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CCMtg12-19-94MinLONGWOOD CITY COMMISSION LONGWOOD CITY COMMISSION CHAMBERS LONGWOOD, FLORIDA December 19, 1994 Present: Mayor Iris Benson Deputy Mayor Jim Carrico Commisioner Ron Sargent Com er Bill Wins Con er Avn to Vacca W. Shelton Smith, City Adm~ r Geraldine D. Zembri, City Clerks[ Rioltard S Taylor, Ir, Ciry Attorney John B~nck, Dir. of PlanningBldg. Services Rhonda LedforU, Purchasing Director Dan McNutt, Finance Direcor Gregory Manrun& Police Cliief Fernand Tiblier, Public Works Director Sandra Lomax, Dir. of Parks and Recreation 1. Mayor Benson Balled a regulve meeting to order at 7.17 p.m. 2. A moment of SILENT MEDITATION .vas FOLLOWED 6Y TI1E PLEDGE OF ALLEGIANCE TU THE UNITED SFA'PES FLAG. 3. PROCLAMATIONS/liECOGNI"[IONS A. DISTRICT#S NOMINATION OE BUSINESSPERSON OFTHE MONTH AWARD FOR IANUARY 1995. Commissioner Winston nominated Mr. Gene I{orvath, of Custom Masters Inu, located at 1320 ben « Dr. He said th¢ bus s know orld wide, specializing iv Pat¢ ted aohinery for hazardou suppor~ss90 distribu~ s ihroval~o tthe United Sta well as, world wide, mamiPeotores noel sellx etluipment, pumps. fliers, ctn. to those wino work with hazardous chemicals. Commissioner Winston said Mr. Horvath pioneered the recycling of chemical waste and education in the disposal of hazardous waste. Custom Masters, Inu Iias been locawl in Longwood since 1980. 11~e Commission confirmed the nomination 4. PUBLIC PARTICIPATION. Nelda Pryor, 1081 Somma, said she had x statement to read and also wanted ro reapovd node in the work session. Ms. Pryor .vast thn time spent by the Con tithe past yea orking o~ raduh eneerwinment ordinance, revising, a~ ending, Nolivg also the She said ~o date the proposed ordinance has not bteen updatW and re nnbased ov wrrections made during work sessions. The sewud e, she said, oocuned at tbu September 26, 1994, City Commission meeting when the ning of i-2 was decided and at that time said We Attorney should have advised Ne Commission of certain procedures that were needed. At the December 12 work session, through input from Mr. Cochiarella, who red qua end offered as o the City i~ any why possible, as found that the ordina eohud w be adve Bred properly. Further, for the record, she said without the hard work of Nadine Tolos, the Conuvission cold not have had available all die infonuation needW and Mr Cochiaralla's input. Ms Pryor said she and Mrs. Tolos have worked herd to assist with the ordinance and hoped they were not wrong in oaring and wanting to assist their aommuoiry. Jo Ann Rubello, 301 Loch Lomond Ave, said vaffic is atilt bad on RaugeWre and that tetlring needs to be done as ie is will difOwlt w get onto Rangeline Road. fi~rther, there are children who have to cross Rangeline to get to the schools. Said if a stop sign is not installed, the~t police officers me ~teeded. 5. CONSENT AGENDA: A. YAY APPROVED BILLS. B. APPROVAL OF MINUTES OF NOVEMBER 30, 1994, WORK SESSION, DECEMBER 5, 1995 WORK SESSION AND DECEMBER 5, 1995. REGULAR MEETING. C. AMENDMENT 7'O LAKE MANAGEMENT CONTRACT WITH AQUATIC 6IOLOGISTS. Mot on by Com er Vacca, seconded by Com erSargent, thatthe gendn Atsss~bmiued, be approved. Carriod by unanimous roll call 6. PUBLIC k1EARING, ORDINANCE NO. 94-1242, AMENDING THE 6[1DGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1994, AND ENDING SEPILMBER 3Q (995, PROVIDING FOR BUDGL^.T TRANSFERS. Mr- 7Sylor announced that he had proof of publication Eor the scheduled public hearing. Mr. Taybr read Ordinance No. 94-1242 by title only. Mr. Smith explained the transfers: a vufer to pay his moving expenses and a transfer of additional funds needed in order to purchase the welder. Mayor Benson opened the public hearing. No one present spoke iv favor or iv opposition. Moe n by Conn er Vec conded by Deputy Mayor Cameo, to close the pubh~ hearing. Motion carried~~ s Mot avby Comn er Vac ended by Conn er Wins mtbatOrdin No.'94-1242, amending the budget far fiscal year beginning Outobu t, 1994,aand ending Sepimnber 30, 1995, providing for budget transfers, be adopted. Carried by unanimous roll call vctc. ]. FIRST READING, ORDINANCE NO. 94-1243, AMENDING THE BUD(iEC FOR THE FISCAL YEAR BEGINNING OCfOBF_R 1, 1994, !v~'D ENDING SEPTEMBER 30, 1995, PROVNINO FOR 6UDGET TRANSEERS- Mr. Taylor read by title only. Mr. Sntiih reviewed the transfers; to temporary wages w st Dawv Jnekso with much Healed filing; to Eund a enrpornry part time worker in Pusrchasing to fill the position of the pm'son retiring so a replacenrevt cav be trained; to fiend w n Fiva ce due o paying o n lieu of comp ti Mr. Smith asked that Waelast Hem, a transfer from Confsuhon Fsiind w Capifil m fund the policy cars, be deleted. Motion by Commission Vacca, sewndecl by Commissioner Winston, to crept Ordinm~ce No. 94-1243 as presented on first reading and that a public hearing be svheduled for January 9, 1994. Mayor Beeson noted a problem with under budgeting the cost of police care and said she did re v she at torney's opinion ov expenditures Erom the Confiscation Fund Chief Manning explained ihae when rite gnxrterly reporting w o Tallahassee, We expenditure was lined and it was anticipated it would be approved as they usually don't requi nrbur ot hefund unless the expevditu is blaLni. Further, said any tip he regulars dollar, he Mr. Smith said the price of police vats had substantially i~ creased sinceslazr year. Motion carried by unanimous roll call vole. 6. FIRST READING, ORDINANCE N0.94-1244,AMENDING THE CITY CODE, BY REPEALING CHAPTER 2, ARTICLE III.llGPARTMENTB, SECTION L33. PERSONNEI.DEPARTMENT.RND ESTABLISHING ANEW SECTION2-60F ARTICLE L IN GENERA4 OF CHAPTER 2, ADMINISTRATION. 7'O PROVIDE I'OR A PERSONNEUADMINISTI2AT'7 VIs OFFICER. Mr. Taylor read Ordinance No. 941244 by title only. Mr. Smith explained chat rhea endment would bring she code into line with the budget a Ne position of Department Head was deleted. Mot ion by Commissioner Vaaa, sewnded by Deputy Mayor Carrico, that Ordinance Na 94-12d4 be neeepted on first reading and that a public hearing be scheduled for January 9, 1995. Mayor Benson said Agenda Items 8 anal 9, dealing wish Personnel, were a big change to the Code and suggested perhaps this Departmentmay need tc be remodeled or expanded and ought be more pnident to wait three months Mr.Smith explained Nat thepos it back fro a Depar rr Head to staff pos nay and, in order ~o s ay Iega4 ar endure o the Codeaod the Per ne'1 Polici nary. 1-low said he had oo problem i[ the Con ntedst Con er Winston acid be had nltission wa ' 0 objection to going aheaA. Mr. Taylor advised that the oodeoonly allows a transfer o[ dunes for a maxmrum of six mond~c Motion carried by a unanunous roll call vote 9. FIRST READING, ORDINANCE. NO. 94-1245, AMENDING THE CI1Y OF LGNGWOOD PERSONNEL POLICIES AND PROCEDURES, TO REFLECT THE WORDS PERSONNEIJADMINISTRATIVE OFFICE. SN PLACE OF DIRECTOR OP PERSONNEL AIJD TO REFLECTTHE WORDS PERSONNEL ADMINISTRATION 1N PLACE OP THE WORDS PERSONNES. DEPARTMENT. Mr. Taylor read Ordinance No. 941245 by title only. Mr. Smith explained chat [his ordinance would amend die Personnel Polices and Procedures and bring it into compliance with the Code wish respect opersonnel administration. Mot n by Com er Vac coded by Com er Wins , thm Ordinance No.941245 be awepted on fist reading and tI at a public hearing be sahedulW far January 9, 1995. Motion urzied by unanunous roll call 10. RECONSIDER USE OF CONFISCAI"ION FUNDS. Mr'. Taylor explainetl thnt Depury Mayor Carrico had a concern nbont confiscntion funds being used toward the purchase o[ police vehicles and said he Irvd exnmined the statutes end Attorney General opinions in this respect anU found that they cannot be used Far oral operating needs. He continued saying War dte City Cormnisson, however, has We ultimate decision as to how the funds are used; however, it is his opinion that the purehnse of then vehicles ordd ben ued to bea mat open ring expenditu In capon a ques what ordd beswnsidered a normal oiler ing expen e, CI~eF Manningssaid ie bas copies of certain Attorney General opinions and would be happy w share Wem with the City Attorney. Motion by Commissioner Vacea, seconded by Deputy Mnyor Carries, that Item D be re nsidered end dre approval of dre expenditure from We onfsration fund be denied and that the City Administrator be inslrneteA to bring forth a budget amendment authorizing payment of 81.]80 from the Contingency Fuud. Seconded by Deputy Mayor Carriea Motion carried by nnenimons roll cxll vote tl. ANNUAL APPOINTMENT OF AUDITOR TO PERF012M T}~IE AUDI'C FO[t THE 1995 FISCAL YEAR. Mr. Smith recommended the m~rzent auditor be retained to do the audit far 1995. Ha said based on how the Chartet is written, she auditor ni st be eppoivtad within 90 days o[ the end of the Fecal year. Ile stated they are asking Eor a S°lo increase. Mot n by Com er Vac onded by Deputy Mayor Carr o that them nt Erm of Kuhn, Raker, Chathan and Seland be re ned~m do the FY 1995 audit for a fee of $20,"100. Morio~n carried by nnnnimous roll call vote. 12 CEIARTER ADVISORY COMMITTF.F Mr. Smith read from the Ciry Clerk's memo dated December 19, 1994. Motion by Commissioner Vacca, seconded by Deputy Mayor Car that the Char r Advisory Comp ee inentber appohomevn be scheduled for January 9, 1995'r 'll~e Commission dism~sred the date scheduled and whether the appointments could be deferred to a let r der Further disc sred whether the Char r language requi esidency in the Dist order represent the Disn icl. The CiryeAtto nay ag eed tl e Charter lan_ as amblguo s. Con er Vac ended her vclude that the appoi ould be deferred w a later duce. Amendment ondedubys Deputy Mayor Carrico. Motion as amended carried by a voice vote. 13. RENOVATION OF' CITY COMMISSION CHAMBERS. Mr. Smith referred w the adopeea budget saying 526,200 was budgeted to rover roof replac en4 replacement of air condilionua and carpeting for the chamber. In addition, Ite said $11,200 was budgeted for replacement of the chairs iv the Chambers. Mr. Smith said he kvo sthee e Chamber eedsr abut ould re end first getting Nte dais rebuilivas nc~r a problan vith staff making eye with the Conn Fnrther, said he believes a design architect is needed to do a proper design. Mr'sSnith said Jte City could negot wish Ne Architect drat is doing 0te Fire Depar ant for appro imately $2,000 but more would be needed to do the wastruction design. Deputy Mayor Crrico questioned if she 53],A00 budget would be enough. Mr. Smith said be amicipated i~ would be a nvo m ihiee-year pr ject Mot ou by Deputy Mayor Cnrrwo that an achitect be re ned to design the Chambers and any work needing to be done be scheduled based on funds available. Secondul by 393 Commtsioaer Winston During diso is o Mr. Smith advised that the r<hit utrently workivg ov the Fire r Dapar tt project had proposed$1,5'/Oto do the preli ntnary design but thatcons'tntction drawings would be additional. Cora er Vac said she n fav of leaving it open endeU. Cora Sargon said he v fevowof We orded as he did v o sped the vey untilr~ a budgetedmt on Comt et Vacca said shetthought the origml plan o do the carpet autl chairs should be followoed. Ms. Ledford explained that hei arbor any st rat work done the Following yea ntigbt niiu the new carpet and chair and parhaps it wmGd ba bettor do have a dosigv architect advise on the best way o proceed. Motioo carried by a three to two vote, with Mayor Benson, Deputy Mayor Car and Commissioner Winston ring aye and Coinmtsstonar Sargon and Comnnssioner Vacca vot~ig nay. 14. MONTHLY FINANCIAL REPORT. Mr. Smitb said the monthly financial report would be deferred I5. CITY ADMINISTRATOR'S REPORT. A. STATUS REPORT - PAVING OF PARKING 1,07', ED MYH}i5 , RECREATION EUILDING. Mr. Smitt raferred to Ms. Ledfard's memo dated December 1. 1994. Ms. Ledford explained that the low bid was $3,461 from Prestige Paving wNcL was lowrx than tha price quoted by A. C. Sco .Cora er Sargen said a e that ~s disc n abot e nm doJng Gte pnrHng lot nilchsruthor than paving. Me. Pryor ember of Hie Hlsto Conn ,said that was discussed and it was requested that it be mnlohed rather thala paveatia Commissioner Sargent asked if there is a time limit on the bid and Ms. 7.edfotd said typically 60 days. Motion by Commissioner Sargent, seoonded by Commissioner Vacca estigate Gte cost and value of asphalt va mulch and to Able to tau inry 9, ]995. Carried by a voice vote 0_ IUSTIFICATION FOR ADDITIONAL TRAFFIC OFFICERS Mr. Smith advised that infonnntion regarding tliejastificvtion For additional IrefEic officers had been Hirnlsbed by Chlef Manning end was included in the paoket. He ooteA that Longwood was slightly below average and not over-mannai. Further. said he was in favor of w ting as the ew budget pro s would beg in the vex[ few niovths Mayor Seoson was ~ agreement wIlh Mr. Smith e Chief Manning said he hod not requested an in tra(fio officers during the past budget as he diA not believe the request would beaapproved and therefore diA not ask Further, said they could only work with the manpower they hed avd asked that the Com under end if they ar eallecl with respec to lick of manpow r. Deputy Mayor Carrico suggested the Chief put in rile request during the upeomivg budget Com er Sargen asked how uchrv ethe roffieersbrought mast yea and new siadvised the mtal annual +evenuu received was51'10,000/$18g00U; how tell as generated by the m r officers. Chief Mavnivg said they do, howevmerpay for themselvu. The initial outtlay would have to be funded. Chic[ Manvivg +esponded to questions: said the Police Department has applied for a grant under the new Crime hill but said he o optic is bee e Longwood doe et have the makeup for wing gra said Wey an redst36,000 calls last yea saidsLOngvood is violen coity, only 5 mu ders in 22 yea rebut has the daily problems such as rapes, child molettations and abus , burglarte4 jnvenite c and drug problem , said tireu big est problem is appeasing residents due w tmffic~ Mayor Aena'on svggesed to Chief Manning that he realign his oHlcers to have someone posted at Highland Hills and suggested Ire request the additional officers ae budget. C. STOP SIGN-HIGHLAND HILLS Mr. Smith asked to defer cite dis<useion regarding the stop sign at Highland Hills Eor an additional 30 days xs he wanted to find another way to deal with file [raffic rather than pu up a top sign. Con cr Wins said the top sign solo[ mrd he beh`eved it impm cal and san altm natise should be looked lints[ Tlie Commission agreed tc deter for 30edays_ lire Commssion recessed fmm 9:00 p.m. to 9:05 pst- D. EQUIiY STUDY COMMITTEE RECOMMENDATIONS OCCUPATIONAL. LICf:NSWG CLASSIFICATIONS AND FEES The Con sadvised chat the Equiy Smdy Coimnittee reeonvnendations had been distibuted'Wday and w requested to w fire repot mrU the it would be scheduled on ]an ary 9, 1995, for the Con rsider whetl~erihey wish to schedule a work section with the Committee m to x cep[ [lice raewmmcndations. 16. CITY ATLORNEY'S REPORT. A. Mr- Taylor reported he and Mr. Smith a with representatives CTOm lleverly Enterprises (Longwood Huahh Caro Center). He said Beverly Enterprises will fiunisb a written proposal tc the Commission and they moy also want to make a presentation. Mr. Laylor said the Commission may wish to hold a work sessien after they receive the proposal fl. Mr. Taylor referred w his memo with respect to the conflicts within two serxions o[ Ne City Code with regmd to the Historic Commi+oion membership. Mayor I3en aid based on the Atto nay's opin she Ims esigned fro t hte Hist Con and said o other Cam vwho ember of the Hist Con m Itas of yet esigned. She saidsshe believed the Altomey should prepared atv ordh cacao for first reading on Ianunry 9, 199 that would eliminate this conflict end wou10 fall into con(ormxnce with his opinion. Mr. Taylor recommended Otat mote provision would be to have five members plan two at Inge. Depnry Mayor Sargent said he has every intention of resigning bat will wail umil after the next Historical meeting. It was the consensus of the Commission to direct the Atto vey to prepare an ordinance to amend code ro fall into conformance with hu' memo. Mr. Taylor esponded to rude with respec o tbn Adult Entertainment Code and c nude duringnpubl'tc par ioipati He said a made tltxt me back in Jute the ordin eshould ha~e bee taken beforoe the LPAflstlc said the Coin n has changed the »ng in Duple of in and he believed it would hav bee mproper ohav taken the or<linn othe l.PAtprio otha Con ompleting its t'eview of all the pro mid decide what zoning i[ should be pln lcted sion Further, to expect the City Attorney tof besknowladgoable in all aspec and explxined that ndnlt is Mr. Cochiarella field of expertise He further s1tatad thal.Im had explained eo the Comeission nt We last meeting that he would make ilia Einnl changes attar tonight's work session. He suggested all work as a team to wmplete this effort. t7. MAYOR AND COMMISSIONERS' REPORTS. Distrlct #A. Commissioner Vacea said on December ~. 1994, a Special Meeting wxs held to discuss the hooding problems. Further, at the Commission Meeting on December 5, 1994, residents of the affected mea had asked if they could attend end panicipate, but at the December ]th m ring, they were told Wey mould not panicipate. She said the Conmrission represents these people and believes they should have the right w pmticipate. Commissioner Vacca continued saying, nt the December 12th meeting, the publiv was not allowed to pmti<ipnte either. She said she believed eitizens'input shotdd be received any e they care to share .with the Commission. Said they desorve to be hemd and also said sl~e believes they should be heard filly during Public Participation. District # 5. Commissionw Winston made the following remarks- 1) Said he thought ilia meeting with Commissioner Randy Morris was au ainn'ungly good step forward anA wasasiccess. Recommended Commissionm~Sargemand Mayor Ranson to this effort. 2) Commended the Parks and Rem~eation Committee for the wondu~ful job prey did in - Itostivg pre tree lighting event. Said it was an event the City could be proud oE. 3) Thought pre CALNO Meeting, hosteA by Longwood, was a very positive reptesentetion. 0) Welcomed Shelton Smith xvd his wife a residents of the Ciry of Longwood. 5) Said that Rangeline Road is an issue thatwill hove w be revisited. Sara he understood there was a wmpleted engineering design and drainage proposal. District #t. Mayor 6evsov said she had a copy o(a resolution adopted by Lake Mary that eared x business Advisory Board whore business pwplewure appointed and came up with a play for the redevelopment of the lake Mary downtown. Said she hoped the City mould implement this type of an advisory board as she believed it would assist tv the renovation of the 434 corridor. She asked that the City Administrator make copies of this resolution and distrbute it to p;e Commissionms and the City Attorney- Mayor Benson wntmevded Sandy Lomax and the Parks and Recreation Advisory Board members [or the very special tree lighting event Said it was enjoyed by all. Mayor Benson mentioned the possibility of receiving grant money for the Culmnbus Harbor Park. 't Mayor Ben said there was a revue n house for a street light to be installed on Lake Gem Drive ~nd was m support of thissreque t as it is a very dark area. Distriu #2. Commissioner Sargent said he again wanted to recognize the residents o! Columbus Ftatbor for the Luminmia display tltibughout pre subdivision oaer pre holidays Com er Sargent qua ned the scheduled betty ttl:e Co~mry and the Ciry Engine ~nMr. Smith saidstl ey m with Mr~Show of Sen pole County and everything is schedule. Said prey agreod to submit the plans, ns is, and make any corrections needed let other than subm and do the corrections now. He sai0 they me still on It schedule to meet the July I date Con er Sargen said this's the las ring of thisyea andw icd to thmtk the Ciry Commission and City staff for their woperai on anA wished everyone a safe holiday- Dist et #3. Deputy Mayor Carri said justification For additional traffic officers cannot be approved in this budget, but said Ire, like others, would like to have additional officers. However, he said the Chaser says 2.2 officers Deputy Mxyor Cartiw suggested better use of the present officers. He said everyone is trying tighten their belts mtd make due with what they hav He referred to what any emnpan e doing, t sing m e par mployee ring benefits and solar Snid he ~ the e thing hxppen gov teden andingm tahility. He referral to the Crime Billga and said /~ The c~!tyeoE Lake Mangy anld Savfxrd Itava applied and suggested Longwood have au optic ist~c attitude award this gm rt Deputy Mayor Carrico asked for a wnsmisus to Ireve a work shop on ]anuary 16th to have the City Administrator start on a 20-year plan for Longwood. Mayor Beason said that was why she branght up the Idea of n business advisory committee. (t was the wnsensus of We Commission to hold a work session on ]anuary 16, 1995, with the Ciry Planner, Public Works Director, and perhaps someone from Lake Mary present Deputy Mayor Carrico wished everyone a happy holiday. Mayor Benson wished everyone a hnPPy holiday. 18. Meeting adjourned at 9:35 p.nt. /~~ Iris L. Benson, Mayor CITY OF LONGWOOD, FL021DA ATT T. 1 G ra<==~99 r' Ctty Clerk CITY OFLON ~OOCt1k~A I1.