CCMtg07-31-96WSMinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
I"IS W. Warren Avenue
Longwocd, Florida
WORK SESSION
July 31, 1996
Presene. MaYnr Bill Winston
Deputy Mayor Annamarie Vacca
Commissioner Irm Benson
Commissioner Jim Carrico
Commissioner Ron Sargent
W. Shelton Smith, City Administrator
Geraldine U. Lambri, Ciry Clerk
Chiet Charlex Chapman, Eire Department
Monica Mitchell, Finance Department
FYmand Tiblier, Public Worts Director
1. CALL TO ORDER. Mayor Winston called a work session [o ortler a[ "1:03 p. m.
2. REVIBW PROPOSED DEPARTMENT RUDGE'PS:
A. FIRE DEPARTMENT
Mr. Smith explained there w n the Fire Department Budge[ tlue to
ambulance service bat an increase in revenues was projeued to offset the expenditure.
Comn er Sargent questioned i[there were any increases in the budget with respect to
the n He was advised that [here was a 3.3 inerca e projected in the budget ~ r
e eryone.
emet Cnapman resnondea m gnexdon, witn regain m oventtne paymmu and lease ex.
purchase of command vehicles.
Chief Chapma asked that the c lsider putting back in the budget the
t he requested fora par[ aeptio n tha administration office, no g that
Mr. Smith had cut Nis reque tFie explainedu that due to being separeted from Ne n
. that he and his mry c r the phone, but have e hard time doing so, especially
erothe lunch pexioh Chief ChaDmfln explained his requ¢st was for an m,ny lave) position.
20 hours e week, less Nan S~,OOb total for the year, with no benefits with Ne exeepricn of
Chore required by the state.
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Com r -en said she believed i viable for the chief to have a part
employeeioand suggested he cut his own budgets and fnd the amoun[ needed. Mr. Smith
said he, too, had a pan e pot i projuled and had aLSO tit his o n reque Mr.
Smith said he had no problem if the wmmission wanted to mke money from reserves to
give Chief Chapman his request. Chief Chapman said he did not realize it was cut unit last
Friday and; therefore, Ilse re n for his request to the commisson. [n responre to
inquiry, Chief Chepmeu said If the only way to fund [he position was m find the money an
his budges, he would look [o tlo something.
Is was the consensus of the commission that Chief Chapman fnd Sb,000 in his
budge[ in ortler to fund the par[ hme clerical position.
Chief CheD~nen reported on the ambulance [mnspor[, saying that he was very mach on
mrget as to the proposed toss for the transport anU it was coming togGher very well.
Mayor Winston said it appears the city has chosen the right path. Chief Chapman agreed
The C mnnssion agreed [o move [[ein C., Finance Department, forward on the agenda.
C. FINANCE DEPARTMENT
In response to inquiry, Ms. Mitchell said the public atldress system would be used for
parks, police and special events.
In response to Commissioner Sargent, Ms. Mitchell said computer se es for PCs are bid
toasty in March. She advised that the Finance Department -udgeti provided for parks,
and for the three administration huiitlings and that the other departments budget for their
own compute[ services.
Mayor Winston questioned [he 5140,000 budgeted for liability insurance and Ms. Mitchell
said in the pest, [list w sthe a s budge[eQ but the city has si ce changul providers and
elre has ealized athel a would moss probably not be needed and [he budget
could besrednced about 525,000.n
I[ was [he consensus of the mmmission to reduce the amoun by 525,000.
Commissioner -ensnn suggesed s of the s vings be t anxfeaed to [he City
Administrator's budget to fund the putt hmeclerk he had requested.
The c agreed that $1.000 be nsferred from the Fivance
Depart o [he Gty Admi r s budges for the part-b me clerk and
the balance be placed in Reserves ato
Com imssmner Benson wmplimented Ms. Mitchell on doing x great job
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H. PUBLIC WORKS DEPARTMENT
Mr. Tblier minded that the Stot r budget is based o authon o([he
utility Fee wfdch will s G October 1, 1996. Additionally, said bathes been [asked
otify anyon volved in capital projects of the potential experts o them. Further. past
discussions had been [hat notifications could take place in eonjunuion with budge publio
hearings n September.
Deputy Mayor Vacca suggested to get a to put re of the
mwater etiliry tee on the August L9, I996 na enda. By a voicee vote, the
agreed m put the stormwamr utility ordinance on the aeutda for
ro s~a~d.,,aon o[ renewal.
Commissioner Sargent referred to page bR, saying he thought the list of sidewalks to be
omplished would be outlined in the CIP. Mr. Tiblier said the list would be prepared and
presented for [he c nri scion approval afrer budget, following review and discussion with
[he chief of police om
Commissioner Sargent indirateA c n approving and not having control ov where
the sidewalks would go. Mr. Sm [h said he would fumixh [he li xt by the August I2,
199fi,meeting.
Com r Sargen refecred to the Rengeline Road r surfacing and said he Itas foun0
where ithe n unry deferred vhe project to the year 2001 .e He diseussad whether [o rake
Rengeline of the budget or leave it and do so ork, re urfacing perhaps. Mr.
Tiblier said $53,000 was for resurfacing'nbul .said h¢nwould like to leave the 5158,000
budgeted.
Mayor Winswnw in favor of doing some additional improvements. Discussion continued
es to what additional improvements could be made for the budgeted amount.
Commissioner Sare nt had a concern about accomplishing drainage ut of the resurfacing
line.
Diu need with respect m [he p jeered c surface, appro merely 553,000
and nny additoio tel work needed to be done buwecn no ovnd the year 2001, Commissioner
Sargent questioned it curbs were normally budgeted in the resurfacing line or in rtormwater.
Mr. Tiblier responded it coulU be done either way.
Deputy Mayor Vacea questioned [he paving of Seminole. Ms. Zambri explained
n had requerted she c t the c culator on Seminole Avcnne asking [hat they
trynto ge o igna of ow n thec other unpaveA Dor of Sein note. Ms. Zambri saiU
she sent the letterswi[h a Iis[aof the property owners burr~euuved no response.
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C m er 6ensnn .said she would like a wnsensus of the commission that Rangeline
Roadmbe romprovetl, with resurfacing, drainage, proper markings, and extended turn lanes
from Sft 434 to Longwood Hills Road.
Mayor Wins[on w n agree with respect o the need for improvements but pmferte0
not to specify bue wrhave Mr. Tibliu work up a proposal.
Commissioner Sargent rvgke-s[eA leaving approximately $I2fi,000 p1 us n 109a contingency
for variances.
Mayor Winston w in favor of reducing the proposed a at this [i me; believing
it had to be done correctly; no ring to have [o go back andu do it again in foot yaars.
Comm r Sargen enders ~Od~ but anted w put and further
lhoughissihe costs should be broken out as m where funding swould comet from.
Mr. Tiblier explained the project is budgeted i~ cepi ml improvement line and re Winded
that the Stormwater Fund can only pay for a swrmwater project, but the General FLnd can
pay for anything. He said if the co n agreed, he would bring forth plans for the
projec and if the cost is more then a icipated for the drainage, might be advisable m go
to Ne Srormwater Pund (or the balance.
Commissioner Sargent said the CIR requires that the project be laid out and stipulated in
the capital progiai r and if normwater, it should be shown as to what portion rs srormwatu.
Deputy Mayor Vawa moved that the $IS8,000 be left in the resurfacing line
and that Mr. Tiblier bring back the r t of the information for the work
session scheduled on August 12, 1996.
Discussion w inued with respect [o replacement of water lines in the Rangeline Road
right-of--way and the entry into Winn Dixie from Rangeline.
By e voice voto, the Commission agreed to Depuy Mayor vacca's suggestion.
Mayor Winston said be would 6ssumc the project would lake ii nsidemtion the
of stripping, widwring of the in a[ SR 434'end oremoval of the
bottle eckn et Kindercere and Longwood Club area ialong Mudd Lake.
Ms. WOni asked who was responsible to repair the potholes to Wing off 434 onto Rangeline
Raed, n ring they have been filled in Sfitimex in the past knee years and said the police
need to do their job and keep the IS-wheelers off Rangeline Road.
In response to Mayor Winston `s request, Mr. Smith will speak [o the police chief about this
issue. Ms. WOWS said the thick iraftic occurs most frequmnly early in the mornings and also
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