearingsn for budget adoption.
Commissioner Rmison suggested having a eting t w the Char[er Adviury
mendatioiu on July 29. Depu[y Mayor iVacca notedfe[hat Commissioner Benson's
motion said August.
Discussion ensued with regard to establishing m Bring schetlules and Deputy Mayor Vacca
suggested staring with rile 22nd. Commissioner Benuv said she would be out of [own from
July 16 through July 22,
When aslreU if she would be comfortable if the commission held a budget work session on
the 22nd, Commissioner Berton said lie would.
July 226udget work session, and July 29 special meeting to set [he tenmtive millage, as well
as, a budge[ work session wue agreed upon.
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Commissioner Benson said she would also be out of town from August 2 through August
12.
Deputy Mayor Vacs asked Mr. Taylor if someone on the prevailing side could bring back
the m n that established August for the work .session on the Charter re menda[ions.
Mr. Taylor responded, yes_ Commissioner Benson suggested July 29. Deptvy Mayor Vacaa
asked if it could vhen be reedy for August 5. Ms. Zenrbri replied it a diffcull to
ound but could probably be accomplished. Discussion eo inued with regard to a date.
Mr. Taylor noted that he would be on vacation the week ofnluly 22.
Corn Sargen Quad t tsider the prev which
revle
schaduledothe [ing t w the Charter reeommendations ottn Augus.
Seconded by Commissioner Benson.
Disc sued with regard to scheduling a ring date. Deputy Mayor Vacea said her
preference w to discuss and pose questions individually m the city administrator end the
Uepann tt head; thereby, eeducing the amount of lints spent on qua wens ere work
Comm r Sargen ended his schedule of the
Chan endati n July 29. Seconded by CommtesonerwHenson.
Cartied bycunanimousoroll ocall vote.
Mayor Winston re ratW the schedule; budget work session on July 22; special n [ing w
millage w Citar r Advisory recommendations followe0 eby the
remainimngvbudget work sessionvton July 29.
Deputy Mayor Vacu moved to schedule dte September meetings for Ne
public hearings on the budges adopdon on Wednesday, September 4, t996,
and Monday, September 16, 1996. Seconded by Commissioner Ranson and
carried by unanimous roll call vote.
-. LONGWOOD VILLAGL INN. Mr. Smith reported that the Longwood Village
Inn, [he hotel, is or will be for sale. The owners indicated [hat they do not went to provido
additional information until the wmmission has decided.
13. CITY ATTORNEY'S REPORT.
Mr. Taylor advised that he will be on vacation next week. He reported that he wzs working
on the roadway solicitation ordinance and would Iteve it for the August 5 meeting.
Comm r Henson n ved [o adjourn the commission raport o the nett
me tingssand co adjou n for the evening. Died for lack of a second.
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