CCMtg03-04-96MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
I']5 W. Warten Avenue
Longwood, Florida
March 4, 1996
Presen[: Mayor BiII Winston
Deputy Mayor Annemarie Vacca
Commissioner lim Carrion
Commissioner Ron Sargent
W. Shelton Smith, City Administrator
Geraldine D. Zambri, City Clerk
Richard S. Taylor, tr., City Attorney
Asst. Chief Baker, Police Deperhnent
John Brack, Dir. of Bldg./Planning
Shady Lomax, Dir. of Parks and Recreation
Mon ca Mitchell, Finance Director
Fernand Tibliu, Dir. of Public Works
Absent. Commisioner -enson (excused)
1. CALL TO ORDER. Mayor Winston called z regular meeting to order at ]:00 p. m..
2. A moment of SILEM MEDITATION was FOLLOWED BY THE PLEDGE OF
ALt.EG1ANCE to the Flag.
3. RECOGNITIONS.
A. DISTRICT' p4 PRESENTATION OF BUSINESS PERSON OP THF,
MONTH AWARD FOR MARCH, 1996 TO ROY 'CHURS'fON, SHPRF,ME
LEATHER RESTORERS, ISS MINGO TRAIL.
Deputy Mayor Vacca said Mr. Thnrxton has bee.; iv Three locations s ming t
Longwood: having haA t a larger location each t e due to then growth of h i
bus Ax Mr. Thurstonovhad i t yea rived, Depnty'Mayor Vacca axked for the
presenmtton to be deferred to later ~ the m ring. The Commission consmtted.
4. BOARD APPOINTMENTS:
A. DISTRICT #5 NOMINA"FION TO THE CODES ENFORCEMENT
BOARD.
Mayor Winston n rated Lyne e Dennis to drn Codes Enforcement Board.
noting she currently Pisa membu[on the board. He sxitl he believes she has
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done a fine job and has a Tong history of service to the city. Nomination
seconded by Commissioner Sargen and carried by a unanimous roll call vote.
B. APPOINTMENT OF MEMBERS TO'I'HE ROAItD OF TROSTEES FOR
THE CITY OP LONG WOOD MUNICIPAL. POLICE OFFICERS' AND
FIREFIGHTERS' PENSION FUND.
Mr. Smith explained that under the new Pension Plan, the state requires a Pension Board
be established. He saitl two members' most be employees of police or fre and members of
the n w plan end dia other tw embers m st be residents of the city. Mr. Smith
continued that two residents hatl ~oluntcered to serve and their information was attached.
Mayor Winston called fora vote on appointment of Sheila Wons to the
board. Appointment cartied by unanimous roll call vote. Mrs. Wons was
present and thanked the commission.
Mayor Winston called for e n the appointment of Steve Kuiper.
Appointment c med by a tin roll call voce. Mr. Kuiper was also
present and indicated his acceptances
Mayor Winston callad for a vote on the appointmwt of Officer Welsh of [he
Police Depar[ment. Carried by unanimous roll call vole.
Mayor Winson called for fl vote on fhe appoii of Officer Mohr of [he
Police Department. Cartied by unanimous roll cell vote.
Commissioner Sargent asked if [he absence of Commissioner Benson should be considered
at this time as to whether to Mayor Wins7on said he thought the
e of how absences would be handled shad beenepreviously decideA. Mr. Taylor said he
believeA the decision w o li.n the absence a usetl on the m end a[ the uu
eting when the approval of the minutes is nsiderad, the absencencould be discussed or
If the mmmes were approved as submitted, the absence was excused.
5. PUBLIC INPUT.
A. SPECIAL PRESENTA'f1ON.
JOHN RISTLINE, CHAIRMAN OF THE 1995 LONGWOOD ARTS AND
CRAFCS FESTIVAL.
Mr, Ristlina read a letter he had w o the commission on behalf of the Centml Floride
Sooiety far Hiss e Preservation expas the apprec r the cooperat of the
and city m nagen t for making possible theas1u oaf then tenth Annual
Long oodnAris and Crafts Festival. He the+t presented a donation in thene of $150
and eques[ed It be applied to [he fund that is being eccmnuleted by then Historical
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Com n for the enhan of the Hist c District. He said the socicty is happy that
ssof their festival has prompted the His[oric Coininlsrton to esmblish a Fomders' Day
Fast vsal in the spring. Mr. Bistline furthu advised that the 1996 festival u ompleted
booked and is schetluled for the weekend before Thanksgiving. Mr. Histline then
anted his reeiremen[ as festival chairman and that the new chairman for nex[ year
would be Lyne to Dennis.
Mayor Winston called on Nelda Pryor, chairman of the Historical Preservation Board, who
publicly acknowledged the assistance provided a the board by Mr. Hlstline and the society.
Mr. Bistline saiU he would convey Ms. Pryor's comments w the society and wished the
Historic Pserervauon Board every success.
Deputy Mayor Vac oved that the tribution made by the Historical
Society be designateUn o go the oimprovements that the His[otic
Preservation BoarU is trying to omplish. Sewntled by Commissioner
Sargent and carried by unanimocsa roll call vote.
B. SPECIAL, PRESPNTATION.
PRESENTATION OF THE ANNUAL AUDIT FOR FISCAL YEAR 1995
BY KUHN. RAKf:R, CHATHAM AND SELAND, P. A.
Mr. Hen King, audit m pager addressrd the commission, Cirst in[rtxlucing !rm part r Mr.
Kurt Seland. Mr. King extended aPPreciatton for allowing their firm [o service the City.
He said the pity is in fairly good heeldt; long term liabilities continue to go down. By 1999
there will be a long term liabilities az the General Fund bond xntl the w end
er bond will be paid by 1998 and the fre puck loan in 1999. Further, in respec[s,
e up and over the expectad budgetetl am antl [he city anU employees kept
spending down. He extended appreuation ball employees, and especially [he employees
in fnanee, for the excellent cooperation m eived. SaiA he looked forward to working with
the new (~nance director, Ms. Mitchell, in [he finure. Mayor Winsten then introtluced Ms.
Mitchell.
C PUBLIC PARTICIPATION.
There were no citizen comments during public participation.
6. CONSENT AGENDA.
A. PAV APPROVED BIG.S AND ESTIMATED BILLS FOR THG MONTA
OF FEBRUARY, 1996.
B. APPROVAL OF MINUTES OF FF,BRl1ARY I9.. I996 wOftK SESSION
AND FEBRUARY 19, 1996 REGULAR MEETING.
C. APPROVE P1IRCHASE OF TWO (2) GRAVELY MOWERS FOR
PUBLIC WORKS DEPARTMENT IN THE AMOUNT OP $8.956.06
FROM GRAVELY OF ORLANDO.
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D. ACCEPTANCE OF THF. ANNUAL AUDIT FOR FISCAL YEAR 1995.
Deputy Mayor Vacca moved tnat the Consent Agmrda, a submitted, be
approvetl. Seconded by Commissioner Sargent and earned by unanimous roll
call vote.
]. PUEL[C HEARING -ORDINANCE NO. 96-1295, AMENDING THE CITY
CODE, CAAPTER "/. ELECTIONS., BY ADDING ANEW SUBSECTION (a)
ENTITLED, "SWEARING IN CEREMONY AND SPECIAL ELECTION."
Mr. Taylor said he had proof of Dublication for this and all public hearings on the agenda.
Mr. Taylor ratl Ordinance No. 9fi-1295 by title only.
Mayor Winston opened the public hearing. No one presen spoke in favor or in oppos uon
to me omioanee.
lleputy Mayor Vacca moved to close the public hearing. Secontle0 by
Commissioner Carrico and arrmed by a voice votz
Deputy Mayor Vacca moved far the atloption of Ordinance No. 96-1295.
Seconded by Commissioner Carrico and carrietl by a unanimous roll call
8. FINAL SUBDIVISION PI.,AN ~ PALMETTO RESERVE. APPLICANTC:
CENTEX HOMFS.
Mr. Smi[h advised that the developer made the changes to the plans to accommodate the
fire truck and that staff rewmmentled the final plan be approved.
Deputy Mayor Vacca moved that [he foal subdivision plans for Palmetto
Reserve Subdivision, project number SD I-95, as signed antl sealed o
January 2A, 1996, be approved, and to accept the February 8, 1996, DRB
recommends[ion for aDProval. Motion seconded by Commissioner Sargent.
Mr. Taylor suggested that the co n allow public input. Mayor Winston asked if
anyone wished to comment in favor orsin opposition. No one presen[ spoke in favor or in
opposition.
Motion carried by a unanimous roll all vole.
9. SITE PLAN -THE HACIENllA. LOCATION: SOUTHEAST CORNER OF
BAY AVENUE AND WAYMAN STRPET. APPLICANT: SEMINOLE
COMMUNITY MENTAL HEALTH CENTER, INC.
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Mr-Smith advised Nat [Ire site plan for The Hacienda oo s of flve.single story resldenfial
buildings on a 1.25 acre site. He nosed the buildings willsbe connected to [he sewer and
recommended approval of the plan.
Motion by Deputy Meyor Vacca, seconded by Commissioner Sargent that the
svaff analysis dated Febniary '/, 1996, be adopted and that the site plan for
The Hacienda, project number SP t"96, as signed and sealed on January 31,
1996, be approved. Carried by unanimous roll call voce.
10. REQUEST FOR RENEWAL OF TEEN CENTER SPECIAL PERMIT FROM
APRtI C7, 1996 TO OCTOBER 17, 1996. LOCATION: 31t DANE LANE.
APPLICANT: CITY OF LONGWOOD.
Mr-Smith explained [hat this wasa standard re was oP the 1Yen Center Special Permit to
allow i[ to wntinue opeating at is present location.
Deputy Mayor Vacca moved, .seconded by Commissioner Sargent. [hat [he
special permit fur the 'teen Cznter be re awed from April Il, 1996, to
October 17, 1996. Carried by unanimous roll call vote.
l I. FIRST READING, ORDINANCE NO. 9G1298, AMENDING THE CITY CODE,
SEC. 2-(18.1.(6)(1) AND APPENDIX A -ZONING ORDINANCE, STRIKING
THE WORDS "HISTORICAL COMMISSION" AND ftF,PLAC[NG WITH THE
WORDS "HISTORIC PRESERVATION BOARD" WHEREVER 'THEY MAY
APPEAR IN TH[SF. SECTIONS OR ANY OTHER $EC'CIONS OF THE CITY
CODE.
Mr. Taylor read Ordinance No. 96-1298 by title only.
Deputy Meyor Vacca moved that Ordinance No. 96-1298 be accepted on first
reatling antl that a public hearing be scheduled for March 18,1996. Secontled
by Depn[y Mayor Cartico and carried by unanimous roll call vote.
t2. RCSOLU'CJON NO. 96-837, AMENDING 'CBE BUDGET FOR THE FISCAL
YF,AR BEGINNING OCTOBER I, 1995 AND ENDING SEPTEMBER 30, 1996,
PROVIDING FOR BUDGET "[RANSFERS AND AMENDMENTS.
Mr- Taylor read Ordinance No. 9G83'J by title only.
Motion 6y Deputy Mayor Vxeca, seconded by Commissioner Carrico, that
Resolution No. 96-83"1. be atlopted.
Commissioner Sargent asked about the lakes' m e program. Mr. Sntl[h advised
[nut tt requir s a drag line to clean the retenuot pofrd sncHe said .85,000 wxs budgeaed but
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the bids came in tnuoh higher. Further, will also include tlm pond on Last Street for a total
t of $26,000 to clean both holding ponds. Mr. Smith explained that the lake maintenance
ainly to keep the PH balanced, weed control, etc. This expenditure is o clean
out the muck and silt. Further, the pond in Highland Hills smells like It is fermenting.
Commissioner Sargent asked if this condition w asked due to lack of maintenance, o
it sotuo[hing that is me based. Mr. Smith said hecthought it ainly time based as the
silt comes in antl over a period of years if you do not have the equipment, this has to he
don . Con r Sargen asked if the city co with the lake m
ould this n the furore. Mr. Tibller respontletl if the ponds aae elnearted n an0
if we eon[inuet o with the lake eonmct, it ahonld only have to be done about
every IS years. Mr. Sm'~ethacommente0 drat the Grcen Team will now maintain the banks.
Motion varied by unanimous colt call vote.
RESOLUTION NO. 96-838, ENTERING INTO A HIGHWAY MAINTENANCE
MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION, AMENDF,D DATED 2-IS-96; AND
REPEALING RESOLUTION NO. 96-819.
Mr. Taylor reatl 12esoluticn No. 96-838 by title only.
Mr. Tiblier explained the ended agree nt by DOT at the dire of the
DOT at may: Pg 3, B.bn Statute refuencewW the penalty changed; Page 5, Secs I4Q,
Paragraph 2, Statute reference change; Page ~, standard language [or Public Entity Crime
was tnsuled.
Motion by Commissioner Sargent, seconded by Deputy Mayor Vauca that
Resolution No. 9(x838, entering into a Highway Maintenance Memorandum
of Agreement with the su of Florida Department of Transportation,
mended dated February I5. 1996, repealing Resolution No. 96-819, be
adoptetl. Motion carried by unanimous roll call vote.
t4. RL'VIEW AND CONSIDER INSTALLATION OF "SHARE THE ROAD" S[CNS.
Mr. Smith advised that Commissioner Benson had asked that this issue be placed on the
agenda. He adviseA that funds were not really budgeted for this purpose but they could
probably afford a few signs if that was [he commission's desire.
Deputy Mayor Vacca saitl she has never run into a problem while riding a bike on the city
owned roads anA recommended agains[ installing [he signs.
Mo[ion by Deputy Maynr Vacea, s ondeA by Commissioner Carrico [hat
nothing be done et this time and to watt to see how it works in Colorado.
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Commissioner Cameo referred to the flails to Trails program saying said he would ether
oney put toward wme[hing like that as he felt Rails to Tails was the future for bike
riding. Commissioner Sargent w agreement with Deputy Mayor Vacca and
Coin r Cam ring thue endow umber of signs along the roads
now wtAieh zlso rego'~or enforcement and creato ai eye ore.
Motion cartied by unanimous roll call vote.
I5. SCHEDULE ANNUAL BOARD APPRF,CIATION ftI;CEPTION.
Mayor Winston briefly reviewed the agenda memorandum regarding the Hoard Appreciation
Reception.
Deputy Mayor Vega moved to go Forward with using the teen dance location,
and that it be Iteltl on Sunday, May S, 1996. Secondetl by Commiszioner
Sargent.
Depnry Mayor Vecca said the reason she suggested this location Iasi year was because [here
no place in the city with a PA system that wn hold a large crowd, where all can be in one
room. She said the afhir can be catered and that it was a nicer atmosphere.
Motion cartied by unanimous roll call vole
I6. MONTI{LY FINANCIAL REPORTS -NOVEMBER 1995, DECEMBER 1995.
AND IANUARY 1996
Ms. Mitchell said although she has provided reports for November and Decembar. unless
there were qua eons on those, she would proceed with prase ring the January report.
Ms. Mitchell sported that the cash balance was 5"/,254,931,which was a significant increase
er fast year, but did not have last year's figures available for comparison. With respect
o [he investmem portfolio, Ms. Mitchell said the ne t report will also include a market
value tmber ompen o the marku c n be made. She ce hued saying that the
city's nvestment policy is onfomtity wiN the ne s a!1 points a
addressed, and she will be working on en investment policy that will be in wnformity. Mst.
Mitchell did say, however. that the city is ~n conformity with (heir current investment
portfolio.
Ms. Mitehcll then reviewed the General Fund revenues and pointeA o and explained why
e above the expected am at this time of the year, suG! as License
Vodue of the a aal r wall being received', ad valorem gx_due to the
revenues to most nn
malonty of ad valorem being received ein~eDecenlber.
She Nan briefly reported on a few of the Geneal fund Expenditures, the Water/Sewer
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Pond and noted That the Stormwater portfolio is also doing well
For ivformalional purposes, Mr. Smtth said the amount of the cash balance In Ianuary, 1995
was $5,4]9,888.
1]. CITY ADMINISTRATOR'S R8P0R1'.
A. REPORT -BASKETBALL COURT, REITER PARK.
Mr. Smith referred [o them o prepared by Ms. Lomax, attached to which w
nemll a basketball court; 56' X 104 - $12,500 and 50' X 84' - $10,500.
Fs[ilnated cast for Iwo poles, 4 fixtuas, $5,000.
Deputy Mayor Vacca asked Mr-Smith if Public Works had submitted a [e for the
work. Mr. Smith said they had not but he could have one submitted[ mASphalt v
was tliseusred and Mr. Tblier's response indicated it could be done cheaper by Ne
c' Ycre[Ms. Lomax was asA d m on lighting. She responded that lights were an
and suggested onotnligh[ing the court. Further, if in future « is needed
tt could be utrewn idued.
There w inued discussion regarding options other than c ding a
lowering a[he height of the basketball hoop and the possrbdiry of the homeowners making
r the park. Mayor Wins said he thought that it as decided [hat the homeowners
taking over the park was not en option. Commissioner Cxrtico said he believed that w
fhe easy solution, it [he park was given [o [he homeowners I[ would be their responsibill[y
to petrol it. Further, if even another coon was boil[ at Reiter Pazk, it may not solve Ne
problem.
Deputy Mayor Vacca w in favor of waiting until budget ti onsider itutallation of
pother basketball cones Mayor Winston said the is not about a rt, but
about a problem in the Highland Hills Yark and suggested continuing [o police the problem.
Deputy Mayor Vacca asked Asst. Chief Haker if he believed having another co would
solve the problem. Asst. Chief Hakur said he did no[ believe that was the solutimt. Ms.
Rubello, Highland Aids resident, said a few of tha residents in Highland Hills have talke4
o the older Idde and they have beets responsive about sharing the coati, parking on the
grass and watching their language.
Park hours w re discussed and it noted that eu efttly the park closes at 9:00 p.m.
during daylight savings time. Ms. Lomax suggested it could be changed to sundown.
Deputy Mayor Vacca moved Nat a court no[ be inxtalled bn[ to look et that
option during budge[ [lme. In the imuim, have signs made up to say Nat the
park closes at sundown avd to enforce the regulation. Sewnded by
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Commissionu Sargent and carried by a three to one vote with Deputy Mayor
Vacca, Commissioner Carrico and Commissioner Sargent voting aye and
Mayor Winston voting nay.
R. STATUS REPORT - RELEASE FROM WATER/SEWER 6pND
COVENANTS.
Mr. Smith advised Iha[ Sun6ank is willing to modify the bond eo nanls ro no less than
whet the county currently charges, 81,800 per hook up- Mr. Taylorereferriug to the letter
furnished by SunBank requiring signa approval of the mayor said he would prefer to
have modiflcauov of the contract rather than signing the letter to indicate approval, as there
was no legal consideration given for changing the contmet.
Mayor Winston w in favor of holding a xork session saying he was no[ at all sure Ne
oharges should dmp.
Deputy Mayor Vacca moved that a work session be scheduled for March t 1,
1996 at ]:00 p. m. w discuss the possibility of lowering fees and to discuss
other related ar s of sewer. Seconded by Commissioner Sargent and carried
by a unanimouseroll call vole.
C. PUBLIC AWARENESS 6ROCHURE.
Mr. Smith referreA to the public aw s brochure asking the c n If they wished
ro publish end mail the one-page newsletter for a cost of SI 430. He saitl if the commission
preferred to do e than tie-page wslett the Founders' Day n ould have to
be taken off es rit oufd not be done is o provide notification of theta e He
nued that the brochure is basically wheft the commission requested as it has information
regarding home invasions.
Ms. LOmax asked ifa nohficu[lon about the Easter Ggg Hum could be added. Mr. Smith
said he could cell the Police DePartmem fire thing in [he morning about adding the egg
hunt notice.
Commissioner Carrico said the brochure looked good but felt one key item of information
as lacking, that being the change to the ordinance about solicitation. He said he believed
a key point of information regarding the rertriction on the hours of solicitation wher¢
residents would be aware that solicitors would be in violation if not soliciting within the
hours Permitted.
Deputy Mayor Vacca said she Ihougltt it impona to get this information o
s possible i order t make people more aware of [hc increasing problem. ut Furthern
thought tt was pretty i~tormanve.
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Motion by Deputy Mayor Vacca, seconded by Commissioner Sargent, w go
forward with the information provided and to squeeze in the egg hunt nonce
and w get the brochure out es soon as possible.
Commissioner Carrico asked [he [i ne fame on the solicitation ordinance. Mr. Taylor
responded i[ has been drafted but explained that during the drafting realized there w
other and that perhaps e direction would be needed. There w ued
disc with regard to whethermthe solictaton regulations should be ehangedoavd [he
possibil ry that the ehange oouid restnet ocher groups, such as homeowners' assocattons etc.
Deputy Mayor Vacca indicated she could see both sides of the issue; change eoutd restrict
homeowners' groups, religious groups, etc. from going door m door, but did not necessarily
feel it would deter the person intending to a home ivvesion or anothu cn se from
doing so. Further, it is the way many people make a living. Deputy Mayor Vaceensaid for
w, she would like m see changes made !e clean up the wording but does not know [hat
she is ready to pinpoint down ro time restnchons.
Commissioner Carrico said he was in favor or ding solicitation to
Comm r Cartico said the intent w s that the n wslex[er would atsoe infonnmihe
residents tabour the airy code restrictions so people wmdd no[ open their door.
Motion carried by unan'unous roll call vote.
C. PROPOSED CITY LOGO.
Mr. Smith advised that so to additional city logo sketches had been submitted for their
review and consideation. n
Motion by Deputy Mayor Vaeca intake xseven-minute rec s. Seconded by
Commissioner Sargent and carried by a ous votee vote. The
commtsvon recessed from 8:40 p.m. to 8:51 p m to
Deputy Mayor Vacca announced the arrival of Mr. Roy Thurston.
3. A. DISTRICT k4 PRESENTATION OA EUSINESS PERSON OF '1'FiE
MONTH AWARD FOR MARCH, t996 TO ROY THURSTON.
SUPREME LEATHER RESTORERS, t55 MINGO TRAIL.
Deputy Mayor Vacca recognized Mr. Roy Thurston as Rosiness Perzon of Tlie Month of
Merck and asked him [o give a brief wmmentary on his business. Mr Thurston explained
that he originally came from New York and located in Longwood due ro the availability of
business locations dose to major traffic ar Said his busines has grown which has
required him to move to a larger looation twostlifferent rimes, He explained [hat he does
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all aspects of leacher re ring, from jaekws and belts to car upholstery, as well as magng
w leather products. He invited everyone to visit his location and extended apPrectanon
for the award.
18. CITY ATTORNEY'S REPORT.
A. FLORIDA AVENUE.
Mr. Taylor refeaed to the Florida Avenue rzilroad right-of-way problem he mentioned last
week. Mr. Taylor said he did some investigating and had some city employees look into the
problem wiN regard to one concern. He explained that in order w certify as a city street
n Improvements hxd to be done. He noted that there were two water meters on th¢
entl a fence on one end of Ilia strcet. He believed the city would prevail if it were
to be dedicated a However, felt it would still be subject to challenge by [he
railroad. Mr. Teylo rcontinuetl that late totlay he spoke to someone from the rzilroad who
thought that the railroad would probably not challenge, but was not able to make that foal
decision- Mr. Taylor said, however, iPthe city were to offer some nominal sum, he believed
they would m s[ likely quit claim the right-of-way to the aty which would alleviate any
potential challenge. Mr, Taylor suggested i[would probably be a good idea for the city to
acquire the right-of-way as there has been a house built facing Florida and if that resident
to build a fence ec s the nghtbf-way, it would be a problem. Furthu, ocher
widen s have built carponssfarJng Florida and a s their progeny through Floritle. Mr.
'Taylor xuggested $500 be offered to the ailroed forsthem to deed [he property to the city.
Mr. Taylor azked what the wished him to do. In response w whether his
preference was to make an offer,I Mr'oTaylor said it was.
Mayor Winston asketl for a volce vote as to whether [he city shoultl offer the
ailroed 5500. The Commission agreed by unammous roll call vote.
D. Mr. Taylor notod that the agenda referted to the hrsr meeting in April as
April 4 but that it welly April I. He continued That his ro ould be having surgery
n the firs[ of April and in Ne event he was not unable to attend, would like to ask Mr.
Korman ro be available.
Deputy Mayor Vacca n ve0 m ask Mr. Korman to tand in and to allow A1r.
Taylor to stay home with his son. Carried by unanimous voice vote.
19. MAYOR AND COMMISSIONGRS' REPORTS.
DISTRICT #3, IX4, p5, pl, R2.
District k3. No report.
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District #4. Deputy Mayor Vacca referretl to made at the lazt meeting with
respect m her attendance a sub-committee m tng of the Parks and Recreation Board
antl that she had given ont information on the Sunshine Law at this meeting. She said she
anted to clarify !hm Na[ement. Deputy Mayo[ Vacca said that early afternoon of the
object meeting tlate, .sha was contaued by [he board chairman, who asked if she coulU
attend t with an ring ques of the mambos with regard to parliamenmry
Ywe
proeedure anUStthe Sunshine Law- Depnty Mayor Vaaa said she was happy they had asked
her ro tend and fall the meeting w very protluctive. She asked for the commission's
input as whether they felt it was inappropriate For inambecs of the commission m tend
o[hu boarU m rings, noting she has attended the hi.ttoric subcommittee, a ring with the
Founders' Day event, and the Pmks and Recreation Advisory Board, where she has assisted
wl[h their events.
Mayor Winston sought an opinion from Mr. Taylor. Mr. Taylor advised [hat any member
of the commission, as tenU any other board m end participate Ae
eeting
Bald there is no problem as Ioog asnthe eommission member does not dlswss wlth another
ember. Further, as tong as any Discussion is done in the sunshine. Don'[ think
anyone sshould be inhibi[eU from going [o any meeting. I[ w s [he co of the
n that they did no[ believe atmndv[ce at board mee[ingsaby commissionumembus
was nappropriate.
Deputy Mayor Vacca continuad saying she w unable to tenU the Ian Spirt of 1]-92
Committee meeting due [o her son being ill and Mr. Brock awas not able [o attend either,
but would provide the minutes, when received, to each commrss[oner.
Deputy Mayor Vacca saiU, o r the pass years, there has been diswsslon about the
possibility of redoing the cep«on a and said an opport nity to purchase s used
fiimituce has arisen. Photographs of the furniture available w re passed along for view by
the commission. She noted there were wood smokable 1N [rays, a brass lamp, another table
and two chairs. Mrs. Pryor, having mare knowledge of the furniture, explained that the two
wing backed chairs were genuine leather and of a taupe color; the end tables might be too
large but believed [he avlid wood TV « ays would make nice side Nables~, the solid brass lamp
icely on the tables; all finuiture in perfect wndition and of a high quality. Said this
as brought forward because it was a chance to buy a grouping for the cost of one good
chair.
Dist a N5. Mayor Wlne[on indica[aA an[husiasm about the Connders' Day ev and asked
Ms. Pryor to comment. Ms. Pryor advised it would be held on tfie 23rd and 24th of March
with the inaugural kick off at 10:00 a. m. on the 23rd- She said the commi«ee w mad m
iroduce [he commission members, the administmtoc, clerk, and other city oEFleials, as well
any other local govunment officials pmsant. Mayor Winston asked if the brick sales
bsoo[h would be m nned by commissioners. Ms. Pryor atlvisetl, that information on [he
don Ling benches well as, brick sales would be available and volunteers for any of [ha
projeck would be weloomeU. She noted that lettars of invitation have bean mailed to the
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