CCMtg08-12-96WSMinLONGWOOD CITY COMMISSION
Wngwood City Commission Chambers
175 W. Warten A
Igngwood, Flotidaue
WORK SESSION
AUOUST 12, 1996
Present: Mayor bill Winston
Commissioner tim Carries
Commissioner Ron Sargent
W. Shelton Smith, City Administwtor
Geraldine D. Zambri, City Clerk
Richard S. Taylor, City Atromcy
Cohn Brock, Dir. of Planning/Bldg. Services
Chief Charles Chapman, Fire Depaament
Dawn tackson, Personnel/Admin. Officer
Rhunda Le4ford, Purchasing Director
Sandy Lomax, Parks and Recreation Director
Chief Greg Manning, Pollce Depaament
Monica Mitchell, Pinance Director
1. CALL TO ORDER. Mayor Winston called a work session to order at 7:45 p.::..
2. OVERVIEW OF FY '97 DEPARTMEM' BUDGETS.
Mayor Winston opened the meeting and asked Thal Ms. Mitchell keep track of what was
reviewed and to also point out any opmi questions she may have.
Revennrs. Thue wue no questions.
The wmmtsston proceeded to review the individual budgets.
City Commission. Mayor Winston said lhue w still so open qae with respec
o the Prof Tonal Services Line and still a pentl'mg question as m how irwllsbo potantlatly
tlivided. Also, a question as to wlio will administer and how it will be spent.
Commissioner Carrico said he still believed there w much budgeted in Professional
Services but would not belabor this tlue to s being absent. Mayor Winston
sai0 he thought it was as good nn eattmate asaposs3lctoand was rn favor of leaving it as !s
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unless a [tuber was known. Commissioner Grtico noted he would bring the is
back for discussion a the public hearings. Mayor Winston felt the work lesson was
scheduled in order to (get those open items settled.
Fteservcs and Contingentics. No changes.
City Clerk. No changes.
Personnel. No changes.
City Administrator. No changes.
Purchasing. No changes.
Fnance. No changes.
FinancelOeneral Services. No changes.
Finance/Computer Serv'~ces. Commissioner Sargent questioned whether anyone haz
estigated the cost of putting the entire city on a network. Ms. Ledford replied that there
is due to the distance between buildings and currently the departments
necled tonthe AS A00 for certain progams by means of modem. Commissioner
Smgwtnsaid he believed neh department should have ac o specific department
inforn n for Inquiry by n ork, and cited a xmple of how the city administrator
shouldabe able os from thenPOlice Depen Having a city hom
page n the az also cued. DlSCUSSion a suedminntthis rtspec and Chief
Chapma saidnher cold m city home page if on as prepared. Distance between
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the city buildiogs was discussed with respect m the difficulty in networ6'ng. Ms. Ledford
advised the distance problem had been discussed and it was thought that fiber optic lines
might bo the only way m network the departments; however this was extremely expensive.
Mayor Winston believed a plan of organization was needed. The city should have a
sultan who edvia s the city whet they need, what the standard operating system should
be and gua will be compatible throughout the city for its needs. Further, beliave0
t should be sore ~ order Ihan the puson selling Na equipment that i5 Selling the
softw Afler s~ ued discussion the co agreed that Mr. Smith shoultl
go forward to look for sultan and perhaps have atplan ready for presentation for next
year and then begin a 3/4 yrar program for implememm~on.
Police Depar(ment. Com r Sargen apprised the of his deli e to
have funding in the Police Depxrtmen[ tiudgot for the Halloween1$Carnival. At least it
would be funded in the event it were to uke place.
Chief Manning said he UiU not have a problem with it being put back in the bodge( but
mould not assure it would be done. If the commission Ueuded to fund it, he suggested
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56,0f10 be budgeted insveazl of $4,000 az had been budgetcA in the pan.
It w s the u of the c o put the Halloween
Camaval backaint thanbudgGS and sto appropr a e $6,000 Agreed, if neerssary,
the atlditional $2,000 wotdd be taken from Comingency.
Chief Manning reposed that the e eived for replacement of the Police
Department roof exceedrd tho amountrtproposed in the budget by Sa,800.
The commission agreed to a the original amount ralues[ed by Chief
Manning by $4,800. Upont receipt of bids, if more is needed, the request
should be brought back to the commission.
I+ire Department No changes.
Planning and 6nildiog Services. Ms. Mitchell offuetl an opinion with respect to
the 525,000co cributi n to Ilre Historic Preservation Board being budgeted under Planning
and Building. She believed a e apyropriate place would be in the city commission's
budget. Mayor Winston askednif it waz no[ spent, would it come back. Ms. Mitchell said
as her understanding Nat the Historic Preservation Board was promised 52,500. Ms.
Pryor, chairman of the Historic Preservation HoarU, explained that the 52,500 offset
advertising, prlnting, e c. fur Nu board's projects. Then the funds received from [he
projects, m any expenses, gel rolled ii xt year. Mayor Winston said Ne
presumption n 5 Nat $2,500 was always spent oMSe Mitchell respondeA, yes. Ms. Pryor
explained [hat the co in previous years had provided the Historic Board with
$2,500 to az with adverting for Neir prujec[x, i.e., bench, bock and m ecently
Founderi Day She helieveq that Nis would be the third ti a that this amount owould have
been budgeted. There ued disc and que s posed to Ms. Pryor with
respect [o the projec uotlmmkentn by the Fhnof~ic Board and the relatrA expen es and the
anticipated related costs end revenues.
Con oust Sargen moved for a recess. Motion failed for lack of a
sewnd ss
It was Ne c of the c e the Historic District
Opera[lons fundingsunto [he city ~omm ssen tbud m.
Parks and Recreation Depmlment. No changes.
UngineeringlAdministmtion. No changes.
GngineeringlUrs{gn Inspection. No changes.
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Mr. Smith, on behalf of Ms. l.nmax, askxU for clarification with respect to the $10,000
allocated t the baskubell a He said Ms. Lomax had indicateA .the would
need an additionalr $2,OIX1 in order rt It w noted that $13,000 has been
caved on the purchnse of mowers and a fetes hundred readjusted o t of equipment, for
an approx vings of $2,SIXl. He suggesteA taking the savings and adding it wazd the
basketballtc ~ It was noted that woold be a net gain of $11,000 which would go back
to [he Generalrt}und.
Ms. Lomax said she had es which ranged from $10,900 to $15.000. IJiuussion
nsued with regard to the Itocation for the proposed bazketball court and ifs proximity to
It w s the of the that $12,500 be provided to fund
action of [bespwposed basketball oc ,adding $2,500 (fmm the savings
realized from the mowers) to the $10,000 previously flgceed to. The balflnce
from the $13,01)0 savings to be put back in the General Fmd.
Puhlic Works Slrcets. Mr. Tiblier reported that upon wmpuung the c of Ne
impmv s for Rangeline Road, discussed by Ne t the las dug, rho
oral em az $9'1,000 under the Stteets' }1udgra, and $Sto9000 under Stormwe er, fora
tool of apProximacely 514'1,000.
Public ~VOrks/Fleet. No changes made.
With respect to changes made at all [he budge[ work sessions, Ms. Mitchell said alI the
changes and revtstons would be forwarded to the city wmmtsson within the next ouple of
days.
3. ADJOURN.
Commissioner Sargent moveA for adjoummen[. Seconded by Commissioner
Gmco and car[ied by a voce vote. Meeting-/aid/j'oumed et 10:}5~3/-p. m.
William E. Wins[on, Mayor
A1T5ST:
Gerel. ne p. 'y:.r ~.1,.~. City ! ~.rfi
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