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CCMtg02-01-93MinLON GWOOD CITY COMMISSION LONGWOOD CITY COMMISSION CEIAMBERE FEBRUARY 1, 1993 Present. Mayor Paul L and Deputy Mayor H vey Smeiil son r Steve Miller red P arl McFellin, City Atlmini.s trator Geraldine D Zambri, City Clerk Becky v0 City Attorney Absent: Com~nassroner Aex Anderson 1. Mayor Lovestrand called a regular meeting to order at ]'05 PM. 2. eat of silent meditation was followed by the Pledge of Allegiance to the Flag. 3. PROCLAMATIONS/RECOGNITIONS ead a proclamation P AS MONTH. No one wall I present THtoF acc-eptRYtne Proclamation~T 4. HOARD APPOINTMENTS: A~ DlsmalcT ns AeeoINTMENm Tro CODE ENeoxceMENm -oAHD. Mayor Lo~eatrana appointea M Lynette Dennre. Appointment confirmed by unanrmous vo.vice votes -) DISTRICT q2 APPOINTMENT TO BOARD OF ADJUSTMENT. arl appointed Mr. Jrm Daly. Appointment confirmedrbyrunanrmous vorce vote. C) OF MEMBERS TO 1993 CHRISTMAS PARADE COMMITTEENT Mayor and ted four citizens had requested appointment to Vthe Christmas Parade Committee. Mayor L and asked that anyone else interested in joining the commrtteeeplease call Eva Neisler at City Hall. Miller ved that all the applicants be appointedlss nations confirmed by u Mayor eatrana a cea tnat M Aaae~en, M cnarlee aty~u Milea, a eeaiow ~naoe eeea appointea ce ue Paraaencommrtee for 1993 ane enxonragea etnera to jorn. D) APPOINTMENT OF COMMISSION MEMBER TO HIGHWAY 17-92 TASK FORCE. Mayor L estxand asked Deputy Mayor H rilson if he would Smerilson declinednandh said 13 the hour of the mee Deputy iN.awas given i gs, Mayor L and asked C ail if he would and C szoner Pearl said he wouldineed additional time Eor cone deration~.is Mayor Lovestrand asked Chat the appointment be delayed to give Commissioner eearl additional time. E. APPOINTMENT TO CITI2 ENS ADVISORY C - 1992/1993 UPDATE TO BIIMINOLII COUNTY ROAD .IMPACT FP.E. Mayor Lovestrand submitted the n o£ P antl Tibl ier and asked if there w any other n patio sn e Beingnn Mayor Lovestrantl declared him appointed indefinitely to the committee. 5. PUBLIC PARTICIPATION. Addison, 262 W Bay A aid s rat votes have been takenao [he u of City vehicles1ue Said thereaa any Other important x and suygested giving m sideration t the important ei She said the i of take-home vehicles should not be discussed again until F/YS 93e 94 budget. Sargent asked the Commission's indulgence and tedR the history of the Wildmere drainage problem, i the eof the Parry Lake Canal (COlumbna Harbor D tch~, that has plagued the for and stronglyi requested the n place athis a s[the top priority o the drainage listissSaid the r siden[s want to r -emphasize the problem and said they will hold the Commission personally responsible Eor their actions. addressed C ail, asking why he had n supported IHis district with the Eever that the others had supported the Highland Hills drainage project and asked Ueputy Mayor Smerilson if he voted yes because project his subdivision and did he n Sider the is ity of the problems. . Sargent again asked the Commission to take care o£ the problems in Wildmere. Deputy Mayor 5 rilson responded t argent. aid the highland Hills project did not delay theMWildmere Project. Said both projects could have been done at the s e time e cept that the Wildmere Project needed a permit. a further saitl Mr. Sargent w misled if he thought that one thing was put over the other - it was not. Blake, 541 E Magnol i.a, said she w s here t request a street light on Magnolia. Said there was onlyaone light between ana creao with a zas` aiataace i e aireotion ana 39s` i the other direction t alight. She askedn for proper illumination for the protection of her family. Mayor Lovestrand asked if this I has been inspected by the Police and Capt. -aker said the request has been submitted for approval. Mr. Mc£ellin will have a light installed. Sherry V l09 Hamlin Ct. 5. aid last week she ended a publ is hearing of the Code Enforcement Board regarding Sprint and during the m ing the board v ted against a 30 day ontinuance requested by eSprint and decided to hold a special ing o esday, February 2. aid she had a sage today from aeboard member that i s decided to delay the m iag and give a 30 day a She aasked iF that could be done. She said she toltlnitlnea change because papers not filled properly. Ms. Voss said it w s hei understanding the meeting would not be held tomorrow a there a ral paper matters that must be done properly. she said fromra practical s andpoint, they knew what they needed to know but from a legal andpoint, ary iE the c e goes to c urt. Mrs. Lomax and M Tolos aids both their husbands w the Bard and hatl not bean of ietl that the m ing w celled. o espouse t Deputy Mayor Smerilson, Ms. Vitro saidcshe received the call from Leslie 6 D. CANON 2020 COPIER FROM DELTA BUSINESS SYSTEMS IN THE AMOUNT OF 51,]42. n by Commissioner Pearl, s onded by Commissioner Mi11ei, to approve the Consent Agenda as submitted. Carried by unanimous roll call vote. PDDLIC HEARING - ORDINANCE N0. 93-1122, AMENDING F/Y 92/93 BDDGET, PROVIDING F'OR BDDGET TRANSFERS. advised that she had proof of publication for all publicshearings listed on the Agenda. Ms. V read Ordinance No. 93-1122 by title only. Fellin advised that the t naf ers w expected expenses i - County luncheon and a crease in membership for Regional elanning council membership in Mayor Lovestrand opened the public hearing. No one present spoke ~ in favor or in opposition. Motion b tDe puty Ma HOr S erilson, s onded by Commissioner P art, close he ublic eaxing. Motion ecarried by unanimous rol lac all ~ by Commissioner ail, onded by Ueputy Mayor Smerilson that Ordinance No. 93 P1122, a ending F/Y 92/93 Budget, be adoptetl. Carried by unanimous r011 call vote. 8. SITE PLAN EXTENSION - APZTAL CORPORATION. LICANT: AL CORP. LOCATION: SOUTH SIDE OF SR 434/S W1LMA ROBERT HUNT CAPIT $TAEET. ZONING: 2-2. . McFellin said he had discussed the s e plan with Mr. Jami, Planner. He advised that it w request t end the previously approved site plan £oi Phases IA. He said es the project has previously m all applicable code requirements n further plan r eedetl and therefore sta££ recommends the one year extension wbe sapproved. Motion by COnmissioner Millet, s Unded by Commission Pearl, to approve the requested extension. Motion carried by unanimous roll call vote. 9. ftIC% BHIARI.A - LONGWOOU/LAKE MARY LITTLE LEAGUE - egUAL ACCESS TO PUBLIC BASEBALL FIELDS. . Shiarla said be represented the Longwood/Lake Mary L the .` League and r sided at 112 P eapple C , Longwood, and wished t address thee regarding equal the ity ball£ields, wild heow s happy to a e that a ompromise bas been worked U tsbetween the Longwood/LakecMary Little League and the Babe Ruth Little League as far a s to the City parks. aid he wished to compliment M Fellins and Ms. Lomax {or their istance and thanked the Comm.vssvon for the opportunity to play atsthe City parks. 1U. SHARON WRIGHT - SIRING N THINGS IN HISTORIC LONGWDOD. Sharon Wright said she represented shop o the ist ric District, w ember of the H and ee ided and operated sa asbop in the District iatC 216isW Sbe a ced that the shop o the D planning a Spring en ent on February 2] w will have a walking [ of the D ict, will u the C nity Building and will have ents planned in the m ing and a{ternoon. She said the shop O s have asked her t e before the C request permission to put up a banners ewhere in the Cityss iShetsaid they Quid like the sign placed i cry v ethic location, possibly oadway. She said she did ask City staff if this could be done sand was referred to the commission. Tne Commission r sed £rom ]:35 t0 ]:45 PM for Ma. Vose to reaearen the s g ~oae. + Ms. V advised that the sign code prohibits signs/banners to be ~~ placetl6e ithin rights-of-ways other than those ected by government. She said the City could do i but said it woultl be I appropriate fox the ity to determine i£ they wanted to be responsible for the sign. ontinued with regard to whether the banner/s should be permittednand whether they should r t permits from the D place them a s SR 434, CR92J ore just have them placed across Warren and Church. Motion by Commissioner Pearl, s onded by C r Miller, t allow banners a s both streets (Warren and schurch) fox the duration of the celebration for the Spring 'n Things in Nrstoric Longwood. Daly, audience participant, suggested the C might address the issue of CR 42J and SR 434 for better visribil [y. arl amended the motion, a ended m onded by Commissioner Miller t add the followingm and allownthecbanners, if permission is given, to qo a the County Roatl. Carried by roll call vote. Mr.cM eellin w asked to coordinate withrMS. Wright. Ms. Wright thanked the Commission. APPROVING T RMS A D CONDITIONS F R EMPLOYMENT FOR F/Y 92/93 FOR PERSONNEL WITHIN COLLECTIVE BARGAINING DNIT REPRESENTED BY THE INTERNATIONAL DNION OP OPERATING ENGZNEERS. Fell in requested the r solution as well as Ordinance No. 92- 1114Mbe tabled to February 15, 1993. n by C Miller, s ontled by Commissioner Fearl, that Resolution Nonr 92-J 15 be tabledeto February 15, 1993. Carried by unanrmous roll call vote. 12. FIRST R ING - ORDINANCE N 92-1114 (TABLED ON 1-18-93) AMENDING PERSONNEL POLICIES AND PAOCB-URES. n by C r Pearl, s onded by Deputy Mayor Smerilson, that Ordinance N 1 92-1114 be tabled to February 15, 1993. Carried by unanimous roll call vote. 13. FIRST READING - ORDINANCE N0. 93-1123, AMENDING F/Y 92/93 Ms. Vose read Ord i.nance No. 93-1123 by title only. Motion by Deputy Mayor S rilson, s onded by Commissioner P arl, that Ordinance N 93-1123 be a cepted on first reading and that a public hearing be scheduled for February 15, 1993. In response to Commrssronar Pearl, Mr. Tiblier advised with respect o the Lyman xign senool a Lnat mere w oat to the city and, in fact, the City would make a net prof it not c$46,000. Motion carried by unanrmous roll call vote. s per Mayor L estrand's request, Ms. Vose read Resolution No. 93- "l1) 1n its entirety. Motion by Commissioner Millar, s onded by Deputy Mayor Smerilson, to adopt Resolution No. 93-)1) ec Carrietl by unanrmous roll call tation M Mr. McFellin referenced a letter r ved from Chief Chapmano dated J ary 19, 1993 regarding Fire Station m intenance. He said the 92 /93nbudget provided fox n capital improvements for the fire station s aid Chie£ Chapman asking for approximately 515,000 from sthe ontingency funda to repair the roof o n 1], paint both , do bathroom r ntr15 and provide for ergency lightinq eStationns 15t S Fellin requested authorization to Haver a ordinance drafted t make the funds ailable. in response to a inquiry, M McFellin noted that there was approximately $185,000 in the Contingency Fund. n followed with respect to providing funds for the ark without u ing m Hey from C ingency Fund, and whethera Chief Chapman's e request shovldt be honored. Mr. Fellin w asketl if tneretwould be any m Hey left from the City hall r vations that could be used. McFellin replied that he may haven t request the City Commiss icon to authorize additional funds to complete those projects. It w [he c of the Commission that the F Chief be ted to do then roof repair, bathroom renovations and a ergency lighting only a this t rther that Contingency Funds be used only if funds cannot be mfounduelsewhere. IUO£. Request fox C sideration. Fellin read a letter Erom M Sevor r which he requested a w by the of the need fornthe reduction of position identified for deletion in the utility Billing. McFellin said before discussion o the letter, rt is hed bring ething else forward with regard to the positions deleted. Ne Chen referenced a memo datetl January 29, 1993 and indcr a e people wno name either r signed o nsEerred to other positions in the organization e Mr. McFellin submitted for sideration that the s ings woultl be achieved by allowing sthose s employees t orkso emporary and part- time baa is, with no Hours o the a that would be paid o for u employment compensation a proposed that thia would be voluntary, would be for a 90 day period, medical/dental i ould be provided by the City, o sick, vacation or retrrement benefits would be paid. After continuetl discussion, advised that if this ould affect [he budget it would xeyui~e a ordinance. It w ted that passing a ordinance wonld take m than a few weeks and the layoff became effective today. An e ergency ordinance w ned and M aid she believed this could be c sidered ergency, sThe Commission r sed from 8:25 P o 0:90 PM to allow Ms. voce trme to prepare an emergency ordinance. ead Ordinance N 93-1125, An Emergency Ordinance, ending F/Ye 92/93 Budget, P viding for T nsfer of Funds from mployment C Salary/Wages. She explained that the ordinance will mexpire ro the 61st day after passage and said a regular ordinance will have to be adopted to keep this i effect for the 90 tlays. She Further advised [Hat a 4/Sths vote required to pass n ergency ordinance. advised that the ordinance shouldms e from Salary and wagest to Temporary Employment in order to be able to impl.emenf:. wed ith regards whether empi oyment lcompensatzien benefits woultl c e beyond s nths if t effected immediately v days from n the roE paying r£or temporary s and then possiblywstill being obligated to pay a employment slater and whether there w adequate funding far bath. It w noted that the m Hey would wally have t e from Contingency if there w ough i tnen Salary and Wagemline and U mployment L Fe11in stated many of the employees left prior t ary 31 and there may bee ough m Hey i o£ the Departure nts.BaMayor L and noted cnatntne total labor mcost for the 13 weeks would be w$15 L600. n by Commiss toner Millet, s onded by Commissioner Pearl, that Oxdina nce 93-1125, be adopted with the endment of the transfer of funds From Salary and Waqea to Temporary Employment. Carried by unanimous roll call vote. Fell in n ted that the last t ing completed a the Publ icrWOrks s clear and o nsitoring i required and should be done.w Commissioner P arlraaked that thesCOmmrssron be given a total of all monres spente 16 paving a t liens. She s ted there w Chree different liens that haven not been paid o all. She said there w numerous demand letters, etc. She asked Commission for the authority Lo go Eerward antl file lien foreclosures Motion by Commissioner Pearl, s onded by Deputy Mayor Smerilson to ask the City Attorney to proceed with the lien foreclosures a ref exenced in her letter dated J ary 26, 1993. eaponse t question regarding the sobotka c aid they have filed bankruptcy b rtyd8 ssfuls they ney r the bankruptcy s d payt the Citys'ss liens. Motion cazrred by unanrmous roll call vote. 17. MAY EPOHTS. D15TxlCTSl gs~oNlasd3R Y3 q9 District qs. No report. t ql. Deputy Mayor Smerilson said he distributed t ach Commissioner suggestions Eor revisions t the Commission Rules and Procedures. asked that the Commission look his suggestions and asked for tliscussion at either a work shop or at the next Commisson meeting. Deputy Mayor Smerilson referenced his m ending the rty Building be med the rold 'Ed" Myer umr'lding. aidn there would be n ost a ted with this, Bother thanHa plaque, but would be a e gesturers Mayor L and said he had -offer, the pour) lion at oCandyland after M Myers ~t [ed nthat the Community Building w of a permanent structure. Conanissioner Pearl offered to buysthe plaque. n by Deputy Mayor s rilson, s onded by Commissioner arlMOto direct the Cicy A ney to prepare a solution r ing the C ity Building the H cold "Ed" Myers Community Building. n failed by a Lwo to two vote, with Mayor Lovestrand and miller v ing nay and neputy Mayor Smerilson and commrssroner Pearl voting aye. Deputy mayor S rilson asked what would happen with a aid the m n did n t pass but there i nothing t tprevent you e£rom bringing ri up when a 5th member is present. istxict q2. Commissioner Pearl asked for a definitive t for the paving of Reider A Mr. Tiblier said i ould rbe and July of this year. v arl asketl of it w passible to get s shellroc kcput rdown nin the m the road muddy and would perhaps hold it until it is paved~se Tiblier d he would look a and said i as a possibility as~shellrock rsroften used as a base for pavingt w arl referenced the c red drainage e the a and eM and said :~ a going toefall i and dieain there.a Mrn McPellin s d he did n trknow what could be done about i and that he had w the letter t the C ould be staked o with yellow taper ne further Bard het ditla not know why the Crty could not do a little cleaning o the c eek and said he did not believe doing rural m intenance i "doing anything". McFellin said the S sonny x ~ayement District aces a ant na toe n ao rural m intenance a Mr. McFellin said i£ Commi~se ion directs him o have Public Works go i and do m the c eek he will have it done. Commissioner Y arl stateda that he believed i ary t that the a s for the water to flow is therewby clearing out underbrvsh and clearing out the pipes. McFellin aid SJRWMD has w ned in their letter that if the City does anything asperate the srtuatron there might be serrous consequences downstream. Motion by Deputy Mayor S rilson, onded by C ail that the City Administrator be directed to have the ditch and the culverts cleaned out. Carried by unanrmous roll call vote. aid her primary c ith what w s done w it mightMhold up the permit. Ms. v ec did n that the letterafrom SJRWMD w strange letter .in that it said freeze all work. It was Commission's cons ensns to stay with their decision. Mayor L estrand said he did have o He referred t letter r ved £rom the 5 John's RivernWatermM nagement D with regard participation and ordination betweenrslocal governments and the Water Management District. Mayor L and suggested i ing the W nagement District t a Commission eeting to make a presentation and respond to questions. The Commission agreed. Mayor Lovestrand asked that the City Administrator c act them to see when they would be available to attend a meetingnt Meeting adjourned at 9:15 P.M //f~ L'2o"'.cci.y' aul L estrand, Mayor City of Longwood, Florida AT'Pf~' ldine D. br' City Clerk