CCMtg09-19-95WSMinLONG WOOD CITY COMMISSION
LONG WOOD CITY COMMISSION CHAMBERS
I]5 W. WARREN AVENUE
LONGWOOD, FLORIllA
SEPTEMBER 19, 1995
Present. Mayor Bill Winsson
Deputy Mayor Carries (arrived ar ]~10 p.m-)
Commissioner Iris Benson
Con m' Ron Sargen
Con er Ann e Vacur (lets n eesing a approx. IOilU p.m.)
W. ShehonnSmitb. City Administrator
Geraldine D. Zanrbn, Gsy Clerk
Chief C.Irapman, fire Departinant
lobo Brock Dir. of Bldg/Planning
Chief Mmroing, Police Department
Femancl "fiblier, Dir. of Pnblie Works
Asst Clriet baker. Police Depanmens
Dawn laekson, Personnel Olticer
L CALL TO ORDER- Mayor Winston calleel a work seniors ro order ns'1O0 p.ns
_. CIi IEF CHARLES CHAPMAN. PII2E DEPAI2 ~A~IENT - AMBULANCE
TRANSPORT ISSUE.
Chief Chapman beefed sire Commiuion on the hissory of ambulance service provided in
Longwood and in she county. He Aron distributed copies of a proposal so implement a
single Bred EMS ryste vitb local gov t fire doper s providioe pas
ansportation novice. entitled "What Is Best for The Cil izens of Seminole Connty," dated
Sepsensber 18, 1995: clevelopul as sbc dimesion of The Seminole Connry Fire CbiePs
Executive Group and the county. He then revienved the airrent procedure of response to
ncy s A call ~ curd go n 9-1~1 t the dispatoli upon
determeaation of Ebe'nature of the call- the closest life support unit would beedispatebed_
adva cod life suppor engine curd be dispatched along with the closest priv
mbulance « ansyor the Inctl gov rs people would begin rtil rlre
urbulance arrives, mirrentlyai xolusive lraoobise, who would wen trauspor with the local
ns par medicaccompmrying He said she downside o[ this is the bill, around 50.00
forVthe,ricle to the hospital. He said it is not a question of yualiry of care, but the point
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being. who did the work. All the ainbulanee service provided .vas the ride. "1'Itey then bill
and rhea wllect the hinds.
Motion by Con~inissioner Sargent, seconded by Commissioner Vaeca. to
suspend rules. Carved by unanimous voice votz
Deputy Mayor Cen~im ai ~ ived ai this point in the meeting (7:10 p.m )
There vas extensive disouscion and questioar posed to Chiof Chipman by the Commission
embers wirlr respect to the proposal. Chief Chapman said he needed the Commission to
tell him that they are willing to proceed with ate concept before hundreds of hours of time
zncl effort are pue imo the proposal. He said if it could be done as a group ~ the entire
ntty or a major portion of ibe coanty - he teh it was economically feasible. He said it
ould increase the level of service not having to deal with a third entity, and decrease dte
~ of ti they w there because it cold be ti whole Chief
Chapma said the mateidzisMistributed talked to funding opHo and hestressed th ~.~wanr
to do this at no increase in pi went budget, no increase in taxos or personnel. Howe:. ~.
they would have to recbassu the ambulance. Further, he requested the first revenwG
ived be earnarkul to recliassis the ambrilance znA then funds following be ea~in ~,,eA
fora new ambulance. Chief Chapinzn mid he would likeaconsensts from lhe~~
o wltetlier they were in favor of the proposal and that they wouM like Rant t i : .0
vith this a thnt rlie col my coatmission has pushed up their Ilea _ r il~~. ~ ,o
September 26, 1995-
Aner ee~~nnnea daanarioa. h a me ronset~,~a of ate e:etnmiaamn root Mr. stnhh nran
a lettet~ to the comity from the Contntission asking them to defer tltear decision u alit the
City Commission has dine to evalnnte the proposal iml drat the decis on die anrb~dnnce
u dnsporr proposal be sclte<IuleA on the October 2. 1995, regular me t~ng agenda.
Motion by Commissioner Henson to take a ten minute recess. Seconded by
Commissioner Sargent- Corned by unmtdnous voice vote. The Coinmissian
i ecessed front fl:50 p.m. ro 9:0a p.nr.
3. RGVIHI'/ p[tOPOSE~ ClA$SII'ICATION AND PAY
Mr. Smith referred to the l'Ian o(linplementation dated, Revised 9-1895. He zdviseai that
Mr. Maxwell had been consulted. The plan was refigured and the cost was $I3o,0o0 with
benefits added- and totaled apprviimmely SI'15.o00.
With reapeot a some wncerns raced. Mr Smith said Mr. Maxwell was consulted and be
agreed he could still back the plan with the following proposed changes the bre chief and
police chief salaries would be phased iu over three yews, the finance director s position was
lowerul to $2] 000. personnel officer to 528912. and rite pmrh acing oCEcer lowered. Ms.
Jackson noted that one other pos~t~on addresed was the deputy airy clerk. and that was also
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lowered. Mayor Winston referred to the elim inntion of one position. Mr. Snrlrh replied
that had nothing to do .vith the plan but explained the Former finance director said he did
t need a secretary, so the position was changed ro an accou vt clerk, encl has since been
elim rod. He ned saying he wn . vying to fill dre posit ion with a orking
fnance offioe r. Several applications were oi~eceivod today and he hzs several inoie to
Commissioner Benson was of the opinion that a CPA shoe id be hirul. Mr. Smith said a
CPA mould not be hireA Eor less thav $40.000. Mr. Smith said if that was what was wanted,
he would ,o back and write than into it. Mayor Winston said he was not of that opiniov.
Mr. Smith explained to the Com ovld have the oppor pity to w the per
seleraed, es the Commission's approval is needed in order to hire staff peop lelordepv«mev[
heads.
In response to Conrnrissioner Sargent, Mr. Sin ith said Mr. Maxwell recanrniended pay for
perfonnence and iE that is done- $10.000/515.000 will be needed in order to train the
super s Mr_SmiN exp la fined dr at die plan cou ld be intpimn en fed uan amour atic step
plan also ~rn~ther_the COLA con ld be n boons rather thorn being put on dte base ,vhich_
he said. he did not nuessarily agree with because the employees would lose.
Mr. Smirk explained ritat he was crying to give the Commission sonreth ing they would be
onr forrab le .virh. In response ro Deputy Mayor Camino. Mr. Sm ieh se id Mr. Mamvell said
ahangin¢one employee wou ld get em ployees out of relationship wilh each of her. However.
Mr. Kru ppenbadter. labor attorney, had been connilted in rh is respect and he said it could
be done. Commissioner 6enson said the employees should have an expectation of what
they will receive.
There was continued disuission with respect to the cost of the plan. se ring the find ividual
solo ties. co tof training. how thejob descriptions were detenn ined.how Municipal Advisors
selected- and wlrar other cities .Ulu nicipal Advisor's had provided this service and how
the ~ nt pay plmr was cir m~acrerized. Mr. Smirit said it could be art automatic scep plan
or a step plan hued an evaluations-
Con er Vac said she w n favor of a valuation type plaq where a
employee who doesa good job gets an increase. Commissioner Ben son said the City needs
a pay plan bur thought this one was inappropria re and still not eq ri itable as there was an
verload in salaries Slie spoke in favor of a stop each year based on a good evaluation and
of living ii Mayor Winston said he would agree, but believed it had ro be
on pled with evaluae and objet vity and believed the step ii se had to be led to
pet{ormanee Comnssioner Sargent flu estioned why so much ua ining wmild be needed
for n pay for performance step and Mr. Smith said the supervisors are not trnined and
proper train ing would remove bias from the evaluation process.
Chia[ Manning spoke in favor of nn evaluation process and sn iA i[tiie Cain mission desired
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the League oY Cities'snidy could be used for salnty comparisons and justification of where
ocrtain people are placed in the salary ranges.
Mayor Winston referred to the plan Mr. Maxwell had presented and said now people have
been mount into categories co do different things. Mr.Smith explained that they were the
ne jobs Flethen referred too proposed organizational chart and said the reorganization,
however, Aoes not really have anything to do with the pay plan. but did change the number
of people reporting to him. lie said some reorgnnizmion wes done last year and hoped it
would be part of the reorganization for next year.
Ms. Jackson said she believed the reorganization does affect the plan. a re people ore
to longer being collect Aepartntent bezels which moved than into clifferem places There
eA disc arding the job requirements and whether the change in status
char es tl e level ofsresponsibility and Aollars paid-
Chief Manning asked the Commission's opinion about the ranges. n ring that the bulk of
the work force was not changed but some changes were made to some of the inueases
At approxintntely 10:00 p. m., Commissioner Vaoca asked to be excused for the reniaindcr
or dte meeting. With the exception of Commissioner Renson_all members bya voice vote.
indicatul agrcoment to c.xu~se Commissioner Vacea.
Deputy Mayor Carr indicateA ro t that the City:s only ii sed by 12%
r the prior year's revenues and feh the plan should be based mt the revenues being
broaght in. He sold loony firms are going to a profit sharing arrangement
Chief Manning asked the Connnissiou to give some indication o[ what changes They woo Id
like m be made so they could be made nnU brought back to the Commission.
"fhe Fire Deparunent union representative said the union heu~ wanted to meet and have
open negmiations wAh Ate Comtn'usiou and nolul that this was the third Conmission that
bud promised a pa~• plan worAd be adopted- He said there may still be some inequities but
it was «.o weeks before the end of the I'isal year and encouraged it be adopted.
Con er Den siggested malt go ba<k and work out the plan, refine it to where Are
Com ould find it eeptable and m discuss it at miother work session. Ms.
Jacksons atsked what changes should he madz
Mayor Wins and Cou r Hen indicateA c vith the c very yea
Mayor Winston said he needed ~o understood precisely whate.'ould be adopterdewheAter it
won lA be performance baseA. and i[ so. how it wo~AA be administered. Iben. what the
ual incremental eostsworAA be ~unher, he indicated concern with this plan as to what
ould be AOne if there wasa bad ewnon,y. Deputy Mayor Carrico sug;ested that die cost
i,o r n,pmed ror a nve year period.
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Tl:e longevity banns,.as n:en~ionad and quession was raised a ro whether is ~vu par: of rhis
plan and i:.vax susees: e<I that !vlr- Ma.~.ve 11 be nsACd ,I :lie cnrrcnt loneevity vas m be
reuined with :I:is plan.
Mr. Smi:h asked if the Coinin fission ~visAed :o xhMnle nno:l:er ~~o~k session and it
red thzi the dare I'or she nee: work session be scheduled a: the next regular meerings
4. ADloti RN.
fl o:ion by Commissioner Benson. seconded by Donna Carrico. to adjourn
the n:eeiing. CarrieA by n voice voce, Meciing n ', ~uinc~l '0:50 p.n:.
~\iillinen L. \4ii s:on Mnyo--
AIT~"ST:
. Cirv Clerk
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