CCMtg12-05-94MinLONGWOOD CITY COMMISSION
LONG WOOD CITY COMMISSION CHAMBERS
LONGWOOD, FLORIDA
DECEMBER S, 1994
Present. Mayor Iris Ben
Deputy Mayor 7ivr Carries
Commissioner Ron Sargem
Commissioner Bill Winston
Commissioner Annemarie Vacca
W. Shelton Smith, City Admi~ustrator
Geraldine D_ Zambri, City Clerk
Richard S. Taylor, Jr, City Attorney
Aasis nt Chief Baker, Police Depar
Johv Brock, Dir. of Planning/Bldg. Servinces
Dan McNuti Pinevice Director
Fernand Tblier, Dir. of Public Works
1. Mayor Bevson called a regular inee~ng ro order at'/:1] p.m.
2 Mr. Taylorcalled fora moment of SILENT MEDtTAT10N FOLLOWED BY THE
PLEDGE OF ALLEGIANCE.
3. RECOGNITIONS/PRESENTA'7'lONS.
A. DISTRICT #4 - PRESEMATION OF BUSINESS PERSON OF 7HE
MONTH AWARD F012 DECEMBER 1994 TO SIMONE ASKEW,'1'HE
MANAGER OF MC DONALD'S, HWY. 1]-92.
Commissioner Vacre rewgnizad Simone Askew, the Manager of McDOnald'h Hwy- 17-92,
Longwood's original M<Donnld'; as Business Person of the Month for Deceiber and cited
her for c unity involvement; i.e.;'I{id's Night" every Tuesday, "Senior Uay" o
Wednesd'nys1 special Family meals, a sperAel Christmas activity on December 13th with
Santa Claus, a Bike Giveaway and a toy distribution. Commissioner Vacca said in additiov,
Ms. Askew has eed to ooper with We City's Parks & Rec v Depar
bee valved in the c nity. Comm~ss~oner Vaceaepre evtad Ms' Asketw
with a ene[irnte and photographs wme taken.
B. P12ESENTATION OF CITY OF LONGWOOD EMPLOYEE OF THE
YEAR AWARDS.
Ms.Joanne Hopkins was rewgnized as Employee of Zhe Year for Adntinistretion. Dan Mc
Nnu, Bina u Dire cad a let ofw evdanon. Mayor Benson then presented a
plaque and a check for $100 to Mseldopkit s,n
Evelyn Cohen w ewgnized as the fire Department Employee of Tthe Ycar. Chief
Chaties Chapman read a letter of commendation. Mayor 6enson then presented a plaque
mtd a vhcok for $100 to Ms. Cohen.
Debbie RmtGo w cognized as the Parks avd Rec eatlon Depar tt Employee of She
Year. Sandy Lomax Dir. of Parks and Rec sad a let r of co tendahon. Mayor
Benson then presented a plaque and a cheokafor 5100 to Ms. Renfi~onv
Inv stigator Robert Ladoczky w cognized as the Police Depar tt Employee of The
Year. Assistant Chief Baker readea letter commending Investigator Udoczky. Mayor
Benson presented a plaque and a check for 5100 to Investigator Ladoczky.
Fernand'Ilblier read a letter of commendation to Valerie Hockenberry as She Employee
of The Year (or the Department of Public Worla In additiov, Ms. h[onkenberry was
snleoted from the nominees from each Department as Employee of The Year Ear the City
of Longwood. Mayor 6enson then presented a plague and a olteck for $250 to Ms.
Hoekenberry, rewgnizing her u I"stployee o[ The Year Eor the City of Longwood.
The Commission recessed from 7:32 p.m. to 7:42 p.m.
4. 6OARD APPOINTMHNTS
A, DISTRICT #2 APPOINTMENT TO CODE ENFORCEMENT BOARD
f m - er Smgem nominated George Valkenberg to be reappoivteel to the Codes
Enfm~oement-oard. Seconded by Commtsstover Vacca. Carried by unanimous voice vote.
5. PUBLIC PARTICIPA71ON.
Gxil Phillips said she was here again on behalf o[ the Wildmere Manor Suhdivion. She
tended appreciation to Mr. Smith, Commissioner Sargent and Mr. Tblier for their
saying the a almost Boodnd again last night. She said Mr. Tiblier was also
ther eady to pump them o Ms Phillips said she understood that there is a n ring
planned for Wednesday with Seminole Couvty. She said she believed that I[ a persov Ass
not been involved wiW Nis issue they would roc Gave a total nndersumding of the problem
and; therefore, was requesting that the meeting be held with Commissioncr Sargent and
bav repre a frog r the a pre Con er Sargen said he ordered if
ould be posvible t schedule die disc a special meeting. Mayor 6enson said die
ing has xlrcady been s and i sadministrative n ring with the Cmmty
Cl~innan and her. Tlic City Administrmor xnd City Engineer would attend and extended
diem an invitation to attend. Coininissioner Sergem said he wxs unable to nttend due to
a possible violation o(the sunshine law.
36 C
Mayor Bensnn said tl~e meeting is et for 10:00 a.m. on Wednesday and extended av
mv~ranon to an area representative to attend.
Commissioner Vacca askeU Mr. Taylor if it would be a violation of the sunshine law if there
w ers present. Mr. Taylor replied it would and said he would strongly
urge o hav any m ring with two commtss~on rs present uvleas a spenlul me ring o
public~neeting icalledea
Mot n by Com er Sargen o obange the ring on Wednesday, at 10:00
a.m. m a Special Meeting. Seconded by Commissoner Vacca.
Thar s disc with regud to iho ring and who ould be attendance and
Mayor Beason saidnthe County Chairman rAlled and asked to me ring with the City
Administrator, the City Engineer and the Mayor.
Motion carried by unanimous roll call vote
Nadine Tolos, Highland Hills, asked if a special meeting allowed a vote ro be wken. Mr.
Taylor said ho did not believe it was being held Eor purposes of taking a vote but it ould
go either way. In additi n she addressed public par icipa~ and said she under the
impression Oiat once a citizen filled out a form, wtutesy would be givcv for them to
omplete thei and only tl~e Commissioners mentioned could respond. Mr.
Taylor said there wasenothing said iv the Rules end Procedures that resxricted any other
er from coimnenting. Ms. 1"olos also said sbc was glad to see the Commission
wen ope i~rg the meeting on Wednesday.
6. CONSENT AGENDA:
A PAY APPROVED BILLS AND ESTIMATED BILIS FOR THE MONTH
OF DECEMBER AND FIRST WEEK IN JANUARY.
B. APPROVAL OF MINUFES OF THE NOVEMBER 21, 1994 WORK
SF,SSION AND NOVEMBER 21, 1994 REGULAR MEETING.
C. APPROVAL OF SETTLEMENT OF SFIORT FORM CONSENT ORDER
WITH THE FLORIDA DEPARTMENT OF EtWIRONMENTAL
PROTPGTION.
D. APPI2pVAL OF PURCHASE OF TWO (2) FORD CROWN VICTORIA
SEDANS.
E. AWARD OF RFP 0395 LAKE MANAGEMEN"I' SERVICES TO
AQUATIC BIOLOGISTS, ENC.
r
F.
AWARD OF 12FQ 1295 FOR INSTALLATION OF AUTOMATIC
169
TRANSFER SWITCH.
G. DECLARE SURPLUS TWO (2) FIRE TRUCKS.
Mat n by Com r Sargen ondW by Comm~ss~oner Vacca, that the
t se
wvsent agevda be approved as submined.
Com er Wins asked for olarifica ~ the bills, Rangaline Road
eimbursement Mr. Tiblier explained the atrrangementwith PEG whereby, the County pays
the City and the City reimburses the oonsvltavts. He said Public Works has to sign off on
tLe and this shoulU be the Ias of the papne on the preliminary deaign and rile
ndditlonalenetlvities associated witli the Ravgetine Road project.
Mr. Smith asked permission to pay nvo additional expenditures xnd to add Highland Hills
w the Lake Management Services contract.
Comm m' Sargon and Conu er Vaaa amended their motion end eewnd
respectively to include the payment of the two additional expenditures as well as
adding Highland Hills to the Lake Management Services eontravt.
llepmty Mayor Carrico suggested that Ne money for the Resource OHleer be taken ouv of
Goa Confiscation Fund. Assistant Chief Dakar said vll schooling is taken from We Gusoral
Fund. Deputy Mayor Car said lte believed so of then nay to pay £or the
police Quid eo e Prom Covfisca Assi nt Chief Baker said the
Quid c e from CovE a Deputy MayorvCar suggested Mr. Taylor look iv
having the staL~tes changedroaltow cities betteruse of Confiscation Funds. Assistant Chief
Baker said most of tl~e ConLswtiov Funds have already been used for other purposes. Mr.
Taylor said rite Florida League of Cities Quid be the ones t approach with regards to
lobbying for a change whioh affects the cities.
Monov cartied by vaenimous mil call vote
~. PUBLIC HEARING, ORDINANCE NO. 941241, AMENDING THE BUDGEL
FOR THE FISCAL YEAR BEGINN(t~'G OCTOBER 1, 1994 AND ENDINGi
SEPTEMBER 30, 1995, PROVIDING FOR BUDGET ADIUSTMEN'IS.
Mr. Taylor announced that he had proof of publication for all public hearings listed on the
agevda Mr. Taylor read Ordinance No. 941241 by title only. Mayor Benson opened the
public hearing. No one present spoke in favor or in opposition.
Motion by Commissioner Sargent, seconded by Deputy Mayor Carries to close We
public hearing. Carried by unanimous voice vote.
Motion by Commissioner Sargent, sevovded by Commission Vacca, that Ordinance
No. 941241, amending the budget for the fiscal year beginning Ocmber 1, 1994 and
ending September 30, 1995, be adopted. Carried by unanimous voice vote
8. FIRST READING, ORDINANCE NO. 94-1236, AMENDING THE
COMPREHENSNE ZONING ORDINANCE OFTHF. CITY OF LONGWOOD,
CHANGING TFIE ZONING OF CERTAIN TERRITORY FROM Rt-A TO R-3.
LOCATION: WEST WILDMERE, BLOCK 1, LOTS 1-"/ AND LOTS 20-26.
Mr. Taylor read O~dinavice No 94-1236 by title only. ML Smith explained that it was a
reque e 14 Tots In order to build single-family, z o-lot-line houses end that the
request wasinocompliavve with Comprehensive Plan. and was recommended [or approval
by the Land Planning Agevey.
Mot on by Conn er Vac ovded by Com er Sargentthet Ordin
No. 9F1236, changing the ingsof ce tory,from R-lA to X-3, be accepted
on frrt reading and that azpublio hearing beesch eduled for January 9, 1995.
Comp ur Smgev requested Mr. Brock elabor ral of ~s had talkul about
tingsd ennagu problem and w rued about adding addit t val hov a We
Mr. Brock tadvlse0 dmt the rogues idly a hag which brings the landain
ompliance with the City's adopteda Comprehens~e nPlan. Staf( and LPA have
ended approval- He said the Com of being requested to appro
project at phis tune; but assurance will be made during project review by the Ciry and other
agen s that post developm noff will not exceed pre-developm nof[..W. Taylor
explained that this rezoning brings Bic land into compliance with the Comprehensive Plen
and the Clty has uo choice but to approve the rezoning.
A9otiov carried by rmanimous roll call vote-
The Commission recessed from 8:15 p.m. to 8:19 p.m.
9. FIRST READING, ORDINANCE NO. 94-1237, AMENDING THE
COMPREHENSNE ZONING ORDINANCE OFTHE CITY OF LONG WOOD,
CHANGING THE ZONING OF CERTAIN TERRITORY FROM C-2 7'O R-1.
LOCATION: LONG WOOD HILLS AOAD/LAKF, EMMA ROAD, PARCELS I
AND Ii.
Mr. Taylor read Ordinance No. 94123'/ by title only. Mr. Smith explained the request is
ne We property from G2 w R-1, which will bring ibe zoning imo compliance with
the Comprehensive Plan. He further explained the site is located on Longwood Hills Road
where Rangeline in ets. Jn addition, the next rezoning request R also located on
Longwood Hills Road~se
F4oi on by Con er Vace coded by Com er Winston bat Ordinance
No. 94-1239 be accelpted ov first reading and Ihnt u publric hearing be scheduled for
January 9, 1995. Carried by unanimous roll call vote.
10. FIRST READING, ORDINANCE NO. 94-1238, AMENDING THE
COMPREHENSI VE ZONING ORDINANCE OF THE CITY OF LONG WOOD,
CHANGING TILE ZONING OF CERTAIN TERRITORY FROM R1~A TO R-1.
LOCATION: LONG WOOD HILL6 ROAD{LAKE EMMA ROAD, PARCEL II-
FUTURE)
Mr. Taylor read Ordinance No. 94-1238 by title roily. Motion by Commissioner Vacca,
conded by Deputy Mayor Carrico that Ordinance No. 94-1238, changing the zoning of
rtaly territory from R-lA to R-1 be accepted on Elrsl reading avd that a public hearivg
be scheduled for January 9, 1995. Carried by unanimous roll call vote.
11. FIRST READING, ORDINANCE NO. 94-1242, AMENDING THE BUDGET
FOR THE FISCAL YEAR BEGINNING OCTOBER I, 1994 AND ENDING
SEPTEMBER 30, 1995, PROVIDING FOR BUDGL7 TRANSFERS.
Mr. Taylor read ordinance No. 94-1242 by title only.
Mot n by Deputy Mayor Car conded by Com er Win n, to accept
Ordinance No. 94-I242 ov first'reading end that a publicshearing be socheduled for
December 19, 1994.
Mr. Smith explained that the first item is a iravsfer from the Reserves to his Ttavel avd Par
Diem line o pay for his vivg expen vvd [he other Item is o purchase a welder, of
which the budgeted request was 5300 short.
Mollon carried by unanunous roll call vote.
1Z RESOLUTION NO. 94']64, PROVIDING FOR THE PAVING OF BISTLINE
AVENUE, AND PROVIDING FOR THE ASSESSMENT OF THE COSTS
THEREOF, FOR"fY PEI2CENT(40%) AGAINSTTHE ABUITMG PROPERTY
OWNERS, AND SIXTY PF.RCEM (60%) AGAINST THE CITY OF
LONGWOOD, FLORIDA.
Mr. Taylor read Resolution No. 94-"184 by title only. Mr. Smith explained that thie item was
discussed dttrivg the Equalization hiearing.
Motion by Commissioner Sargent seconded by Deputy Mayor Carrico that
Resolution No. 94-"/R4 be amended [o delete ihu corner lots that Uo not Eront on
Risdine Avevuo from the assessment roll and that the resolution be adapted as
tended. Motion carried by a four to one vote, with Mayor Benson, Deputy Mayer
Car Can r Sargon and Cmnmtuioner Winston voting aye and
Comnnss~oner Vncca voting nay s
13. RESOLUTION NO. 94-'185, PROVIDING FOR THE PAVING OF GEORGIA
AVENUE, AND PROVIDING POR THE ASSESSMENT OF THE COSTS
THEREOF, FORTYPERCF.NT(40%)AGAINST'PHEA-UTrING PROPERTY
3]2
OWNERS. AND SIXTY PERCENT (60%) AGAINST TFtE CITY OF
LONG WOOD, FLORIDA.
Mr. Taylor read Resolution No. 94-785 by title only. Mr. Smith said this item was also
discussed during the EquNizatiov Hearing.
Motion by Commiuioner Vacca, sevondad by Commissioner Sargent, that Resolution
Na 94]85, providing for tha paving of Georgia Avenue, be amended to delete
properties n of having a address on Georgia Avenue, [xom the
rolls and rthat the Resolunon be adopted as amended. Carried by
unammou roll call vote.
14. RESOLUTION N0. 94-791, APPROVING ACONTRACT AND BY-LAWS FOR
PUBLIC RISK MANAGEMENT.
Mc Taylor read Resolution Na 94~]9t by title only. Mr. Scrhh advised tlmt this is a
ontract and by-laws from Public Risk Management anA explained tlm~ the City is self
red through x pool for workers ompen a liabiliry, elc. He said this is the
fosrmal approval of thv argon tal cooper agre which w s pre ~ously
approved by [he Commiss'on- He noted the agreement is for twotyears.
Mot on by Con n Vac ended by Comn er Winston that Resolution
No. 94]91 be adopted. Carried by unanimona roll call vote.
15. RESOLUTION NO.94-'192, AUTHORIZING I'htE CITY'S MAYOR TO ENTER
INTO A IOINT PARTICIPATION AGREEMENT ON BEHALF OF THE CITY
OF LONG WOOD WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION, AND AUTHORIZING THE PLACING OFFUNDS W ITH
THE FDOT FOR THE COMPLETION OF THE UTILITY INSPALLATION.
Mc Taylor read Resolution No. 94]92 by title only. Mr. Smitb advised that the City has
eral sections o[ sewer and water lines on firy. 1]-92 ghat will have to be moved when
the expansion of Hwy. 1]-92 is done. lie said the project can be done cheaper by piggy
banking on the Stet He said the estimated expense is ,$]00,0011 and it will be
placed in n xt years budget
Motion by Commissioner Winston, s ended by Commiuioner Vaccn, that
Aesolvtion No. 94]92, entering into a join par~icipmion agreement on behalf of the
Gity with the Floridn Depar of Transpor nd autho zing the placing of
funds with the FDOT for the ompletion of the utility i~umllavon, be adopted.
Carried by unanimous roll call vote.
16. CITY ADMINISTRATOR'S REPORT.
A JUSTIFICATION FOR ADDITIONAL TRAFFIC OFFICERS.
n. STOP slcNSiHI~ELANn HILls
Mr. Smith requested that items A. and R. be tabled to December l9, 1994 due to Chief
Manning's absence and the Decd for additional information.
C ROOF ON PLANNINGNLOG. SERVICES BUILDING.
Mr. Smith advised That the roof on the PlavningBldg. Services building needed to be
replaced es it was seeking badly. He said Euvds For roof replacement have boon budgeted
and one estimate for $4, I00 has beev received so Gr.
D. RENOVATION ()P E1RC? STATION #15.
Mr. Smith said he had distributed a memo regarding the revovation of the t'ne Station and
said if the Commission had no que gone or concerns, grey would proceed with the
Ms. Ledford said originally proposals ware solicited to provide design and engineering for
the Eire Station. She briefly reviewed her fetter dated Uecember 5, 1994. She said the
firm selected, 6enrley Arehir will also wish the biddivg and re Ihey e
eels,
fantlliai with value engine ring and wdI a with o eefng the constnrction. It .vas
nosed the contract is within Mr. Smirks signature app oval.
l7. CITY ATTORNEY'S REPORT.
Mr. Taylor snid the meeting he and Mr. Smith had scheduled with the represenretives of
the Longwood Nursing Home was rrselrrAuled for December 13, 1994 at 130 p.m.
Wish regard to the wndenrnation proceedings, Mr. Taylor advised the Court bad approved
the City's regve todete ntlreproperry or ned by then rsing
Lome. Said he woDiildtkeep the Commissronsivfarnred as to the etarus of [leis item.
18. MAYOR AND COMMISSIONERS' REPORT.
District #3. Dnputy Mayor Carrico said he noticed a took near the bathrooms at liei[er
Park and wondered why it was there- Mr. Smith said the reek was originally ordered for
the lift station at that locztion and it was undersized He believed a Lvyer was Leing soughs
Mr. Tiblier said he teas recommending it be moved to service the new Eire Admrmstration
Building.
Deputy Mayor Carrico reikrakd that lie would also like the City to Legin work strops on
designing (.Dogwood's future, a 10 or 20 year plan for dte Ciry, wieh Mr. Smith ns the
Icaaer_
Dist et #4. Corn er Vacca snid a yue as brought ro her this week and slre was
concerned with Mayo Henson and Commissioners Sargen4 both, serving on the Ilismric
Commission and asked if that could pose a possible violation of the Sunshine Law and state
s For example, when the Historic Commission brought forward issues with regard
o bo spevt at budget She questioned If it appropriate to have tw
Commissioners on a committee. Mr. Taylor said he would rea'earch and provide responses
m those qua Mons.
District #5. No report
Dist ct#1. Mayor Ben on brieFly re awed the Florida League Confere eshea ended
and also reported that she w selected to n the lntergov oral Com and
cited issues discussed and proposed to be brouglu forth as a lobbying issue to Tallahassee:
Recogniz esgov taI responsibility to end local bovndar assist
the nt(Mayor ben said sloe cold likea~o use this a arymping off point
in resolving dre iesve abou the caval).w
Asking for legislation to provide for proportionate representation for municipal
elected officials on ell new end existing regional and local districts to insure balanced
representaton of Iocsl gov nnnevts and prevem tnxanon without represenation.
Mutual endorsing of unfunded mandates.
Greaten access to small tines CDfi(i funds, with n~oie equitable distribution
Mayor 6enson also asked that the police Deportment try to distribute additional mavpower
ov Longwood Hills Road.
Mayor ]3ensov said she received a broolmre advertising a Key to Tlie City, and suggested
a key o[ this type could be used as an award.
Mayor Benson asked for a covsensus Gom the Commission that the City Adminisvator be
authorized to seek an architect who specializes in design of nninicipal buildings to plan e
of tlra Comr n Chamber Com r Sargen said ther nay
budgeted but said he did ~ ooknow if tliesm nay w ended to be used for design and
asked Eor addi~ioval time iv order to review the budget Mr. Smith said the money was not
specifically budgeted for arG~it ct but might be Pruden o 6av it designed so the
schednledaproperly. Mr. Smith proposed tl~m e the City bas already
sal o red an arehiteek perhaps' a not to exceed fee could be set.
It the of the Con o bring the Chamber r anon back for
discussion at tine nezismeeling with budget ivfonnation to be furnishedvov
Disvicrn 2. Commissioner Sargent said last year a "living Cluis~mas Tree' was donated to
the City and he believed, a ~I~n e, bier a pledge o hav a plaque Wade
ending the per wire don led die e eMs. Lomaxsaid she behmved that had boev
n~ennoned mid she will have a plaque rnada.
Ms. Lomax announced Longwood's Seoond Annual Tree Lighting Ceremony would be Feld
on Saturday, December 10, 1994 at 4:00 p.m. Shesaid prior to the tree lighting there would
be ookle dec tivg, o nt dec ting, two local ehor onid perform, Santa Clau
ould a and a profess cal Maa of Cere any wonlU coordin e 1be activities. GS
edditi rrslee said San s Grab Beg Thrift Shop would be loc tcd tie the Coin Wiry
Building, the proceeds of which woulU go w benefit needy Emuilies during the holidays~uMs.
Lomax mv~teU everyone to come dawn and participate.
Com er Sargen oted tbat re donated andw re located iv City Hall and
asked that the gentlevtau who doo»ted themebe rcwgnized wiW e ceroflcate.
UepuTy Mayor Carrico announced that be would be attending "Christmas In Old
Leagwcca^
19. ADIOURN.
Mot on by Com er Vacca, seconded by Commtss~over Sargen, oadjourv tl~e
meeting. Meetlvga adjourned at 8:51 pun.
~~~
Iris L. Benson, Mayor
Geraldine U.~Z{ ~p r; City Clerk
(~